Mark Gillis, Senior Content Developer

Microsoft

SharePoint Saturday 2014: HOOD, 2:00 – 3:00 PM

*Collaborating in groups the new-fashioned way

*What is a group?

*People are social.

*Some say it’s our most defining characteristic.

*For example:

Demo: create a group

*What is a group?

*What is a group?

*A way to quickly self-organize, collaborate with people and content, and focus on the job at hand.

*A shared “workspace” for email, conversations, files, and events.

*Open and discoverable by default.

*Part of a new breed: a cross-suite service, like Delve and Office 365 Video.

*Available with any Office 365 SKU.

*If you don’t have it now, you’ll get it soon.

*Gartner weighs in

*Recognizes Microsoft as a leaderin social software.

*Positioned highestin abilityto execute.

*Furthest incompletenessof vision.

*This came outbefore groups!

*Create a group

*Subscribe to a group

*You prefer to use Outlook instead of OWA.

*Conversations and events are sent to your inbox.

*Stay up-to-date without constantly checking OWA.

*Also helpful when you belong to several groups.

*Select More actions , and then select Subscribe.

*Can unsubscribe from group emails.

Demo: browse and join

*Browse groups

*Join a group

Public*A public group is open to

everyone.

* If the group interests you, you can join it.

*A public group is your preferred alternative.

Private*A private group is

exclusive, only open to its members.

*Content and conversations are secure.

*Choose a private group for security and privacy

*Public vs. private

Important You cannot change a

private group to a public group or vice

versa.

Demo: navigate a group

*Navigate: views

*Quick view

*Full view

*Use Favorites

*Navigate: dynamics

*Navigate: header

More actions …

*Group vignettes

*A close-knit executive team needs to plan and schedule a big product announcement, but securely, so as not to risk an untimely disclosure.

*A large company wants to organize a softball league, set up a game schedule on a group calendar, and share common content such as team rosters, equipment inventories, and even a statistical spreadsheet.

*A real-estate outfit wants to regularly collaborate on individual real estate listings, assignments, and commissions that target an up-and-coming, urban development zone.

Demo: group conversation

*Group conversation

*Create and reply

*Forward a conversation

Demo: group calendar

*Group calendar

*Shared by all members

*Synchronizedwith personal calendar

*View side-by-side

*Share group files

*The group’s personal OneDrive for Business.

*Files automatically shared with members.

*Also, convenient access to your files.

*Group vignettes

*In a toy manufacturing company, a product planning team is chartered to come up with a new idea for night lights. They want to quickly exchange thoughts and co-author a few documents to deliver a proposal, a presentation, a budget, and a collection of discussion notes.

*A small business wants to coordinate logistics and expertise from all its employees for a customer marketing and promotion event.

*Students in a graduate-level seminar want to complete a research assignment, write a paper, and present it to faculty.

*Edit group settings

*Members, administrators

*Any member can add others to a public group.

*Only administrators can edit group settings.

*The group creator is the administrator by default.

*Any administrator can make or remove other administrators.

*A group must always have at least one administrator.

*You can’t leave a group if you are the only member. (The group can be deleted.)

*OWA for iPhone, iPad

*OWA on a tablet

*Tenant admin center

*Tenant admin tasks

*Oversee groups for the tenant.

*Doesn't need to be a group member.

*Create and delete groups.

*Edit and remove members and group admins.

*Disable groups

Set-OwaMailboxPolicy -Identity test.com\OwaMailboxPolicy-Default -GroupCreationEnabled $false

*Ways to collaborate

Groups*Self-organize without friction.

*Participate in a focused way.

*Quickly get stuff done.

E-mail*Conduct daily communication.

*Ensure timely message delivery and receipt.

*Communicate important actions or sensitive information.

Yammer *Start a broad discussion and

drive toward consensus.

*Find people, skills, and knowledge in the organization.

*Collaborate in creative ways.

Lync*Quick instant messaging and

presence.

*Meet, talk with remote attendees.

*Present, train to a wide audience.

*More information

*Find help about Groups in Office 365

*Working with multiple calendars in Outlook Web App

*Working with attachments

*Share documents or folders in Office 365

*OWA for Android now available

*Delivering the first chapter of Groups in Office 365

*Work like a network enterprise social and the future of work

*Many companies achieve amazing things by working like a network

*Office 365 Learning Center

*Office 365 Success Center

*Office 365 Deployment Center 

*What’s next?

*Integrate with Yammer

*More robust group OneDrive for Business

*Rationalize distribution lists

*Compliance?

*Add external guest access ?

*Add a plugin for the Outlook client ?

*Better tenant admin and reporting?

*Support a hybrid environment?

*Add Lync integration?

*Add tasks or Project lite integration?

*Questions?