The Challenges of BYODThe Challenges of BYODThe Challenges of BYODThe Challenges of BYODWorking with Mobile

October 15th

IntroductionsIntroductionsIntroductionsIntroductions

• Matthew Miller

– Consulting Operations Manager | Microsystems

– Over 7+ years experience in legal

– Helping firms migrate, build a better Word, implement our solutions

AgendaAgendaAgendaAgenda

• Mobile app test findings

• Managing the Chaos

What we found

Mobile Application Testing

• Editing Issues

– Content Loss

– Formatting Loss

• Viewing Issues

– Track Changes

– Comments

– Complex Numbering

– Documents Stories

Mobile Application TestingMobile Application TestingMobile Application TestingMobile Application Testing

Pages

Kingsoft

Office

QuickEditbigtincan

Office Suite

Pro Quickoffice

Documents

To Go

Word for

iPad

• Content tracked as moves lost

• Hidden text lost

• Formatting lost or changed

• Content controls turned to text

• Cross references turned to text

• Content restyled

• Styles definitions altered

• Hidden paragraph marks lost

• Compatibility lost

• Attached template lost

Issues Found When EditingIssues Found When EditingIssues Found When EditingIssues Found When Editing

Content Tracked as Moves LostContent Tracked as Moves LostContent Tracked as Moves LostContent Tracked as Moves Lost

Before After

Issues Found

When Editing

Formatting Lost or ChangedFormatting Lost or ChangedFormatting Lost or ChangedFormatting Lost or Changed

Before After

Hidden Paragraph Marks LostHidden Paragraph Marks LostHidden Paragraph Marks LostHidden Paragraph Marks Lost

Before After

iOS Viewer Word for iPad

Track ChangesTrack ChangesTrack ChangesTrack Changes

Issues Found

When Viewing

iOS Viewer Word for iPad

CommentsCommentsCommentsComments

iOS Viewer Word for iPad

Complex NumberingComplex NumberingComplex NumberingComplex Numbering

iOS Viewer Word for iPad

Document StoriesDocument StoriesDocument StoriesDocument Stories

Managing the Chaos

iPad ExplosioniPad ExplosioniPad ExplosioniPad Explosion

91%

Source: 2013/2014 ILTA Technology Purchasing Survey

Percentage of surveyed

firms’ attorneys using

tablets as part of day-to-

day work

65%

Percentage of survey

respondents with mobile

device security policy

28%Percentage of surveyed

firms’ attorneys using

Documents To Go

97%Percentage of surveyed

firms’ supporting iPads

and iPhones

How to Minimize the RisksHow to Minimize the RisksHow to Minimize the RisksHow to Minimize the Risks

Incorporate Workflows or Procedures to

Remedy Damaged Documents

Ensure Metadata Coverage

Server

Metadata

Cleaning

Run Word Compare to a prior

version

Reject formatting changes/accept content changes

Run a document health check

Rebuild, restyle and rebuild TOC if

necessary

External

Recipient

How Should You Prepare?How Should You Prepare?How Should You Prepare?How Should You Prepare?

Server based metadata cleaning

Make an app recommendation and be prepared for rapid change

Document best practices

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Thank You!Thank You!Thank You!Thank You!