© 2020 SAP SE. All rights reserved. ǀ PUBLIC · 2020. 7. 27. · SAP Cloud for Real Estate...

© 2020 SAP SE. All rights reserved. ǀ PUBLIC

Chandy Beyrooti SAP Customer Solution Advisor – Finance & Risk

May 2020

Leading Change in Real Estate SAP Cloud for Real Estate

01 Trends in Corporate Real Estate Today

02 Real Estate Management in the Cloud

03 Demonstration

A G E N D A


Leaders are investing in corporate real estate management solutionsManage cost efficiency and improve employee productivity

For most organizations,real estate is the secondor third largest expense

category.

Physical workspace impacts employee productivity and

wellbeing significantly.

Buildings are responsible for 40% of energy consumptionand 36% of CO2 emissions

in the EU.

Companies underutilizean average of 30-40% of their space on a typical

workday

Sources: JLL, European Commission, HBR, Deloitte

01 Trends in Corporate Real Estate Today 0302


Key Trends in Corporate Real Estate ManagementTechnology is changing the way people live and work with continuous change being the new normal

…are gettingsmarter,

autonomous and will initiate predictive

maintenance on their own.

…need to support new business models and

seamlessly include sharingand co-working

approaches

…will be digitally connected with the building and related

services.Smart operations increase

comfort, security and productivity

…will be a critical factor of buildings and will influence

the attractiveness and marketability of future

buildings

Workplaces TechnologyBuildings Users




Digital Evolution in Real Estate ManagementIntelligently connecting People, Buildings and Businesses

Exceptional case detected: Service provider informed Building

compliancy level

Exceptional vibration pattern

Energy adjusted to predicted

building usage

Meetingroom

utilization

Desk utilization

53%Employee

satisfactionindex

85%99%

!

85%

93

!




03

SAP Cloud for Real EstateReducing spend, staying compliant and improving business processes

Investment & ConstructionStrategically plan investments and continuously monitor construction

projects

Reducing Maintenance CostsReduce costs by improving equipment availability and

predictive operations

Natively integrated to SAP S/4HANA Cloud & SAP S/4HANA

Create Future Workspaces Optimize utilization of

workspaces and improve employee productivity

Improved CollaborationUse the power of a business network

to collaborate and understand asset performance

Improve Capital AllocationReallocate investments to optimize your return on assets (ROA)

Reduce SpendLower operating cost with improved transparency in planned and actual expenses

Increase Contractual TransparencyAnalyze contract details to improve leasing decisions and make payments according to terms and conditions

Stay CompliantComply with new lease accounting standards (IFRS16/ASC842) with native integration into SAP Finance

02 Real Estate Management in the Cloud01


Improvedutilization

Increased transparency

Operational excellence

SAP Cloud for Real Estate Location ManagementImprove your real estate portfolio with implementing a Digital Twin

Better managing space Quickly evaluating the financial performance

of the building Understanding the physical characteristics

of each location.



Facility Management

Service Provider

Insurance Company

UtilityCompany

AssetManager

PropertyManagerAuditor

Owner

Engineer

Planner

Tenant

Reality in Real Estate Today


© 2020 SAP SE. All rights reserved. ǀ PUBLIC Engineer

Planner

Facility Management

Service Provider

UtilityCompany

Tenant

AssetManager

Auditor PropertyManager

Owner

The SAP Digital Twin – Your Single Version of Truth


Insurance Company


Owner

Engineer

Planner

Facility Management

Service Provider

UtilityCompany

Tenant

AssetManager

Auditor PropertyManager



The SAP Digital Twin – Your Single Version of Truth

Insurance Company


Reduce occupancy

expense

Allocate teams and people

Optimize space

utilization

SAP Cloud for Real Estate Workspace ManagementImprove space efficiency and employee productivity

Efficiently assign workspaces Reduce manual work and eliminate interfaces Gain insights into the employee workspace

experience



Workspace Management Efficiently manage different types of workspaces

A2.01

A2.13

A2.0

3

A2.0

4

A2.0

7

A2.06A2.05

A2.00a

A2.0

0

A2.00f

A2.00b

A2.15

A2.18

A2.17

A2.16

A2.1

4b

A2.00d

A2.0

0c

A2.00e

A2.14

A2.06A2.05

A2.0

3

A2.16

A2.1

4a

A2.02Workspace types Meeting rooms

and other spaces

Internal/ external meeting rooms

Other areasShared/ flex desk space

A2.01

Dedicated desk space



SAP Cloud for Real Estate Contract & Lease ManagementIntegrated contract management to improve visibility and simplify leasing processes

Simplified transparency

IFRS / US GAAP compliance

Streamlined financial

integration

Make intelligent leasing decisions Proactively mange lease agreements Comply with lease accounting standards Analyze leasing expenses



Lease Portfolio

Lease Administration Reporting Payment Generation

Asset Valuation

Lease Review

Asset Classification Reporting

IFRS & US GAAP Leasing

S/4HANA Cloud for Contract & Lease Management

Asset Accounting

SAP S/4HANA Cloud Financial Accounting integration

General ledger (multi-GAAP accounting)

Accounts payable/receivable

Controlling & profit center accounting

Reporting

SAP Contract & Lease ManagementCloud-enables financial accounting integration



Classification and evaluation rules Statistical valuation rule Calculate and report on net present value,

depreciation, repayment and interest rate Change management / Re-valuation Support transition scenarios Create / Link to fixed assets (SSCUI)

