PT. MUTUAGUNG LESTARI ASSESSMENT REPORT Roundtable on Sustainable Palm Oil Certification [ ]Stage-1 [ ] Stage-2 [√] Surveillance [ ] Re-Assessment Plantation Management/Owner : PT. BUANA WIRALESTARI MAS - IVOMAS TUNGGAL Plantation Name : KIJANG POM - Kijang Estate, Kijang Kencana Plasma Location : Kijang Village, Tapung Sub-district, Kampar Regency, Riau Province, INDONESIA Certificate Code : MUTU-RSPO/013 Date of certificate issue : 17 th January 2012 Date of expiry of certificate : 16 th January 2017 Assessment Assessment Date PT. Mutuagung Lestari Auditor Checked by Approved by ASA-02 21 – 23 October 2013 Y. Wisnu Rahmanto, M Syarip Lambaga, Nanang Mualib, Rudi Ramdani, Naila Karima, Steve Mualim Octo Nainggolan Tony Arifiarachman Mutuagung Lestari • Raya Bogor Km 33,5 Number 19 • Cimanggis • Depok 16953• Indonesia Telephone (+62) (21) 8740202 • Fax (+62) (21) 87740745/6 Email : [email protected] ● www.mutucertification.com MUTU Certification • Approved by RSPO Secretariat on June 2008 Assessment Submitted to RSPO on: Approved by RSPO on: Approved by MUTUAGUNG LESTARI on: ASA-02 January 9 th , 2014 December 16 th , 2013
Prepared by Mutuagung Lestari for KIJANG POM – PT BUANA WIRALESTARI MAS
TABLE OF CONTENT
Figure 1. Location Map of KIJANG ESTATE – PT BUANA WIRALESTARI MAS 1
Figure 2. Location Map of KIJANG KENCANA PLASMA 1
1.0 SCOPE OF THE CERTIFICATION ASSESSMENT 3
1.1 National Interpretation Used 3
1.2 Organization Information 3
1.3 Type of Assessment 3
1.4 Locations of Mill, Plantations and Area Statement 3
1.5 Area Statement 4
1.6 Description of Supply Base 4
1.7 Year of Plantings and Cycles 5
1.8 Approximate Tonnage Certified 6
1.9 Other Certifications 6
1.10 Time Bound Plan for Other Management Units 7
2.0 ASSESSMENT PROCESS 8
2.1 Certification Body 8
2.2 Assessment Team 8
2.3 Assessment Methodology, Assessment Process and Locations of Assessment 9
2.4 Stakeholder Consultation and List of Stakeholders Contacted 10
2.5 Determining Next Visiting 10
3.0 ASSESSMENT RESULT 11
3.1 Summary of Assessment Report of RSPO Certification 11
3.2 Summary of Assessment Report of RSPO Certification ASA-1 Scheme Smallholders Kijang Kencana Plasma 29
3.3 Summary of Assessment Report of Supply Chain 43
3.4 Conformity Checklist of Certificate and Logo Use 47
3.5 Summary of RSPO Partial Certification. 48
3.6 Identification of Findings, Corrective Action, Observations, Opportunity for Improvement and Noteworthy Positive Components. 50
3.7 Summary of Arising Issues from Public, Management and Auditor Response 57
4.0 CERTIFIED ORGANISATION'S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY 64
4.1 Formal Sign-off of Assessment Findings 64
APPENDICES 65
Appendix 1 List of Stakeholder Contacted in the RSPO Certification Process 65
Appendix 2 Assessment Program 66
Appendix 3 Glossary 69
Appendix 4 List of Smallholder Members 70
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Figure 1. Location Map of KIJANG ESTATE – PT BUANA WIRALESTARI MAS
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Figure 2. Location Map of KIJANG KENCANA PLASMA
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1.0 SCOPE OF THE CERTIFICATION ASSESSMENT
1.1 National Interpretation Used National Interpretation, RSPO Principles and Criteria (P&C) for Sustainable Palm Oil
Production, Republic of Indonesia - RSPO INA-NIWG, May 2008, RSPO INA-SWG, Scheme
Smallholders October 2009 and RSPO Supply Chain Certification Standard November 2011.
1.2 Organization Information
1.2.1 Company name IVO MAS TUNGGAL
1.2.2 Contact person Ismu Zulfikar
1.2.3 Company address and site address Head Office: Sinarmas Land Tower 2, 30th Floor JL. MH Thamrin No 51 Kav 22 Jakarta 10350 Indonesia Site: Sekijang Village, Tapung Sub-district, Kampar Regency, Riau Province.
TOTAL 10,458.17 10,297.75 286,207.11 26.44 268,115.40 87.45
*source: FFB received of Kijang POM October 2012 – September 2013
1.5.3 Smallholder(s) and other source
Name of
source(s) Member(s) Location
Total Area (Ha)
FFB (tonnes/year)
Supplied to Mill
FFB (tonnes/year
) %
NAGASAKTI ESTATE
- Kec. Tapung Hilir, Kab. Kampar, Propinsi Riau
5,037.51 139,964.19 1,185.45 0.39
NAGAMAS ESTATE
- Kec. Tapung Hilir, Kab. Kampar, Propinsi Riau
4,988.48 139,491.20 108.17 0.04
RAMABAKTI ESTATE
- Kec. Tapung Hilir, Kab. Kampar, Propinsi Riau
2,706.28 73,609.36 626.99 0.20
Other - - 36,556.55 36,556.55 11.92
TOTAL 12,732.27 389,621.30 38,477.16 12.55
*source: FFB received of Kijang POM October 2012 – September 2013. FFB supply from Nagamas, Nagasakti, and Ramabakti are temporary. **Area statement and production data for Nagasakti, Nagamas, and Ramabakti Estate are exclude in certificate.
1.5.4 Product categories FFB/CPO/PK /PKO
1.6 Year of Plantings and Cycles
1.6.1 Age profile of planted palms*
Planting Year
Hectarage
KIJANG ESTATE (Ha) KIJANG KENCANA PLASMA (Ha) Total (Ha)
1991 244.20 369.00 613.20
1992 1,832.44 2,339.00 4,171.44
1993 22.82 3,185.00 3,207.82
1994 - 1,467.00 1,467.00
1995 - 504.80 504.80
1996 46.86 58.00 104.86
1997 - 52.70 52.70
1998 - 47.30 47.30
2001 3.64 124.99 128.63
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*source: FFB received of Kijang POM October 2012 – September 2013 only for entities under scope certificate and based on estimation of claimed product which refers to 1.7.2 above.
1.8 Other Certifications
1.8.1 ISO 9001:2008/ISO 14001: 2004 -
1.8.2 OHSAS 18001:2007 -
1.8.3 HACCP -
1.8.4 Others - Rountable on Sustainable Palm Oil oleh Mutucertification International (MUTU-RSPO/010 berlaku sampai dengan 12 Januari 2017).
- ISCC (International Sustainablity and Carbon Certification) sejak 3 Februari 2012 oleh GUTCert.
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- Sertifikat Bendera Emas SMK3 daro PT Sucofindo sejak tanggal 4 Mei 2010.
1.9 Time Bound Plan for Other Management Units
Management Units
Address Hectarage
(Ha) *) Time Bound
Plan Status
POM Estate
(Supply Base)
SAMSAM POM
PT. Ivomas Tunggal
Sub District of Kandis, District of Siak, Riau Province
9,717 2011 Certified
LIBO POM PT. Ivomas Tunggal
Sub District of Kandis, District of Siak, Riau Province
11,104 2011 Certified
UJUNG TANJUNG POM
PT. Ivomas Tunggal
Sub District of Kandis, District of Siak, Riau Province
9,449 2011 Certified
NAGA SAKTI POM
PT. Buana Wiralestari Mas
Sub District of Tapung, District of Kampar, Riau Province
12,937 2011 Certified
KIJANG POM PT. Buana Wiralestari Mas
Sub District of Tapung hilir, District of Kampar, Riau Province
10,298 2011 Certified
RAMARAMA POM
PT. Ramajaya Pramukti
Sub District of Tapung hilir, District of Kampar, Riau Province
9,278 2011 Certified
INDRASAKTI POM
PT. Meganusa Intisawit
Sub District of Rakit Kulim, District of Indragiri Hulu, Riau Province
15,172.23 2013 Certified
- PT. Sawitakarya Manunggal
South Kalimantan Province 6.763 2015 2015
IVOMAS TUNGGAL operates 8 mills and 18 estates in Indonesia and has achieved RSPO certified for 7 mills and its supply base in Indonesia. IVOMAS TUNGGAL has informed the Time Bound Plan progress, MUTUAGUNG has considered that PT IVOMAS TUNGGAL is comply with the RSPO requirement for Time Bound Plan.
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2.0 ASSESSMENT PROCESS
2.1 Certification Body
PT Mutuagung Lestari
Jl. Raya Bogor Km 33,5 No. 19, Cimanggis - Depok 16953
S-2 1. Yudwi Wisnu Rahmanto (Lead Auditor). Bachelor of Forestry with Silviculture background, University of Gadjah Mada. He worked at professional independent Certification Body as an Auditor for last 3 years and has involved in auditing activities with various certification schemes. Selected training which have been followed, such as RSPO Endorsed Lead Auditor Training Course, ISPO Auditor/Lead Auditor Course, Quality Management System (QMS) ISO 9001:2008 Auditor/Lead Auditor Course, GIS-Basic Mapping and Spatial Analysis, Timber Legality Assurance System (SVLK), Verification Organization Training C.A.F.E Practices (Starbucks) and others internal training programs. He has involved in auditing activities, such as Sustainable Forest Management by FSC FM/COC Scheme, Sustainable Palm Oil by RSPO and ISPO Scheme, Coffee And Farmer Equity (C.A.F.E Practices) Starbucks, Organic Standard (EU, NOP, JAS) for Coffee Farmers and Organic Exchange for Textile. During this audit, he assigned to verify of Legal aspect..
2. M. Syarip Lambaga (Auditor). Bachelor of Agriculture from UNHAS, Master of Science Program Post Harvest Technology of IPB, trainings have been followed among others, Lead auditor training RSPO, In House Training for ISO 9000 and 14001 Lead Auditor Training SFM as Social Expert, ISO 22000 Lead Auditor Training, ISPO Lead Auditor Training, and Malcolm Baldrige Training. Having experience in the plantation of more than 5 years, and experience as a food safety auditor for more than 5 years, team members evaluator SNI BSN Awards, and as a team member for socialization RSPO smallholder and large estates conducted by DMSI 2006-2009.
3. Nanang Mualib (Auditor). Bachelor of Forestry Science, Forest Technology Department in Bogor Agriculture Institute. He had followed training such as Performance Evaluation in Sustainable Management of Natural Production Forest on Unit Management. Sustainable Natural Production Forest Management Assessor Training Course, Training Lead Assessor ISO 9001:2001/SNI 19-9001:2008. He worked in Forest Company in 2000 – 2004 as a technical assistant of Sustainable Forest Management Implementation, Joint program with Forest Faculty Bogor Agriculture Institute and WWF Indonesia in 2006 – 2010. As a professional, he was involved in HCV social study of Sustainable Forest Management, HCV Identification in 3 palm oil plantation in Indonesia. Currently, he works as professional HCV assessor.
4. Rudi Ramdani (Auditor). Bachelor of Agriculture Majoring in Agronomy, Agriculture Faculty of Bogor Agricultural University. He has experienced more than two years as an operational staff in a private oil palm plantation company in Indonesia. He also followed training he namely: Indonesian Sustainable Palm Oil auditor, Awareness RSPO, Management System Certification (ISO 9001-2008) training and awareness OHSAS. Currently he works for Independent Certification Body.He had involved activities RSPO and ISPO certification assessment as an auditor.
5. Naila Karima (Auditor). Bachelor of Public Health, Department of Occupational Health and Safety. Faculty of Public Health, University of Indonesia. She had experience working in private oil palm plantation companies in Indonesia. She had followed training such as ISPO Lead Auditor, awareness training the RSPO certification system, awareness training Occupational Health and Safety Management System (PP No. 50 tahun 2012), and Integrated Management System (OHSAS 18001:2007, ISO 14001:2004, and ISO 9001:2008).
6. Steve Mualim (Auditor). Master in Environmental and natural resources management, Bogor Agricultural University. He has worked as a freelance in several consultant in the Environmental Impact Assessment. He has followed training of Lead Auditor training ISPO, RSPO awareness, Ecological Risk Assessment, Asian Network Update and Carbon, and Climate Change Mitigation and Adaptation for Agricultural Productivity and Auditor/Lead
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auditor Management System Certification (ISO 9001-2008).
2.3 Assessment Methodology, Assessment Process and Locations of Assessment
2.3.1 Figure of person days to implement assessment
S-2 Number of Auditor : 6 Auditor Number of days for S-2 on site : 3 Days Number of man days for S-2 on site : 18 Mandays
2.3.2 Detail process of assessment
S-2 The assessment was conducted by measuring the sufficiency of implementation with the consistency done by the PT. RAMAJAYA PRAMUKTI to the requirements of National Interpretation of the Republic of Indonesia from RSPO Principles and Criteria for Sustainable Palm Oil Production (RSPO INA-NIWG, May 2008 and Scheme Smallholders October 2009) and Supply Chain Requirement for CPO Mill The assessment was conducted in three methods: (1) document review, aiming to observe the sufficiency of types or substances from required documents; (2) interview, aiming to obtain more detailed information and cross check the information; and (3) field observation, aiming to observe directly the sufficiency of implementation on site. Some opportunities for improvement of the results S-2 delivered by the auditor MAL to the management unit and the results are the subject will be verified at the next assessment phase (S-3). Improvement of findings from main assesment findings were observed by auditors at this S-2 assessment. All information obtained was recorded in Check List of PT Mutuagung Lestari (MUTU) and part of S-2. The assessment program please find Appendix 2
2.3.3 Locations of Assessment
S-2 Location 1. Harvesting in Division 3 Block J14. Observations and interviews with cultivation personnel with ripe
crops harvesting criteria, harvesting techniques, the usage of PPE and employee benefits and housing facilities are available.
Location 2. FFB Loading and Transport in Block K12-K13 Division 3. Observations and interviews with loader and truck driver related to implementation of OHS, FFB transport activity and wages mechanism.
Location 3. Spraying activity in Division 3 Block I8. Observations and interviews with spray foreman and sprayer team on company's policy regarding the chemical material application in riparian areas, periodic medical examinations, PPE usage, training on spraying technique, occupational health and safety training, first aid training, grievance mechanisms, employee benefits and wages.
Location 4. IPM Management in Block I18 Division 3. Observations on maintenance of barn owl boxes, there is 2 mature and 4 juvenile identified.
Location 5. Hazardous Warehouse. Company has installed hazardous symbols around plantation area. There is a Material Safety Data Sheet (MSDS) for chemical material in the warehouse.
Location 6. Clinic. Interviews with the doctor’s about mechanism of handling into sprayers if there is a worker with pregnancy case and also monitoring on medical check-up, medical tools and clinical waste management.
Location 7. Employee housing in division 3. The audit team conducting observation and interview with personnel’s wife regarding the facility, waste management, grievance mechanism and observations on neighborhood conditions. Based on interview, company has to provide adequate facilities for surrounding personnel such as daycare facilities and religious facilities.
Location 8. Landfill (Block L18). The audit team conducting observation related to landfill’s activity. Based on
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observations, the waste disposal activity has been conducted in accordance with procedures established by the company, such as waste being periodically collected and transported to landfill.
Location 9. Land application (Block J18). The audit team conducting observations related to liquid waste application in plantation. Based on observation, the land application activity has been conducted in accordance with procedure by establish flat bed for land application and there is a periodic monitoring.
Location 10. Workshop. Safety signboard is available, the first aid box equipment is available, workshop equipment is in a good order, based on interview with personnel and welder, they had competency certificate and has a medical examination.
Location 11. The processing in Mill. Observations related to FFB processing into crude palm oil (CPO), the implementation of occupational health and safety, fire emergency response vehicle in mill, and first aid kits.
Location 12. Supporting facilities. Observation onsupporting facilities such as workshop, warehouse material, hazardous warehouse, Chemical warehouse, Water Treatment Plant.
Location 13. Wastewater Management Installation. Observation on mill’s wastewater management and IPAL conditions were well maintained and there is no leaks and runoff.
Location 14. Kijang Jaya, Tapung Lestari, and Tanah Tinggi Village. Based on field visit, the communication has been well established between company and society. There is no land conflict occurs between communities with the company.
Location 15. Jaya Bakti smallholder group (KUD Makarti Buana Jaya). Field observations on the implementation of the RSPO, cultivation techniques, waste management, HCV-related knowledge, interviews with several members of smallholder.
Location 16. Sari Tani Jaya smallholder group (KUD Makmur Sejahtera). Field observations on the implementation of the RSPO, cultivation techniques, waste management, HCV-related knowledge, interviews with several members of smallholder.
Location 17. Suka Makmur smallholder group (KUD Manunggal Abadi). Field observations on the implementation of the RSPO, cultivation techniques, waste management, HCV-related knowledge, interviews with several members of smallholder
2.4 Stakeholder Consultation and List of Stakeholders Contacted
2.4.1 Stakeholder Consultation and List of Stakeholders Contacted
Summary of stakeholder consultation process. Consultation of stakeholders for PT. BUANA WIRALESTARI MAS was held by public consultation meeting with internal stakeholders by interviews and local stakeholders conducted by visits to villages and interviews with local peoples. Numbers of input from stakeholders were clarified by PT. BUANA WIRALESTARI MAS.
