SharePoint 2016 & Office 365: A Look Ahead To What's Coming - SPS Vancouver

transcript

@RHARBRIDGE

SharePoint 2016 & Office 365: A Look Ahead To What’s ComingPresented By: Richard Harbridge

RICHARDHARBRIDGE

My twitter handle is @RHarbridge, blog is http://RHarbridge.com, and I work at

SPEAKER | AUTHOR | SUPER FRIENDLY

@RHARBRIDGE

WARNING: IT MAY BE HARD TO KEEP UP

Slides are on http://www.SlidesShare.net/RHarbridge {It’s okay!}

Information!

WHERE WE WANT TO BE ISN’T WHERE WE ARE TODAY…

We all aspire help our organizations achieve more meaningful results.

IF WE DON’T KEEP DRIVING…

We will never get to be where we want & need to be.

WE WANT TO BE BETTER THAN AVERAGE…

Many orgs are successful, but what about those really successful cases?

ARE YOU READY FOR TODAY’S DEMANDS?

What about tomorrows demands? Are you ready for those?

USERS WORK ANYWHERE…

By 2016 40% of the workforce will be mobile - Gartner

USERS WORK WITH MORE PEOPLE…We work with more people on a day-to-day basis today than ever before.

60% of employees report working with 10 or more people on a day-to-day basis.

Half of these employees work with more than 20.

USERS WORK INSIDE & OUTSIDE OF THE ORGANIZATION…

We also work with contractors, customers or partners more…

DON’T FALL BEHIND…It is more challenging to meet expectations on legacy technology.

THE MODERNORGANISATION

Being prepared really means meeting modern Enterprise needs.

HOW DO WE REDUCE UNCERTAINTY?

We look for signs and to be informed on what route is best.

HOW DO WE REDUCE UNCERTAINTY?

We look for signs and to be informed on what route is best.

6 7 8 910

Abundance Of Helpful Data1. Area Map2. Our Direction3. Our Route4. Points Of Interest5. Our Route Risks6. Upcoming Action7. Distance/Time To Goal8. Estimated Duration9. Current Speed/Limit10. Current Road

I AM GOING TO BE YOUR GPS TODAY…

Imagine you change your GPS voice settings to Richard Harbridge…

ROUTE 1: SHAREPOINT ONLINE

The first route forward involves leveraging Office 365 and SharePoint Online.

Codename Infopedia

Articles

Microsites

The Microsoft Graph

NEXT COMES OFFICE 365…

If you are using SharePoint Online then it makes sense to leverage Office 365…

Codename Infopedia

Articles

Microsites

The Microsoft Graph

HOW DOES DELVE FIT IN?

Delve is an experience that presents Office Graph data to the user.

New profiles for users are rolling out in Office 365 Delve.

NEW PROFILES…

Codename Infopedia

Articles

Microsites

The Microsoft Graph

SHARE MEETING RECORDINGS ON YOUR OFFICE VIDEO PORTAL…

Consider PowerPoint recording with Office MIX https://mix.office.com/

Codename Infopedia

Articles

Microsites

The Microsoft Graph

With messaging, calendaring, file sharing, and more.

CONNECT EXPERIENCES WITH OFFICE 365 GROUPS…

CONNECT EXPERIENCES ACROSS OFFICE 365 WITH DELVE…

Based on what the user does put the best technology together to improve that.

Office 365 Groups

One membership to rule them all?

GROUPS BEHIND THE SCENES…

Codename Infopedia

Articles

Microsites

The Microsoft GraphCodename

Infopedia

Articles

Microsites

Auto-saved as you work

Friendly URLs

Looks great across your devices (phone, tablet

and PC)

Connected to social (Yammer)

Fast and fluid navigation

Compliant and secure

Natively embed Office 365 documents and

videoWill be used to create

pages in Blog, Office 365 Groups, Codename

“InfoPedia” and more

ARTICLES…

It all starts with easy to author articles. Then Microsites and codename Infopedia.

Basic site hierarchy

allows sections

and organizatio

Includes both explicit, curated

content and dynamic related content

Absolutely the best

way in the world to

talk about a set of Office

documents

Badging denotes

authoritative content

Modern, on rails authoring

canvasMICROSITES…

Going beyond Delve Boards and providing great content experiences.

INFOPEDIA…

Sections, TOCs, & Entire “Infopedia” collections of articles/microsites.

Codename Infopedia

Articles

Microsites

The Microsoft GraphCodename

Infopedia

Articles

Microsites

Codename Infopedia

Articles

Microsites

The Microsoft Graph

HOW WE MAKE DECISIONS TOGETHER HAS CHANGED…

No longer combing through excel work sheets to get an update on status.

Codename Infopedia

Articles

Microsites

The Microsoft Graph

OFFICE 365 PLANNER…

Microsoft Office 365 Planner further changes importance of Groups.

Codename Infopedia

Articles

Microsites

The Microsoft Graph

ROUTE 2: SHAREPOINT 2016

The second route starts with SharePoint 2016 but uses Office 365…

CONSIDER SHAREPOINT 2016…Features available on SharePoint Online – If they can be backported = in 2016.

Migration Process

For Office 365 Migrations

Analyze Existing Content

(Location, Quantity, Solutions)

Determine Migration Priority

Create New Site(s) In Office 365

Validate Content Based On Content

Map/Schedule

Launch New Site (w/ Training)

Assess Office 365 Environment

Identify Source Content To Be

Migrated

Determine Ownership Of

Content

Clean Up Content/Content Refresh

Prepare Office 365 EnvironmentDefine Content Map

Owner Review Of Content (Training

Opportunity)

Migrate Content Based On Map/

Schedule

Define Migration Schedule

Approved

Delete Source Content That Has

Been Migrated

Set Source Content To Read Only Review Feedback

Resolve Issues

Plan Launch Efforts

HOW DO I GET TO SP 2016?

