Session 13 CPIP Formulation Process Project for Capacity Development for Implementing the Organic...

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Session 13

CPIP Formulation Process

Project for Capacity Development for Implementing the Organic Law at the

Capital and Provincial Level (PILAC 2)

Objectives and Content

Objective of Session 13: Training participants understand the

formulation and management process of the CPIP .

Content: 1. Formulation and management of the CPIP2. Q&A

Three-Year Rolling Investment Program (CPIP)

The formulation of the CPIP is to convert the contents of the CPDP into projects, activities, or actual public services and C/P development over three years.

Formulation Process of the CPDP and the CPIP

Step 1: Preparation and

information dissemination of C/P development planning process

Step 2: Formulation of the

draft CPDP

Step 3: Approval and

dissemination of the CPDP

Step 1: Preparation of the priority project for

the CPIP

Step 2: Formulation of the draft CPIP

Step 3: Approval and

dissemination of the CPIP

■　 Five-Year Development Plan (CPDP)

■ 　 Three-Year Rolling Investment Program (CPIP)　

Formulation Procedure: Step 1

Step 1: Preparation of the Priority Projects for the CPIP

Step 3: Approval and dissemination of the CPIP

Purpose

To prepare a list of priority projects for the CPIP that is in line with the C/P development framework

Expected Outputs Updated socio-economic status Consolidated table of the C/P project proposals Table of committed projects Table of ongoing projects

1-1: Preparation of the socio-economic content

1-2: Instructional meeting for the identification and preparation of project proposals

1-3: Screening of project proposals

1-4: Review meeting on the consolidated table of project proposals

1-1 Preparation of the socio-economic content

PurposeTo prepare a summary of the C/P socio-economic data, current status, and challenges

Participants Planning Working Group (PWG)

Outputs Updated socio-economic status

1-2 Instructional meeting for the identification and preparation of project proposals

PurposeTo prepare a list of ongoing projects, committed projects, and project proposals.

Participants Board of Governors (BOG) PWG Representatives of Councils from the MDK in the C/P Representatives of civil society organizations in the C/P Representatives of the private sector in the C/P Representatives of the C/P line departments and divisions in the C/POutputs Table of project proposals prepared by each stakeholder Table of ongoing projects prepared by each stakeholder Table of committed projects prepared by each stakeholder

1-3 Screening of project proposals

Purpose- To review and consolidate the tables of projects proposals prepared by relevant stakeholders

(If the identified objectives and solutions in the C/P development framework are not covered by the projects submitted by the stakeholders, the PWG in the collaboration with the C/P administrations and relevant agencies shall try formulating the projects relevant to the identified objectives and solutions)

Participants PWG

Outputs Consolidated table of project proposals with prioritization

1-4 Review meeting on the consolidated table of project proposals

PurposeTo provide an opportunity for relevant stakeholders to review, discuss, comment, and agree with the consolidated table of project proposals.

Participants Representatives of the C/P Council Representatives of the C/P BOG PWG Representatives of the C/P technical facilitation committee (TFC) Representatives of the BOG from the MDK in the C/P Representatives of the consultative committee on women and children

(CCWC) Representatives of the council association of sub-national administrations Other stakeholders decided by the C/P Governor

Outputs Table of C/P priority project proposals

Step 1: Preparation of the Priority Projects for CPIP

PurposeTo prepare the draft CPIP

Expected outputs• Draft CPIP

2-1: Preparation of the draft CPIP

2-2: Review meeting on the draft CPIP

2-3: Integration workshop of the CPIP

2-4: Project selection for use of the C/P investment budget

2-5: Preparation of M&E framework

2-6: Preparation of the final draft CPIP

2-7: Review and comment on the draft CPIP by the BOG

2-8: Review and comment on the draft CPIP by the TFC

2-1 Preparation of the draft CPIP

PurposeTo prepare the draft CPIP

Participants PWG

Outputs Table of C/P three-year rolling investment projects (lists of ongoing,

committed, and uncommitted projects) Draft CPIP

Structure of the CPIP Book

Decision on promulgation of the CPIP Preface Introduction C/P Map

Chapter 1: Socio-Economic Development Situation

1.1. Summary of Socio-Economic Data1.2. Current Situation and Challenges

1.2.1. Economic Status1.2.2. Social Status

1.2.3. Land Use, Natural Resource, Environmental, Disaster, and Climate Change Management

1.2.4. Administrative Management, Security and Public Order

Chapter 2: Three-Year Rolling Investment Projects

2.1. Investment Projects

2.2. Medium Term Expenditure Framework

2.3. Funding by Source

2.4. Investment Project Implementation Work Plan

Annexes

2-2 Review meeting on the draft CPIP

PurposeTo review, comment, and agree on the draft CPIP

Participants Representatives of the C/P Council Representatives of the C/P BOG PWG Representatives of the C/P TFC Representatives of the C/P CCWC Representatives of the BOG from MDK in the C/P Representatives of the council association of sub-national administrations Representatives of civil society organizations and the private sector in the

C/P Other relevant people as decided by the C/P GovernorOutputs Draft CPIP agreed upon

2-3 Integration workshop of the CPIP

Purpose Strengthen the cooperation between the C/P administration and the MDK administrations/relevant stakeholders.

Mobilize resources for supporting investment projects raised by the C/P and MDK.

Gain the financial support for prioritized project proposals from funding organizations, e.g., development partners and NGOs.

Check the duplication of similar projects that are planned by the C/P, MDK, NGOs, the private sector, and development partners.

