The FFC’s Audit Management Solution (AMS): An Overvie · FFC Information Management Solutions...

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Enabling Responsible International Workplaces

The FFC’s Audit ManagementSolution (AMS): An Overview

For more information:www.fairfactories.orginformation@fairfactories.org

Areas Covered

What is the FFC? What is the context of our work? What does our software do for you and how does it

help you succeed? Who are our Members?

Who is the Fair Factories Clearinghouse?

A member-driven, non-profitorganization that:

• Provides cost-effectivetechnology solutions forimproved ethical sourcingmanagement

• Enables collaborativemonitoring practices to poolresources & expertise

• Advances knowledge aboutglobal workplace conditions

Corporate Goals

Companies and their supply chainpartners ensure social, health &safety, environmental and CTPATresponsibility throughout theproduction chain

Traceability and transparencythroughout the supply chain

Manage brand risk

The FFC Response

Collaboration becomes commonplace through technology - resulting in greaterefficiency and cost savings, risk mitigation and assurance in supply chainmonitoring for all participants, ultimately leading to improved conditions globally.

PHASE I

INTERNALMANAGEMENTTOOL

TOOL FORMANAGINGINTERNALCOMPANYCOMPLIANCEPROCESSES

PHASE II

SHARING &DISCLOSURETOOLS

INDUSTRYPLATFORM TOSHARESUPPLIER LISTS& COMPLIANCEINFORMATION ATA LARGE SCALE

PHASE III

COLLABORATIONTOOLS

INDUSTRY WIDECOLLABORATION ONAUDITS,REMEDIATION &CAPACITY BUILDINGPROGRAMS

PHASE IV

EQUIVALENCYTOOLS

EQUIVALENCY OFSTANDARDS &PRACTICES, ANDWORKING WITHOTHERCOLLABORATIVEEFFORTS

Clearinghouse Concept

FFC Information Management Solutions

compliance tool tomanage internal

workflow and accessto information

Suppliers

Audit FirmsData management up & down acompany’s supply chain(company-driven and supplier-driven), as well as data accessacross members

Retailers & Brands

Agents & Licenses

Middle

Bottom

sharing tool to managemember collaborationworkflow and shared

information

Retailers & BrandsTop

…. With leadership, guidance &support from industry experts

How do we do it?… With ananti-trust framework

Some of Our Members

FFC: What don’t we do?

Promote any one code system orcertification

Set standards or policies forcompanies

Assess the adequacy ofcompliance programs

Grade, rank, pass or fail or ratesuppliers

Force members to share

Our FFC Software Solution

DetermineRisks

MonitorPerformance

ImprovePerformance

ClassifySuppliers

Collaborate

Audit Management System allows you to …

Set your own security and access rules Manage factory data, including contacts Deploy self-assessment tools Create customized audit questionnaires / instruments Request, schedule, deploy and record audits Manage corrective action plans Record audit results offline Store audit / assessment documents Create and communicate supplier designations / statuses Analyze workplace /supply chain information Produce custom reports / exports on any data element

DetermineRisks

Supplier Self-Assessments

Supply Chain BuildOut and Mapping

MonitorPerformance

CustomizableAudits

Supplier StatusDesignations

ImprovePerformance

CAPCreation

RemediationManagement

VerificationManagement

Interactive AuditScheduling

EngagePartners

SourcingTracking Tools

PerformanceReporting

Management Tool: Core Elements

Identify Supply Chain Overlap

IssueReporting

Audit ResultsReporting

Supplier Audits &CAP Reporting

Communication &Collaboration Tools

Voluntarily Participate in Sharing & Collaboration; Target Resources

Library of StandardDocuments

Access ControlInternal / External

Configurable Security Roles & Access

Sourcing Tools

Customizable Audit Tools

Audit Scheduling Tools

CAP Tools

Wizard Reporting Tools for any data

Exportable Reporting Results

Software StatisticsCurrent as of January 2009

Planned Development

Dynamic User Roles & Security (Spring 2009)

Improved Audit & CAP tools (Summer 2009)

Reporting Enhancements (Fall 2009)

Sharing Platform II (Winter 2009)

• Shared Calendar• Opportunity Messaging• Factory Profile

Application interface for internal systems (2010)

Workflow Management (2010)

Audit Profile Database (2010)

FFC Support

User manuals 1:1 consultation Training of Trainer program Online help desk User working groups & committees

Current Membership Fees

Clearinghouse - Expected Results

The FFC will make compliance activity better and more efficient: Pooled resources, capabilities and expertise Increased efficiency of monitoring Raised quality of information on factories Increased transparency of information on factories Provided incentives for factory compliance Shifted resources from repetitive auditing to sustainable

remediation

www.fairfactories.org