2.4.2 List of stakeholder contacted
Please find appendix 1
2.5 Determining Next Visiting
The next visit (S-3) will be determined one year after this S-2.(October 2014)
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3.0. ASSESSMENT RESULT 3.1. Summary of Assessment Report of the RSPO Certification MUTUAGUNG LESTARI has conducted an assessment of Kijang POM – PT BUANA WIRALESTARI MAS, IVOMAS TUNGGAL operation consisting of one (1) Mill, one (1) Own Estate, and 1 (one) scheme smallholders namely Kijang Kencana Plasma. During the assessment (S-2) carried out, all indicators of the P&C standards, Scheme smallholders and Supply Chain Standards were Complied. MUTUAGUNG LESTARI found that Kijang POM – PT BUANA WIRALESTARI MAS, IVOMAS TUNGGAL complied with the requirements of RSPO Principles & Criteria and National Interpretation, RSPO Principles and Criteria (P&C) for Sustainable Palm Oil Production, Republic of Indonesia - RSPO INA-NIWG, May 2008 dan untuk Scheme Smallholders, October 2009. Therefore MUTUAGUNG LESTARI Recommends RSPO Certification of compliance is continued.
Ref Std. VERIFICATION RESULT of MUTU-Certification
PRINCIPLE #1 COMMITMENT TO TRANSPARENCY
1.1 Plantation and Palm Oil Factory have to give adequate information for stakeholders in appropriate language and forms, to ensure the effective participation of stakeholders in decision-making.
Procedure regarding the provision of information (Standard Operational Procedure on Communication and Consultation (SOP/SPO/SMART/LH-19)) did not change. 21 types of records on provision of information from 2013 are well recorded in information book, including responses to the information requests. Shelf life for entire information records is in accordance with company’s regulation which is 5 years, so the information records from 2009 are well stored.
Status: Full Compliance
1.2 Management documents are publicly available, except where this is prevented by commercial confidentiality or where disclosure of information would result in negative environmental or social outcomes.
Company has determined types of documents that are publicly accessible, such as regular reports which submitted to relevant agencies, EIA document, RKL-RPL, HCV, SIA and some employment report. Some publicly accessible documents are in accordance with the applicable national regulations. In terms of document’s shelf life, entirely already comply with company’s procedure which is 5 years.
Status: Full Compliance
PRINCIPLE #2 COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
2.1 There is compliance with all applicable local, national and ratified international laws and regulations.
PT. BWL has had a documented mechanism in order to identify, implement and evaluate compliance on applicable laws and regulations related to the management of mill and oil palm plantations through the procedures of regulation and other requirements (SOP/SPO/SMART/LH-03 rev. 01) published by the Department of Environment in July 1st, 2010 and revised in October 1st, 2011. This SOP aims to identify, set and obtain laws/ regulations/ requirements associated with the principles and criteria for sustainable palm oil production such as environmental, employment, licensing and social aspects as a reference for the company.
Based on the established mechanisms, PT BWL has identified and specify the type of regulations that must be followed and classify the types of regulations in the following groups:
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- Regulations related to HCV (7 related regulations)
- Regulations related to Employment (33 related regulations)
- Regulations related to the Environment (27 related regulations)
- Regulations related to Licensing (11 related regulations)
- Regulations related to occupational health and safety (44 related regulations)
Each rule has a relationship matrix between sources and operational that must be followed, such as:
Managing riparian area within 50 meters width in accordance with the Presidential Decree 32/1990 on Protected Areas.
Implementing the labor Law No. 13 in 2003
Provide personal protective equipments for workers in accordance with Law No. 1/70 on Employment
Liquid Waste Application in accordance with ministry of environment decree No. 29 in 20013 regarding the requirements and licensing guidelines on liquid water from Palm Oil industry utilization in palm oil plantation soil.
Implementation of Law No. 21 in 2000 regarding Workers Union which has been outlined in the letter no. 045/CEO5-SE/11/2010 dated November 10th, 2010 regarding the freedom to establish union.
Implementation of Law No. 25 in 1992 on Cooperatives as outlined in SE No. 342/HR Ops/IV/2010 dated April 17th, 2010 regarding the employee’s cooperative.
Implementation of Law No. 5 in 1990 on Conservation of Biodiversity and Ecosystem through SE No. 002/SE-SMD OPS/IX/2010 dated September 20th, 2010 regarding the protective wildlife.
The entire recorded regulations in regulation list are always regularly evaluated every 6 (six) months. The evaluation on update and adaptation has been done during the first semester of 2013 including:
1. Evaluation on Environmental Regulation (last evaluation in June 1st, 2013)
2. Evaluation on NKT Regulation (last evaluation in June 1st, 2013)
3. Evaluation on licensing Regulations (last evaluation in June 1st, 2013)
4. Evaluation on occupational health and safety Regulation (last evaluation in July 30th, 2013).
Based on the evaluation conducted in first semester /2013, there has been no change in the list of rules and regulations related to palm oil mill and plantation operation.
Status: Full Compliance
2.2 The right to use the land can be demonstrated, and is not legitimately contested by local communities with demonstrable rights
PT. BWL is the legal owner of the land and uses it as described in the Audit Report ST2 and the Surveillance-01. Until the surveillance-02, PT. BWL has not done any area expansion and makes changes to land tenure documents.
PT. BWL consistently taking cares and maintains the land used title boundaries (HGU stakes). PT. BWL has done a checklist (monitoring) on entire boundary stakes every month until September 2013. The maintaining such as site clearance, painting and boundary lines maintenance done every 3 months.
Based on field visits in Division I Kijang Estate, auditor found that boundary signs were well maintained, for instance the stake No.7 in Block H-35, No.8 and 9 in Block G-35.
Based on interview with head of bureau of Land Office Kampar District, Head of Bussiness Monitoring on Plantation
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(Pengawasan Usaha Perkebunan), plantation agency, Kampar district, head of village Kijang Jaya, Tanah tinggi and tapung Lestari, auditor obtained information that until the present consultations there is no issue and report related to overlapping land claims within PT BWL land used title from outsiders.
Although there is no conflict and claims, PT BWL has had a conflict resolution mechanism through the Land Conflict Resolution Mechanism (SOP / BWL / PKL) dated February 5th, 2010 by involving related parties in conflict resolution.
Status: Full Compliance
2.3 Use of the land for oil palm does not diminish the legal rights, or customary rights, of other users, without their free, prior and informed consent.
Previous audit report and re-verification by the Legal Department as well as the interview with head of village and surrounding community leaders stating that there are no traditional rights within the area of PT. BWL.
Status: Full Compliance
PRINCIPLE #3 COMMITMENT TO LONG-TERM ECONOMIC AND FINANCIAL VIABILITY
3.1 There is an implemented management plan that aims to achieve long term economic and financial viability.
To achieve long term economic and financial security, PT Buana Wiralestari Mas has compiled a plantation and mill management plan for 3 years period (2013-2015). Information in the work plan include: FFB price prediction, CPO and Palm Kernel (indicating increasing in value), FFB production, CPO and Palm Kernel (show impairment due to age of the plant), area statement and projected benefit obtained before replanting activities conducted.
Meanwhile for 5 years replanting program has not been planned yet, because some considerations according to company policy (SMA/MCAR/01/05-07) which is an indicator for replanting based on yield study/ ha (<14 tones FFB / ha), age of plant (> 25 years), height of plant (> 13 meters) and the density of plants per hectare (<100 principal/ ha). Document verification from field visits to audit sample of Nagamas and Ramabakti plantation are as follows:
Kijang Plantation: Yield (24 tones FFB / Ha); age of plant (22 years old - 1991); average height of plant (12 meters); density of plants (136 trees/ Ha). In general, replanting has been planned in 2019 as well as annual study on social, environmental, and technical aspect.
Status: Full Compliance
PRINCIPLE #4 USE OF APPROPRIATE BEST PRACTICES BY GROWERS AND MILLERS
4.1 Operating procedures are appropriately documented and consistently implemented and monitored.
An operational procedure for technical plantation refers to Management Committee for Agronomy and Research (MCAR 2007) for land preparation stages (Land Clearing) to harvest and transport. Meanwhile, technical guidelines for palm oil processing still refers to the Management Committee for Mill and Development (MCMD 2010) which contains the processing stages ranging from FFB to Product Dispatch. The entire implementations of plantation activities and mill have consistently done in accordance with guidelines.
Operational inspection activities for plantation and mill have been routinely performed at least once in 1 year in the form of:
Inspection by the Department of Agronomy Audit & Advisory (AAA), which covering the harvesting activity, maintenance, heavy equipment, clinic, etc. There are sample of AAA report for Kampar Region, Kebun Kijang plantation dated March 28th and April 1st, 2013 with 6 findings and everything have a further follow up action.
Mill Audit & Advisory (MAA), which covering the entire mill operational assessment. There is an example for MAA report dated April 26th – 30th, 2013, the entire findings have a further action by the management unit.
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Every month, the entire plantation and mill operational activity and achievement have been monitored and evaluated against the management targets, both in terms of production and costs, in a monthly plantation and mill’s reports. There is sample of agronomic monthly reports for Kijang plantation in September 2013 that contains information about the FFB production report, plant maintenance activities (fertilizing, spraying, pest, etc), as well as Kijang mill ’s monthly report for period September 2013 which contain information on total accepted FFB, processed, processing capacities, working hours, working days, CPO extraction %, PKO extraction%, etc.
Status: Full Compliance
4.2 Practices maintain soil fertility at, or where possible improve soil fertility to, a level that ensures optimal and sustained yield.
In order to maintain and improve soil fertility, PT. BWL always refers to work instructions No. IK/SMART/MCAR/IX/TA-PPK/05-Leaf Sample Unit (LSU) and IK/SMART/MCAR/IX/TA-PPK/06- Soil Sample Unit (SSU). PT. BWL has conducted leaf analysis activity and visual analysis every year. Soil analysis activity conducted every 5 years based on age group of 3, 8, 13, 18 and 23. One block of leaf sample analysis, soil and visually is representing 60 ha.
PT BWL has had a soil test results for Kijang plantation based on SP No. Ref 261/RFC-Kampar/SMARTRI/IX/2012 dated September 12th, 2012 and there is laboratory examination result based on Ref No. 048/Tanah/Lab-Smartri/IV/2013 dated April 22nd, 2013, the tested parameters were (Ka, texture, pH, organic C, total N, C / N, Cad, P Availability, CEC, Ca, Mg, K, Na, Saturation, and H and Al Exchange Rate). Number of samples are 18. Leaf samples examination is based on Ref No. 234/Daun/Lab-Smartri/IV/2013 dated April 15th, 2013 (Ka, NPK Mg Ca B).
Based on soil analysis result, leaf and visual, Research Department (SMARTRI) has compiled and programmed fertilizer recommendations to be made by the company. Activities to maintain and improve soil fertility were done through:
1. An Organic Fertilization Reccomended fertilizer: Urea, MOP, Kieserite, CIRP, Borate and Suer Dolomite. Fertilizer application for the first semester has completed and for the second semester is under process.
2. Empty Fruit Bunch Application
Empty Fruit Bunch for even-numbered years covering an area of 98.60 ha.
Empty Fruit Bunch for odd-numbered years covering an area of 791.27 ha.
Empty Fruit Bunch for first semester bas been applied.
3. Land Application Waste water applied in an area of 349.16 Ha.
For the first semester has been applied completely.
Status: Full Compliance
4.3 Practices minimize and control erosion and degradation of soils.
Semi detail soil map in 2010 which owned by respective plantation management units, auditor found that Kijang plantation approximately 62.1% (1,434.89 ha) in the form of mineral soil (Typic Distrudepts type) with a slope of 3-9% (2-5°) and the natural fertility level. While only 7.3% (168.57 ha) in the form of the mineral soil (Typic Distrudepts type) with a slope of 9-16% (5-8°) undulating category. So there is no land classified as a marginal land.
Road maintenance program was carried out by backfilling with sand-stone on Collection Road and main road as well as to make a road flat.
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Status: Full Compliance
4.4 Practices maintain the quality and availability of surface and ground water.
Based on documents review and field visits, Kijang Plantation has made various efforts to protect water streams and riparian areas, for instance:
Conducting conservation in riparian areas by planting and insertion Guatemala plants like Guatemala grass, vertifer grass and bamboo.
Conducting water surface quality testing on a regular basis.
Planting Vertifer Grass, Guatemala Grass and bamboo along riparian areas.
Installation of riparian lines mark by installing boundary stakes and red cross marks on the palm oil crop
Not applied herbicides and other chemical material spraying within a radius of 50 meters either in right and left side of the riparian area by delivered socialization to spraying personnel.
Company’s commitment toward protecting riparian area is stated in SOP for riparian area management No SOP/SPO/SMART/LH-07, endorsed in July 1st, 2010. This SOP contains procedures such as:
During the plantation maintenance, 5 palm oil crops along the protected riparian area with a width of 50 meters to the left and right of the river are prohibited to be maintained using chemical material, the maintenance done manually
During the fertilization, 5 palm oil crops along the protected riparian area with a width of 50 meters to the left and right of the river are prohibited to be maintained mechanically but done manually
On the river banks that prone to landslides to be planted with erosion control crops. Company is constantly testing the water surface quality and monitoring wells once every 6 months. Based on laboratory examination for first semester in 2003, there are several parameters that exceeded the quality standard such as BOD, COD, DO, Pb, and Zn. Based on RKL / RPL documents for period 1 of 2013, so far company has taken management and prevention efforts to meet the test parameters such as planting vertifer grass and guatemala grass along water in order to reduce the infiltration rate of pollution to water bodies. Meanwhile for the quality of waste water has been routinely tested every month using the BOD parameters. For instance for September 2013 (BOD = 2405 mg / l) showed that BOD parameter was not exceed the quality standards. Water management programs is also carried out by mill, using water treatment method which is expected to get clean water for processing FFB in the mill and to supply water to employee housing. from January to September 2013 Kijang mill has had a quite high water use efficiency (lower than specified budget 1.11m3/ton/TBS) which is an average of 1.06 m3/ton TBS Based on interviews with personnel and visit to personnel’s resident, the water surface is come from water wells in personnel’s resident and water that came from treatment plant mill relatively clear and adequate, so there is no complaint about consumption of the water.
Status: Full Compliance
4.5 Pests, diseases, weeds and invasive introduced species are effectively managed using appropriate Integrated Pest Management (IPM) techniques.
There is an Integrated Pest Management Program (IPM) in Kijang Plantation that has been stated into company's operational budget, such as: detection on fire caterpillar, census on rat attack, host plant maintenance, monitoring on Gupon Tyto Alba.
There are PHT monitoring in Kijang plantation, such as:
Detection results on leaf-eating caterpillar pests; realization until September 2013: the average rate of attack was mild (0.01-0.1 caterpillars per frond). For instance Division 3 blocks I12 with a wide of 29.59 Ha the average rate of attack was 0.02 caterpillars per midrib.
The results of rat attack census; realization until July 2013 there was no attack that exceeds the threshold, for instance, in Division 3 blocks wide I08 with a wide of 20.45 ha, number of attacked crop were 8 from 270 sample crops (2.27%).
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Realization of host plant maintenance in KJGE.
Monitoring results on owls at September 2013 in Kijang plantation as follows: there were 223 owl homes (Gupon), 189 active gupon, 34 non-active gupon, 126 adult owls, 119 eggs, 189 chicks. Based on field visits in Block I18, known that active gupon with parent were 2 and chick were 4.
Pest and Disease Control Program is implemented by the company on a monthly basis, based on document’s examination, it is known that the level of pests and diseases attack are still below the control threshold, so it is not necessary to conduct controlling activity. In anticipation to prevent leaf-eaters caterpillar’s attacks, company cultivated and maintained beneficial plants (Turnera subulata and Antigonon leptosus).
Company has also regularly monitoring the toxicity of pesticides every month. Roll Up pesticides toxicity in September 2013 amounted 0.00000445 liters/ tonnes of FFB.
Status: Full Compliance
4.6 Agrochemicals are used in a way that does not endanger health or the environment. There is no prophylactic use of pesticides, except in specific situations identified in national Best Practice guidelines. Where agrochemicals are used that are categorized as World Health Organization Type 1A or 1B, or are listed by the Stockholm or Rotterdam Conventions, growers are actively seeking to identify alternatives, and this is documented.
There is a recommendation from the Department of Social and Labor of Kampar district (KPTS.700/DSTK-PHI/2012/032) on Pesticides/ Herbicides usage in PT Buana Wiralestari Mas of Kijang plantation that stating no objection on company’s request for pesticides usage for period January 1st, 2013 until December 2013 for below pesticides:
1. Roll Up 480 SL; Registration No. RI 2133/4-2009/T with active Isopropilamina Glyphosate ingredient 480 g / l.
2. Rolixone 276 SL; Registration No. RI 2467/5-2006/T with active Paraquat Dikloride ingredients 276 g / l.
3. Starane 290 EC; Registration No. RI 854/7-2009/T with active Floroksipir ingredient.
4. Erkafuron 20 WG; Register No. RI 2405/5-2006/T with active Methil Metsulfuron ingredient 20%.
5. GARLON 670 EC; Registration No. RI 695/9-2008/T with active trichlopyr ingredient 480 g / ltr.
Based on document review and interview with spray personnel, auditor obtained information that company has been conducting training for spray personnel along with the Fertilizer and Pesticide Control Commission on March 28 th, 2013. Spraying activities carried out by applying S4 technique (Selective Spraying Site Specific), which only area with ≥ 25 cover that will be sprayed.
