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transcript
SAP Master Data Governance
Simer Grewal, Sr. Solution Advisor, Enterprise Information Management
July 12, 2012
Business Need of the hour
Solution Overview Key Capabilities
© 2012 SAP AG. All rights reserved. 3 This presentation and SAP„s strategy and possible future developments are subject to change and may be changed by SAP at any time for any reason without notice. This document is provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement
Lack of trusted information hinders business decisions,
business processes, and business transformation
Lack of single view and data
quality
New systems Complexity to consolidate
existing and new systems
Reporting/analytics Lack of trusted decisions
Business partners Lack of business insight
and collaboration
Lines of business Inefficient business processes
Cloud Complexity to bridge cloud
and corporate master data
Business Impact Diminished revenue
and service
Uncontrolled costs
Lack of compliance
© 2012 SAP AG. All rights reserved. 4 This presentation and SAP„s strategy and possible future developments are subject to change and may be changed by SAP at any time for any reason without notice. This document is provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement
Mill
Products
Mining
Chemicals
Automotive
Defense & Security
Oil & Gas
Healthcare
Engineering, Construction
& Operations
Industrial Machinery &
Components
HighTech
Aerospace & Defense
Life Sciences
Retail
Utilities
Higher
Education &
Research
Insurance
Consumer
Products
Wholesale
Distribution
Professional Services
Public
Sector
Banking Media
Telecommunications
Travel &
Logistics
Services
Master data is the “DNA” of the enterprise
Enterprise
Master
Data
Procurement Supply Chain
CRM PLM
Finance Manufacturing
Enterprise MDM
Master data domains across business
applications and business analytics
Line of business specific and cross line
of business processes
Cross value chain in business networks
and social networks
© 2012 SAP AG. All rights reserved. 5 This presentation and SAP„s strategy and possible future developments are subject to change and may be changed by SAP at any time for any reason without notice. This document is provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement
Questions from the Finance LOB / CFO
How can I ensure compliance to IFRS, SOX etc. across my
organization?
How can I ensure consistency of financial master data across
our entire organization, including local financial systems, to
achieve accurate and timely reconciliation, group close and
reporting to my stakeholders?
How can I reduce manual work when updating financial
master data? How can I efficiently and safely execute and
track required changes? How can I get transparency on who
has changed what, when and why?
How can I increase the quality of my financial master data?
How can I establish a single source of truth for financial
master data in my multi-system environment?
And … while accomplishing all that … how can I best leverage
my investment in SAP?
© 2011 SAP AG. All rights reserved. 6
Central Management of Financial Master Data Drives High
Performance
Controlling
Consolidations
Internal Audit
Consistent
financial master
data across the
entire organization
Collaborative and traceable
execution of changes, i.e.
for compliance with IFRS,
SOX
Excellence in financial
processes, i.e. accurate
reconciliation, timely
group close
High quality of master
data and a single
version of the truth
Business Need of the hour
Solution Overview Key Capabilities
© 2011 SAP AG. All rights reserved. 8
SAP Enterprise MDM: Integrated Solution Suite Addresses
Comprehensive Customer Needs
SAP Master Data Governance SAP NetWeaver MDM
Out-of-the-box, domain-specific
governance applications built on SAP
Business Suite to centrally create,
change and distribute master data
Multi-domain capability
to consolidate and share
master data across
system landscape
© 2011 SAP AG. All rights reserved. 9
Leveraging existing customer investment in SAP
is our unfair advantage
customized SAP solutions
business logic/validation rules
methodology
skills
hardware
© 2012 SAP AG. All rights reserved. 10
SAP Master Data Governance Centrally Govern Master Data on top of SAP Business Suite
SAP MDG is a natural extension of the business processes running in
SAP Business Suite, providing out-of-the-box, domain-specific master data
governance to centrally create, change and distribute master data.
