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© 2009 Avaya Inc. All rights reserved.© 2009 Avaya Inc. All rights reserved.
Introduction to
IP Office Customer Call Reporter
28 November 2010
(current through IP Office R6.1)
© 2009 Avaya Inc. All rights reserved.© 2009 Avaya Inc. All rights reserved.
Costs of Poor Customer Service*
Typical Company receives 65% of its Business from Existing Customers
7 out of 10 Customers who Switch to a Competitor do so because of Poor Service
A 5% reduction in the customer deflection rate can increase profits by 25% to 80%
Satisfying and retaining current customers is 3 to 10 times cheaper than acquiring new customers
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*Source: Return on Behavior Magazine
© 2009 Avaya Inc. All rights reserved.© 2009 Avaya Inc. All rights reserved.
Does Your Business Know…
How long does a caller have to wait before they are answered?
How many callers hang up in frustration before they are answered?
How many calls do your staff handle?
How often do customers get transferred from department to department?
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© 2009 Avaya Inc. All rights reserved.© 2009 Avaya Inc. All rights reserved. 4
Customer Call Reporter (CCR) Summary Track & measure customer service and agent
productivity levels with:
• IP Office = Built-in ACD functionality
• Customer Call Reporter = real-time & historic reporting
• IP Office + CCR = Improved Customer Service
Customer Call Reporter delivers:
– Simple & Intuitive Reporting
– Minimum User Training Required
– Browser/Thin Client Architecture
– Reduced Set Up Costs
– Single Server with IP Office Messaging Server
Best suited to Small Businesses <30 Agents
• Can support up to 150 agents, 30 supervisors and one administrator Improved
Customer Service
© 2009 Avaya Inc. All rights reserved.© 2009 Avaya Inc. All rights reserved.
Customer Call ReporterProduct Overview
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© 2009 Avaya Inc. All rights reserved.© 2009 Avaya Inc. All rights reserved.
Supervisor Dashboard View
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Dashboard Goal
StatisticsTicker
Graphic Display Panels
New with IP Office
R6.1
© 2009 Avaya Inc. All rights reserved.© 2009 Avaya Inc. All rights reserved.
Supervisor Dashboard
Default page when a Supervisor logs in
Dashboard Goal
Statistics Information Ticker
Three information graphs for selected queues,agents and statistics
– Agent State Pie Chart
– Alarms Cube
– Multiplot Graph
– Scatter Plot
– Single Pie
– Single Plot Graph
– Statistics Cube
– Statistics Table7
New with IP Office
R6.1
© 2009 Avaya Inc. All rights reserved.© 2009 Avaya Inc. All rights reserved.
Supervisor Monitor View
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Historical Reporting Tab
Alarms
Customized Statistics
Supervisor “Views”
© 2009 Avaya Inc. All rights reserved.© 2009 Avaya Inc. All rights reserved.
Real-Time Supervisor View
Up to 3 fully dynamic customized Views
– Each view can be summarized in reporting
• 3 Real-Time views
– Security of information
• Administrator allocates which supervisor can view which group
• Similarly supervisor can choose which agent has access to each view for added security
Example
– Hunt Groups 101, 105, 110 are “General Sales, Widget Sales, Widget Support”
– Views allow Supervisor to compare General Sales to Widget Support
Forced Agent State
– The supervisor can log in, log out or change an Agent from one Group to another dependent from the business need
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New with IP Office
R6.1
© 2009 Avaya Inc. All rights reserved.© 2009 Avaya Inc. All rights reserved.
Real-Time Agent View
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Agents have 3 views as defined by Supervisor
– Need to know basis/security
Alarm “Ticker” provides status to agents
– Intuitive alarm presentation to show status quickly and easily
© 2009 Avaya Inc. All rights reserved.© 2009 Avaya Inc. All rights reserved.
Alarm Settings
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Warning & Alarm to Supervisor
Alarm Statistics
– Answered Calls
– Average Speed of Answer (ASA) %
– ASA time
– Calls Waiting
– Agent State & Time in State (System & Group)
– Grade of Service
– Lost Calls
– New Messages
– Outbound Calls
– Overflowed Calls
– Refused Calls
© 2009 Avaya Inc. All rights reserved.© 2009 Avaya Inc. All rights reserved.
Supervisor Customer MapProviding location-based business intelligence
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New with IP Office
R6.1
Indicates location of caller
© 2009 Avaya Inc. All rights reserved.© 2009 Avaya Inc. All rights reserved.
Historical Reports
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Drag & Drop Report Templates
– Seven templates available
• Call details, call summary, agent summary, trace, alarm, voicemail
• Agent Time Card Report
• Create >80 distinct reports
Save Report for Future Use
– No need to re-enter same data over and over, saves time
– Export to PDF, Excel, Word
– Scheduled or manual delivery (e.g. reports by email)
Database schema available for custom applications
New with IP Office
R6.1
© 2009 Avaya Inc. All rights reserved.© 2009 Avaya Inc. All rights reserved.