Upgrade “2010 Mode” Sites to “2013 Mode” and Content DB 2013 to 2016.

WHAT DO WE GET WITH 2016?

Starting with the management improvements…

WHAT DO I GET WITH SHAREPOINT 2016?

From 37+18 Per LangPack MSIs/MSPs to 4 MSI/MSPs +1 Per LangPack.

Smaller update footprint Reduced number of MSI and MSP In-place, online, installation

MSI MSP

Increased List Threshold >5000

List Threshold

Content database sizing into TB’s

Content Database Size

MaxFile Size 10GB and removed character restrictions

MaxFile Size

100,000 site collections per content database

Site Collections per Content Database

2x increase in Search scale to 500 million items

Indexed Items

Boundaries and limits have been improved!

Durable Links: Resource ID Based URLs (Remains intact w/ rename and move).

User clicks docID-based durable URL

Redirect manager: based on this docID, provide the right way

to get a doc

Cobalt endpoint

for getting file for client

URL with SiteID & DocID to

GuestAccess.aspx URL for

Real Time Telemetry – provide insights around users.

Services Actions Usage Engagement Diagnostics

Search Service Application for Cloud Storage

Unifies on-premises and cloud indexes Provides support for Office

Graph/Delve experiences on-premises Supports Search as a Service /

reduces search crawl footprint

Audio textAnd searchindexpropertiessignalsmetadata extraction

and processing

SEARCH SERVICE APPLICATION…

Support Using Office Graph/Delve On-Premises – Available End Of Year (2015)

WHAT DOES THIS LOOK LIKE FOR SEARCH?

WHAT DOES THIS LOOK LIKE FOR DELVE?

COMPLIANCE ACROSS CLOUD AND ON-PREMISES…

Compliance Center (Hybrid), RMS Online, DLP, eDiscovery and Hold for Both

SHAREPOINT 2016 & OFFICE 365 DISTRIBUTED SITES…

Following (Sites, Documents, People), Managed Metadata, Promoted Sites…

NEW HYBRID AUTOMATION…

Hybrid deployment automation (scenario selection, config of pre-req & core)

NEW HYBRID EXTRANET SCENARIO…

Site Publishing for Internal to Internet (w/ 365 Identity Federation Services)

THE CLOUD POWEREDORGANISATION

The informed organization today is the one that is planning to, or leveraging Cloud capabilities to improve their organization.

WE CAN’T DO IT ON OUR OWN…

It’s a long road ahead and you need many people driving to get there.

GETTING MORE PEOPLE TO USE THE TECHNOLOGY IS IMPORTANT…

Often getting people to use more of the technology is just as important.

Office 365 Customer Success Center

success.office.com

Scenarios inspire people to work in new ways using Office 365, along with related communication kits to support adoption.

Scenarios

A four-step approach to drive adoption supported by downloadable templates and best practices.

Methodology

Featured adoption communities where you can learn from your peers and adoption experts.

Communities

Helpful resources to learn about other customer stories and special offers to make it easier to get started.

Resources

Learn how to get the most out of Office 365, quickly get your team onboard, and drive adoption.

BUILD AN ADOPTION PLAN…

REAL WORLD ADOPTION ACTIVITIES & MORE…

Find great ideas for driving adoption in our latest book http://improveit.how/book

Scenarios Finding Someone With A Certain Expertise ◔ ● ● ◕ ◔ ◔ Ask Something, Don’t Know Whom To Ask ○ ● ◕ ◔ ◕ Do A Brainstorming Activity With My Team ◑ ● ● ◑ ◔ ● Where Should Meeting Notes Be Captured, Stored & Shared? ◕ ◕ ● ● ◔ ●

Where Should I Share Video? ○ ◑ ◔ ◔ ◔ ○ ◔ ● Where Should I Share Photos? ○ ● ◕ ◑ ○ ◔ Have A Real Time Chat With A Colleague ● ◑ ○ ◑ Where Should I Put & Share Documents? ◔ ◕ ● ● ◔ ● Have A Question Related To A Document? ◔ ● ◑ ◑ ◑ ◔ ◑ Invite A Colleague To Lunch ◕ ◔ ● Provide A Note Of Congratulations/Praise ◔ ● ◔ ◑ ◕ Make An Organizational Announcement ◔ ● ◔ ◕ ◕ Remind The Team Of An Important Deadline ◑ ◔ ● ● ●

Within the whitepaper we have provided guidance on 13 common scenarios…

WANT MORE SCENARIO GUIDANCE?

DOWNLOAD THE WHEN TO USE WHAT IN OFFICE 365 ENTERPRISE USER GUIDANCE WHITEPAPER!

It goes into much greater depth and can be found at WhenToUseWhat.com

DELVE INSIGHTS & OFFICE 365 AUDIT LOG SEARCHING…

Allow collaboration groups to see patterns within their activities.

THE SMARTER ORGANISATION

The engaged organization is one where adoption is successful and the organization is actively helping users improve their usage (not just drive usage).

WE WANT TO BE BETTER THAN AVERAGE…

Many orgs are successful, but what about those really successful cases?

SharePoint 2016 & Office 365: A Look Ahead To What's Coming - SPS Vancouver

Technology