There is documentation on agrochemical material usage in 2013 for kijang plantation, PT. BWL explains that the main targeted weeds such as:
- Roll up; Active ingredient: Isopropyl amine glyphosate; dose: 0.2470 liters / ha; targeted weeds: broadleaf weeds and narrow.
- Rolixone; active ingredients: Paraqua dikloridat; dose: 0.2034 / litet / ha; targeted weeds: broadleaf weeds and pakis.
- Erkafuron; Active ingredient: metsulfuron methyl; dose: 0.0123 kg / ha; targeted weeds: broadleaf weeds and woody.
There is Paraquat usage Policy for PT Buana Wiralestari Mas dated January 10th, 2011 from VPA PSM5 at point 5 which states that: develop and implement a sustainable reduction of paraquat usage by trying to reduce the amount of paraquat usage each year. The policy applies to the nucleus and plasma plantation.
The decline trends in paraquat usage by Kijang Estate 2009-2013 as follows:
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Information from plantation personnel, spraying budget for period 2014 is under the discussions where spray area budgeted to cover 95% acre while previously budgeted to cover 100%. This would likely reduce the estimated annual need for herbicides. Periodic medical examination for spray personnel such as cholinesterase examination performed every 1 year by a third party (Clinical Laboratory of Thamrin Pekanbaru). For the period of 2013 the medical examination conducted on August 20th, 2013. Spray Officers being checked were 16 people, and all cholinesterase examination results were within the normal limits. Based on the observation of a list of employees and interview footage with spray teams, there was no female workers for spray activities in Kijang plantation.
Status: Full Compliance
4.7 An occupational health and safety plan is documented, effectively communicated and implemented.
PT Buana Wiralestari Mas – Kijang mill has implemented and certified the guiding committee of occupational safety and health (No. Reg. 0123/SUCOFINDO/2010 dated May 4th, 2010) based on Ministry of Manpower and Transmigration decree No. 83 in 2010. PT BWL policy on occupational health and safety was approved by the Top Management on January 2nd, 2013, as part of company's commitment to reduce work hazards that can cause injury, illness, property damage, fire and explosion, and disorders that hinder the process of production and other environmental damage. Occupational health and safety policy has been communicated through bulletin boards and during the morning briefing. The Occupational health and safety management system organization formed in PT BWL is a guiding committee of occupational safety and health in each unit that has been approved by the Department of Social and manpower of Kampar district. The composition of guiding committee of occupational safety and health management are builder, chairman, vice chairman, secretary, evaluation, supervision, research, education and health.
- Decision letter from Head of Social Affairs and Labor of Kampar District No. KPTS.700/DSTK-PHI/2012/08 guiding committee of occupational safety and health PT BWL – Kijang mill was endorsed on July 20th, 2012. Secretary of guiding committee of occupational safety and health was a certified expert on occupational health and safety named Hartati with SKP No. KEP.P.1255/M/DJPPK/V/2013 set on May 7th, 2013 with 3 years of validity period.
- Decision letter from Head of Social Affairs and manpower of Kampar District No. KPTS.700/DSTK-PHI/2013/15 guiding committee of occupational safety and health of PT BWL Kijang plantation has been endorsed on July 29 th, 2013. Secretary of guiding committee of occupational safety and health named Ardi Wijaya with SKP No. KEP.P.276/M/DJPPK/V/2013 endorsed on May 7th, 2013 with 3 years of validity period
PT BWL has involving all personnel in Social Security program, including Accident Insurance, Death Benefit and Old Age Security. Periodic medical examination for high risk personnel such as cholinesterase examinations for personnel who work with chemicals material and audiometry examination for personnel who work in noisy area that exceeds the NAB. The examination is conducted every year by a third party (Clinical Laboratory of Thamrin Pekanbaru), for 2013, the examination was conducted on August 20th, 2013. The cholinesterase examination, showed that cholinesterase level in personnel blood who work closely
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with chemical material are within the normal limits. Meanwhile the audiometric examination shows that 1 mill’s personnel and 2 plantation generator operators have had a hearing problem. Based on the physician’s recommendation and further examination to nose and ear specialist in Syafira Hospital in Pekanbaru, 1 plantation generator operator must be transferred to another job that not too noisy because this employee has a Sensory Nerve Hearing Loss disorder, while two other personnel only required to take a regular treatment to recover their ear infection. Company has drafted a risk analysis documents; ISBPR (Hazard Source Identification, Assessment, and Risk Management) for every routine and non-routine work activity and process in each unit of mill and plantation. Preparation of documents created by the flow as follows: all activities and work processes in mill and plantation which identified has a potential hazard based on sources/ events and impacts further need an assessment to determined the level of risk and risk control such as elimination, substitution, engineering, administrative, or the PPE usage. Training on occupational health and safety program has been conducted for all employees on a regular basis, occupational health and safety training schedules is available in each unit of mill and plantation, for instance training and simulation on fire prevention on June 8th, 2013 which is a joint unit training with attendees RC/ PC, EM / FM, SPO5 Coordinator, SPO Region, Damkar agency, Physician and team, PIC SPO units, PIC of occupational health and safety units, and Emergency team of Kampar Region. PT BWL consistently implemented the preparedness and emergency response through the establishment of the Emergency Response Team at Kijang mill and plantation, as well as the provision of infrastructure and facilities for instance the fire-fighting tools are in good condition and ready to use. Based on field observations in Kijang mill, fire extinguisher and hydrant are in a ready to use condition and monitoring has been performed routinely every month by the safety officer. Observation was also made in Kijang plantation, firefighting equipment stored in the Fire Fighting Post which located near the workshop. Water tank equipped with a ready to use pump machine, the nozzle and the preserved condition hose inside the box. A good condition and ready to use APAR is placed close to the diesel tank. Based on field observations, company has provided the first aid equipment in each unit of work, for instance in Kijang mill there is a first aid box located in processing officer. The foreman of harvest Division 3 Block J14 also equipped with first aid equipment when working in the field as a first aid when accident occur in workplace. Foremen have been trained on first aid at April 30th, 2013 which delivered by company’s doctor. Company has consistently documented the record of occupational accidents in the form of Annual Summary Report of FR (Frequency Rate) and SR (Severity Rate), based on accident’s monitoring, there was no occupational accidents in Kijang mill and plantation from January to September 2013.
Status: Full Compliance
4.8 All staff, workers, smallholders and contractors are appropriately trained.
Identification on training needs matrix for 2013 is available for personnel in each work unit, such as:
Kijang mill
- February 2013 Occupational health and safety external training
- March 2013 PROPER training
- April 2013 positive working action managerial training
- May 2013 first aid internal training
- June 2013 forest and residential fire simulation training, earthquake simulation.
Kijang Plantation
- February 2013 limited pesticide training
- June 2013 first aid training, plantation fire simulation, residential fires and earthquake emergency response.
As on evidence of the implementation of the training, company made an official minutes of mill and plantation personnel
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training which has been well documented, for instance PHT training by SMARTRI on May 16th, 2013, with participant from Kijang plantation personnel, first aid training on April 30th, 2013 which delivered by company’s hyperkes certified physician and attended by 9 personnel from Kijang plantation and 5 personnel from Kijang mill.
Status: Full Compliance
PRINCIPLE #5 ENVIRONMENTAL RESPONSIBILITY AND CONSERVATION OF NATURAL RESOURCES AND BIODIVERSITY
5.1 Aspects of plantation and mill management, including replanting, that have environmental impacts are identified, and plans to negative impacts and promote the positive ones are made, implemented and monitored, to demonstrate continuous improvement.
Until the assessment, there was neither replanting activities nor changes in the scope of operations within plantation area and Mill (Kijang mill’s capacity never been changed from the capacity stated in environment analysis document, which is 60 Ton FFB / hour). As an effort to manage environmental impact from operational activity, company has had an Environmental Impact Assessment Document which prepared in 1993 for PT. BWL – Kijang plantation, Kijang Mill and has been approved by the Ministry of Agriculture through letter No. IRC.220/889/B/V/1994 dated May 19th, 1994, for Oil Palm activity pattern (PIR-TRANS) and a processing mill in Siak Hulu subdistrict, Kampar District, Riau Province. The scope of the EIA study was a 10,000 hectares oil palm plantation over an area of 15.760 ha and mill with a capacity of 60 tons FFB / hour. Environmental management and monitoring parameters consists of: • Acidification of soil and peat fires • Water quality degradation • Disturbance toward and by elephant • Social unrest • Provision of extension worker and increasing community’s income Related to the periodic environmental management report, company has been regularly submitted the report to relevant agencies, for instance: implementation on environmental permit report (RKL / RPL) PT. BWL (unit kijang) first semester of 2013 (January to June 2013) were reported to BLH Kampar district on September 2nd, 2013. This report enlisted company’s management and monitoring activities such as wastewater management, air quality and water management, as well as social impact management.
Status: Full Compliance
5.2 The status of rare, threatened or endangered species and high conservation value habitats, if any, that exist in the plantation or that could be affected by plantation or mill management, shall be identified and their conservation taken into account in management plans and operations.
Record on protected species identification is refer to PT BWL Identification of HCV document (2010) which drafted by company’s internal team that has RSPO HCV assessor approved and endorsed in February 2011. The document identified the presence of High Conservation Value (HCV) 1.1, 1.2 and 4.1, covering an area of 12.574,55 hectares Nagasakti Plantation, Nagamas and KijangPlantation. Field identification carried out in January 2010. Meanwhile for the total riparian area was 411,55 ha, only 31,43 hectares were located within the area of Kijang Plantation. From the identification, there was a protected fauna based on Government Regulation No. 7 of 1999 and Appendix II CITES such as root Tigers (Felis bengalensis), while cekakak Thicket (Halcyon smyrnensis) species only protected by Government Regulation No. 7 of 1999. There was no wildlife protected by IUCN Red list being identified within PT Buana Wiralestari Mas working area.
Management unit have undertaken some effort to protect the HCV atribut such as by drafting the HCV/NKT management every year. Conducting socialization activities such as installation of warning board, distributing brochure and proactive activities toward community and personnel, as well as conducting regular wildlife monitoring (every week) by trained staff.
Status: Full Compliance
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5.3 Waste is reduced, recycled, re-used and disposed of in an environmentally and socially responsible manner.
Company has a waste resource identification and management for plantation and mill operation activities, samples are shown in the following table:
Activity Impact Management
Spraying Weeds
Water and soil pollution
Perform work according to Work Instructions, ensure spray equipments are in a good condition and not leaking
Water and soil pollution
Placed in the former laundry waste storage warehouse so it can be reused
Fertilization Water pollution Placed in special warehouse for pesticide
Land application
Water and soil pollution
Soil quality analysis every 6 months
Water and soil pollution
River water quality analysis every 6 months
Water and soil pollution
Selecting the LA location which is away from housing
Empty fruit bunch application
Water and smell’s polution
Selecting location for empty fruit bunch that away from housing
Clinic Soil pollution Handover to a third party to be destroyed
Soil pollution Handover to a third party to be destroyed
Household waste
Water and soil pollution
Hoarding at final landfill
Hazardous Waste
Especially for hazardous waste, company already has a mechanism stated in SOP for hazardous waste management (SOP/SPO/SMART/LH-18). Hazardous waste such as used oil, used filters, and used light bulb kept in hazardous waste landfill which had an official license in Kijang plantation and mill, then will be transported by PT. Primanru Jaya - the hazardous waste collector who has a license from the Ministry of Environment.
Medical Waste
Company sends all medical waste to RJP central clinic in Nagamas Plantation and further be delivered to Bangkinang hospitals. (Cooperation agreement between company and Bangkinang Hospital regarding destruction the medical waste disposal is available).
Pesticide containers waste
Management for used pesticide containers is done by washing before storing in Kijang plantation central warehouse and further to be returned to the supplier (PT Rolimex Pekanbaru) to transport these agrochemical package.
Based on documents review and field observation, Company has performed a good hazardous waste management. There was no hazardous waste been stored exceeding the shelf life period (180 days). Company also reported hazardous waste balance sheet and logbook of each hazardous waste landfill to the environment body of Kampar District regularly (every 3 months). Third quarter report of Kijang POM and plantation (July to September 2013) for hazardous waste dated October 21st, 2013 has been reported to environment body of Kampar district. Sample of company’s hazardous waste are as follows:
Company can demonstrated the hazardous waste balance sheet for period July to September 2013 for Kijang plantation as below:
Total number of used oil until September 2013 is 80 liters
Total number of used light bulbs until September 2013 is 0 items
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Total number of used cloth rags (kain majun) until September 2013 is 8 kg
Total number of used batteries until September 2013 is 3 pieces
Total number of used filter until September 2013 is 26 pieces
Company can demonstrated the hazardous waste balance sheet for Kijang mill, as below:
Total number of used oil until September 2013 is 155 liters
Total number of used light bulbs until September 2013 is 4 pieces
Total number of used cloth rags (kain majun) until September 2013 is 1.2 kg
Total number of used batteries until September 2013 is 0 items
Number of used filter until September 2013 were 6 pieces
Status: Full Compliance
5.4 Efficiency of energy use and use of renewable energy is maximized.
In an effort to reduce emissions from fossil fuel usage, company utilizes shell and fiber as boiler fuel to substitute fossil/ diesel fuel. Company has been providing the renewable energy monitoring and the efficiency analysis. The analysis results in the form of renewable energy use efficiency and fiber shells showed the following results:
Company has quite high diesel fuel efficiency. Diesel fuel and electricity efficiency for period 2009-2013 in kijang mill tend to increased over the last 5 years with an average of 0.20 l/ tones of FFB for diesel fuel usage and 18.96 kWh/ ton of FFB for the electricity usage.
The renewable energy usage in the form of shells and fibers has significantly reduced the diesel fuel usage. Company has successfully performed the reduction of the diesel fuel usage over the last 5 years, it can be seen from the diesel fuel usage over the last 5 years shows a decline tendency.
Status: Full Compliance
5.5 Use of fire for waste disposal and for preparing land for replanting is avoided except in specific situations, as identified in the ASEAN guidelines or other regional best practice.
Company has committed to perform zero burning on land clearing both for opening or replanting. This was realized by drafting the SOP on land clearing with zero-burning which contained in Agronomy and Research Committee Management on Land clearing and planting (SMA/MCAR/05/05-07) Chapter V. SOP mention about the land clearing by drafting the spatial planning, path-blocking, Imas, uprooted, mechanical Perun, saplings and chopped. Until the second surveillance in PT Buana Wiralestari Mas there was no land clearing or replanting activity, but company has install a fire hazard warning board in plantation block and fire hazards in housing. Land Fire Management SOP (SOP/NP/SMART/XI/LH002) which endorsed by Head of SMARTRI division on July 01st, 2010. These procedures covering: the formation fire fighters team and training, fires handling procedures in case of fire ranging from preparation, equipment, and fire fighting techniques. Based on field observations and interviews with the emergency response team:
- Company has a prevention of emergency situation, for instance by monitoring fire spot and locations.
- Provision of fire fighting infrastructure such as fire extinguisher tools and tank are available in mill and estate, maps, evacuation routes and assembly point in each working unit, for instance in mill’s office, plantation division office, and other public facilities such as employee housing.
- Establishing emergency response teams in mill and plantation.
- Controlling/ emergency response
- Fire spot monitoring report and assessment on the emergency response infrastructure condition was conducted regularly
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every month. Fire simulation training on June 8th, 2013, for fire simulating located in Block G16 Rama Bakti Plantation and residential fire simulation located in Division 2 house 2 Rama Bakti Plantation. The training was a joint training for Kampar Region (kijang mill and plantation, Nagasakti mill and plantation, Rama Bakti plantation, Rama Rama mill and plantation) with participants of RC/ PC, EM/ FM, Coordinator of SPO5, SPO Region, Damkar Agency, Doctor and Tim, PIC SPO units, PIC for first aid units, and Emergency team Kampar Region.
