Post on 20-Jun-2015
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Key Key ContentsContents
About TopSource
Why do we exist?
How do we solve problems?
Our Experience in Payroll Processing
Our Approach
‘PayOne’ – Web based payroll portal
Online Leave Management System
Quality
Infrastructure
In-House Vs Outsourced Payroll
TopSource – your outsourcer of choice
About TopSource
Offices in – India & UKMumbai, Pune, London & Kent
14000 Sq.ft. Operation Center
Core team of CAs & IT Professionals
In-house IT Infra. & Systems
Total Team of 180+ People
About our Clients
200 + Clients India & UK150000 Payslips/Month IT-ITESManufacturingEngineeringTelecomPharmaInternet MediaConsultingShipping
Why Why do we exist?do we exist? TopSourceTopSource
Free upTime
Process Timely &AccuratePayroll
Scalability&
Flexibility
Save Money
ReduceRisk
ReduceSalary info.
leakages
How do How do we solvewe solve
problems?problems?
Free upTime
Process Timely &AccuratePayroll
Scalability&
Flexibility
Save Money
ReduceRisk
ReduceSalary info.
leakages
WithCompetitive rates
well mapped processes
& documentation
With Qualified
& Experienced CAs & Payroll Professionals
WithTechnical
& Human Security
measures.
Payroll team with data & process
backup.
WithIn-house S/D
& IT team at
10K sq.ft office
SampleSamplePayrollPayrollProcessProcess
FlowFlow
Inp ut Se nd By O utp ut
A ttend a nc eRec ord
A m e ndm e nts Re po rt
Estim a ted /A c tua l
investm ents
N ew Sta rters,Lea vers
Inform a tion
Em p loyeea m end m ents
Bonus,O T ,Lea veenc a shm ent, A rrea rs
Ex G ra tia , G ra tuity
PA YRO LLPRO C ESSIN G
Pro c e ss O utp ut
Do c um e nt Pro c e ssing Pa yro ll p ro c e ssing
© 2006 Top Sourc e . C o nfide ntia l
C lient To p So urc eLe g e nd
Pa yro ll Re po rts
N ew Sta rters Up loa dPa ym ent Up la od
O ther Pa y Rep ort
Investm enta m end m ents /
up d a tes
Re c e ive Do c um e nts thru the m o nth
Em a il
C ourier
Fa x
Phone
Internet
Doc um entProc essing
Exc el Up loa dFiles
Pa y Slips - Le a ve Ba la nc e sEa rnings / De duc tio n C o de Sum m a ryBa nk-w ise Sa la ry Sta te m e ntSa la ry Up lo a d File - HDFC / IC IC I/ e tc .A ud it Tra il re po rtsTDS sta te m e ntPro fe ssio n Ta x Sta te m e ntSta tuto ry re po rts fo r PF, ESICC o stc e nte r - w ise Sum m a ryLe a ve Re g iste rSupe r A nnua tio n Sta te m e ntBo nus, G ra tuity Sta te m e ntFull & Fina l Se ttle m e ntsFo rm s 16, 12BA , Q 24, 27AA nnua l Re po rtsA N D M A N Y M O RE
Our Our ExperienceExperiencein Payrollin Payroll
End-to-end payroll processing Payslips, banking upload, TDS,
professional tax, e-TDS and statutory returns filing, etc. Standard and bespoke reports Statutory reports – Form 16, 12BA, Q24,
27A Provident Fund Forms 12-A, 3-A, 6-A, 5,
10 Bonus, ex-gratia, overtime, leave
encashment, PF Loans and advances tracking EMI calculation for loans Arrears calculation Payroll journal preparation All annual reports
Our Our ExperienceExperience
in in StatutoryStatutory
CompliancesCompliances
Provident Fund A/c opening, Nomination for new joinees Computation of PF contribution Monthly Filing of Form 5, 10, 12-A Filing of annual returns in 3A, 6A in March Help the employees in filling of form 10C,
13, 19 etc. for withdrawal/ Transfer of outgoing members
ESIC Preparation of monthly ESIC challan Maintenance of Form 7 in ESIC register Preparation, verification and submission of
all statutory forms Collection of temporary and permanent
insurance cards
Labour Welfare Fund Preparation & filing of Half Yearly return
Profession Tax Preparation & filing of monthly challan
Document key processes Identify risk areas Determine workflow flow dynamics Run trial and/or parallel Adjust processes to improve service
Our Our Approach toApproach toOutsourcingOutsourcing
PayOnePayOneTMTM Web-based Web-based
