78

1

2

SUMMARY NOTES FROM THE MEETING

Discussion points/notes from: Session #1

1. Interesting points were that incidents were being shared at faculty meetings to raise awareness and communication. Increase visibility by making permanent agenda items.

2. Safety huddles inspired by the UMHS program, safety huddles are brief “on the same page” pre-meeting discussions.

3. Making the Research Smart Initiative as part of agenda items for meetings

4. Discussion between resources (money, %effort), part of “good citizenship” and expectations as a responsibility, not an “extra”

5. Leveraging outside vendors with EHS to raise awareness and specialty conversations. Spreading out the burden and resource visibility

6. Prioritizing facilities responsibilities and managing resources. Sharing with faculty communication.

7. Mcubed, ergonomics grant, etc. finding resources for opportunities and safety projects/solutions

8. Free PPE for labs9. Rewarding and incentivizing best practices and improving safety

culture (pizza party, public recognition, “safety champions”, etc.)10. Reinforcing and sharing data with leadership! - Deans

meetings. Informing and engaging Chairs.11. Internal funding and providing resources for specific safety

projects (collaborating with onsite resources).12. Bring safety to regular faculty discussions/meetings. Take

advantage of transition in leadership and renewed conversations with establishing faculty/staff goals. Establish an improved safety culture/philosophy.

3

13. Multiple committee members involved in other committees.14. Emails sent on “lessons-learned”. Central location to access

those lessons and awareness.15. Meeting frequency from monthly to bi-annual (supplemented

with safety huddles). Each semester review meetings. 16. Replenishing signage/communication/visibility to keep things

“fresh”. Establishing a network floor-by-floor, distributing communication. Posters and flyers are distributed for resource awareness

17. Making the LRSC a request-based resource.18. Committee composition:

a. Some include HR, Staff, “stakeholders”, communications, leadership, etc.

b. Communication outward to develop awareness down to students.

c. Students participation

Discussion points/notes from: Session #2

1. Architecture and Urban Planning● Resource allocation and safety conflicts with space/turnover● Global communication throughout the semester and multiple

projects

2. Art and Design● After-hours access and access to facilities/equipment - training●

3. Engineering● Funding/money/time

4

● Sharing ideas and implementation● Reporting incidents, how is the information impactful

a. Multiple forms and data entry is complicated, make it easy! Communication and contributions encouragement

● Faculty perceived safety- status quo vs. continued improvement (established versus new faculty: accountability and dynamics)

● Infrastructure and communication up and down the networks● Funded positions for safety● After hours usage of facilities/equipment● Faculty involvement/engagement/trust● Innovative research is difficult to manage-new considerations with safety

4. Institute for Social Research● Biological specimen research into social research-support and

autonomy● Helping the departments understand and obtain resources

5. Libraries● Limited spaces for multiple activities-multi-purpose/use spaces● Standards and training communication

6. Life Science Institute● Escalation process-managing individual labs or PIs● Consistency and communication ● What is the proper way to talk about incidents● Biosafety culture integrating within existing processes- HR utilization,

incorporating safety● Diversity/heterogeneity of research ● Building and laboratory floorplan design facilitating safe research

(transporting/exposure materials).7. Literature, Science, and the Arts

● Variety in research and severity of safety risk● Supporting safety coordinators● Evolving standards and trying to keep up with mandates after the fact-

review processes and additional clarity

5

● Disagreements/consistencies between multiple requirements ● Certified training and proper training programs● Lack of infrastructure support and operations- resource allocation for safety

8. Medicine● Building design-lab space vs. non-lab space● Student training-defining space and consistent● Changing research and changing requirements and changing behavior● Collaborative and other regulatory body coordination● Prioritize safety initiative goals-information overload● Over-saturation of regulatory communication-establishing a different

approach (informal vs. formal sustainability)● De-sensitized perception of risk● Language and cultural barriers● How to share lessons-learned● Faculty compliance consequences

