Tak ing AIM at

ASSET MANAGEMENT

Allison Blake, PEFreese and Nichols, Inc.

Presented By:

& John Logan, PETrinity River Authority

Agenda

• Who is the Trinity River Authority?

• What is Asset Management?

• What is the AIM Project?

• Project Goals and Priorities

• AIM Project Review

• Lessons Learned

• Where do I start?

TRA provides water

and wastewater treatment,

along with recreation and

reservoir facilities for cities

within the nearly 18,000-

square-mile Trinity River

basin.

Created by the

state legislature

in 1955, TRA is a

conservation

and

reclamation

district.

Who is TRA?

87 MGD

11.5 MGD

162 MGD

3 MGD 6 MGD

24 MGD

TRA - Northern RegionAsset Inventory and

Management (AIM) Project• Tarrant County Water Supply Project

• Denton Creek

• Mountain Creek

• Red Oak Creek

• Ten Mile Creek

Fort WorthDallas

What is Asset Management?

CMMS GIS

DYNAMIC ACTIVITY STATIC ACTIVITY

ASSETS

ANALYTICS

PLANNING AND

SCHEDULING

WORK ORDERS

MAPPING

SPATIAL LOCATIONS

MOBILE TABLETS

WORK ORDER VIEWING

CONNECTIVITY

Work Order

Ord

What is the AIM Project?

• Asset Inventory and Management Project

• Aligns with TRA’s strategic goals and Asset

Management Guidance Manual

• Integrates TRA’s existing CMMS with a new

GIS geodatabase

• Creates process to load new asset data

into the CMMS

TRA’s Project Roles

• TRA staff have played a major role

• Staff at facilities have dedicated

hundreds of hours

• GIS, CMMS, and Key Stakeholders have

traveled across the Metroplex

Pioneers in Asset Management

• 2015-2018 GIS Asset Based Inventory (GABI) project at CRWS

• Effort to build CMMS geodatabase all at once with linear

assets

• Base line into AIM Project

Goals for AIM Project

• Transfer of knowledge from experienced and retiring

staff

• Plant Champions to encourage buy-in from staff

• Visualization of linear assets

• Build a more complete asset database and work

order system

• Process to implement new projects and assets into

CMMS

Project Priorities“Method to

locate Record Drawings.”

“Direct employees to

assets and asset locations.”

“Automatically syncing between

GIS and Maximo.”

“View assets and work orders on

tablets.”

Staff Comments

during Start-Up

Meeting

Project Workflow

DATA CAPTURE PLAN SURVEY

GEODATABASE DESIGN POST-PROCESS

GIS/CMMS INTEGRATION

IMPLEMENTATION

GIS/CMMS SYNC SPEC

Geodatabase Design

• Leverages

geodatabase design

• Consistency across

the organization

• Implements allowed

values (i.e., feet vs.

inches)

CRWS, TMCRWS, DCRWS, ROCRWS, MCRWS

Geodatabase Design

• Geodatabase design modified

for water treatment plant

• Process specific

• Maintained consistency across

datasets

TCWSP

Sync Updates

Link between GIS & CMMS

GIS Updates

CMMS Work

Orders Sync

Spatial Location

Sync

GIS View of Work Orders

GIS Maps

Cross Reference

GIS & CMMS

Data Collection

Plant Budgeted Assets Surveyed Assets

TCWSP 1,200 2,295

Ten Mile 1,200 1,163

Denton Creek 800 1,058

Red Oak 600 378*

Mountain Creek 300 221*

* In Progress

Collector App

• Training for Plant

Champions

• Additional opportunities

for improvements

• Identified ways to

streamline

Data Collection

How asset data was collected:

• Filtered geodatabase for Collector App – Efficiency & Time Savings

• Surveyor and plant champions populated preliminary data

• Photos captured

Post-Process

Populate and QC Asset Data

• Type of Asset

• Size

• Material

• Access

• Project Name & Date of

Installation

• Link to Record Drawings

• Network Connectivity

Quality Control QC by TRA Staff

QC Collaboration

QC by FNI during Survey and Post-Process

Initial Survey QC by Engineer & TRA Plant Champions

Inherent Geodatabase Design

Project Status

DATA CAPTURE PLAN SURVEY

GEODATABASE DESIGN POST-PROCESS

GIS/CMMS INTEGRATION

IMPLEMENTATION

GIS/CMMS SYNC SPEC

TCWSP

MCRWS

RCRWSTMCRWS

DCRWS CRWS

Implementation & Maintenance

• GIS/CMMS Database

– Coordination between plant, GIS, and CMMS Groups

– Future Construction Projects

• Assets can be viewed in maps and accurately

located in the field

• Promotes an optimized workflow for maintenance

• Used as a training tool for new employees

What it looks like

UWV000000722

Lessons Learned

• Collector App Web Viewer

• Streamlined Collector App Setup

• Prioritize Assets for Data Collection

• QC Process

• Project Coordination – 5 Projects in 1

Where do I start?

• Develop Asset Management Plan

• Develop Goals and Vision

• Get Buy-in at all Levels

• Implement Plan!

Acknowledgements

Trinity River AuthorityJulie Hunt

Bob Ayensu

John Rice

Monique Nava

Sid McCain

Marion Tims

George Garcia

Shane Lawson

Carlos DelaCruz

Ed Mach

Crystal Harness

Mike Easley

Martin Madaras

John Bennett

Mike Roser

Richard Dennie

Tim Morgan

David Rosnagel

Mark Hrabel

Brio ConsultingNancy Lerner

Freese and NicholsJessica Brown

Robert Thompson

Atilana Mercado

Grant Gayle

Spooner and AssociatesEric Spooner

Jake Williams

Questions

Allison Blake, PE

allison.blake@freese.com

John Logan, PE

loganj@trinityra.org