Post on 18-Jan-2016
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Web Finance at FAUWeb Finance at FAU
Web Finance ContactsWeb Finance Contacts
Bob Pope 7 - 2712 Bob Pope 7 - 2712 pope@fau.edupope@fau.edu Dr. Rosanna Star Berzok 7 - 2932 Dr. Rosanna Star Berzok 7 - 2932
rberzok@fau.edurberzok@fau.edu
Module SummaryModule Summary
SCT Product InformationSCT Product Information FOAP StringFOAP String Accessing Self-Service FinanceAccessing Self-Service Finance Looking up CodesLooking up Codes Performing a Budget QueryPerforming a Budget Query Performing an Encumbrance QueryPerforming an Encumbrance Query Viewing DocumentsViewing Documents
SCT Product InformationSCT Product Information
FAU’s purchase of Banner Finance, FAU’s purchase of Banner Finance, Human Resources and Student Human Resources and Student Information SystemInformation System
Implementation ScheduleImplementation Schedule TimelineTimeline
SCT Banner FOAPSCT Banner FOAPChart of Account StructureChart of Account Structure
FF -- FundFund OO -- OrganizationOrganization AA -- AccountAccount PP -- ProgramProgram
Fund CodeFund Code
Alpha numeric 6 digit field (SAMAS was 6 Alpha numeric 6 digit field (SAMAS was 6 numeric)numeric)
Self balancing set of accounts in which Self balancing set of accounts in which transactions are recorded and segregated transactions are recorded and segregated to carry on specific activities or attain to carry on specific activities or attain certain objectivescertain objectives
Fund codes are required when we need a Fund codes are required when we need a Balance Sheet for a University department Balance Sheet for a University department or specific entity, such as an Auxiliary, a or specific entity, such as an Auxiliary, a Grant, a Construction ProjectGrant, a Construction Project
Banner FundsBanner Funds
We will have many more fund codes We will have many more fund codes than we presently havethan we presently have
A fund code is required to track cash A fund code is required to track cash and fund balanceand fund balance
Each grant will have a unique fund Each grant will have a unique fund rather than a unique organization rather than a unique organization codecode
See See SAMAS SAMAS vsvs Banner Banner CodesCodes on on http://http://www.fau.edu/admin/fiscal/sctwww.fau.edu/admin/fiscal/sct//
Organization CODEOrganization CODE
Alpha Numeric 6 digit field (SAMAS – Alpha Numeric 6 digit field (SAMAS – 9 digit numeric department number)9 digit numeric department number)
Designation for departmental / Designation for departmental / budgetary subdivisionsbudgetary subdivisions
Banner provides hierarchy rollup Banner provides hierarchy rollup structure for reporting purposesstructure for reporting purposes
Account CodeAccount Code
Alpha Numeric 6 digit field (SAMAS – 6 Alpha Numeric 6 digit field (SAMAS – 6 digit numeric object code)digit numeric object code)
Codes used for asset, liability, equity, revenue, expenditure and/or transfer account classifications
(TYPICAL BEAN COUNTER STUFF) We have retained the SAMAS codes and We have retained the SAMAS codes and
descriptions for Banner, with some descriptions for Banner, with some consolidationconsolidation
Other Banner FeaturesOther Banner Features
On Line Real Time Access to Data, On Line Real Time Access to Data, Transactions and ReportsTransactions and Reports
Can use Microsoft Xcel, Access, Word Can use Microsoft Xcel, Access, Word to import and export data and for to import and export data and for reportingreporting
On Line Document ApprovalsOn Line Document Approvals Security to limit access to data by Security to limit access to data by
individual or multiple FOAP codesindividual or multiple FOAP codes
Samples – Funds and Samples – Funds and OrganizationsOrganizations
SAMAS FundSAMAS Fund
Education and Education and GeneralGeneral
000210000210
Banner FundBanner Fund
Grant and Aids (New Grant and Aids (New name for E&G)name for E&G)
GTAIDSGTAIDS
SAMAS OrganizationSAMAS Organization
Controller’s OfficeController’s Office
0120-000-000120-000-00
Banner OrganizationBanner Organization
Controller’s OfficeController’s Office
F12000F12000
Samples- ContinuedSamples- Continued
SAMASSAMAS BannerBanner 0001-000-000001-000-00 P00100P00100 0005-000-000005-000-00 U00500U00500 1000-000-011000-000-01 A00000A00000 1100-000-011100-000-01 B10000B10000 1600-000-011600-000-01 B60000B60000 4060-000-624060-000-62 S06000S06000 1070-000-141070-000-14 J07000J07000 There are many, many more codes, of There are many, many more codes, of
coursecourse
Program CodeProgram Code
Alpha numeric six digit code (SAMAS Alpha numeric six digit code (SAMAS – 2 digit numeric – External Program – 2 digit numeric – External Program Code)Code)
Each Organization code will have one Each Organization code will have one Program Code, similar to SAMASProgram Code, similar to SAMAS
Will be used for IPEDS and DCU Will be used for IPEDS and DCU reportingreporting
Banner Hierarchy StructureBanner Hierarchy Structure
All Banner codes are hierarchicalAll Banner codes are hierarchical Allows for roll up reporting up to the Allows for roll up reporting up to the
highest levelhighest level Funds – 4 LevelsFunds – 4 Levels Organizations – 5 levelsOrganizations – 5 levels Accounts – 4 levelsAccounts – 4 levels
Banner Organization CodesBanner Organization Codes
The 1The 1stst Digit = Executive Level or Campus Digit = Executive Level or Campus PP -- PresidentPresident RR -- VP ResearchVP Research AA -- Provost and CAOProvost and CAO FF -- Sr. VP Finance and COOSr. VP Finance and COO GG -- Vice President and ArchitectVice President and Architect SS -- Sr. VP Student AffairsSr. VP Student Affairs UU -- Sr. VP University AdvancementSr. VP University Advancement
Banner Organization Codes- 1Banner Organization Codes- 1stst Digit (Cont.)Digit (Cont.)
