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© 2008 Public Sector Software
© 2004 ACNielsen 1
Public Sector Software
© 2008 Public Sector Software
Who Are PSS?
> Public Sector Software was founded in 1989 to deliver unique software solutions at affordable prices to the public sector
> We are a small firm who pride ourselves on our ability to be:
> proactive in the marketplace utilising new technologies as they become available, and
> reactive to customer requests for developments to functionality to meet changing needs.
© 2008 Public Sector Software
What Can We Offer?
> PSS provides software solutions for asset and inspections management:
> PlaySafe is the UK’s leading software system for managing the inspections and maintenance for equipped play sites and open spaces.
> StaySafe follows the same management process - managing for a broader range of Local Authority owned assets.
© 2008 Public Sector Software
Key Benefits
> Paperless inspections complement your workflow through increased process efficiencies
> Designed in conjunction with like-minded authorities ensuring your needs and processes are understood
> Detailed inventory enabling storage of information, images and related documents
> Intelligent software solution providing access to industry standards to aid best practice.
© 2008 Public Sector Software
Features & Benefits
> Standardised drop down lists of findings and tasks cross referenced to assets providing intelligently populated database
> Pre-formatted finding and tasks lists for ease and simplicity of inspections capture
> Peace of mind provided by direct links to items requiring action via automated To Do list
> Web based upgrades offering instant access to all the latest features.
© 2008 Public Sector Software
Asset Management Process
> Inventory items requires regular inspections to maintain standards
> Inspections result in Findings (defects) being recorded
> Findings require Tasks (actions/maintenance) in order to resolve them
> Tasks need to be done by someone who will require a works instruction to action them. A variety of methods for issuing instruction are available.
> Works orders can be sent out to notify the contractor that the works are required to be done.
> Budget needs to be allocated when work is carried out as works require labour and parts to be purchased.
> When items are completed the dates automatically apply themselves to all relevant stages of the process.
© 2008 Public Sector Software
3 Key Sections
> Inventory Management
> Knowing what assets you have and where they are
> Inspections Management
> Maintaining a regular schedule of inspections
> Maintenance Management
> Ensuring maintenance is completed in a timely fashion and who is responsible for seeing it through to completion
© 2008 Public Sector Software
INVENTORY MANAGEMENT
© 2008 Public Sector Software
Inventory Storage
> Simple MS outlook style navigation
> Inventory view provides summary of asset register information.
> View filters enable ease of searching for specific data.
> Drag and drop functionality to manage column views.
© 2008 Public Sector Software
Site & Asset Properties
> Site and Asset properties allow the detailed population of your inventory
> Functionality to link related documents, webpages, notes and photos creates portal style tool.
> Asset properties specific to asset type e.g. playground items include play value, play criteria, DDA, free height of fall.
© 2008 Public Sector Software
Configuration
> Input details of users, inspectors, contractors, manufacturers and routes.
> Personalised inspection types can be included and classified.
> Local checks can be included and defined.
> Inspection scheduling is available
> Budgets codes and allocations can be included. Spending can be tracked
> System configurable to only show items that you require
© 2008 Public Sector Software
INSPECTIONS MANAGEMENT
© 2008 Public Sector Software
We Provide:
> Asset specific checklists with Finding specific Tasks covering all aspects of assets management based on standards and common sense checklists including:
> EN1176/7 Playground equipment
> EN15312 Outdoor multi-sports equipment
> EN14974 Wheeled sport
> BS8300 Disability Discrimination Act
> BS8409 Soft indoor play areas
> Maintenance
> Trees
> Community Safety
> Water Safety
> Buildings Management
© 2008 Public Sector Software
Paperless Inspections Using PDA
> Use PlaySafe/StaySafe on a pocket pc to provide paperless inspection records.
> Inspections can then be uploaded to the office system (wireless options available) to allow for maintenance planning
> PDA software enables recording of inspections, completion of maintenance tasks, editing and updating of asset register.
© 2008 Public Sector Software
Field Inspection Recording
> Findings can be recorded into the PDA via a series of drop down menus.
> Existing Findings show on the PDA to eliminate repeat reporting of issues.
> Linking photos to findings is available on some PDA units with camera functionality
© 2008 Public Sector Software
On-Site Task Completion
> Suggested tasks are linked to every finding within database.
> Task Monitoring can be used where items need to be reviewed at a later date.
> Completion dates and times are automatically marked once the item has been resolved.
© 2008 Public Sector Software
MAINTENANCE MANAGEMENT
© 2008 Public Sector Software
Automated To-Do List
> The To-Do list is updated by the inspections information input into the system.
> It provides you with an immediate view of priorities and items requiring action.
> The views within the system will automatically filter to only show the information you select
© 2008 Public Sector Software
Import/Export Tool
> Import/Export Facility ensures paperwork is kept to an absolute minimum when 3rd party agents are required to carry out independent inspections on your assets.
> Database information can be exported to excel for further manipulation.
© 2008 Public Sector Software
Tenancy Module
> Input information relating to:
> Tenant records (both current and previous)
> Payment histories
> Responsibilities for maintenance
> Licence details
> Produce reports to show tenant or property specific information
© 2008 Public Sector Software
GIS Viewer
> Provides an analytical tool for viewing database information with the basic functionality of a GIS application
> Enables the display of assets for accurate location positioning on a map format
> Works in conjunction with map data from OS Master Map Files, provided locally, which have been configured to work with MapInfo and ESRI.
> Use the site hierarchy tool from PlaySafe/StaySafe to aid navigation
> Site and asset property information, pulled in via your PlaySafe/StaySafe database, can be viewed, edited and updated
© 2008 Public Sector Software
Stock Management Module
> Keep an accurate record of all stock held
> Manage all goods in and out
> Update stock records with new products (stock takes)
> Record unit price of all stock
> Transfer the cost of labour to tasks
> Transfer the cost of materials to tasks
> Add invoices from external contractors to tasks
© 2008 Public Sector Software
Costs
> Annual Licence per Department - £3000
> Includes phone support, upgrades, standards updates, account management including user group meetings, customer newsletter, access to website
> Other service areas
> Data Entry - POA
> Configuration - £850
> Training – packages from £850
> Installation - £850 (including server installation)
> PDAs – from £400
© 2008 Public Sector Software
Summary
> A completely paperless inspections and maintenance management tool.
> Enables you to meet the requirements set out by the Freedom of Information Act and the E-government directive.
> Provides complete peace of mind in relation to your local authorities requirement to meet their duty of care for council owned assets.