Using PowerPoint as a Visual Aid

PowerPointPowerPoint is a useful tool to help integrate

key words and pictures/graphs/relevant visual resources into your speech.

Let’s discuss:Design tipsWhat NOT to use PowerPoint for…PowerPoint TutorialsHow to Save your PowerPoint so it will OPEN!Things to remember when using PowerPoint

Design TipsContrast

Don’t offend the eyes or make it difficult to read

Design TipsContrastText vs. Pictures

Don’t make the background a picture

Design TipsContrastText vs. Pictures

Don’t make the background a pictureDon’t use too many words!

Design TipsContrastText vs. Pictures

Don’t make the background a pictureDon’t use too many words!Make sure your picture is relevant to the text

Design TipsContrastText vs. Pictures

Don’t make the background a pictureDon’t use too many words!Make sure your picture is relevant to the textDo NOT include GRAPHIC images. No example

necessary!DON’T USE ALL CAPS! IT LOOKS LIKE YOU ARE

SHOUTING AT US. USE IT ONLY FOR EMPHASIS!Keep Pictures and Text Balanced…and now a

GOOD example!

Design TipsContrastText vs. PicturesAnimation

Don’t get crazy on us now!

Presenting a Great ExampleEven the best speech can be ruined by an

awkwardly animated slideshow!Is this supposed to be here first? What about

now?This is uncomfortable!Keep it simple.

PowerPoint should be a visual AID, NOT a….REPLACEMENT for your speech!DISTRACTION (to you or your audience!)Forum for GRAPHIC or DISGUSTING images

PowerPoint TutorialsDepending on what version of PowerPoint you

have, tutorials will be available in a variety of places:You can usually look for the “Help” menuHit “F1” on your keyboardClick the blue circle with a question mark on it in the

upper right hand corner of the PowerPoint screenGo to your book website www.oup.com/us/uhc11

Click on the cover of our bookSelect Student ResourcesLook all the way down the menu for “PowerPoint

Tutorials”

Saving your PowerPointSave your PowerPoint as a “.ppt” to your USB

drive by going to “Save as”

Saving your PowerPointSelect the

LOCATION you want to save it to!

Saving your PowerPointMake sure you save it as a “.ppt” so it will

open on the school’s computers!

Saving Your PowerPointIt’s a good idea to save your PowerPoint on a

USB drive AND email it to yourselfTry opening it on the computer you will use

AT LEAST 24 hours prior to your speechIf you have a Mac or are using

OpenOffice.org, DEFINITELY remember to “save as” and test it first

“.key” “.potx” “.ppsm” “.odp” “.odt” “.lnk” files WILL NOT OPEN ON THESE COMPUTERS!!!!!!!!

RememberMaintain eye contact with your audience,

NOT your visual aidPRACTICE with your PowerPoint MANY

TIMES! Put reminders to forward the slides on note

cards/delivery outline