Status: Full Compliance
5.6 Plans to reduce pollution and emissions, including greenhouse gases, are developed, implemented and monitored.
In an effort to reduce pollution and emissions, company has identified the sources of pollution and emissions, such as: • Noise in the press station, the kernel station • Boilers and generators that produced CO2 and NO2 • Vehicle operation in mill that produces CO2 and NO2 • POME mill which produces methane gas • Workshop which produces domestic and hazardous waste air quality Regarding the monitoring of air quality and emissions, company continues to perform periodic monitoring every 6 months as stated in the RKL / RPL 1st half of 2013. Based on laboratory examination, there are some test parameters for air emissions and ambient that exceeded the air quality standards, such as air emissions on the generator with CO parameter (> 540 mg/m3) and particulate (> 120 mg/m3). So far company has taken action to address the prevention and management to tackle these impacts by routinely maintain and cleaning the exhaust air duct on the generator. Company’s record on efforts, pollution and emissions reduction plan is listed in the document of Waste management activity of PT Buana Wiralestari Mas, Kijang Mill. An effort to reduce them such as: • Conducting periodic testing, every 2 times a year for boilers and generators emission • Regular assessment on boilers machine and generator. • Installation of 3-elements program on the boiler. • Noise and vibration testing every 2 (two) times a year. • Applying the fuel balancing control in Boiler that aimed to monitor fuel requirement and water requirements. By using steam boiler the fuel usage is automatically adjusted by the steam pressure and resulted low density of smoke coming out from boiler chimney. This fuel balancing concept has been implemented since 2008. Mill’s liquid waste One of company's efforts to reduce mill’s liquid waste by performed land application. All liquid waste should first processed in mill’s IPAL pond to achieve quality standards of liquid waste utilization with a pH 5-9 and BOD ≤ 5000 mg/ l. company using biological IPAL management systems through the process of anaerobic, facultative, aerobic, and control ponds. Liquid waste from the IPAL outlet pond was pumped and flowed to the specified location as the location of the utilization of LIQUID waste on the ground.
Waste water produced by the plant will reused for land in accordance with Head of Environment Agency permit of Kampar district No: KPTS.660/BLH-WAS/LAS/13 dated December 28th, 2012 on liquid water Utilization Permit on Land for PT Buana Wira Lestari Plantations, Kijang Mas mill. Company overall operational activity that caused a decrease in air quality has been monitored and managed, and reported to the relevant agencies, for instance:
Company has conducted monitoring on liquid waste quality and reported every 3 months, for instance the results of second quarter (April to June 2013) report date August 14th, 2013 to the environmental body of Kampar District. Based on the test results during that period, there were no liquid waste parameters that exceed the effluent quality standards.
Company also conducted the monitoring of emissions and ambient air quality every 6 months, as stated in the RKL / RPL 1st
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half of 2013 that were reported to BLH Kampar district on September 2nd, 2013
Status: Full Compliance
PRINCIPLE #6 RESPONSIBLE CONSIDERATION OF EMPLOYEES AND OF INDIVIDUALS AND COMMUNITIES AFFECTED BY GROWERS AND MILLS
6.1 Aspects of plantation and mill management, including replanting, that have social impacts are identified in a participatory way, and plans to mitigate the negative impacts and promote the positive ones are made, implemented and monitored, to demonstrate the continuous improvement.
Documentation on impact and social analysis of PT BWL is stored in management unit, such as: • Survey on Social, Economic, Cultural condition and public perception in surrounding village • SIA Analysis which completed with social impact management plan document described the type of Social Impact, Sources of impact, Impact Management Measures, management parameter, management location, period/ management schedule, details of the impact of management activities and related parties • Environmental Impact Assessment (within Kijang mill, Kijang Estate and Plasma scheme scope) which has been endorsed by related agencies. Company has applied the EIA which reported every 6 months to Environment Agency of Kampar District, for instance: • PT. Buana Wiralestari Mas report evidence on the Implementation of Environmental Permit (Kijang mill and plantation) First Half 2013 (January to June) to the Office of BLH Kampar district and accepted by relevant staff dated September 2nd, 2013. The entire social impact assessment has involved community participation at the beginning of EIA drafting, including during the periodic monitoring and management.
Status: Full Compliance
6.2 There are open and transparent methods for communication and consultation between growers and/or millers, local communities and other affected or interested parties.
Kijang mill - PT Buana Mas Wiralestari still used the Communications and Consultation procedures (SOP / BWL / COM) and SOP request and Information response (SOP/SOP/SMART/LH-01) as an open and transparent method in communicating with stakeholders. A total of 21 types of communications record and provision of information to stakeholders during 2013 has been recorded in Kijang plantation communication book. Meanwhile, based on interviews with head of kijang jaya village, Tapung Lestari, Head of BPD Tanah Tinggi village and Head of BPD Tapung Lestari has mentioned that company has an information provision mechanism that has been disseminated to community by person in charge
Status: Full Compliance
6.3 There is a mutually agreed and documented system for dealing with complaints and grievances, which is implemented and accepted by all parties.
BWL still refers to Complaints and dissatisfaction SOP (Document No.: SOP/NP/SMART/XII/MCAR001 dated July 1st, 2010 which consists of Internal Complaints management, External and toward female workers. in appendix, there is a handling flowchart for each complaint.
Consistent with S1 activity that all information requests or complaints has been documented in communication book which containing No, Date and Letter number, sender's name, Origin of Agency, request, for the purpose, initial of decision maker, disposition, Reff No/ receipt and final status. Based on field visit to community leaders and KUD administrators never mentioned that there is a conflict between company and community. Minor complaints that occur in the community will be delivered to company either directly or written by community leaders/ village and discussed with company at small holder’s groups/ cooperatives regular meetings.
Community around Kijang mill and plantation were not an indigenous community but migrants from outside the area. Legal
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rights owners/ Traditional right largely derived from the local village (Village Sekijang). Company has completed the land acquisition process, however company still provided land conflict management SOP (SOP / BWL / PKL) dated February 5 th, 2010 which involved participation of local community and related institutions in solving land conflicts.
Status: Full Compliance
6.4 Any negotiations concerning compensation for loss of legal or customary rights are dealt with through a documented system that enables indigenous peoples, local communities and other stakeholders to express their views through their own representative institutions.
Company had a land conflict resolution procedures (SOP / BWL / PKL) dated February 5 th, 2010 which consist of the mechanism to identify and calculate land compensation during the ST 2, the compensation process has been completed by company for the concession area/ land used title. Based on interview with community leaders in Sekijang and Koto aman village (as native villager) stated that the land acquisition process has involving community leaders, village administrators, land Acquisition Committee (Consisting of village administrator, BPN Officer, District Officer) and other related parties in accordance with the applicable regulations. Regarding the land acquisition, the collected information were the same with the stage-2 that there was a document for compensation process, parties who receive the compensation, for instance; Owner recapitulation List/ land Cultivators, Plant and Building which will be compensated by PT Buana Wiralestari based on court decision of the Regional Trial Land Acquisition commitee Level II Kampar District, Dated March 17th, 1992 in Bangkinang outlines Owner Name/ Cultivators, Land, Land Layout, compensation price/m2, number of compensation, type of compensation, Plant Type, building compensation, total compensation and signature of payable recipient. There were 707 small holders with a total area of 2.467,2 hectares with the amount of compensation of Idr. 287,604,300.00 Signed by the Committee of Land Acquisition Level II Kampar District, consisting of: National Land Agency, Government of Kampar District, plantation agency of Kampar district, Siak Hulu sub-district, Sekijang village, and known by Kampar regent. There are documents for compensation payment, such as:
1. Waiver Statement signed by parties concerned and watched by head of BPN Kampar District, Kampar Regency Office Assistant, head of sub-district, and head of Sekijangv illage.
2. Letter of land compensation acceptance completed with stamp Land registration list, Crop and Other Efforts in the Context of the Liberation of the area signed by land owner, Company and registration committee for Kampar district, for instance: Mr. Diba / Liman, Sekijang Village community who got compensation amount Idr 300,000 on an area of 6 hectares been realized at November 9th, 1992.
Status: Full Compliance
6.5 Pay and conditions for employees and for employees of contractors always meet at least legal or industry minimum standards and are sufficient to provide decent living wages.
Related to wages and working conditions for personnel, Kijang mill and plantation always following the applicable regulation such as Labor Law, Governor regulation on Minimum Wage and Sumatra Plantations Cooperation Agency (BKS-BPS) and the worker union Federation Agreement. As a form of agreement between personnel and employer/ company, there is a collective labor agreement which has been agreed by both parties and valid for 2 years (2012-2014). All rights and obligations between two parties are clearly stated in the document, including the information on facilities and adequate and accessible public facilities for workers. For instance: the provision of clean water for personnel from ground water sources that have been tested by an accredited institution.
Meanwhile the agreement between company and contractor who involved in plantation and mill’s operational activities has set forth in the working Agreement/ service contract which requires regulation in accordance with applicable regulation. Interviews with harvest and spray personnel, company has implemented the employment wage and requirements in accordance with applicable regulations.
Status: Full Compliance
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6.6 The employer respects the right of all personnel to form and join trade unions of their choice and to bargain collectively. Where the right to freedom of association and collective bargaining are restricted under law, the employer facilitates parallel means of independent and free association and bargaining for all such personnel.
Company has a policy that gives the freedom to establish association/ union for personnel in the form of a circular letter No.045/CEO5-SE/11/2010 on November 16th, 2010 on worker’s freedom to establish association/union in Company made by CEO5. As a concrete manifestation of the policy, there are:
Decree No. KEP.04/PC-FSP.PP-SPSI/XII/2012 on endorsement/ ratification of Board Composition and Work Unit Personnel and PT BWL Kijang Plantation workers union dated December 16th, 2012 for working period of 2012-2017.
The workers union registration of PT Buana Wiralestari Kijang Mas plantation with a letters Number: 088/01/PUK/J/AN/2013 dated January 16th, 2013; were then recorded with a number of record 251/DSTK-SPPP-SPSI / 2013/01 dated January 22nd, 2013.
There was an example of meeting invitation letter from EM KJGE to the PUK workers union of KJGE EM Unit Number: KJGE 3/KJGE/8/2013 dated August 1st, 2013 for meetings that will be held on August 3rd, 2013 with subject about the August 17th, 2013 event at KJGE. There was also a minutes of the meeting on August 3rd, 2013 meeting at KJGE between company representatives with workers union administrators regarding the commemoration of August 17th, 2013, which was attended by 15 participants.
Status: Full Compliance
6.7 Children are not employed or exploited. Work by children is acceptable on family farms, under adult supervision, and when not interfering with education program. Children are not exposed to hazardous working conditions.
Company's policy on worker age requirements stipulated in HR Director letter No. 002/SE-HRDV/03/09 dated March 31st, 2009 that stated personnel minimum age limit is 18 Years. Based on list of personnel and interviews with personnel in Kijang plantation, there were no personnel aged under 18 years old. Company also installed a bulletin board to inform that company would not hire personnel under the age of 18 years ols. This is in accordance with applicable labor laws.
Status: Full Compliance
6.8 Any form of discrimination based on race, caste, national origin, religion, disability, gender, sexual orientation, union membership, political affiliation, or age, is prohibited.
Company's policy regarding the provision of opportunities and equal treatments stated in circular letter No. 003/CE05-SE/06/2009 June 24th, 2009 which manage the industrial relations in unit, for instance company offers a freedom for personnel to work in any kind of field work without discrimination of ethnic, religion, race and gender.
Company has consistently implemented the provision of opportunities and equal treatments in employment. This can be seen from the list of KJGE personnel where personnel came from different ethnic, religion and region of origin. Based on field visit with harvesting personnel in blocks J14 Division 3, the harvesting personnel came from various ethnic and region.
Status: Full Compliance
6.9 Policy to prevent sexual harassment and all other forms of violence against women and to protect their reproductive rights is developed and applied.
Company has policy to prevent sexual harassment and violence against women and to protect reproduction right. Company also issued circular Letter, such as:
Circular letter from Head of Agronomy unit No.001/CEO5-SE/02/2009 dated February 20th, 2009 endorsed by Franciscus Costan which govern the outreach efforts to prevent and address the sexual harassment to all employees.
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Circulated letter No. 001/SE-VPA5/SPO/07/2011, endorsed by B. Vijayakumaran dated July 8th, 2011: pregnant and nursing personnel are prohibited to work in spraying activities and work that are directly related to the management of hazardous chemicals in accordance with applicable regulations.
There is also a circulated letter No.002/CEO5-SE/03/2009 dated March 2nd, 2009 which endorsed by Franciscus Costan (CEO 5) on granting the first day leave due to menstrual period, where female personnel is not obliged to work on the first and second day of menstruation that refers to the company’s physisian examination.
Status: Full Compliance
6.10 Growers and mills deal fairly and transparently with smallholders and other local businesses.
PT Buana Wiralestari Mas has a smallholder spartnership scheme which is Kijang Kencana Plasma. Based on interviews with members of KUD Makarti Buana Jaya, Manunggal Abadi and Makmur Sejahtera, the FFB price determined by the price Committee that consisting of Company’s representative, Plasma smallholders and facilitated by the Plantation Office of Riau Province. Pricing is valid for 1 week and come into effect every Wednesday. The price committee meeting held every Tuesday. Applicable Prices stated on a bulletin board in the office KUD and always been updated, for instance applicable price for period of October 23rd– 29th, 2013 for FFB from plants aged over 10 years is Idr. 1.732,42/ Kg FFB. This was based on pricing committee meeting of Riau Province dated October 22nd, 2013, No. 42/TPH.TBS-X/2013.
The cooperation pattern between PT BWL and smallholders was through working Agreement on FFB Transporting. Terms of payment was also stated in the agreement that the payment will be made every end of month. According to obtained information during the interview with plasma smallholders, working agreement with company considered as a fair, legal, transparent and timely paid.
Status: Full Compliance
6.11 Growers and millers contribute to local sustainable development wherever appropriate.
Mill and plantation contribution toward local development was done through taxes payment and periodically levies to local governments and the CSR realization to surrounding community. Some CSR contributions realized during 2013 includes support the educational aspects, repair roads, village government activities, social aspects of religion, local purchases, etc.
Status: Full Compliance
PRINCIPLE #7 RESPONSIBLE DEVELOPMENT OF NEW PLANTINGS
7.1 A comprehensive and participatory independent social and environmental assessment is undertaken prior to establishing new plantings or operations, or expanding existing ones, and the results incorporated into planning, management and operations.
PT Buana Mas Wiralestari has not done any area expansion and development of plantations after November 2005. The last land clearing has done in 2001, planting year between 1991, 1992, 1993, 1996 and 2001. Before operating, company has identified environmental impacts such as stated in the EIA document prepared in 1993 by PT Dharma Indica Consultant for the scope of PT. BWL –Kijang plantation and has been approved by the Ministry of Agriculture through letter No. IRC.220/889/B/V/1994 dated May 19th, 1994. The scope of the EIA study was the area of 10,000 hectares oil palm plantation over an area of 15.760 ha reserve with a capacity of 60 tons FFB / hour. In accordance with EIA recommendation, environmental management and monitoring parameters consist of: • Acidification of soil and peat fires • Water quality degradation • Disturbance toward and by elephant • Social unrest Environmental analysis document (EIA) included studies for partnership pattern which is Kijang kencna Plasma which covering an area of 8.147,79 hectares and involved 8 cooperatives (KUD).
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Status: Full Compliance
7.2 Soil surveys and topographic information are used for site planning in the establishment of new plantings, and the results are incorporated into plans and operations.
PT Buana Wiralestari Mas has not done any area expansion and development of plantations after November 2005. Soil suitability survey and topographic information has been made for Kijang plantation area before opened in 1991, while the last survey conducted in 2010. Classification of soil types within the kijang plantation based on USDA, such as: Typic Endoaquepts or Inceptisol type of soil. There was no marginal soil within Kijang plantation unit.
Status: Full Compliance
7.3 New plantings since November 2005, have not replaced primary forest or any area required to maintain or enhance one or more High Conservation Values.
PT Buana Mas Wiralestari has not done any area expansion and development of plantations after November 2005. Planting years for kijang plantation area were in 1991, 1992, 1993, 1996 and 2001. Identification of HCV conducted in 2010 by assessor steam who have gained an approval from RSPO and was approved in 2011. Early construction of plantation was not done in the primary and or conservation area, because according to a map of forest area at that time, PT. Buana Wira Lestari mas are was within the Other Uses area (APL) or outside forest area.
Status: Full Compliance
7.4 Extensive planting on steep terrain, and/or on marginal and fragile soils, is avoided.
PT Buana Mas Wiralestari has not done any area expansion and development of plantations after November 2005. Soil classification within the Kijang plantation area was in accordance with semi detailed soil survey 2010 USDA version, such as: Typic Distrudepts and Typic Endoaqueptsor Inceptisol types of soil. There is no marginal type of soil and erosive soil located with Kijang plantation unit or kijang plantation plasma.
Status: Full Compliance
7.5 No new plantings are established on local peoples’ land without their free, prior and informed consent, dealt with through a documented system that enables indigenous peoples, local communities and other stakeholders to express their views through their own representative institutions.
PT Buana Wiralestari Mas has not done any area expansion and development of plantations after November 2005. Planting years were in 1991, 1992, 1993, 1996 and 2001. The entire area has been compensated in accordance with the applicable regulation and there were no traditional right or indigenous right. Please refer to criteria 2.2 and 2.3.
Status : Not Applicable
7.6 Local people are compensated for any agreed land acquisitions and relinquishment of rights, subject to their free, prior and informed consent and negotiated agreements.
PT Buana Wiralestari has not done any area expansion and development of plantations after November 2005. Planting years were in 1991, 1992, 1993, 1996 and 2001. The entire area has been compensated in accordance with the applicable regulation and there were no traditional right or indigenous right. Please refer to criteria 2.2 and 2.3.
Status : Not Applicable
7.7 Use of fire in the preparation of new plantings is avoided other than in specific situations, as identified in the ASEAN guidelines or other regional best practice.
