Post on 16-Jan-2016
transcript
Web IFSPService Provider Presentation
February 24, 2010
WelcomeHousekeeping
Introductions
Agenda
Objectives
The Big Picture
Afternoon Agenda
for Service Providers and
Coordinators• Introduction
• Big Picture - Overview
• Getting into the system
• Navigation of the Web IFSP
• Enter Real Case with your team• Evaluation and Assessment• Outcome Page• Services Page
• A Quick Look at the rest of the Web IFSP (if time)
Big Picture - Overview
Charting Our Course
Joane Amick
Early ACCESS Regional Coordinator
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Service Coordinators forRegion 1
• AEA ECSE Teacher Consultants
• OT/PT when they are the only service provider
• Vicki Berger, SLP; Zondra Foster, hearing itinerant; Marti Andera, nurse practitioner
• Child Health Specialty Clinics - Drug Affected, Preemies, Medically Fragile
• Visiting Nurses Association - lead exposed, no developmental delays
Early ACCESS Partners
Providing Family
TrainingHAWC Empowerment - Howard, Allamakee, Winneshiek, and Clayton Counties
Early Head Start - Allamakee and Clayton Counties
Parent Share and Support - Fayette County
Parents as Teachers - Delaware County
Parents as Teachers - Dubuque County
Expectations for Learning
• Mastery of getting into the system
• Understanding navigation process
• Conceptual mastery of data entry versus page entry
• Awareness that SC sets up access for providers
• Awareness of how to access forms
Let’s Get Started
At the Dock: Structure of the Web IFSP
System
Julie Tschirgi
Co-web IFSP Administrator
Sue Schulz
Early ACCESS Administrative Liaison
Co-web IFSP Administrator
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Similarities to Web IEP
• Same URL - https://iep.aeaims.org/IDEA_Apps/
• Application built for commonalities - 85-90%
• IowaIDEA.org • Update Subscription • Quick Reference Guide
• Passwords• Bug Reports • Time Out• Typing not an activity• Log Out Procedures
Browsers & Settings
• Browsers & Platforms• Mac OS 10.4 - Firefox 3• Windows 2000, XP, Vista - IE7 or IE8, Firefox 3
• Browser Setup (pp 13-19; Ref Guide)• Cache, Popups, Print backgrounds
• Printing - similar features including • incomplete data report• printing only the pages you need
Login Screen
https://iep.aeaims.org/IDEA_Apps/
Main Menu
Permissions set up by IMS Data Entry Folks
Can set default to web IFSP or web IEP
Pop up Menu
View Child List
Red boxed area varies by the permissions you’ve been assigned. Service coordinators have additional permissions that service providers (only) do not need.
Service Coordinators will see “View Caseload”Service providers will see “View Child List”
All Hands on Deck
• Activity - 10 Minutes
• IowaIDEA.org • Set up notification • Find IFSP supportive documents
• Log In• Set default• Check your “Child List” to see if
infant/toddler you asked to have entered is on your list
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Tips for Navigating the IFSP
Lists!
Banks!
Blank line in popup to delete info
Navigating Tips (cont.)
Shifting from one screen to the next does NOT save. SAVE often! Also, note Print option.
Printing & Obtaining Forms
Use Print command to obtain some forms such as Consent for Evaluation and Consent for Services.
Also use for viewing Intake Page (e.g. reason for referral)
Print - Form Key Points
To select a form, click on the selecttab. Choices include a blank form (Blank) or the completed form (Form)
You can see what’s missing - Inc Data Report
Tab Counts
Once you start a tab - a tally will be kept of howmany fields still need to be completed. Based on the info so far, the meeting tab has 5 data elements yet to be completed
Outcomes
Full Steam Ahead
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Outcome Page
To obtain an Outcome page, go to the Outcome tab and select “New” then “Load”
Outcome Page
Outcome Page
Progress Notes
Once it is saved or printed you cannot go back and edit your progress notes. Nobody can delete this information.
Services Tab
On initials add the various providers/ team members who will assist with evaluation
Once eval is done and IFSP is written, delete those who will not provide servicesAdding providers gives access
Include All Services Provided
If you Service Coor & Service Provider you will need a box for both services.
Service Providers complete own box for services page.
Other Services
Other Services are addressed within the Services tab
Early Intervention Services
and Other Services
Deleting Services
Discontinuing ServicePeriodic or Annual
Services
Print View
Services on Written Prior
NoticeCheck
“Print on PWN” to
get service info from services page to PWN.
Once it’s on the
PWN it can be edited
or deleted.
Service LogsAccessed From Service
Page
WARNING!!!Once you “SAVE” or print your log it cannot be edited. Check closely for accuracy before saving or printing.
You could add a new log note to make corrective comments about the previous log.
Key Points About Services Page
• Requires SC to enter Service and Name before the Service Provider can access the child’s IFSP
• Will be edited/completed as part of the development of the IFSP
• Other Services are listed on this page, not a separate page. These services must be linked to an outcome.
• Service Logs are accessed from the Service Page
• Select “Print on PWN” for auto-fill of services on Prior Written Notice
Outcome & Services Activity
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• Navigate the Outcomes and Services pages
• Review all items that need to be completed
• Any questions?
Work on Your Own Cases
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In the remaining time,feel free to work on a case.
Call the office assistant at your local AEA office to assist your smooth sailing with the new web IFSP.
Closing Remarks
• Your feedback is crucial
• This is the first version of the Web IFSP – major changes cannot be made immediately, but feedback is welcome for future version.
• Thank you for sailing with us!!!