9. Music, Theater, and Dance● Ambiguous safety practices and standards● How to utilize safe-operations and training effectively● Collaborating with EHS● High-visibility

10. School for Environment and Sustainability● Field safety and training● Where are the resources and how to find them (awareness)● Maintenance and renovations● Inspections and calendar/scheduling/timelines

11. Health Sciences Safety Committee Dentistry, Kinesiology, Nursing, Pharmacy, Public Health, Social Work

● Leadership12. mcity

● Variety of competency of lab users● Risk levels are not fully characterized (new technologies)● Hazard/risk analyses

6

13. UM Transportation Research Institute● Older facilities and spaces● Visitors and training● PPE and awareness/communication●

14. UM Energy Institute● Multiple facilities and users (other departments and overlapping

departments)● Risk/hazard assessments of new technologies

15. Functional Magnetic Resonance Imaging● Multiple department involvement and users● Space restrictions

Discussion points/notes from: Session #3 (besides $1 billion and pizza)

● Useful metrics to address information overload ● Prioritizing safety- how do you do that?● Faculty mentor program -continued/ongoing orientation and re-

training● Additional training and restricted access for “after hours work”● Visiting different labs and gaining insight into how things are done

elsewhere● Developing an escalation policy and sharing it (locally and globally)● Having access to training records● EHS staff member present to meetings● Support for the safety role● Communications and trainings● Increased visibility/campaigns

7

● University risk and common resources (central messaging)● Assessing and getting students involved● Creating a class on research and laboratory safety● Eliminating redundancies in purchasing and materials ● EHS in-person training● Annual refreshers training● Safety incentive program● Funding resources for maintenance and continued collaborations with

Plant and Facilities ● MPathways/MGIS integration/access● Portable partitions and PPE solutions● Data access and personal PI/regulatory burden ● Inspection safety consult (non-punitive) -informal review before

inspections● Safety coordinator networks● The degree of risk/benefit to define problems and solutions (data)● Refresher training, but making it effective and important● Anticipate regulations and future requirements● Shared signage/communication - central location that is accessible● HR-training that integrates safety -put in the promotion/tenure/hiring

process● Non-punitive data, but the right kind of data (messaging) for Faculty● Change in PR and communication/messaging ● Crowdsourcing to track data/chemicals ● Summer safety projects funding for students●

8

RAW DATA NOTES FROM THE MEETING PER TABLE

Table 1:Modernized laboratory procedures from pen and paper- now they are aware of location of individuals, improved inventory, so there has been a culture shift.

Recent Audits-informal conversations to field issues Inspection checklists-allowed department to refine them so there is buy in-3 signatures on checklists, PI, inspector, ChairMeetings to pull safety coordinators together-surface challenges they have to leverage time and resources

Three missions-meeting monthly-setting up 130 safety liaisons in medical school. Addressing lab safety goggles issues. Test strip program inspectors test the chemicals to determine if the chemicals were still good to use.

LSA-Working with EHS on streamlining the routing for safety reports. Reorient it for a larger department. Reports go to Chair, PI and Department Safety person, College committee. Now reports are seen by people who can respond promptly to any deficiencies

Agreement with the 3 signature plan-three layers of oversight. Making the Safety officer a 100 percent position would provide consistent oversite.

9

Informal inspections helps improve the response to formal inspections and builds trust.Bring all the safety managers together to learn from each other. Increases communication between managers and PIs and different laboratories.

Identify people to match area of responsibility

Moving grad students desks out of the lab-answer is the new buildingInspector’s hands are tied with things that cannot change due to infrastructure-need report to facilities, business, finance, is there shared funding?

Peer auditing-PI to PI inspections or pre-inspections-colleagues can collaborate on safety issues and recommend changes.

Start with compliance at the bench first then go from there.