There was no new plantation development within P T Buana Wiralestari Mas area. Based on Kijang plantation areal statement, the youngest existing crop within PT Buana Wiralestari Mas concession are crops that cultivated in 2001. Company has not done any area expansion and development of plantations after November 2005. Land clearing is in accordance with land clearing with zero-burning SOP contained in Committee Agronomy and Research Management on Land clearing and planting (SMA/MCAR/05/05-07) Chapter V. SOP mentioned about technical implementation for land clearing by drafting the spatial planning, path-blocking, Imas, uprooted, mechanical Perun, saplings and chopped.
Status : Not Applicable
PRINCIPLE #8 COMMITMENT TO CONTINUOUS IMPROVEMENT IN KEY AREAS OF ACTIVITY
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8.1 Growers and millers regularly monitor and review their activities and develop and implement action plans that allow demonstrable continuous improvement in key operations.
Innovation plan and Improvement Techniques in plantation and mill operations, such as: Kijang Plantation: 1. The usage of upholstery rickshaw tires during rainy season. Objective: to facilitate the FFB transporting process to TPH during the rainy season so there is no jammed/ obstructed. 2. Rokan telescopic sprayer. Objective: Reduction of epiphytes on palm oil crop with a maximum 9 meters height. Kijang POM: 3.1 Manual Lock Transfer Carriage on Lori track from loading ramp to Sterilizer. Objective: during the transfer, Lorry does not get off the track. 3.2 Installation of the mal to save the packing usage on the pipeline. 3.3 Recycle of turbine cooling water from the processing results back to the reservoir. Objective: water reuse for subsequent processing, after going through the Water Treatment Plant. Company also has an internal audit mechanism associated with the application of the RSPO principles and criteria. Last assessment was conducted on September 2nd- 6th, 2013. Management Review conducted on October 7th, 2013 to review the progress status of audit findings.
Status: Full Compliance
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3.2 Summary of Assessment Report of the RSPO Certification ASA-1 Scheme Smallholders Kijang Kencana Plasma
Ref Std. VERIFICATION RESULTS BY MUTU CERTIFICATION
PRINSIP #1 COMMITMENT TO TRANSPARENCY
1.1 Scheme manager provide adequate information to other stakeholders on environmental, social and legal issues relevant to RSPO Criteria, in appropriate languages & forms to allow for effective participation on decision making.
KUD Makarti Buana Jaya; KUD Makmur Sejahtera;KUD Manunggal Abadi Information requests, aspirations, assistance and correspondence will be entered into a communication book by secretary in KUD under the supervision of person in charge. Person in charge will directly respond the information request; if person in charge can’t respond/ answer, it will be coordinated with related parties such as Supervisor Board/ Diskop, relevant government agencies, company’s partners and/ or other institutions. The decision toward response request will be submitted through the official letter from the cooperative and recorded in communication books and KUD’s outgoing letter. Documents shelf life is 5-year and supervised by company’s partner through pointed management.
Status: Full Compliance
1.2 Management documents are publicly available, except where this is prevented by commercial confidentiality or where disclosure of information would result in negative environmental or social outcomes.
Type of information and responses provided by farmer organization (Cooperative) including documents in accordance with applicable national regulation, such as:
•Legal: land ownership certificate in the form of a copy certificate, deed of farmer organizations/ cooperatives establishment, Business License and Institution Registration (TDP), Decree of Ministry of Cooperative, Forest release Permit, list of smallholders member, document of smallholders institution partnership and Company partners, etc.
• Environment: the available environmental Document at farmer institutions, such as EIA, Environmental Monitoring Plan (RPL), Environmental Management Plan (RKL), RKL-RPL Implementation Report, List of Protected Species, Environmental Monitoring file and the existence of Conservation Area. • Social: Smallholder’s organization has a document of activity and social such as: Organizational Structure of smallholder’s institution, number of smallholders Groups and Person in Charge, Annual Member Meeting documentation and Social Event. Status: Full Compliance
PRINSIP #2 COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
2.1 There is compliance with all applicable local, national and ratified international laws and regulations.
KUD Makarti Buana Jaya: - Decree of KUD establishment is based on Head of cooperative, Riau province decree No. 1736/BH/XII.
KUD makarti Buana Buana Jaya UPT I PIRTRANS Tebing tinggi in Siak Hulu District, Kampar District, Riau Province.
- Endorsement by the Ministry of Cooperatives; decision letter from the ministry of cooperative and Small Entrepreneur Development No. 558/PAD/KWK.4/5.1/X/1996 dated October 26th, 1996 on the Ratification of
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KUD Makarti Buana Jaya budget. Legal body (badan hukum) No. 1736/PAD/KWK.4/5.1/X/1996. - Decree on last revised budget; decision letter from the Ministry of Cooperatives and Small Entrepreneur
Development No.558/PAD/KWK.4/5.1/X/1996 dated October 26th, 1996 that was registered to the Head Office of the Ministry of Cooperatives and KKP Riau Province No. 20/BH-PAD/KWK.4/51/X/1996 dated October 26th, 1996.
- Business License Based on distraction (Hinder Ordinance / HO); - Trading License (medium); Trading License issued by the Office of Integrated Services Kampar District
No.503/KPT-SIUP/223 dated January 26th, 2012 with the obligation to re-registration every 5 years. Business Retail Groceries, transporting Services, Supply of Agricultural Means of Production and Savings and Loans.
- Allotment of Land Use Permit; decision letter from Head of Integrated Services Kampar District No. 503/KPT-PPT/221 dated January 26th, 2012 regarding the Allotment of Land Use Permit. The permit is valid for cooperatives which still operate.
- TIN; 01.508.193.8-221.000 dated April 8th, 1996
- Company Registration (TDP), issued by the Office of Integrated Services Kampar District No. 040825200054 dated January 26th, 2012, and applicable until April 9th, 2016.
- Total cooperative member is 508 persons and they have got a certified Property Rights (SHM) of land which provided by the Government through PIRTRANS Program
KUD Makmur Sejahtera:
- Decree of the State Minister for Cooperatives and Small and Medium Enterprises Republic of Indonesia. No.177/Kep/M.KUKM/XI/2006.
- Deed of initial establishment of cooperative Harapan Kita has been registered by the Head of Department of Cooperatives and PKM Kampar District at September 1st, 1998 No: 03/BH/KDK 4/I/IX/98
- Amendment deed: on ministry of cooperative and small medium enterprise decision No: 413/PAD/BH/IV.3/I/2009 on Ratification of Amendment of MAKMUR SEJAHTERA smallholders cooperative. Endorsed in January 20th, 2009.
- Amendment in budget No. 08 by Notary Adefrizal dated June 11th, 2008, SH.MKn.Menkumham decision letter No. C-44.HT.03.01-Th.2005. decision letter of ministry of cooperative and SME No: 177/Kep/M.KUKM/XI/2006.
- Company’s Registration No. 04082500101 valid until February 8 th, 2015.
- Small Business License No.46/Perindag-PP/04-08/SIUP/II/2010.
- Operating Permit / License for Business No. 180/HK/03213.
- TIN: 02 849 9-221000.
- The last RAT held on March 9th, 2013. Board statements of Accountability, which was attended by all members of the Cooperative
KUD Manunggal Abadi:
- Deed of Smallholders Manunggal Abadi Cooperative Establishment (Kopsa MA) No. 02/BH/KDK.4/I/IX/1998 dated September 1st, 1998.
- Taxpayer Identification Number (TIN) No.1.958.712.0-221.000 on behalf of Manunggal Abadi Smallholders, Registered at 06/05/2000.
- Allotment of Land Use Permit based on Decree of the Head of Office of Integrated Services Kampar District. Number: 503/KPT-PPT/509 dated February 20th, 2012.
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- Business license based on Disturbance Permits and Decree of the Head Office of Integrated Services Kampar District Number: 503/KPT-HO/510 dated February 20th, 2012.
- Medium Trading License (License) Number: 503/KPT-SIUP/515 dated February 17th, 2012 issued by the Office of Integrated Services Kampar District Government.
- Company’s cooperative Registration (TDP) No. 040825200235 dated February17 th, 2012 issued by the Office of Integrated Services Kampar District Government. Valid until May 15 th, 2017
- Report of Members last Annual Meeting on Saturday, January 26 th, 2013 which was attended by all Cooperative members.
- Report from monitoring body of kopsa Manunggal Abadi in 2012 which was published on January 15 th, 2013.
- List of Cooperative member contains 573 members and information about smallholder’s group name (number of smallholders member is 26 people), small holders Name and Lot Number.
- EIA for PIR Trans oil palm plantations and mill management Plant in Siak Hulu subdistrict, Kampar District, Riau province in 1993 with an approval from the Minister of Agriculture No. RC.220/889/B/V/1994 dated May 19th, 1994.
- Environmental Monitoring Plan (EMP) and Environmental Management Plan (RKL) Perusahaan Inti Rakyat Transmigrasi (PIR-TRANS) palm oil plantation and mill in siak hulu sub district, Kampar district, Riau Province in 1995. Approval on. RKL-RPL No.091/RKL-RPL/BA/IV/1996 dated April 30th,1996 from the Minister of Agriculture
Status: Full Compliance
2.2 The right to use the land can be demonstrated, and is not legitimately contested by local communities with demonstrable rights.
Land use in entire KUD came from the Government through the Perkebunan Inti Takyat (PIR) transmigrated program in accordance with Approval letter from Ministry of Agriculture, Forest release Area from Department of Forestry, Project Implementation Plan for PIR-TRANS and Plasma Plantation Development Permit from Department of Agriculture.
KUD Makarti Buana Jaya: has member of 508 smallholders and 21 smallholder groups. Land tenure of each member is in the form of Certificate of Ownership (SHM) which issued by the National Land Agency with an area of 2 hectares for each smallholder. Sample of verified Certificate of Ownership (SHM) such as: SHM No. 2809, SHM No. 510, SHM No. 355.
KUD Makmur Sejahtera: Consists of 32 smallholders groups (636 members, covering an area of 1,272 Ha). Sample of copy certificate: SHM No. 1628, SHM No. 1631, SHM No. 1575.
KUD Manunggal Abadi:
Kopsa MANUNGGAL ETERNAL has 26 smallholders groups and 573 smallholder’s member. This institution able to show proof of Land ownership for each smallholder’s member such as Certificate of Property which issued by the National Land Agency that covered an area of 2 hectares for each smallholders. Sample of land ownership letters under Cooperative Manunggal Abadi, such as: SHM No. 2209, SHM No. 2206, SHM No. 2151 which were published simultaneously on April 13rd, 1998
Based on interview with the head of cooperative Makarti Buana Jaya, Makmur Sejahtera and Manunggal Abadi,
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since the establishment of smallholders cooperative institution, there has no conflicts or land disputes occurs, both between smallholders member, corporate partners and other party. This information is reinforced by Head of Supervision Plantation Office, Kampar district statement that informs there has no conflict occur within PT. BWL plasma locations
Status: Full Compliance
2.3 Use of the land for oil palm does not diminish the legal rights, or customary rights, of other users, without their free, prior and informed consent.
KUD Makarti Buana Jaya; KUD Makmur Sejahtera, KUD Manunggal Abadi: Based on documents verification and interviews with person in charge of corporate partners for plasma plantation and chairman of cooperatives, there is no traditional right within plasma area. Each smallholders member has their own legal land ownership certificate from related department such as National Land Agency. Status: Full Compliance
PRINSIP #3 COMMITMENT TO LONG-TERM ECONOMIC AND FINANCIAL VIABILITY
3.1 There is an implemented management plan that aims to achieve long-term economic and financial viability.
Smallholder’s institution has 3 years production plan document (2013-2015) which drafted together with corporate partner such as production projection data below:
Not only production plan, in long term plan also consist of transportation cost, procurement target for Plasma FFB and benefit projection. The document made by company partner; PT Buana Mas Wiralestari.
Status: Full Compliance
PRINSIP #4 USE OF APPROPRIATE BEST PRACTICES BY SCHEME MANAGER
4.1 Operating procedures are appropriately documented and consistently implemented and monitored.
KUD Makarti Buana Jaya; KUD Makmur Sejahtera, KUD Manunggal Abadi: GAP Manual for superior seeds usage, Integrated Pest Management (IPM), fertilizing, harvesting system refers to the Management Committee of Agriculture and Research (MCAR) of company partner PT Buana Wiralestari Mas. As an evidence of the implementation of the Technical Guidelines on Aquaculture, the cooperative along with company’s partners develop a work program for cultivation in the form of the Division Work Programme that contain the Good Agriculture Practice activity. Entire documentation and records of each activity are well stored in cooperative office.
Status : Full Compliance
4.2 Practices maintain soil fertility at, or where possible improve soil fertility to, a level that ensures optimal and sustained yield.
KUD Makarti Buana Jaya; KUD Makmur Sejahtera, KUD Manunggal Abadi: PT Buana Wiralestari Mas through Research department (SMARTRI) conducting leaf analysis. Leaf sample was
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taken from several blocks. This activity conducted annually in each KUD (Cooperative) in order to support the development of fertilizer usage based on the identification of nutrient required by the palm oil plantation in Kijang Kencana Plasma plantation. Each cooperative manage the fertilizer distribution from company to be distributed to smallholder as indicated in the document of fertilizer usage in each KUD. Fertilizer been distributed such as: Urea, Phosphate, Kieserite, Dolomite and Borat. The payment of these fertilizers using a credit system which imposed on cooperatives and smallholders in accordance with cooperative agreement
Status : Full Compliance
4.3 Practices minimise and control erosion and degradation of soils.
KUD Makarti Buana Jaya; KUD Makmur Sejahtera, KUD Manunggal Abadi: Based on Map of Depth Land preview in Kijang plasma area with a 1:50.000 scale, soil type within the plasma area is Inceptisol (Typic Distrudepts) with a sandy loam texture and slope of 3-9% (2 º - 5 º). Meanwhile land suitability classified to S2 class (quite appropriate) with solum more than 120 cm. Based on field visits, soil conservation efforts carried out by establish midrib (U-shape), maintain ground cover plants such as Nephrolepis which aims to maintain soil moisture and installing drainage at each edge of block plant which belong to smallholders members.
Status : Full Compliance
4.4 Practices maintain the quality and availability of surface and ground water.
Soil and water conservation training to smallholder’s member carried out through counseling conducted by the responsible officer from company's partners and included into HCV socialization. HCV training materials including the riparian areas tagging and planting verifier grass on the edge of water flow. Meanwhile the erosion prevention effort and maintain natural water sources for smallholders carried out by spreading information (circular letter) to each cooperatives (KUD) and installation of a warning signs as well as boundaries stakes near the natural water sources. In circular letter stated that spraying pesticide is prohibited within a radius of ± 50 m from water source fitted with a boundary stakes.
Status : Full Compliance
4.5 Pests, diseases, weeds and invasive introduced species are effectively managed using appropriate Integrated Pest Management (IPM) techniques.
Integrated Pest Management (IPM) in plasma area is following the procedures and references from company’s partner. IPM work plan was drafted by involved smallholder member based on monitoring census for pest and disease and pesticide’s need calculation, including required dose. From field visit at smallholder’s plantation, auditor can draw a summary that smallholders have a sufficient knowledge especially for integrated pest and disease management, even though only a simple understanding. According to information from smallholders, there has no serious pests and diseases attack from the beginning of the development phase of plasma.
Status : Full Compliance
4.6 Agrochemicals are used in a way that does not endanger health or the environment. There is no prophylactic use of pesticides, except in specific situations identified in national Best Practice guidelines. Where agrochemicals are used that are categorised as World Health Organisation Type 1A or 1B, or are listed by the Stockholm or Rotterdam Conventions, growers are actively seeking to identify alternatives, and this is documented.
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Chemical material usage especially pesticides by farmers was followed the direction from company's partners. The entire pesticide is managed by cooperative through cooperation with company’s partner in the provision of chemicals material. Pesticide usage has been registered by the Pesticide Commission of Ministry of Agriculture. However, smallholders still use chemical material such as Paraquat dichloride to control weed’s activities. The usage of paraquat dichloride over the last 3 years showed significant reductions (such as images).
Figure 1 Use of Paraquat by smallholders (Liter)
Spraying team consists of KUD surrounding community and structure of the team members is fixed/ unchanged. All team members have got an adequate training related to the use, means, dosage, time of use and the target weeds. Safety equipment for spray personnel provided by cooperatives, such as: apron, goggles, masks, gloves and boots. Meanwhile for former pesticide containers, stored in special storage near KUD office and has a periodic report on waste balance sheet. Former pesticide containers waste were collected and submitted to the company’s partner to be managed according to the applicable procedure. Based on observations and interview with plasma smallholder, there is no re-use of pesticide containers by community or smallholder ’s member.
Status : Full Compliance
4.7 An occupational health and safety plan is documented, effectively communicated and implemented.
Occupational health and safety programs in plasma smallholders cooperative have been prepared by company's partners in the form of procedures, policies and safe work flow for each activity that has a risk. Moreover, training on safe work practices has been performed by company’s partner to all cooperative plasma partners. The responsible officer for first aid is company’s partner staff as Agronomy Assistant and has a license for first aid Expert that valid until March 21st, 2014. Based on field visit in smallholder’s plantation sample and interviews with personnel and plantation owner, and farmers who own the land, they quite understand about the safe work procedure and practices. They acknowledged that company's partners regularly and periodically carry out socialization for first aid related aspect.
