Utilities Drawing Project U N I V E R S I T Y OF K E N T U C K Y.

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Utilities Drawing Utilities Drawing ProjectProject

U N I V E R S I T Y OF K E N T U C K Y

I. Project Summary

II. Product Deliverables

III. Project Schedule

IV. Drawing Update Workflow

V. Data Maintenance

VI. Supporting Documents

VII. Open Discussion

TopicsTopics

I. Goals Update utility drawings

o Field survey will not be performed Identify areas of uncertainty

II. Involved Parties Campus Physical Plant Division (CPPD)

o All campus utilities except telecommunications Communications & Network Systems (CNS)

o Telecommunications infrastructure Staggs & Fisher (S&F)

o Drawing and data development Facilities Information Services (FIS)

o Project Management, information mining, data management & publication

I. Capital Projects Management Division (CPMD)I. Per Diem Agreement

Project SummaryProject Summary

Product Product DeliverablesDeliverables

Nine (9) Utility CAD Files and Drawings•12KV Electric•Chilled Water•Domestic Water•Gas Distribution•High Pressure Steam•Exterior Lighting•Sanitary Sewer•Storm Water •Telecommunications

Product DeliverablesProduct Deliverables

Two (2) Schematic CAD files and Drawings•Chilled Water•High Pressure Steam

Project Project ScheduleSchedule

I. Project Kick-Off Meet & Greet Confirm Contact List Review Project Scope

II. Data & Drawing Development Utility priority identified but not fixed Estimated 11 continuous days to update and develop each utility

drawing Estimated Completion 4 months +/-

Project ScheduleProject Schedule

Drawing Drawing Update Update WorkflowWorkflow

Drawing Update WorkflowDrawing Update Workflow

I. Process Summary S&F coordinates meetings and data review with utilities contact S&F provides status updates to FIS FIS supports information requests from utility contact Utility contact approves drawing for content FIS approves drawing for standards compliancy Drawing update complete

II. FIS Facilities Library Project Mining Requests Email

o Facilities.Info.Requests@uky.edu Walk-In

o Janet Schwartz, Proj. Mgr. 212B1 Peterson Service Building

Phone o Janet Schwartz, Proj. Mgr. 218-3006

Drawing Update WorkflowDrawing Update Workflow

Data Data MaintenancMaintenancee

Data MaintenanceData Maintenance

Drawings receivedDrawings received

E X I S T I N G

W O R K F L O W

P R O P O S E D

W O R K F L O W

Drawings 90% accurate +/-

Updated from Record Drawings

Photos, survey, etc.

I. Process Summary Bid Docs Drawing Update

o Utility drawings updated from Bid Documentso Features stored on “PLANNED” Layer

Record Drawing Updateo Utility dawings finalized after Record Drawings received in Libraryo Utilities Management approval required

II. Mechanism for Updates Bid Projects

I. FIS included in Engineer Senior distribution email Facilities.Info.Requests@uky.edu

I. Non-Bid Projects (e.g., emergency repairs)o Facility Engineer or PM notifies FIS Facilities.Info.Requests@uky.edu

ALL PROJECTS: Ground Openo Facility Engineer or PM notifies FIS Facilities.Info.Requests@uky.edu

III. Future Data Maintenance FIS

o Updates made in-house unless resources unavailable Staggs & Fisher

o Contracted services available when neededo Requires new Per Diem Agreemento Work facilitated by FIS

Note: Proposed data maintenance workflow

is for CPPD maintained utilities.

Supporting Supporting DocumentsDocuments

I. Facilities Utilities and Base Map Data Provided to Staggs & Fisher on CD

II. eFacTS Demolished Building Search Link: http://www.ppd.uky.edu/facilities/document-vault/

To report system issues, contact Facilities.Library@uky.edu

III. Other Supporting Info 2013 Storm Water Drain Marker Map Book

o Hardcopy map book of storm water drain location information from field survey

Supporting DocumentsSupporting Documents

Open Open Discussion Discussion

Utilities Drawing Utilities Drawing ProjectProject

U N I V E R S I T Y OF K E N T U C K Y