Welcome, New Advisors!

New Advisor Workshop

May 11, 2012

Presenters:

District Administrator David McCampbell

Zone G Administrator Reneé Richar

Welcome, New Advisors!

Introductions:

• Faculty Advisors

• Kiwanis Advisors

• Others?

The world’s largest high school service organization

Beginnings…

Service Leadership Programs

Structure of Key Club

•Student Membership

•Advisors

•Kiwanis

Please refer to page 2 of your handout.

Structure of Key Club

• Elements of the Petition to Charter

• ResponsibilitiesOf schoolOf KiwanisOf the Key Club

Please refer to page 3 of your handout for link.

Club Operations

Overview of Bylaws• Importance of Bylaws

• Make copies accessible to membership

• Review of sections

• Amendments

Please refer to page 9-10 of your handout to see the Standard Form of Club Bylaws.

Club Operations

Key Club Board of Directors• Required board members

• Duties of officers

• Hold officers accountable

• Advise, do not take over

Please refer to page 3 of your handout for a link to the Club Officer Duties.

Club Operations

Committees• Vice President’s responsibility

• Purpose of committees

• Role of committees

• Problems with committees

Club Operations

Club Member Meetings• President’s responsibility

• Should be held at least twice a month

• Agenda

• Make them interesting, informative, FUN!

Please refer to page 3 of your handout for a link to Leading Club Meetings.

Club Operations

Club Board Meetings• President’s responsibility

• Should be held at least once a month

• Officer vs. Board meetings

• PurposeProject approval

Long range planning

Next meeting planning

Club Operations

Budget and Finances• Treasurer’s responsibility (primarily)

• Follow school rules for accountability

• Create a budget

• Request Kiwanis Support in summer

• Board approval of expenditures

Club Operations

Member selection and recruitment• Board’s responsibility

• Clubs should have at least 20 members

• Membership application

• Membership requirements

• Plan well to provide service opportunities for all members KEY CLUB

NEEDS YOU!

Club Operations

Registering members/paying dues• Treasurer’s and Secretary’s responsibility

• Clubs are required to pay dues on time

• Look for dues mailing from KCI mid-September

• Plan deadlines ahead to get Early Bird Dues award

• Dues process

Please refer to page 4 of your handout for more reasons to pay dues.

Club Operations

Officer Information Forms (OIF)• Secretary’s responsibility

• District does not receive contact information from International

• Our central database

• Filed online at Florida Key Club website

• www.FloridaKeyClub.com

Club Operations

Pride Reports (Monthly Reports)• Secretary’s responsibility

• Report on club meetings

• Report on club activities

• Filed online at Florida Key Club website

• www.FloridaKeyClub.com

Please refer to page 5 of your handout for more reasons for completing Pride Reports.

Club Operations

Projects and Social Activities• Board’s responsibility (including

committees)

• Approval at board meetings

• Planned in committees

• Think aboutFunding needed

Member interest/involvement

School and community

Meaningful/impactful service

Club Operations

Methods of Communication• Board’s responsibility to keep members

informed

• TypesAgendas at meetings

Email/FaceBook

Notes through school

Newsletters

Phone calls or phone tree

Buddy system

Kiwanis Advisor Responsibilities

Train and encourage officers Attend club meetings Attend and support attendance of Key

Clubbers at division and district events Invite KC members to Kiwanis meetings Invite KC members to Kiwanis projects Present budget request to Sponsoring

Kiwanis Club board in summer Assist Faculty Advisor wherever possible

Faculty Advisor Responsibilities

Train and encourage officers Attend club meetings Attend and support attendance of Key

Clubbers at division and district events Give individual guidance of members/leaders Ensure school policies are followed Support participation with Kiwanis activities

Please refer to pages 6-8 of your handout for more a monthly checklist for all advisors.

Is there more to Key Club than just our local club?

Beyond the Club Level

Beyond the Club Level

• Higher level involvement is important

• Benefits of connection to larger organization

• Benefits from additional leadership experiences

• Expand idea base for projects

• Gain motivation from others

• Network

Beyond the Club Level

• What happens on the Florida District level?

District operations

Division operations

• What happens on the International level?

International operations

Beyond the Club Level Specifics…

• Roles of the officers above the club level:

Key Club International Board

Florida District Governor

Florida District Secretary

Florida District Treasurer

Florida District Editor & Webmaster

Division Lieutenant Governors

Beyond the Club Level Specifics…

• Events to attend

Division Council Meetings (DCM)

Division projects

Key Club Kickoff Conference (KCKC)

Spring Zone Rally (SZR)

Florida District Convention (DCON)

Key Club International Convention (ICON)

Beyond the Club Level Specifics…

• Club competitions:

District contests

District awards

District scholarships

Kiwanis scholarships

International awards

International scholarships

Miscellaneous

• General liability insurance

• Addressing weak/ineffective leadership

Let students know that Key Club continues…

The premiere university service organization in the world

Resources

Tools you’ll need to build, grow and lead your club:

Florida District KC website

Key Club International website

Zone Administrator

Lt. Governor

Other district officers

District Administrator

KCI Office

Please refer to page 3 of your handout for links.

How do you change the world?

Change a life.

Sow the seeds of service—and a lifelong commitment

to caring. Advise a Key Club.

Discussion Time!