Status : Full Compliance
4.8 All staff, workers, smallholders and contractors are appropriately trained.
KUD Makarti Buana Jaya; KUD Makmur Sejahtera, KUD Manunggal Abadi: All parties involved in the operational activities of plasma plantation schemes have been adequately trained to follow a training program created by company’s partner. Types of training such as: First Aid (P3K), Leaf Sampling,
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Spray Training, Integrated Pest Management, Fertilization and Emergency Response Training. Training activities performed alternately every two months in each cooperative (KUD). All training records were documented and recorded in the office of plasma cooperatives (KUD).
Status : Full Compliance
PRINSIP #5 ENVIRONMENTAL RESPONSIBILITY AND CONSERVATION OF NATURAL RESOURCES AND BIODIVERSITY
5.1 Aspects of plantation and mill management, including replanting, that have environmental impacts are identified, and plans to negative impacts and promote the positive ones are made, implemented and monitored, to demonstrate continuous improvement.
As an effort to manage the environmental impact from operation activities, company’s partners has an Environmental Impact Assessment (EIA) Documents prepared in 1993 for nucleus plantation scope (PT BWL – Kijang Plantation, Kijang Mill) and sustainable palm oil activity with a transmigration patterns (PIR-TRANS).
Environmental management and monitoring parameters consist of: acidification of soil and peat fires, water quality degradation, interference with and by the elephants, social unrest and the provision of extension worker and increasing community income generating. As a prevention effort to reduce negative impact from plasma plantation activities, plasma cooperative has a plan or division work program in accordance with company’s partner advice. Status: Full Compliance
5.2 The status of rare, threatened or endangered species and high conservation value habitats, if any, that exist in the plantation or that could be affected by plantation or mill management, shall be identified and their conservation taken into account in management plans and operations.
identification records on protected species was refer to HCV Identification document for PT BWL (2010) which prepared by the internal team of partner company that have gained approved RSPO HCV assessor and endorsed in February 2011. From the identification, there was a protected fauna based on Government Regulation No. 7 of 1999 and Appendix II CITES such asroot Tigers (Felis bengalensis), whilecekakak Thicket (Halcyon smyrnensis) species only protected by Government Regulation No. 7 of 1999. There was no wildlife protected by IUCN Red list being identified within plasma plantation.
The efforts undertaken by smallholders cooperative to protect the HCV attributes such as through cooperation in the preparation of HCV / NKHT Management Plan every year with partner companies. Conducting socialization activities such as installation of warning signs, circulated letter and proactive activities to community and other smallholders member and wildlife regular monitoring (every week) by trained staff.
Based on field visits, there is a warning board of protected species within the area of plasma plantation. Personnel and plantation owner able to mentioned type of protected wildlife and there was no illegal activity that may reduce or threaten the existence of these wildlife. In addition they are sufficiently understood the maintenance of the area around the natural springs and other forms of HCV attributes.
Status : Full Compliance
5.3 Waste is reduced, recycled, re-used and disposed of in an environmentally and socially responsible manner.
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Plasma small holder’s cooperatives has an agrochemical waste management procedures such as washing place for spray tools and waste storage for used pesticide containers. The storage area is in KUD of each cooperative office, if the storage already full, the cooperative will contact the partners company to take hazardous waste and manage it in accordance with applicable regulation. Partner company has a cooperation in managing hazardous waste by sending the hazardous waste to licensed collector.
Status: Full Compliance
5.4 Efficiency of energy use and use of renewable energy is maximised.
KUD Makarti Buana Jaya; KUDMakmur Sejahtera, KUD Manunggal Abadi: Plasma small holder’s cooperative do not utilized the empty fruit bunch or manure in their plantation area. The company’s partner make an energy efficiency guidelines such as the FFB transportation from harvesting site to production collector by using wheel loader, meanwhile for harvesting transportation to mill, the KUD maximized the efficiency of transportation management by taking into account the occupational health and safety aspects. Status: Full Compliance
5.5 Use of fire for waste disposal and for preparing land for replanting is avoided except in specific situations, as identified in the ASEAN guidelines or other regional best practice.
KUD Makarti Buana Jaya; KUD Makmur Sejahtera, KUD Manunggal Abadi: In general, replanting activities for the entire small holder’s plantation (KUD) has planned in 2019. Meanwhile the initial plantation development conducted in cooperation with partner companies by using land clearing with zero burning techniques, in accordance with applicable regulation. Related to forest fire emergency response procedures, all small holders have gained socialization and simulation from Company’s Partner on a regular basis. Also equipped with a simple infrastructure and tools for fire extinguishers such as fire beater, Kep, Axe, Hoe, Bucket, Wet burlap, Shovel, Sand. Based on field visit, the entire infrastructures are in a good condition.
Status: Full Compliance
5.6 Plans to reduce pollution and emissions, including greenhouse gases, are developed, implemented and monitored.
Identification results on pollution resource in smallholder’s plantation undertaken by company’s partner in a form of identification document on environment aspect and management. The iidentified pollution sources such as residues from operational activity and it’s potential impact. Some pollution reduction efforts has been done include: maximize the payload capacity to avoid wasteful use of diesel fuel, fertilizer application should be in accordance with the recommendation from Department SMARTRI, to use licensed pesticides from the relevant institution, waste management, efficiency on electricity and water usage .
Status : Full Compliance
PRINSIP #6 RESPONSIBLE CONSIDERATION OF EMPLOYEES AND OF INDIVIDUALS AND COMMUNITIES AFFECTED BY GROWERS AND MILLS
6.1 Aspects of plantation and mill management, including replanting, that have social impacts are identified in a participatory way, and plans to mitigate the negative impacts and promote the positive ones are made, implemented and monitored, to demonstrate the continuous improvement.
Identification on social impacts has been carried out by company ’s partner for plasma smallholder’s program. The document were a Social, Economic, Cultural and Public Perception survey in surrounding village around Plantation/ mill of PT Buana Wiralestari Mas in 2010. The activity carried out by company's internal partners who have an adequate social competence to identify the impact and planning for plasma smallholders including the potential
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impact on the current replanting activities. Positive and negative perceptions have been outlined in the report of PT BWL social impact management and published annually by the Department of Environment PT SMART Tbk.
Status : Full Compliance
6.2 There are open and transparent methods for communication and consultation between growers and/or millers, local communities and other affected or interested parties.
Accessible and transparent methods in communication and consultation with stakeholders implemented through: 1. Small holder’s monthly deliberation. The deliberations are intended to find a solution for technical problems, such as grading problems, change in harvesting rotation when approaching holidays, and transportation. 2. Village program deliberation, covering Kopsa participation in activity conducted by the Village, such as religious activities, sports, and holiday celebrations. 3. Communication through suggestion box, however until 2013 there is no request for information or communication have been found through the suggestion box. 4. Annual Member’s Meeting (RAT), conducted every year. This activity is part of communication between board and members as well as members between each smallholder’s groups. Report on activity and financial accountability from board to members and also as a medium of communication between partners and cooperatives The officer in charge for consultation and communication with stakeholders is KUD’s chairman. Chairman duties such as: (1) Create an operational work plan. (2) Conducting regular monthly meetings. (3) Ensure members decision can be run according to plan. (4) Coordination with company and external party. (5) Signing a labor agreement with company.
Status : Full Compliance
6.3 There is a mutually agreed and documented system for dealing with complaints and grievances, which is implemented and accepted by all parties.
Complaints and grievances from smallholder’s members can be verbally mention to board or indirectly through the medium of suggestion box located in front of cooperative office or by filling the provided communication books. Person in charge to conduct monitoring for entire communication record, complaints or dissatisfaction is secretary of cooperative.
In the present of a complaint or dissatisfaction addressed to small holder’s organizations, the solution is by using conflict resolution flow and dissatisfaction. This method described that the resolution is done through deliberation in cooperative and village level, if not resolved then handled by applicable regulation. Based on document verification on complaints and field observations to three smallholders’ institution/ cooperatives, there has no complaints, disputes or dissatisfaction been identified between small holder’s member or other party.
Status : Full Compliance
6.4 Any negotiations concerning compensation for loss of legal or customary rights are dealt with through a documented system that enables indigenous peoples, local communities and other stakeholders to express their views through their own representative institutions.
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Land use in entire KUD came from the Government through the Perkebunan Inti Takyat (PIR) transmigrated program in accordance with Approval letter from Ministry of Agriculture, Forest release Area from Department of Forestry, Project Implementation Plan for PIR-TRANS and Plasma Plantation Development Permit from Department of Agriculture. Therefore there is no land compensation were made.
Status : Full Compliance
6.5 Pay and conditions for employees and for employees of contractors always meet at least legal or industry minimum standards and are sufficient to provide decent living wages.
KUD Makarti Buana Jaya, KUD Makmur Sejahtera, KUD Manunggal Abadi: Cooperatives (KUD) personnel who is not a small holders members, working for small holder’s institution with a work agreement. Wages and working requirements for personnel are in accordance with applicable minimum wage for Plantation Sector in Kampar district. All work agreement for personnel and payment slip were well documented in each cooperative office.
Status : Full Compliance
6.6 The employer respects the right of all personnel to form and join trade unions of their choice and to bargain collectively. Where the right to freedom of association and collective bargaining are restricted under law, the employer facilitates parallel means of independent and free association and bargaining for all such personnel.
KUD Makarti Buana Jaya, KUD Makmur Sejahtera, KUD Manunggal Abadi: Palm oil small holder’s institution also gives freedom to personnel, cooperatives member, small holders group and contractors to establish association or union and deliver opinion in a collective way. This can be shows by issued policies by each chairman of KUD cooperative in the form of circulated letter taped on cooperative office. Based on interviews with small holder’s cooperative member, they already know this policy. However, until now small holders are not interested to create their own union and still rely on small holder institution in terms of communication and consultation, simply because they would like to maintain kinship with each other.
Status : Full Compliance
6.7 Children are not employed or exploited. Work by children is acceptable on family farms, under adult supervision, and when not interfering with education programmes. Children are not exposed to hazardous working conditions.
In accordance with company’s partner advice, the entire small holders institution are follow and obey regulation related to child labor prohibition. It is promoted by cooperative institutions to entire small holder’s members surrounding community through circular Letter issued by Cooperative Chairman. For instance: SE No.28/KOPSAMA-SE/01/2009 dated January 2nd, 2009 (Manunggal Abadi Cooperative). The circular letter contains the minimum age for personnel based on laws No. 13 of 2003 on manpower which is 18 years. Field visit to each plantation sample during the harvesting shows that there were no children been involved in plantation activity or administrative work in small holder ’s institution/ cooperatives.
Status : Full Compliance
6.8 Any form of discrimination based on race, caste, national origin, religion, disability, gender, sexual orientation, union membership, political affiliation, or age, is prohibited.
KUD has issued a circular letter on the treatment and equal recognition in the work addressed to the entire small holders group’s chairman. For instance, KUD Makarti Buana Jaya issued a letter about the treatment and the equal recognition in the work addressed to the entire small holders groups chairman, members and KUD personnel on January 2nd, 2009 No.08/KUDMBJ-SE/01/2009. Contents of the letter are:
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1. Treatment and equal recognition regardless of race, religion, race, and sex in all kinds of jobs.
2. Fair treatment in any case within KUD Makarti Buana Jaya work environment.
Interviews with small holder’s member shows that all small holders are treated equally and no form of discrimination arise either from the head of small holder’s institution or cooperative and small holders farmers. Status : Full Compliance
6.9 Policy to prevent sexual harassment and all other forms of violence against women and to protect their reproductive rights is developed and applied.
KUD Makarti Buana Jaya, KUD Makmur Sejahtera, KUD Manunggal Abadi: KUD has issued a circular letter regarding the prevention of sexual harassment and all forms of violence against women and to protect women's reproductive addressed to the entire small holders group’s chairman, KUD personnel and related contractor. For instance KUD Makmur Sejahtera issued a letter regarding the prevention of sexual harassment and all forms of violence against women and to protect women's reproductive health which addressed to entire small holders chairman, members and cooperative personnel on January 1st, 2009 No. 05/KOPSA MS-SE/01/2009. Content of the letter is that KUD Makmur Sejahtera has a commitment that entire element within each KUD should create a harmonious working environment and free from all forms of discrimination, including sexual harassment and violence against women. Therefore, KUD Makmur Sejahtera prohibits sexual harassment and violence against women in cooperatives environment and protecting women's reproductive rights. This is applies to the entire small holders cooperative (Kijang Kencana Plasma) under the guidance of PT Buana Mas Wiralestari.
Status:
6.10 Scheme manager deal fairly and transparently with smallholders and other local businesses.
Based on complaint book’s review in KOPSA MANUNGGAL ABADI in 2013 there were 2 complaints about the broken road in CR and MR and have been followed up by the KOPSA with manual road improvement actions, in accordance with applicable procedure. There were no complaints from company partner KOPSA MANUNGGAL ETERNAL.
Meanwhile for FFB pricing for small holders still refer to Riau Governor Regulation No. 22 year 2006 on FFB Pricing guidelines in Riau province that published on Wednesday of each week. The applicable price is installed in information board of KUD office and always updated. Cooperation contracts with partners (contractors) such as agreements for FFB transportation which covered the rights and obligations of the contractor in accordance with applicable regulations. Moreover there is a road maintenance activity in some of small holder’s organization (KUD) by a pattern of cooperation with company partner, such as rent heavy equipment. Meanwhile for heavy equipment rent cost charged to small holders through road maintenance dues/plots/month, with a vary contribution rate for each KUD.
Status : Full Compliance
6.11 Scheme Manager contributes to local sustainable development wherever appropriate.
KUD Makarti Buana Jaya, KUD Makmur Sejahtera, KUD Manunggal Abadi: Contribution from company’s partner for local development made through CSR programs, while each KUD have their own local development program, such as obligations payment to government in the form of donations for community activities. For instance: dues for religious activities, sports and the provision of public facilities (lighting).
Status : Full Compliance
PRINSIP #7 RESPONSIBLE DEVELOPMENT OF NEW PLANTINGS
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7.1 A comprehensive and participatory independent social and environmental assessment is undertaken prior to establishing new plantings or operations, or expanding existing ones, and the results incorporated into planning, management and operations.
In an effort to manage the environmental impact from operation activity, company’s partner has Documents of Environmental Impact Assessment (EIA) prepared at 1993 for the scope of nucleus company (PT BWL – Kijang plantation and Mill) and oil palm plantations transmigration pattern (PIR-TRANS). Until now there has been no expansion of plantations or replanting within Kijang Kencana Plasma area (KNJP). Status : Not Applicable
7.2 Soil surveys and topographic information are used for site planning in the establishment of new plantings, and the results are incorporated into plans and operations.
Until now there has been no expansion of plantations or replanting in the area Kijang Kencana Plasma (KNJP). Based on Map of Depth Land preview in Kijang plasma area with a 1:50.000 scale, soil type within the plasma area is Inceptisol (Typic Distrudepts) with a sandy loam texture and slope of 3-9% (2 º - 5 º). Meanwhile land suitability classified to S2 class (quite appropriate) with solum more than 120 cm. Based on field visits, soil conservation efforts carried out by establish midrib (U-shape), maintain ground cover plants such as Nephrolepis which aims to maintain soil moisture and installing drainage at each edge of block plant which belong to smallholders members
Status : Not Applicable
7.3 New plantings since November 2005, have not replaced primary forest or any area required to maintain or enhance one or more High Conservation Values.
Until now there has been no expansion of plantations or replanting in the area of Kijang Kencana Plasma (KNJP).
PIR Trans KUD Kijang Kencana Plasma (KJNP) began in 1991 (the oldest planting) and the youngest in 2001. Based on Areal statement documents in KUD KJNP 2013 budget, there were no new plantings since November 2012. Identification document on HCV has been carried out in 2010 by approved RSPO HCV assessor. Kijang Kencana Plasma is one of the identified area and from the identification, there is a protected fauna based on Government Regulation No. 7 of 1999 and Appendsix II CITES such as root Tigers (Felis bengalensis), while cekakak Thicket (Halcyon smyrnensis) species only protected by Government Regulation No. 7 of 1999. There were no wildlife protected by IUCN Red list being identified.
Status : Not Applicable
7.4 Extensive planting on steep terrain, and/or on marginal and fragile soils, is avoided.
KUD Makarti Buana Jaya, KUD Makmur Sejahtera, KUD Manunggal Abadi: Until now there has been no expansion of plantations or replanting in the area Kijang Kencana Plasma (KNJP). Based on Map of Depth Land preview in Kijang plasma area with a 1:50.000 scale, soil classification within the plasma area is Inceptisol (Typic Distrudepts) with a sandy loam texture and slope of 3-9% (2 º - 5 º). Mean while land suitability classified to S2 class (quite appropriate) with solum more than 120 cm. Based on field visits, soil conservation efforts carried out by establish midrib (U-shape), maintain ground cover plants such as Nephrolepis which aims to maintain soil moisture and installing drainage at each edge of block plant which belong to smallholders members.
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Status : Not Applicable
7.5 No new plantings are established on local peoples’ land without their free, prior and informed consent, dealt with through a documented system that enables indigenous peoples, local communities and other stakeholders to express their views through their own representative institutions.
KUD Makarti Buana Jaya, KUD Makmur Sejahtera, KUD Manunggal Abadi: Until now there has been no expansion of plantations or replanting in the area Kijang Kencana Plasma (KNJP).