2-3 Integration workshop of the CPIP (continued)

Participants Representatives of the C/P Council Representatives of the committees of the C/P Councils Representatives of the BOG PWG Leaders of departments, units and divisions in the C/P Representatives of the MDK Councils Representatives of the MDK BOG in the C/P Representatives of the council association of sub-national

administrations Representatives of civil society organizations and the private sector in

the C/P Other relevant stakeholders.

Outputs Revised table of C/P three-year investment project (lists of committed

and uncommitted projects) Temporary agreement

2-3 Integration workshop of the CPIP (continued) Before the integration workshop•The C/P administration widely disseminates information on the C/P integration workshop.

•The C/P administration informs the MDK administrations in the C/P of submitting the MDK’s uncommitted projects to the C/P.

•The C/P PWG reviews the C/P and MDK uncommitted Projects. If there are similar or identical projects, the C/P PWG discusses them with the responsible MDK PWG whether to keep such projects in the CPIP or in the MDK Investment Program.

2-3 Integration workshop of the CPIP (continued)Process of integration workshop on the CPIP PWG members give a presentation on the table of C/P three-year investment project (uncommitted projects)

MDK representatives give a presentation on uncommitted projects. Participating stakeholders discuss whether the support is given to some uncommitted projects. After reaching a consensus on projects to support, relevant stakeholders and the C/P administration sign the Temporary Agreement.

After the integration workshopThe PWG updates the table of C/P three-year investment projects. The uncommitted projects with secured fund are moved to the part of committed projects.

If the identified objectives and solutions in the C/P development framework are not covered by the projects submitted by the stakeholders, the PWG, in cooperation with the C/P administration and relevant agencies, shall try formulating the projects relevant to the identified objectives and solutions.

2-4 Project selection for use of the C/P investment budget

PurposeTo select the projects to be funded by the C/P investment budget

Participants PWG Financial Division

Outputs List of investment projects funded by the C/P investment budget

2-5 Preparation of the M&E framework

PurposeTo prepare a plan for monitoring and evaluation on the implementation of the CPIP

ParticipantsPWG

OutputsM&E plan

2-5 Preparation of the M&E framework (continued)

2-5-1 Preparation of the M&E framework for the CPIP

2-5-2 Procedure on the implementation of M&E plan2-5-2-1 M&E on the implementation of the investment projectWith the assistance of the Planning and Investment Division (PID), the BOG shall monitor and evaluate the implementation of projects based on the M&E plan.

2-5-2-2 Annual report on the implementation of the CPIPIn the fourth quarter, the BOG shall collect data to fill out the table on M&E and prepare a draft annual report on the implementation of the CPIP

The BOG submits the annual report approved by the C/P council to the NCDDS.

2-6 Preparation of the final draft CPIP

PurposeTo prepare necessary tables and complete the final draft CPIP

ParticipantsPWG

Outputs Revised draft CPIP

2-7 Review and comment on the draft CPIP by the BOG

PurposeTo improve the draft CPIP by the BOG

Participants• BOG

OutputsRevised draft CPIP

2-8 Review and comment on the draft CPIP by the TFC

PurposeTo improve the draft CPIP from the technical viewpoint

Participants• TFC

OutputsRevised draft CPIP

Step 1: Preparation of the Priority Projects for CPIP

Step 2: Formulation of draft CPIP

PurposeTo review, approve, and disseminate the CPIP in an open process to obtain the contribution of comments from the public, in a transparent and accountable manner in the context of decentralization and de-concentration

Output• Approved CPIP• Wide dissemination of the content of the CPIP to citizens

and relevant stakeholders

3-1: Approval of the CPIP

3-1-1: Preparation for the C/P Council Meeting

3-1-2: C/P Council Meeting

3-1-3: Tasks after the C/P Council Meeting

3-2: Publication and dissemination of the CPIP book

3-2-1: Publication of the CPIP Book

3-2-2: Dissemination of the CPIP book

3-1 Approval of the CPIP3-1-1 Preparation for the C/P Council Meeting

PurposeTo prepare for the C/P Council Meeting

Participants• BOG• PWG• Planning and Investment Division (PID) of the C/P Hall• Administrative Director of the C/P Hall• Other relevant participants and observers as decided by the

chairperson of the C/P Council

OutputsAgenda, keynote, presentation of the draft CPIP, and

invitation letters

3-1 Approval of CPIP3-1-2 C/P Council Meeting

PurposeTo review, revise, and approve of the draft final CPIP

Participants• C/P Council• BOG • PWG• Relevant stakeholders

OutputsThe CPIP is checked, revised, and approved by the C/P

Council.

3-1-3 Tasks after the C/P Council Meeting

Tasks The BOG revises the draft CPIP based on the guidance of the

C/P Council and submits it to the C/P Governor for review. The BOG formulates a decision on promulgation of the CPIP

and submits it to the Council chairperson to sign. If necessary, in each year during the implementation of the

CPIP, the C/P Council can amend the budget and work plan for the implementation of the CPIP.

Sub-Step 3-2: Publication and dissemination of the CPIP Book3-2-1: Publication of the CPIP Book The BOG shall arrange the publication of the CPIP Book. The

book shall be kept at the C/P hall, Provincial Department of Planning and sent to the Ministry of Interior, Ministry of Planning, Ministry of Economy and Finance and other relevant stakeholders.

3-2-2: Dissemination of the CPIP Book The C/P Council shall advice the BOG to disseminate the

content of the CPIP widely to residents and relevant stakeholders.

The dissemination of the content of the CPIP shall be conducted through various methods such as the mass media, dissemination meetings, and information boards.

Any questions in relation to the Session 13?

Thank You

Session 13 CPIP Formulation Process Project for Capacity Development for Implementing the Organic...

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