Valuation and Classification

Multi-GAAP enabling (IFRS, US GAAP, HGB) Manage right-of-use assets and liabilities Customer / Vender accounting Post depreciation and repayments Lease payments Controlling / Profit center accounting

Multi-GAAP Posting

5 different lease types for lease in, lease out and service contract

Leasing partners Top 11 predefined types of contract

items Terms and conditions for notice

and renewal options (validity) Lease payment cash flow

with full integration Critical dates and reminders Document management

Contract Management

SAP Contract & Lease ManagementIntegrated leasing on the cloud



SAP Cloud for Real EstateDemonstration

0201

Publ

ic C

loud

Clo

ud/O

n Pr

emis

e

Investment & ConstructionPlan investments and monitor construction projects

Facility MaintenanceDispatch work to a mobile

workforce, reducing costs and improving equipment availability

Energy & Safety Track resource consumption for

the portfolio and each location

SAP HANA Cloud Platform

SAP S/4HANA

Partner ApplicationsExtending the scope of SAP Cloud for Real Estate with add-ons and extensions

SAP Fiori – Easy to learn and use user interface

03 Demonstration


Intelligently connecting People, Buildings and BusinessInnovate your business with the help of the Digital Twin

OPERATIONAL EXCELLENCEImplementing consistent data models (digital twin/ BIM) to streamline processes with internal and external business partners.

INNOVATIONBuild and consume next generation apps with SAP Leonardo leveraging latest technology like IoT, Blockchain, VR and Intelligent Data.

UTILIZATIONImprove resource utilization by combining real-time occupancy insights, cost drivers and business KPI´s.

COMPLIANCEComply with new IFRS/ US-GAAP leasing regulations seamlessly integrated into finance operations.

EMPLOYEE PRODUCTIVITYIncrease employee productivity supportingnew working environments and superior user-centric services.

SAP Cloud for Real Estate won the Red Dot Design Award 2017 for Communication Design

More than 20 years' experience in housing, commercial and corporate real estate management

Global SAP Partner ecosystem with more than 15.000 partner companies worldwide

Partnerships with top associations of the real estate industry to support the industry’s digital transformation

Chandy BeyrootiCustomer Solution Advisor

🖂🖂 [email protected]☏ +27 64 850 6371


AFSUG Webinar – SAP Cloud for Real EstateQuestions & Answers

Q: What's the NEW training curriculum for Real Estate compared to previous RE010 RE200 etc.?

A: Here is the link to the C4RE training materials https://www.sap.com/products/real-estate-facilities-mgmt-cloud/training.html

Q: Is there a architecture diagram?

A:

https://www.sap.com/products/real-estate-facilities-mgmt-cloud/training.html



Q: What version of S/4 is the demo?

A: It is S/4 1911 but it does not matter. The code line is the same between ECC and S/4. S/4 just provides the new Fiori apps.

Q: Can you view reminder when you are not in a specific contract screen?

A: The contract data is actually not displayed in C4RE nor is the contract data captured in C4RE. What is happening is the customer is jumping into S/4 to view/maintain the contract. Therefore, you can use the standard Fiori screen to see contract specific examples or go into S/4 and view all of the reminders for the portfolio using standard contract management reports.

Q: The documents being accessed (for example the contract for building POTS04 in the demo), physical contracts, pdf’s, etc.; where are these stored? Can they be accessed via an ECM System, e.g. OpenText?

A: This again goes back to the architecture question. The contract is within S/4 so all contract data would be attached to the contract object within S/4. The customer would then be able to leverage their current document management solution. If attaching a document within C4RE, such as a floor plan, that document would be attached to the floor in C4RE and would be stored in the cloud. Therefore, the customer would only be able to access these documents through C4RE.



Q: Does C4RE integrated into PM in S4 on premise?

A: It can connect to PM. Here is a link to the available C4RE integrations.

Q: What is the cost and how long does implementation take? Any conversion technicalities to take into account?

A: Please work with your local SAP Services team to determine as this is dependent on a large number of factors.

Q: For workspace management/location management – is it easy to upload CAD images and floor plans?

A: Standard functionality within C4RE does not offer CAD integration functionality. That functionality can be provided by a partner solution named KORASOFT. However, we do offer as standard what we believe are next generation options such as machine learning where a PDF can be loaded on a floor and our machine learning algorithm will detect the different rooms and create them based ontheir measurements. The customer is also able to assign a pdf of the floor and manually polyline the rooms. We have found that most customers do not have accurate as built drawings of their buildings and they needed a more flexible approach.

https://help.sap.com/viewer/8943f4abbbb04c61bd41fc8bede87915/Cloud/en-US/39086c0bed82477e891cbdd5840f2a59.html



Q: Does desk allocation in workspace management work the same as WayFinder? Can it be used for an agile office where staff can sit at any desk?

A: We do not offer wayfinding functionality within C4RE. However, you are able to allocate flexible and fixed seating arrangements.

Q: Does contract management cater for multiple water and electricity reading/meterage which differs each month?

A: Meter readings can be assigned to a rental object and these are meter readings can then be used in allocations. C4RE does not currently support this functionality.

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