PayrollPayroll
Employees can have secured access to ‘PayOne’
Individual login and password for payroll transactions
See and download historical payslips
Update Investment Declarations
Review latest income-tax computation
Raise queries online - will get answer within 24 hrs
100% secured and restricted access to only self records
LMS LMS Web-based Web-based
Leave Leave ManagementManagement
SystemSystem
Employees can have secured access to ‘Leave Management System’
Works in three levels – Employee User, Manager, Admin
Employees can apply for leave online, can see leave records like – Leaves - Availed, Accrued, Encashed & Balance
Respective Managers can View/Approve/ Reject leave applications for their team members and system generates auto-mailers for the actions taken
Complete flexibility to define any type of leave policy
Multiple leave policies can be defined based on types of leave (PL,SL,CL etc.), locations, group of people (Staff, Workers, Top Managers etc.), nature of work etc.
Employees can be assigned to leave policies and the assignment can be changed online.
Reports are available for leave tracking, MIS. and for interface to Payroll.
100% secured and restricted access to only self records for employees and managers.
ProjectProjectSupport Support
One Project Manager owns day-to-day relationship, supported by his ops team for payroll and PF
One Programme Manager available for process escalation
One Director available for further escalation and all business issues
QualityQuality
We are serious about quality
We have a focused QA group responsible for QA and process improvement
We invest in rigorous quality checks.
We do 100% QA for: All employee amendments Every email containing instructions
for payroll All banking information Estimated/Actual investments for
the purpose of calculation of IT All statutory reports, challans
InfrastructureInfrastructure
5 Mbps bandwidth
Additional bandwidth available on demand
Dual back-up power supply via generator and UPS
On premise back-up for all workstations
InfrastructureInfrastructure
Batch management, daily ongoing data back-up facility and clear disaster recovery plans
Linux-based proxy server and firewall for Internet and data security
Anti-virus protection on all workstations and servers
All workstations are password protected with regular periodic forced change of passwords
Restricted access to documentation to concerned and responsible personnel only
Log time-in / time-out in access control register
24x7 manned security for the STP
NDA signed with all employees
Various Cost of ResourcesVarious Cost of Resources Payroll Done
In-house with Software
Payroll Outsourced to TopSource
Systems Cost
Hardware Yes
No Cost
Software Licenses Yes
Database Licenses Yes
Software Development & Customization Yes
Software Training and Operation Yes
Administration Yes
Cost of Analysis/Study Yes
Maintenance/AMC Yes
People Cost
Recruitment Cost Yes
No CostTraining Cost Yes
Salary Cost Yes
Retaining Cost Yes
Infrastructure Overheads Seat Cost x Number of People into Payroll Yes No Cost
Opportunity Cost Salary Information Leakage & Other issues Yes No Cost
Much Wider Scope of Payroll ServicesMuch Wider Scope of Payroll Services
End-to-end
Payroll
Investments Verifications Not Done Done by TopSource
F& F Cases & Form 16 Not Done Done by TopSource
E-TDS Filling Not Done Done by TopSource
Statutory Compliances – PF, PT, ESIC, LWF
Not Done Done by TopSource
Query Handling Not Done Done by TopSource
TopSourceTopSourceYour Your
OutsourcerOutsourcerof choiceof choice
Continuous process improvement
Experts managing the teams
Rigorous implementation planning
Detailed process study supported by documentation, ready for internal and external audits
Global experience at competitive price
Excellent client references
Thank You!