PC Wallboard
Customizable Wallboard– Interactive statistics
– Messaging feature
– Leader board (e.g. top 10 agents)
– Easily rebranded & customised (e.g. customer logo, colours, etc)
– Automatically optimized screen aspect ratio
Pricing:– 1 wallboard per Supervisor license
© 2009 Avaya Inc. All rights reserved.© 2009 Avaya Inc. All rights reserved.
Benefits of Customer Call Reporter
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© 2009 Avaya Inc. All rights reserved.© 2009 Avaya Inc. All rights reserved.
Business Benefits of Customer Call Reporter
Improved Customer Service– Measure Quality of Service
– Efficient Management of Agents
Lower Total Cost Ownership– Set up costs reduced
– Supports multi-language operations
– Customizable Real Time Screens
Powerful, Yet Simple Reporting– Create reports from templates
– Save or Schedule reports for future use
– Filter reports on what YOU want to see
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© 2009 Avaya Inc. All rights reserved.© 2009 Avaya Inc. All rights reserved.
Increased ROI and reduced TCO with CCR Installation Time compared with Traditional Contact Center
– Total Installation cost SAVINGS = $2400 per site
CCR ease of use and online help means lower training costs
– Training time for CCR is half of traditional contact center
Finally lower ongoing maintenance costs, reduced TCO
– Browser-based architecture means only server requires upgrading17
Traditional Contact Center Supervisor client software
Traditional Contact Center Agent client software
Typical number of client per site
3 supervisors 20 agents
Install time 2 hours 30 minutes
Labour rate $150 $150
Labour Costs $900 $1500
CCR supervisor installation CCR Agent installation
Install time 5 mins 5 mins
Savings $900 $1500
© 2009 Avaya Inc. All rights reserved.© 2009 Avaya Inc. All rights reserved.
Specifications & Pricing
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© 2009 Avaya Inc. All rights reserved.© 2009 Avaya Inc. All rights reserved. 19
Customer Call Reporter Technical Requirements Server Platform Requirements
– Pentium Dual 945 core– AMD Athlon 64 4000+ – 2GB RAM and 30 GB free hard disk space
• Customer Call Reporter server can co-reside with Preferred Edition messaging up to 16 ports
Server Software Requirements– Microsoft Windows 2003 or 2008 Server (32 or 64-bit)– Microsoft Windows Small Business Server– Microsoft SQL 2005/2008 Express or SQL 2005/2008– Virtual Server environment supported (VMware, HyperV)
Client Software Requirements– Microsoft IE, version 7.0 and above– Mozilla Firefox, version 3.0 and above– Apple Safari, version 3.2 and above– Google Chrome, version 1.0 and above
© 2009 Avaya Inc. All rights reserved.© 2009 Avaya Inc. All rights reserved.
Customer Call Reporter Pricing Structure
217650 IPO LIC CUSTMR SERVICE AGENT RFA 1 $359
217651 IPO LIC CUSTMR SERVICE AGENT RFA 5 $1795
217653 IPO LIC CUSTMR SERVICE AGENT RFA 20 $7180
229442 IPO LIC R6 CUSTMR SERVICE SUPERV RFA 1 $429
229443 IPO LIC R6 CUSTMR SERVICE SUPERV TRIAL Free
229424 IPO LIC R6 ADVANCED EDITION RFA * $2295
229425 IPO LIC R6 ADVANCED EDITION RFA TRIAL Free
217658 IPO LIC CUSTMR CALL REPORTER UPG ** $2325
Customer Call Reporter is part of IP Office Advanced Edition
(*) Enables CCR, ContactStore, IVR, VB Scripting, 8-port TTS and 1 Supervisor(**) Upgrade all existing CCC licenses to CCR equivalent
© 2009 Avaya Inc. All rights reserved.© 2009 Avaya Inc. All rights reserved.
Customer Call Reporter Roadmap
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© 2009 Avaya Inc. All rights reserved.© 2009 Avaya Inc. All rights reserved.
Customer Call Reporter Roadmap*
Early 2011
– Integration of IP Office Video Softphone
– System real time statistics/monitor-views
– Avaya one-X® Portal Agent Gadget
– Wallboard log off
Future
– Multi-Site Support
– Agent coaching / Silent coaching
– Mobile twinning and Telecommutersupport in CCR
– Customized Historical reports
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*All Features are planned for implementation based on market feedback, Avaya reserves the right to change feature content based upon customer
requests without prior notice
© 2009 Avaya Inc. All rights reserved.© 2009 Avaya Inc. All rights reserved.
thank you
Dieter Schulz Don Chouinard
[email protected] [email protected]
+49 (69) 75056182 +1 (408) 577.7841
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