SCHOOL OF MEDICINEFACULTY HIRING & CONTRACTS OFFICEDepartment Administrators Meeting May 12, 2010 9:00 – 10:00

• Post Doc Contract & Information Form (PDCIF) – updated

• SSN – Only required if new to UNM• Restricted? Yes or No column added• Copy distribution noted at bottom

• Post Docs that are hired as staff or faculty do NOT keep their annual and sick leave banks in their new position

Post Docs

• Required documents attached to the PDCIF: • Letter of Offer with job description and signed by

the Post Doc• Job description – if not included in the Letter of

Offer• Hire Justification Memo• Salary Justification Memo required only if salary is

not within the NIH guidelines• CV or NIH Bio-sketch

• Salary increases for renewals for FY 2011, the process is the same as last year.

Post Docs

• Department Reasonable Assessment (DRA)• Section 2 of the Hiring Proposal• Successful Hiring Proposals• Position Numbers

UNM Jobs

DRA Demonstration• Detailed instructions for completing the DRA are attached

• Frequently Asked Question: How do I complete this section?

• Please see the attached Hiring Proposal Section 2 Guide

Hiring Proposal, Section 2

• Successful Hiring Proposals:• Will have complete DRA information in the posting • Be sure to confirm that the DRA information has been

saved before starting the Hiring Proposal•Use the correct position number from the very beginning

• Position Vacancy Report is available in E-Print – PZRVACR• Don’t see this report in E-Print? - Submit a BAR

requesting access to “HR/Payroll Reports View for Departments”

• Contact FHCO at 2-4231 for assistance with viewing this report

• Contact IB/PC at 7-4747 for assistance with positions

UNM Jobs

• All SOM Faculty are eligible for life insurance and long term disability insurance through UNMMG• Brochures about these benefits are available from FHCO • For additional information about these, please contact the Benefits Office at 7-6947

Faculty UNMMG Life & LTD Insurance

• Faculty have 90 calendar days to opt out of the ERA and enroll in an Alternative Retirement Plan

• TIAA-CREF• VALIC Retirement

• Faculty can start contributing to the 403(b) and/or 457(b) at any time•For more information, please visit the HR/Benefits website at hr.unm.edu

Retirement

• The FHCO Website is up – check back often for updated forms, reminders, deadlines, job aids and other important information – feed back is welcome!

• http://hsc.unm.edu/SOM/About/Faculty/• NSP Deadline for June is June 1st – this is a revised deadline date!• PRC Reminder – If you have PRC approval to recruit, please refer to the original PRC # when you request PRC approval to hire• Open Enrollment ends today at 5:00 pm• Preview of SOM-1

Announcements

• July 1st Hires - Reminders • Posted in UNM Jobs • PRC approval for hire received • Letter of Offer signed or in process• Hiring Proposal complete or in process• SOM-1 submitted to FHCO• Credentialing – medical staff appointment approved by June 30th • Schedule Benefits Orientation

• June 28, 9-11 am June 30, 9-11 am• June 29, 9-11 am July 1, 9-11 amIn the Dean’s Large Conference Room

Announcements

• Future Meeting Topics: • Faculty Benefits Orientation Overview –

for Coordinators and Administrators• Suggestions and ideas?

Announcements

Thank you for joining us today!

Questions?

What does DRA stand for?• Department Reasonable Assessment

What changes were made to the Post Doc increases procedure for FY11?

• None

How many days do faculty have to opt out of the ERA retirement plan?• 90 calendar days

What is the NSP Deadline for June 2010?• June 1st

When does Open Enrollment end?• Today, at 5:00 p.m.

Quiz and Prize Time!