Land use in entire KUD comes from the Government through the Perkebunan Inti Takyat (PIR) transmigrated program in accordance with Approval letter from Ministry of Agriculture, Forest release Area from Department of Forestry, Project Implementation Plan for PIR-TRANS and Plasma Estate Development Permit from Department of Agriculture. Based on this fact, there has no compensation for land.
Status : Not Applicable
7.6 Local people are compensated for any agreed land acquisitions and relinquishment of rights, subject to their free, prior and informed consent and negotiated agreements.
KUD Makarti Buana Jaya, KUD Makmur Sejahtera, KUD Manunggal Abadi: Until now there has been no expansion of plantations or replanting in the area Kijang Kencana Plasma (KNJP).
Land use in entire KUD comes from the Government through the Perkebunan Inti Takyat (PIR) transmigrated program in accordance with Approval letter from Ministry of Agriculture, Forest release Area from Department of Forestry, Project Implementation Plan for PIR-TRANS and Plasma Estate Development Permit from Department of Agriculture. Based on this fact, there has no compensation for land.
Status : Not Applicable
7.7 Use of fire in the preparation of new plantings is avoided other than in specific situations, as identified in the ASEAN guidelines or other regional best practice.
KUD Makarti Buana Jaya, KUD Makmur Sejahtera, KUD Manunggal Abadi: Until now there has been no expansion of plantations or replanting in the area Kijang Kencana Plasma (KNJP). In general, replanting activities for the entire small holder’s plantation (KUD) is planned in 2019. Meanwhile the initial plantation development conducted in cooperation with partner companies by using land clearing with zero burning techniques, in accordance with applicable regulation. Related to forest fire emergency response procedures, all small holders have gained socialization and simulation from company ’s partner on a regular basis. It is equipped with a simple infrastructure and tools for fire extinguishers such as fire beater, Kep, Axe, Hoe, Bucket, Wet burlap, Shovel, Sand. Based on field visit, the entire infrastructures are in a good condition.
Status : Not Applicable
PRINSIP #8 COMMITMENT TO CONTINUOUS IMPROVEMENT IN KEY AREAS OF ACTIVITY
8.1 Scheme manager regularly monitor and review their activities and develop and implement action plans that allow demonstrable continuous improvement in key operations.
Sustainable improvement activity for operation between PT.BWL with small holders set out in Agronomy and Advisory Audit document in 2013 for Kijang Kencana Plasma (KJNP). Improvement program directed toward the maintenance of sanitation (collection drain and drain fields) that closed by midrib. In addition, there are innovations made by company partner for small holders institution such as integrated pest management using pupa container box, the objective is to collect the pupa harvest during the fire caterpillar detection and figure out an action plan: whether light trap needs to be done or not. Field visit to Tani Jaya Bakti small holders Group (KUD Makarti Buana Jaya) shows that the innovation has been
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implemented by small holders.
Status: Full Compliance
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3.3. Summary of Assessment Report of Supply Chain
Clause (Module E) Pabrik CPO – Persyaratan Mass Balance
1 Documented procedures
1.1
The facility shall have written procedures and/or work instructions to ensure the implementation of all the elements specified in these requirements. This shall include at minimum the following:
a) Complete and up to date procedures covering the implementation of all the elements in these requirements.
a. The name of the person having overall responsibility for and authority over the implementation of these requirements and compliance with all applicable requirements. This person shall be able to demonstrate awareness of the facilities procedures for the implementation of this standard.
a) Company has drafting procedure for identification and traceability (PT BWL-KJGM/SOP/01), endorsed on July 8th, 2012. This procedure describes the mechanism of fruit acceptance (both from nucleus, plasma, and supplier/ independent smallholders), processing, storage of palm kernel and oil palm in storage tanks, as well as the delivery of the product (palm oil and palm kernel) to Dumai bulking station. This procedure also applied the supply chain system in accordance with Mass Balance principles where the coming FFB were from different sources and processed together. This procedure establish FFB acceptance from nucleus plantation and non nucleus will be separated from recording (acceptance code at weigh stations). The available record such as: weigh ticket. For certified CPO and palm kernel will using Mail Delivery Products.
b) The responsible personnel for the implementation of these requirements such as: • Assistant is responsible for supervising the accepted FFB that in accordance with applicable standard and criteria, supervise FFB processing, control the analysis process for product of processed product. • Head of Administration is responsible for registration and reporting the quantity and quality of routinely processed products, to supervise the administration of FFB acceptance and processed products delivery, to supervise the essential tools in the supply chain is in a good condition, accurate, licensed and well maintained. • Head of unit mill (Management representative) is responsible to ensure that entire process on supply chain can be done well, ensuring that the Mass Balance calculations have been done correctly to be able to determine the amount of certified product, provide information to respective parties related to certified product. • Production Controller (Top Management) is responsible to ensure and guarantying that product can be traced to their sources and the delivered product is acceptable in accordance with quantity and quality. There is no change in the supply chain procedures owned by Kijang mill.
Status: Comply as required.
1.2
The facility shall have documented procedures for receiving and processing certified and non-certified FFBs.
See explanations 1.1
Kijang POM set a Mass Balance supply chain model in determining the certified and non-certified product. Implementation of the determination of certified and non-certified products is to put "Mass Balance stamp” in the fruit delivery note. Management unit of Kijang POM can demonstrate simulation of document if there is a claim demand on certified CPO. Documents include: Fruits delivery note, Weigh letter and CPO delivery note from mill to bulking station.
Status: Comply as required.
2 Purchasing and goods in
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2.1
The facility shall verify and document the volumes of certified and non-certified FFBs received.
Accepted FFB in kijang POM were derived from nucleus plantation of Kijang plantation (has obtained RSPO certificate), plasma small holders, and independent smallholders. Kijang POM has a mechanism to determine the certified and non-certified FFB. Determination is made by putting a "Mass Balance stamp" for FFB from the certified RSPO plantation. For instance: - October 19th, 2013. Fruit delivery note (No. KJNP/TBS/01/13/10/1152) origin of FFB KT 05, Div. Makarti
buana Jaya; Kijang Kencana plantation; Quantity: 6,900 Kg; number of bunch: 340 bunch; Vehicle No BM 9392 HA; SPB completed with "Mass Balance Stamp ". (Plasma Supplier)
Delivery Note of CPO (No. 2051/CPO/TT/13/10/1952) from Kijang POM to Bulking Station dated October 18 th, 2013. Not completed with "Mass Balance Stamp" because the delivery was not for RSPO certified demand.
Status: Comply as required.
2.2
The facility shall inform the CB immediately if there is a projected overproduction.
There is no change in SCCS procedure. Since Kijang POM got an RSPO certification (January 12nd, 2012), there has been no sale for certified Mass Balance palm oil products, resulting the production of CPO is still under budget (not exceeding the projection target).
CPO production for period January to September 2013:
Actual: 41.941 Tons; Budget: 50.166 Tons.
Status: Comply as required.
3 Record keeping
3.1
The facility shall maintain accurate, complete, up-to-date and accessible records and reports covering all aspects of these requirements.
The entire record and reports have been made and completely stored by company. The Document storage system in soft copy is using the System Application Program (SAP) and document storage system in hard copy (print out) is stored inside the cupboard in the administration room of Kijang POM.
Status: Comply as required.
3.2 Retention times for all records and reports shall be at least five (5) years.
There is no change in the supply chain procedures. In the identification and traceability procedure (PT. BWL-KJGM/SOP/01) stated that shelf life for the entire record or report from received FFB in mill, oil palm processing, storage of CPO product, Palm Kernel and CPO product delivery is 10 (ten) years.
Status: Comply as required.
3.3 (a) The facility shall record and balance all receipts of RSPO certified FFB and deliveries of RSPO certified CPO, PKO and
palm kernel meal on a three-monthly basis. (b) All volumes of palm oil and palm kernel oil that are delivered are deducted from the material accounting system
according to conversion ratios stated by RSPO. (c) The facility can only deliver Mass Balance sales from a positive stock. However, a facility is allowed to sell short.
a. Record on accepted FFB and CPO production, CSPO and non-CSPO Kernel was documented in the Mass Balance Report for SCCS.
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b. Delivery of products (CPO and PK) has been using the SAP application system with a calculation that in accordance with the procedure.
c. Since Kijang POM get RSPO certification (January 12nd, 2012), there has been no sale on certified Mass Balance CPO products, resulting the production of CPO was still under budget (not to exceed the target projection).
Status: Comply as required.
3.4 The following trade names should be used and specified in relevant documents, e.g. purchase and sales contracts, e.g. *product name*/MB or Mass Balance. The supply chain model used should be clearly indicated.
Since Kijang POM got an RSPO certification (January 12nd, 2012), there has been no sale for certified Mass Balance palm oil products, Kijang POM also do not perform direct sales, CPO delivery from mill to bulking station belong to Group companies (SMART). But in CPO delivery note, kijang POM has delivery sample or simulations that claim "Mass Balance" if there is a certified products demand for (CSPO).
Status: Comply as required.
3.5 In cases where a mill outsources activities to an independent palm kernel crush, the crush still falls under the responsibility of the mill and does not need to be separately certified. The mill has to ensure that the crush is covered through a signed and enforceable agreement.
Not Applicable. KJGM does not perform Palm Kernel processing.
Status: Not Applicable
4 Sales and goods out
4.1
The facility shall ensure that all sales invoices issued for RSPO palm oil delivered include the following information:
(a) The name and address of the buyer
(b) The date on which the invoice was issued
(c) A description of the product, including the applicable supply chain model (Segregated or Mass Balance)
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(d) The quantity of the product delivered
(e) Reference to related transport documentation
Since Kijang POM got an RSPO certification (January 12nd, 2012), there has been no sale for certified Mass Balance palm oil products, Kijang POM also do not perform direct sales, CPO delivery from mill to bulking station belong to Group companies (SMART). Please find below sample of delivery note:
- Sales Contract CPO (No. XIC/2050/060513/0001) from Kijang POM to Bulking Station dated May 6 th, 2013:
• Not completed with "Mass Balance Stamp" because delivery is not intended to fulfill RSPO certified demand.
KIJANG Mill using Weight bridge system that integrated with SAP software.
Status: Comply as required.
5 Training
5.1
The facility shell specifies and provides the training for all staff as required to implement the requirements of the Supply Chain Certification Systems.
Kijang POM has conducted training for entire personnel on Supply Chain Certification Systems procedure. Training has been done 2 times. Initial training was conducted on August 11 th, 2011. During the surveillance, Kijang POM able to show evidence of recent training that conducted on March 12th, 2012 in Meeting Room PC / RC Office which attended by entire Kijang POM personnel. Based on interviews with Weight Bridge officer in Kijang POM, FFB Weight Bridge Operator and CPO Weight Bridge Operators have been trained and knew the required procedures for supply chain.
Status: Comply as required.
6 Claims
6.1 The facility shall only make claims regarding the use of or support of RSPO certified oil palm products that are in compliance with the RSPO Rules for Communications and Claims.
This clause applied when conducting CPO/ CPO direct selling from CPO mill to the Buyer. Meanwhile in Sinarmas Group, CPO delivered to bulking station, further the downstream team will perform a Trading. Thus, the RSPO Rules on Market Communication and Claim specified in a separate procedure at the downstream part and Sales Department.
Status : Not Applicable
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3.4. Conformity Checklist of Certificate and Logo Use
1. Evidence of permission or approval certificate and logo from Certification Body which submitted by Client
X or√
S-2 Perusahaan telah menerima bukti persetujuan/izin mengenai penggunaan sertifikat dan logo RSPO dari Lembaga Sertifikasi PT Mutuagung Lestari (No. Surat 099.19/MUTU/I/2012) untuk lingkup Kijang POM dan Nagasakti POM (PT Buana Wiralestari Mas), Rama-Rama POM (PT Ramajaya Pramukti). Company has received an approval letter about RSPO certificate and logo use from Certification Body PT Mutuagung Lestari (Letter No. 099.19/MUTU/I/2012). Scope of this letter was applicable for Kijang POM, Nagasakti POM (under PT Buana Wiralestari Mas) and Rama-rama POM (under PT Ramajaya Pramukti).
√
Status: Comply as required. 2. Implementation of certificate and logo used by Client comply with size and type (shape)
against Guideline of Logo Use X or√
S-2 Not Applicable; Perusahaan tidak menggunakan logo baik di dalam produknya (on-product) dan bukan produk (off-product) di dalam ruang lingkup PT. BUANA WIRALESTARI MAS The RSPO logo either on-product or off-product are not used by the company (PT Buana Wiralestari Mas).
NA
Status: Not Applicable
3. Implementation of Certificate and Logo is not used on product
X or√
S-2 Not Applicable; Perusahaan tidak menggunakan logo baik di dalam produknya (on-product) dan bukan produk (off-product) di dalam ruang lingkup PT. BUANA WIRALESTARI MAS The RSPO logo either on-product or off-product are not used by the company (PT Buana Wiralestari Mas).
NA
Status: Not Applicable
4. Controlling of Certificate and Logo, including withdrawing inappropriate logo.
X or√
S-2 Not Applicable; Perusahaan tidak menggunakan logo baik di dalam produknya (on-product) dan bukan produk (off-product) di dalam ruang lingkup PT. BUANA WIRALESTARI MAS The RSPO logo either on-product or off-product are not used by the company (PT Buana Wiralestari Mas).
NA
Status: Not Applicable
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3.5. Summary of RSPO Partial Certification.
Total companies observed (0.5 √Y) Where Y is the total of uncertified RSPO registered company The Management Unit name : .......... Date of Observation: Date – Month - Year
2.1
There is compliance with all applicable local, national and ratified international laws and regulations.
X or√
Seluruh unit operasional dibawah organisasi (subsidiary) IVOMAS TUNGGAL direncanakan untuk melakukan proses sertifikasi sesuai dengan TIME BOUND PLAN. The entire units operating under the IVOMAS TUNGGAL organization (subsidiary) carry out the certification process according to TIME BOUND PLAN
Status:
2.2
The right to use the land can be demonstrated, and is not legitimately contested by local communities with demonstrable rights.
X or√
Seluruh unit operasional dibawah organisasi (subsidiary) IVOMAS TUNGGAL direncanakan untuk melakukan proses sertifikasi sesuai dengan TIME BOUND PLAN. The entire units operating under the IVOMAS TUNGGAL organization (subsidiary) carry out the certification process according to TIME BOUND PLAN
Status:
6.3
There is a mutually agreed and documented system for dealing with complaints and grievances, which is implemented and accepted by all parties.
X or√
Seluruh unit operasional dibawah organisasi (subsidiary) IVOMAS TUNGGAL direncanakan untuk melakukan proses sertifikasi sesuai dengan TIME BOUND PLAN. The entire units operating under the IVOMAS TUNGGAL organization (subsidiary) carry out the certification process according to TIME BOUND PLAN
Status:
6.4
Any negotiations concerning compensation for loss of legal or customary rights are dealt with through a documented system that enables indigenous peoples, local communities and other stakeholders to express their views through their own representative institutions.
X or√
Seluruh unit operasional dibawah organisasi (subsidiary) IVOMAS TUNGGAL direncanakan untuk melakukan proses sertifikasi sesuai dengan TIME BOUND PLAN. The entire units operating under the IVOMAS TUNGGAL organization (subsidiary) carry out the certification process according to TIME BOUND PLAN
Status:
7.3
New plantings since November 2005, have not replaced primary forest or any area required to maintain or enhance one or more High Conservation Values.
X or√
Seluruh unit operasional dibawah organisasi (subsidiary) IVOMAS TUNGGAL direncanakan untuk melakukan proses sertifikasi sesuai dengan TIME BOUND PLAN. The entire units operating under the IVOMAS TUNGGAL organization (subsidiary) carry out the certification process according to TIME BOUND PLAN
Status:
7.5
No new plantings are established on local peoples’ land without their free, prior and informed consent, dealt with through a documented system that enables indigenous peoples, local communities and other stakeholders to express their views through their own
X or√
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representative institutions.
Seluruh unit operasional dibawah organisasi (subsidiary) IVOMAS TUNGGAL direncanakan untuk melakukan proses sertifikasi sesuai dengan TIME BOUND PLAN. The entire units operating under the IVOMAS TUNGGAL organization (subsidiary) carry out the certification process according to TIME BOUND PLAN
Status:
7.6
Local people are compensated for any agreed land acquisitions and relinquishment of rights, subject to their free, prior and informed consent and negotiated agreements.
X or√
Seluruh unit operasional dibawah organisasi (subsidiary) IVOMAS TUNGGAL direncanakan untuk melakukan proses sertifikasi sesuai dengan TIME BOUND PLAN. The entire units operating under the IVOMAS TUNGGAL organization (subsidiary) carry out the certification process according to TIME BOUND PLAN
Status:
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3.6 Identification of Findings, Corrective Action, Observations, Opportunity for Improvement and Noteworthy Positive Components.
3.6.1 Identification of Findings, Corrective Actions and Observations at (S-1) Assessment
CAR No
Ref Std Finding Area Grade Time
Limits Corrective Action Observation Status
Closing Date
During ASA-01 carried out, all indicators had been fullfiled and appropriate with P&C standard.
3.6.2 Identification of Findings, Corrective Actions and Observations at (S-2) Assessment
CAR No
Ref Std Finding Area Grade Time
Limits Corrective Action Observation Status
Closing Date
During ASA-01 carried out, all indicators had been fullfiled and appropriate with P&C standard.