Governance Enables governance, compliance and transparency through integrated staging, approval and central audit trail
Consistent Data Delivers consistent definition, authorization and replication of key master data entities for SAP. Eliminates error prone manual maintenance processes for master data in multiple systems
Integration Native integration with SAP Business Suite and SAP ERP
Re-use Re-use of SAP data model, UI and existing business logic and configuration for creation and validation of master data
Data Quality Integrates with Business Objects Data Services for data quality and data enrichment
NW MDM & MDG Can complement and extend SAP NetWeaver MDM
© 2011 SAP AG. All rights reserved. 11
Domain Specific Functionality: Unified Behavior &
Operations
Common Framework
Financial Master Data
Material Master Data
Customer Master Data
Supplier Master Data
Domain-specific MDG applications
offer pre-defined and out-of the box
data models
user interfaces
processes and workflows
backend integration
Built on MDG application framework
providing common services for
central authoring and governance
workflow and collaboration
data quality and
distribution
© 2011 SAP AG. All rights reserved. 12 RKT
Financial Master Data in a Corporate Group Today
BI system Consolidation / Planning system
Operational ERP systems
Consolidation CoA
Consolidation CoA often maintained in Excel
and distributed by E-mail Operational CoAs and
Organizational Unit
maintained locally
Consolidation Chart of Accounts Consolidation Chart of Accounts
Consolidation Chart of Accounts Consolidation Chart of Accounts
Operational Chart of Accounts Operational Chart of Accounts
Organizational Unit Organizational Unit
Operational Charts of Accounts
Organizational Unit Consolidation Units
BI: Business Intelligence (Business Information Warehouse)
© 2011 SAP AG. All rights reserved. 13 RKT
Process Excellence with
Master Data Governance for Financials
Today with
Financial Master
Data Governance
Yesterday
phone call
Collect
information from
various sources
Local application - Manual re-entry
File upload
custom interface
Request change Approve
change
Execute
change Replication
SAP Master Data Governance provides a single source of truth for financial master data
shared in various applications
Master Data
Governance for
Financials
workflow
One repository
for insights about
the impact of the
change
Audit trail
Check against
application logic
- SOA service
- With or w/o PI
- ALE
- Download
© 2011 SAP AG. All rights reserved. 14 RKT
Pain Points About Financial Master Data
Manual Work
Maintenance of Financial Master Data in several systems: Several operational systems (ERP)
Consolidation and Planning System(s) (EPM)
Reporting System(s) (BI)
Inconsistent Data in different systems (e.g. Charts of Accounts)
High effort for reconciliation in:
Group Close
Enterprise Performance Management
SOX Compliance
Change process: No integrated approval process
No central audit trail
No versioning
© 2011 SAP AG. All rights reserved. 15 RKT
Pain Points & Solutions in Master Data Governance for
Financials
Master data and other relevant information
scattered over several systems
Complete and single source of truth for financial
master data and all relevant information
Inconsistent master data in local
accountings systems -> high effort for
reconciliation in group close and corporate
performance management
High amount of manual work for
maintenance of master data in local systems
Central governance of local units by distribution
monitor in Master Data Governance for Financials
Automated replication to all consuming systems via
SOA service, with or w/o PI, ALE, or download
Compliance requirements (e.g. SOX)
Data quality
Change request with workflow for:
Prophylactic information of stakeholders
Insight into all impacts
Decision support and approval
Audit trail
Delayed information of local stakeholders Web access to Master Data Governance for
Financials and information by workflow
Time-dependent validity of master data Complete time-dependent versioning by “editions”
© 2011 SAP AG. All rights reserved. 16 RKT
Overview Master Data Governance for Financials
1. Request 4. Replicate 3. Approve 2. Change
EPM = Enterprise Performance Management
SAP MDGF
SAP EPM
Non-SAP
Non-SAP
Corporate Group
Systems
Local
Systems SAP ERP
Corporate CoA
Operational CoA
Organization Unit
Consolidation Units
SAP ERP
Corporate CoA
Operational COA
Organization Unit
Corporate CoA
Operational COA
Organization Unit Corporate CoA
Organization Unit
Consolidation Units
Corporate CoA
Organization Unit
Consolidation Units
© 2011 SAP AG. All rights reserved. 17 RKT
What Kind of Master Data can be Maintained in Master
Data Governance for Financials?
Charts of Accounts and
GL Accounts
Financial Statement
Version
Cost Element
Organizational Unit
Companies
Profit Center
Cost Center
Consolidation Unit
Financial Master Data Need for consistent
maintenance in
corporate
groups
© 2011 SAP AG. All rights reserved. 18
* 0..1
1 *
1 *
Controlling
Consolidation
Financial
Master Data Governance Data Model „0G“ – Financial (Scope of 2011 Delivery)
GL Account GL Account
(Comp. Code)
Company
Cost Center
Consolidation
Group
Financial
Statement Item
Consolidation
Unit
Profit Center Profit Center
Group
Cost Center
Group
Cost Element
Group Cost Element
Leading
Referencing
Hierarchy
© 2011 SAP AG. All rights reserved. 19
Master Data Governance Data Models – Governance Scope
Model Governance Scope (subset of model)
*
* *
*
*
*
*
* *
*
*
*
in model in scope * key field
Customers can adopt the data model delivered by SAP through maintenance of
the governance scope which is a configurable layer on top of the data model.
