THE SUPERVISOR

AND PLANNING

Planning is an essential part of all management

work. The supervisor must look ahead and anticipate the

manner in which he will use all the resources, facilities, people, and

talents under his direction.

What will happen if we don’t plan?

What is Planning?Planning has to do with studying all the factors in a business situation and arranging them so that desired results can be achieved.

A top executive once said, “The more complete the plan the more likely its realization.”

Planning vs.

Procedure

Procedure should follow planning.

The procedure shows how the plan will be implemented in terms of how, what, where, when, and who.

Spells out the length, breadth, and depth of a program or project.

Characteristics of a

Planner

1. Ordering-the ability to deal with seemingly unrelated data in such a way that things are grouped together.

2. Elaboration-the essential elements of a plan may be rather simple and may be stated concisely.

3. Perceptual foresight--patterns of action or idea development are always readily discernible from data.

4. Conceptual foresight-some people tend to see things, events, and situations in detail; others see over all needs, consequences, essences, and values

5. Originality-if often takes originality or creativity to use established knowledge or knowledge or experience to create new patters of thought or action.

6. Fluency of Ideas-the planner must possess and develop a large fund of ideas. Everything in life begins with an idea.

7. Judgment-Planners have to be able to distinguish between the important and the unimportant.

What Should Be Planned?

1. Objectives-it is difficult to hit a target unless you can see it or know where it is located.

2. Controls-controls have to do with the use of measurement which tell us how we are doing in relation to our objectives.

3. Delegations- We cannot place responsibilities on the shoulders of subordinates without considering their capacities, the degree of supervision required, and the controls which will tell us how well delegations are being discharged.

4. Communications-In order to coordinate the activities of a group it is necessary that proper verbal, written, and visual communications be planned.

5. Resources-every organization is a veritable goldmine of resources. Too often the supervisor overlooks or doesn’t use the resources which are available to him.

6. Methods and Procedures-there is no one best way of doing anything. There may be methods that are best for a given time but simple changes in job specifications may require changes in method.

7. Manpower-job studies will show the amount of manpower required to perform given jobs.

8. Equipment-every worker must be provided with the tools required by his job. Such tools include machines as well as the miscellaneous collection of gadgets which workers need.

9. Supplies and Materials-in the most efficient shops much planning is done to assure the proper flow of supplies and materials. Planning the flow usage of supplies and materials is essential to good management.

10. Utilization of time- a supervisor finds that time is a limiting factor. There is never enough of it. Time is of the essence in management work.

11. Safety-the safety, health, and well –being of people must be planned as a part of every job.

12. Money-there is never enough of it. Available funds or allocations must be used so that maximum return is received.

13. Work-there comes a time when all of the planning that is done must be translated into terms of work to be performed.

14. Timing of improvements-business is subject to constant changes, and the installation of new methods, equipment, programs, and the like requires planning to assure minimum upset when changes are made.

Inner traits -The restroom quiz

-Which stall would you choose?

You go into a restroom and there are 9 urinals/cubicles, all available. Which one would you choose, from left to right?

Analysis

 Gentlemen:The behavior of men in choosing urinals is different from that of women choosing restroom stalls, according to some reports. Whereas more women prefer stalls in the middle section.

men prefer urinals to either end of the line,( 8-9)obviously hoping to draw as little attention as possible.

Those men who actually choose urinals in the middle (4, 5, or 6) seem to be less self-conscious and less likely to succumb to external influence or pressure.

LadiesWomen who choose

stalls 1-3 are more flexible and can adjust to a new situation quickly.

These women tend to be direct and straightforward, and they would not hesitate as much as others when confronted with decision-making.

Women who choose stalls 4-6 are cautious, moderate, balanced.

They refrain from going to extremes and generally want to feel safe.

Women who choose stalls 7-9 have a stronger sense of ones' own space; they would not mind going a little deeper into the corners, where it's less likely that they'll be disturbed, even though other women would consider such positions more "dangerous" ones.

Thank you!