Webinar #1 - Finance Module March 4, 2010

Learning ObjectivesLearning Objectives

• How the Finance Module relates to lodge finance management

• Become familiar with the capabilities of the Finance Module

• Learn how to use the module through a introductory demonstration.

Pieces of Lodge FinancesPieces of Lodge Finances

• Cash– All OA lodges have a 2371 Custodian Account at

the host council– All cash is receipted/expensed by the host Council

• Budget– Breakdown of all receipts (income) and expenses

(payments) into categories

OA Finance RecordsOA Finance Records

• Lodge Accounting– All records are kept in the Lodge Finance Record

Book• Running record of income and expenses• Itemized record of income and expenditures• Inventory of Lodge property (Inventory Module)

– These records must reconcile back to the council records

OA Finance RecordsOA Finance Records

Finance Module Finance Module OverviewOverview• Solution for managing lodge finance data.

– Easy for the Treasurer– Easy for the Finance Adviser

• Tracks budget income and expenses– No more complicated Excel spreadsheets

• Reconcile on the fly to Council Records– Automatic running record of income and expenses– Automatic itemized record of income and

expenditures

Components Of The Components Of The SystemSystem

Syncs to the OALM Servers

OA LodgeMaster Desktop

OALM Servers

Why Use Finance Why Use Finance Module?Module?• Ease of use• Youth friendly• Data stored on OALM Servers• Multi-user without sharing files

The PiecesThe Pieces

• Accounts• Budgets and Categories• Budget Manager

• Budget Creator

• Finance Manager• Finance Report Wizard

AccountsAccounts

• Think checking account• Entries made in the Finance Manager go into

an account• Easy balancing of the Lodge’s account(s)• Independent of Budgets and Categories

Budgets and CategoriesBudgets and Categories

Budget ManagerBudget Manager

• Used to set category revenue and expense values

• NEW in Version 2.1.0 – Budget Creator– Create custom budgets for a given year

• Select categories to use

– Add/Remove categories contained in a budget year

Finance ManagerFinance Manager

• All transactions entered into the Finance Manager

• 3 Types of Transactions– Standard Income/Expense Transaction– Account to Account Transfer– Category to Category Transfer (doesn’t affect

account balances)

• Special Standard Transaction– Split – contains multiple categories

Finance Report WizardFinance Report Wizard

• 3 Types of Reports• Budget

– Shows the selected Budget Year and Budget revenue and expense

• Cash Flow– Shows the flow of actual cash in and out of the

account• Activity

– By Account will show a running balance– By Payee, Budget, Category, Category Group and

Category

DEMONSTRATION

Getting HelpGetting Help

• OA LodgeMaster support center: http://support.oalodgemaster.org:– View documents and get troubleshooting

help.– Talk to other users in the forums.– Submit support requests or enhancement

ideas.

QuestionsQuestions

Questions and Answers