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3.6.3 Identification of Findings, Corrective Actions and Observations at (ST-2) Assessment KIJANG KENCANA PLASMA (scheme smallholders)
CAR No
Ref Std Finding Area Grade Time
Limits Corrective Action Observation Status
Closing Date
2012.01 Minor 4.5.2
Knowledge and understanding of Integrated Pest Management (IPM). Based on visits and interviews with farmers from farmer groups (Tani Jaya) in block B-45 is known that farmers do not understand about Integrated Pest Management and have not received training and guidance from supervisors farmer partnership.
KPSR Panca Warga
Minor S-1 KUD should further improve counseling to the farmers, especially on Integrated Pest Management.
Root Cause
Farmers have not entirely understand about Integrated Pest Management
Corrective Action
KUD cooperate with scheme manager has carried out training / education to farmers on Integrated Pest Management in particular.
Preventive Action
KUD cooperate eith scheme manager to providing of training and education programs on Integrated Pest Management.
Observation Auditor
October 22nd, 2013
Available documentation minutes of socialization Integrated Pest Management dated June 22, 2013 in the Office of Kijang Kencana Plasma was attended by 35 participants, where one of the participants came on behalf of KPSR Panca Warga namely M. Yusuf (Chairman of KPSR Panca Warga). Based on the results of interviews on behalf of M. Yusuf on October 23, 2013 in the Office KOPSA Manunggal Abadi assessed farmers have had enough knowledge related to IPM). So that the corrective action is acceptable. Status: CLOSED.
Closed 23 October
2013
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CAR No
Ref Std Finding Area Grade Time
Limits Corrective Action Observation Status
Closing Date
2012.02 Minor 4.7.1
Knowledge and understanding and handling procedures in case of an accident. Based on visits and interviews with farmers from farmer groups-27 Block I and Block J56 (Farmer groups Makmur) note that farmers do not fully understand about the procedure and handling accidents.
KOPSA Berkat Ridho dan KUD
Lestari Jaya
Minor S-1 KUD should further improve counseling to farmers, especially about the procedure and handling if an accident happens.
Akar Masalah
petani belum sepenuhnya memahami tentang prosedur dan penanganan bila terjadi kecelakaan
Tindakan Perbaikan
KUD yang bekerjasama dengan pembina kemitraan telah memberikan penyuluhan kepada petani khususnya tentang prosedur dan penanganan bila terjadi kecelakaan.
Tindakan Pencegahan
KUD yang bekerjasama dengan pembina kemitraan membuat program sosialisasi tentang prosedur dan penanganan bila terjadi kecelakaan secara berkesinambungan.
Observasi Auditor
23 Oktober 2013
Tersedia berita acara sosialisasi prosedur penanganan bila terjadi kecelakaan kerja pada 14 Juli 2012 dan 22 Juni 2013 di Kantor Kopsa Berkat Ridho, yang dihadiri oleh Ketua Kelompok Tani Kopsa Berkat Ridho. Sehingga ketidaksesuaian tersebut dapat diterima. Status: CLOSED.
Root Cause
Farmers do not fully understand about the procedure and handling accidents.
Corrective Action
KUD cooperate with scheme manager has
Closed 23 October
2013
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CAR No
Ref Std Finding Area Grade Time
Limits Corrective Action Observation Status
Closing Date
provided counseling to farmers, especially about the procedure and handling accidents.
Preventive Action
KUD cooperate with scheme manager to make a program about the socialization and handling procedures in case of an accident on an ongoing basis.
Observation Auditor
October 23rd, 2013
Minutes of socialization handling procedures in case of work accidents are available at on July 14, 2012 and June 22, 2013 in the Office Kopsa Berkat Ridho, which was attended by Chairman of Farmers Group Kopsa Berkat Ridho. So that the improvement action is acceptable. Status: CLOSED.
2012.03 Minor 4.7.4
Peralatan Keselamatan Kerja. Berdasarkan observasi lapangan di Blok J56 (KUD Lestari Jaya) ditemukan pengawas lapangan (Mandor) tidak tersedia peralatan P3K. Safety equipment. Based on field observations in Block J56 (KUD Lestari Jaya) found that First Aid Box has not brought with field supervisor (Foreman).
KUD Lestari Jaya
Minor S-1 Kijang Kencana Plasma need to be ensuring that field supervisor (Foreman) should equipped with First Aid Box.
Root Cause
Found that field supervisor (Foreman) is not equipped with First Aid box.
Corrective Action
Kijang Kencana Plasma has ensured completeness of First Aid box for field supervisor (Foreman).
Preventive Action
Monitoring of First Aid completeness for field supervisor (Foreman) has been conducted by Kijang Kencana Plasma periodically.
Closed 23 October
2013
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CAR No
Ref Std Finding Area Grade Time
Limits Corrective Action Observation Status
Closing Date
Observation Auditor
October 23rd, 2013
Minutes of handover for First Aid equipment (box and its contents) dated 26 November 2012 is available. Totally 16 units for harvesting and maintenance supervisor. Status: CLOSED.
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3.6.4 Identification of Findings, Corrective Actions and Observations at (S-1) Assessment Kijang Kencana Plasma
CAR No
Ref Std Finding Area Grade Time
Limits Corrective Action Observation Status
Closing Date
During ASA-01 carried out, all indicators had been fullfiled and appropriate with P&C standard.
3.6.5 Opportunity for Improvement
No Ref Std Descriptions
1 - Company might improve the evaluation on RSPO Principles and Criteria’s implementation.
2 Minor 4.4.1
Company might evaluate the examination result, if there is a test parameter that exceeds the quality standard
3 Minor 4.7.2
Company might conduct monitoring, evaluation and follow-up the periodic medical examinations results in order to protect personnel from Occupational Diseases.
4 Major 4.8.3 Minor 6.5.2
Company might improve the contractor’s performance by including the criteria of personnel competence and employment related aspects in evaluating contractor’s compliance.
5 Major 5.2.2
Company might improve the work performance related to fauna’s monitoring by evaluating Fauna monitoring method that has been done and completed the infrastructure of wildlife monitoring
6 Major 5.5.3
Company might improve Emergency Response Team’s understanding, especially on Emergency Fire Land’s mechanism.
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3.6.6 Noteworthy Positive Components
No Ref Std Descriptions
1 Kriteria 4.7
KJGM have been certified with SMK3 Gold Flag since May 4th, 2010.
2 Minor 6.5.1
Company has provided public facility such as the Smart House which is a program from United Indonesia Cabinet Wives Solidarity Volume II, chaired by First Lady Ani Yudhoyono and in cooperation with PT. SMART, Tbk. Smart House is a non-formal education facilities devoted to children and mothers in plantation area and surrounding communities.
3 Minor 6.1.4
Relationships and special attention to plasma smallholders made a very good change. This can be seen by placing an assistant and foreman for each KUD, fertilizer loans without interest, replanting savings, trainings to increased plasma stallholder’s competence, etc.
4 Kriteria 8.1
Has received a ISCC (International Sustainability and Carbon Certification) certificate since February 3rd, 2012 by GUT Cert.
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3.7 Summary of Arising Issues from Public, Management and Auditor Response
Issue from community (Agency/ NGO / Community)
Management Respons Auditor’s Response
October 22nd, 2013 National Land Office of Kampar District Head of Sub Section of Land Arrangement Positive aspects: - The entire area of the Company has had a
business license. - Company has provided compensation and “sago
hati” to the owner of plantations within company concession area.
- There is no overlapping between business license areas with mining. The BPN will not issue a business license on red line (mining area) concession area.
Negative aspects: There is no negative aspect.
- Retained based on business license area that issued by the BPN
- The “sagu hati” compensation awarded to the owner of plantations within company concession area
- As per company’s business license
Coordination and communication with stakeholders will be retained to maintain the harmonization and business continuity of management unit of PT Buana Mas Wiralestari.
October 22nd, 2013 Forestry Agency of Kampar District (Head of PPKH division) Positive aspects: - Company has had a business license. - There are no protected forest or KBK been
overlapping with company concession area. - Provincial spatial plan for Riau Province has not
been approved by the Minister of Forestry of Republic of Indonesia.
Negative aspects:
- As defined by BPN - Retained - Company is waiting for provincial spatial plan approval
from the Minister of Forestry of Republic of Indonesia
Coordination and communication with stakeholders will be retained to maintain the harmonization and business continuity of management unit of PT Buana Mas Wiralestari.
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There is no negative aspect.
October 22nd, 2013 Head of Kijang Jaya village, Tapung Lestari, Head of BPD Tanah Tinggi vilage and head of BPD Tapung Lestari. Positif Aspect: a. In general, the relationship between the
company and the village has been going well and communication running smoothly.
b. There was no a case of land conflicts between companies and communities.
c. The villagers always been involved by company in the deliberation of the village development plan for each year.
d. The positive impact of the existence of the company is the development of plasma PIR TRANS as the source of community income generating.
e. Another aid from company was public facility, Health (Mass Circumcision) and salary support for education personnel.
f. Members of plasma farmers always get an update regarding the FFB price
g. Plasma development has an important contribution in rural growth through dues charged to farmer and the share of net income allocated by KUD for rural development.
h. The Company has conducted socialization and training related to management certification of Palm oil plantation participated by KUD boarder / Farmers Group.
- Retained and keep the harmonious relationship with the
Village - Retained and keep the harmonious relationship with the
Village - Retained - Communities have a good livelihood and plasma
smallholders were prosperous. - Retained in accordance with actual condition and need - Retained and transparently pricing of FFB by involving
the small holder of representative - Retained in accordance with actual condition and need - Retained and continued training as needed - Replanting preparation programs retained according to
program and conditions - The request to join plasma program will be submitted to
management in order to get response
Coordination and communication with stakeholders will be retained to maintain the harmonization and business continuity of management unit of PT Buana Mas Wiralestari.
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i. Farmers have prepared next replanting activities by utilizing replanting account. Sometimes it involved company or Bumiputera insurance.
j. Some communities who haven’t join to plasma program want to propose them self to be participant of this program
Negative Aspect: There is no negative aspect.
October 23rd, 2013 Head of Sekijang village Aspek positif: a. In general, the relationship between the
company and the village has been going well and communication running smoothly.
b. Business license boundary problem between Sekijang community plantation has occurs but had been well resolved by both parties with the involvement of relevant agencies.
c. Another aid from company was public facility, Health (Mass Circumcision) and salary support for education personnel.
Negative Aspect: There is a complaint from Sekijang villager regarding the water quality in Tapung river that affected some villager livelihood especially for fisherman in Tapung river.
- Retained in order to keep harmonious relationship
- Misunderstanding already forwarded to related agency (BPN)
- Retained in accordance with actual condition and need - Community complaint regarding water quality in river will
evaluated
Coordination and communication with stakeholders will be retained to maintain the harmonization and business continuity of management unit of PT Buana Mas Wiralestari.
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October 23rd, 2013 ELANG FOUNDATION No issues related to PT BWLM and PT RJP
Coordination and communication with stakeholders will be retained to maintain the harmonization and business continuity of management unit of PT Buana Mas Wiralestari.
October 23rd, 2013 Head of Village of Beringin Lestari. Positive Aspects: a. In General, relation between company and
villlagers run well. b. There was no a case of land conflicts between
companies and communities. c. The villagers always been involved by company in
the deliberation of the village development plan for each year.
d. The positive impact of the existence of the company is the development of plasma PIR TRANS as the source of community income generating.
e. Another aid from company was public facility, Health (Mass Circumcision) and salary support for education personnel.
f. Members of plasma farmers always get an update regarding the FFB price
g. Plasma development has an important contribution in rural growth through dues charged to farmer and the share of net income allocated by KUD for rural development.
h. The Company has conducted socialization and
- Retained in order to keep harmonious relationship with
villagers - Retained in order to keep harmonious relationship with
communities - Retained - Increasing the prosperity of plasma farmer and
community. - Retained and adjusted based on needs. - Retained and transparently pricing of FFB by involving the
small holder of representative. - Retained and adjusted based on needs. - Retained and continued training as needed - Retained replanting preparation programs according to
the conditions - The request to join plasma program will be submitted to
management in order to get response
Coordination and communication with stakeholders will be retained to maintain the harmonization and business continuity of management unit of PT Buana Mas Wiralestari.
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training related to management certification of Palm oil plantation participated by KUD boarder / Farmers Group.
i. Farmers have prepared next replanting activities by utilizing replanting account. Sometimes it involved company or Bumiputera insurance.
j. Some communities who haven’t join to plasma program want to propose them self to be participant of this program
Negatives Effect: -
October 24th, 2013 Chaiman of PUK SPPP-SPSI PKS Naga Sakti Positive Aspects: a. The number of members of PUK SPPP – SPSI
PKS Naga Sakti per september 2013 was 145 people.
b. Board regular meeting is conducted once in 3 months.
c. Employee who involve as Worker UnionI Boarder never have complaint about working relation with PT.BWL.
d. There was no dispute between employee and PT. BWL regards to working relation
e. Company has given the right of employee such as implementation of UMSP, providing social security, medical security in form of health care acces. Regularly medical check up once in six months for
- The amount of those members was in accordance with the list of registered members in PUK SPPP PKS Naga Sakti
- In accordance with the schedule of meetings that has been approved.
- Retained in order to keep harmonious relationship. - Retained - Retained - Retained - Retained
Coordination and communication with stakeholders will be retained to maintain the harmonization and business continuity of management unit of PT Buana Mas Wiralestari.
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employee who have high risk in their working environment, any other facilities (Housing, Elctricity, labor tools, access to clean water, sports, school, etc)
f. LKS Bipartit has been formed as a medium to resolved problem related to industrial relations between company and employees.
g. There is no indication of company to discriminate the employees.
Negative aspects: -
October 24th, 2013 Secretary of Personnel Cooperative of Maju Bersama Naga Sakti : Positive Aspect: a. Personnel Cooperative of Maju Bersama Naga
Sakti was formed in this 2013, which has focused in saving and loan. It already has legal status and registered in Cooperative Agency of Kampar District.
b. The number of members per september 2013 was 110 people.
c. In cooperation with the company in the form of installment loans through payroll deductions for members of the cooperative.
Negative Aspects: -
- Retained - In accordance with a list of the number of members of cooperatives - Retained
Coordination and communication with stakeholders will be retained to maintain the harmonization and business continuity of management unit of PT Buana Mas Wiralestari
October 25th, 2013 Chairman of Personnel Cooperative of Rati Sera Positive Aspects: a. Personnnel cooperative Rati Sera was established
on 2007, which has focused on saving and loan.
- In accordance with legal status of cooperative of Rati
Coordination and communication with stakeholders will be
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It already has legal status and registered in Cooperative Agency of Kampar District.
b. The number of members per month of september
2013 were 231 people. c. In cooperation with the company in the form of
installment loans through payroll deductions for members of the cooperative.
Negative Aspects: -
Sera which has registered in Kampar District. - In accordance with a list of the number of cooperative members Rati Sera Employees - Retained
retained to maintain the harmonization and business continuity of management unit of PT Buana Mas Wiralestari
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4.0 CERTIFIED ORGANISATION'S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
4.1 Formal Sign-off of Assessment Findings
Hereunder sign by management representative from inspected company to acknowledge a field assessment and agree for all content explained in this assessment report, included of non-compliance findings.
Signed on behalf of:
PT. BUANA WIRALESTARI MAS MUTUAGUNG LESTARI
Head of Environmental Departement Lead Auditor RSPO
Ismu Zulfikar Yudwi Wisnu Rahmanto
23/October/2013 23/October/2013
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APPENDICES Appendix 1 List of Stakeholder Contacted in the RSPO Certification Process
No Institution/NGO/Community Address Phone/Email Type of Contact
Date of Contact
1 Land Use Agency Bangkinang, District Kampar, Riau Province - Direct visit
22 October
2013
2 Forest Agency Bangkinang, District Kampar, Riau Province - Direct visit
22 October
2013
3 Kijang Jaya and Tanah Tinggi
Village
Tapung Hilir, District Kampar - Direct visit
22 October
2013
4 Sekijang Village Tapung Hilir, District Kampar - Direct visit
23 October
2013
5 YAYASAN ELANG Pekanbaru, Riau Province 081371302269 By phone call
23 October
2013
6 Beringin Lestari Village Tapung Hilir, District Kampar - Direct visit
23 October
2013
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Appendix 2 Assessment Program
DATE
October 21st – November 1st, 2013
PLANNED TIME
ACTUAL DURATION
PROCESSES / CLAUSES TO BE AUDITED
AUDITOR
Mon, 21 Oct 2013
6 - 8 am
8 - 12 am
2 - 3 pm
3 – 5 pm
Mon, 21 Oct 2013
6 - 8 am
8 - 12 am
3 - 4 pm
4 – 5 pm
Flight from Jakarta to Pekanbaru
Traveling from Pekanbaru to Location
Opening Meeting
Verification of ASA-1 findings and completing checklist
YWR, SL, NM, RR, NK, SM
Tue, 22 Oct 2013
8 – 12 am
12 – 2 pm
2 – 5 pm
Tue, 22 Oct 2013
8 – 12 am
12 – 2 pm
2 – 5.30 pm
KIJANG POM: Kijang Estate
Stakeholder consultation to relevant agencies at Bangkinang