© 2011 SAP AG. All rights reserved. 20 RKT
Change Process With Editions &
Change Requests With Business Approval
Collect
comments
Master data specialist
BI responsible
Create Change
Request
Local Accountant /
Corporate Accountant
Release
edition
Corporate Master data
Administrator
Final
approval
Master data steward
Master data specialist
Execute changes - Single Maintenance
-Hierarchy Maintenance
- Mass Change
Create
edition
Corporate Master data
Administrator
Replicate
edition
Corporate Accountant
Approve
by
business
Master data steward
Local Accountant
Adjust in
target
system
Change
Requests
© 2011 SAP AG. All rights reserved. 21 RKT
Change Process w/o Business Approval
Release
edition
Corporate Master data
Administrator
Create
edition
Corporate Master data
Administrator
Approve Changes
Master data steward
Change request type
Edition
Entity type
Create change
request &
maintain
master
data
Local Accountants /
Corporate Accountant
Maintain
Master
Data
Master Data Specialist
Replicate
edition
Corporate Accountant
Local Accountants
Adjust
in
target
system
Change
Requests
© 2011 SAP AG. All rights reserved. 22 RKT
Features
Governance Process with Change Request
A change request describes the business reasons for a
required change of master data and controls the approval
and execution of the actual changes.
Change request ensures audit ability of any change: what,
when, who, why..
Generic UI functionalities
Hierarchy maintenance
Mass change
Use of Adobe Print forms
Use of Adobe Interactive Forms
Data Model
Delivered data model aligned with ERP and SAP financial
consolidation solutions
Easy extensibility of data model and UI configuration
Configurable replication to consuming systems
Automated replication after approval of change request
Deferred replication after release of an edition, possibly
separate per target system
Supported technology: SOA services, with or w/o PI, ALE,
download
Time dependant versioning
Data are maintained in editions that define, when changes
shall become valid.
Reporting
Comparison of editions
Change requests (e.g. My change requests, Change
request process)
Change documents
Authorizations
Customer defined authorizations depending on any
attributes
Validations
Direct use of existing ERP tables as check tables
Custom specific validations in BRFplus (Business Rules
Framework plus)
© 2011 SAP AG. All rights reserved. 23 RKT
Entities and Integration I e.g. Charts of Accounts and Related Configuration
Central Financial Master Data System
Consolidation Chart of Accounts
Consolidation Configuration
Financial Customizing
Global ERP Customizing Template
Financial customizing
needed in MDGF for
input help and check.
BI: Business Intelligence (Business Information Warehouse)
Mapping operational accounts
to consolidation item
Consolidation System
Consolidation Chart of Accounts
Hierarchies
Consolidation Configuration
BI System
Consolidation Chart of Accounts
Hierarchies
Operational Chart of Accounts
Operational ERP System
Consolidation Chart of Accounts
Operational Chart of Accounts
Financial Statement Versions
Financial Customizing
Recommendation: Customizing
template and MDGF can be installed in
ONE system
Operational Charts of Accounts Operational Charts of Accounts
Hierarchies
Financial Statement Versions
© 2011 SAP AG. All rights reserved. 24 RKT
Entities and Integration II Integrate With Internal Self Service (Shared Service Center)
SAP Business
Suite
Systems
Update(check-in) via
Synchron RFC in
Workflow Background
Task
Central
FIN Self Service
System(MDG based)
Business Processes Systems
Local User
request
The local
Accountant call the
service map and
execute the Self
Service
The created change
request is sent to
workflow for further
processing
The approver send
it to the controller,
And controller
receives that in his
workflow.
The work flow is
finished and the
synchronous RFC
update is triggerd.
Process Flow
Self Service Homepage
System
Boundary Data read/s
via RFC(checkout)
Local
Accountant
Controller Approver
© 2011 SAP AG. All rights reserved. 25 RKT
Enterprise Services Exporting consolidation master data
MDGF Server
Consolidation
master data
SAP SEM: BCS
Consolidation master data
SAP BusinessObjects Financial Consolidation
Consolidation master data
Outbound service
© 2012 SAP AG. All rights reserved. 26 Internal
Process Analytics
Change Request Reporting
Definition of SLA: Max. processing
time per change request type and
priority
Reporting on change request
duration and SLA compliance
© 2012 SAP AG. All rights reserved. 27 Internal
MDG Framework Context based information display
. Side Panel
A user can call up a side panel on a screen
to display context-related information. You
can extend this side panel to any MDG
screen without coding.
The status of
sales orders for a
product
A picture of the
product
An analysis of the
status of change
requests
© 2011 SAP AG. All rights reserved. 28 RKT
Consistent Distribution to SAP and Non-SAP Combining the strength of SAP MDG and Solution Manager
Customizing Template
MDG for Reference Data
ID
Description
Cust.Attribute 1
Cust.Attribute 2
Cust.Attribute 3
…
IMG ID
Description
Cust.Attribute 1
Cust.Attribute 2
Cust.Attribute 3
Non-SAP Attr. 4
WebUI
Transport Data Replication
Framework
Cust.Attribute 3
IMG
Solution Mgr.
Global attributes maintained only once and distributed to SAP and non-SAP
Maintain global attributes in MDG
Distribute to the customizing master system for additional “SAP Template attributes”
Distribute to non-SAP systems using ALE, Web Services or Files (mapping attributes to
“non-SAP terminology” if needed)
Value Mapping
Transport
Data Replication
Thank You
© 2012 SAP AG. All rights reserved. 31
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RUN
Thank You!