BB -- Boca CampusBoca Campus CC -- Commercial CampusCommercial Campus DD -- Davie CampusDavie Campus E E -- Sea TechSea Tech J J -- Jupiter CampusJupiter Campus KK -- Port St. Lucie CampusPort St. Lucie Campus T T - - Ft. Lauderdale – DowntownFt. Lauderdale – Downtown HH -- Pembroke PinesPembroke Pines VV -- Vero BeachVero Beach
Banner Organization Codes – Banner Organization Codes – 22ndnd through 6 through 6thth Digits Digits
2 – 4 = Digits 2 – 4 of the current 2 – 4 = Digits 2 – 4 of the current SAMAS numbers whenever possible – SAMAS numbers whenever possible – some cases we had conflicts / some cases we had conflicts / repeatsrepeats
Why? – Gives some recognition of old Why? – Gives some recognition of old numbersnumbers
5 – 6 = 00 – 99 and we have 5 – 6 = 00 – 99 and we have available AA-ZZ if we need itavailable AA-ZZ if we need it
Banner Information on WEBBanner Information on WEB
http://www.fau.edu/admin/fiscal/sct/http://www.fau.edu/admin/fiscal/sct/ Crosswalk of SAMAS to BANNER Crosswalk of SAMAS to BANNER
Organization Codes and Funds:Organization Codes and Funds: GO TO: GO TO: SAMAS SAMAS vsvs Banner Banner CodesCodes Please look at this and notify Bob Please look at this and notify Bob
Pope 7-2712, or Sharon Brown 7-4475 Pope 7-2712, or Sharon Brown 7-4475 if you see any problems or missing if you see any problems or missing codescodes
Accessing Self-Service Accessing Self-Service FinanceFinance
Enter the URL Address:Enter the URL Address:
http://oasis2.fau.edu:8050/pls/TRNG/twbkhttp://oasis2.fau.edu:8050/pls/TRNG/twbkwbis.P_GenMenu?name=homepagewbis.P_GenMenu?name=homepageThis is for training purposes only. You will be This is for training purposes only. You will be
issued a personalized log in and a new url issued a personalized log in and a new url addressaddress
Enter Secure AreaEnter Secure Area From main menu, click on Financial From main menu, click on Financial
Information Menu Information Menu
Financial InformationFinancial Information
Budget QueryBudget Query Encumbrance QueryEncumbrance Query Approve DocumentsApprove Documents View Budget View Budget
Look up Codes – Look up Codes – this exercise for showing the this exercise for showing the wildcard featurewildcard feature
Click on RequisitionClick on Requisition Scroll down to Scroll down to
Code Look up Code Look up sectionsection
Chart of accounts Chart of accounts will be “1”will be “1”
Code Criteria, we Code Criteria, we can choose what can choose what we are looking for we are looking for
Use wildcard “%”Use wildcard “%”
Budget QueryBudget Query
Create a New QueryCreate a New Query Type Type
Budget Status by AccountBudget Status by Account Budget Status by Organizational HierarchyBudget Status by Organizational Hierarchy Budget Quick QueryBudget Quick Query
Choose one and depress “Create Query”Choose one and depress “Create Query”OROR
You can Retrieve Existing QueryYou can Retrieve Existing QueryClick on down arrow from “Saved Query” Click on down arrow from “Saved Query” Use retrieve queryUse retrieve query
Encumbrance QueryEncumbrance Query
Always use “1”
Search for the fund
Search for the organization