Table 2:Meet monthly to quarterlyInstall eyewashes, buy perox test strips and give to labsEmail labs with updates about safety programs or services. Include lessons learned. Social events about safety topics with EHS, safety townhalls for medical community. Midway between boot camps. Additional working groups for safety coordinators. Communication to researchers include lessons learned. Connect unit to larger campus, adopt programs (mship, waste treatment or disposal…)Adapt glove policy to specific bldg configuration: one glove policy to transport samples INSIDE building. Cryogenic gases training in different unitsOnboarding information for staff and faculty: include EHS links

10

Theater community: move away from solvent based materials. Set hours and supervision for studio and shop access. Training manuals. Buying and providing safety glasses for studentsBuddy systemFollow up visits from lab inspections. Also communications after outstanding inspection reports from EHS, follow up from safety committees to identify needs beyond indiv PI control.

Questions: How to share lessons learned?

Table 3: ● Meeting frequency: some every month, some the beginning of each

semester● Med School

○ Data driven■ Collect incidents and near misses■ Report back to labs■ Inspection data compiled by ORA

● COE ○ Reporting structure

■ Admin staff -> Depts -> Safety Committee● Flint

○ Had lab safety audit○ Forming committees○ Faculty support○ Conducting more frequent inspections○ Ensuring that training occurs

■ Planning to implement training audit● UMTRI

○ 1-2 meetings per year○ Peer support (pressure)○ Required “buddy system” to use equipment

● Art

11

○ Studio coordinator ensures that the student has completed all training prior to receiving access to the shop

○ For facilities, most incidents are medical (ex. someone got cut or burned, etc.) rather than reporting facility issues (electrical, water, etc.)

○ Equipment LOTO○ Cautionary/Instructional signage for equipment

■ Committee developed wording■ Bullet pointed medical emergency signs

● Self inspections?○ Some (eye wash stations)

Table 4: ● Training/PPE to all accessing building● Full-time safety manager● Share EHS inspection reports with more stakeholders● Monthly inspections and meetings include student involvement● Debrief all incidents, share with committee● Provide 1 go-to person for a lab● Coffee & Conversation, Demonstrations● Putting eyes on spaces/Researchers -- staff monitors, limiting times,

access control.● Shop monitors policing PPE use● Actually starting a committee● Communication● Contributing to their safety

Table 5: ● Meets quarterly● Increased transparency● Metrics● Incidents/near misses● Lab Managers meeting - share incidents and near misses● Lab to Lab inspection program

12

● Meet with faculty review/summarize inspections and incidents● Give away free PPE

● Monthly meetings● Training as part of meanings● EHS present at meetings give updates● Review incidents/near misses● Give away free PPE● Receives a small budget for safety

● Met once

● Meet regularly

● Met once● Steps to institutionalize and proceduralize safety● Policies for equipment

Table 6: Having more meetings, with more structure and documentation.Set up committee, started meeting on a consistent basis.Twice a year bring in EHS and have a rep from each lab to meet with them. DPS, EHS, Fire Marshall is there.Beneficial to go through the process of setting up the committee, documentation of safety processes. Setting up lines of communication for routine and emergency notifications. Lines of communication: who needs to know?It would be helpful to have a better way to communicate near misses, even just within the building. Group containing everyone in unit who should know about incidents.Signage campaign: Minion wearing PPE (light, humorous tone) - first thing you see off of elevator, as a reminder.

13

Walk around, give reminders to wear PPE.Frequency of meetings:Once every 3 monthsOnce every 4 months (trouble with competing with other meetings); twice a year may be sufficient.Quarterly, but realistically twice a year.Meets on a project-level basis; meets with PIs, especially when there are new people in lab.Departments (within large college) respond to their own risk-level; the college level committee is trying to share that information between the departments.Challenge: trying to get the wet labs to just be used as wet labs and not a study space. Are we really preparing our students properly for the workforce (in industry labs) where they are more strict on safety.Need to change signage periodically so it is noticed. Challenge: going to more open labs, need to get used to working where there is a biosafety cabinet even if they are not doing BSL2 work themselves. Not known what is being done one bench away.Opportunity: Sometimes moving in to a new building means you can start fresh with new safety practices. Likely to be emphasized by the department level safety units (may be just one person: the coordinator, in some departments).What do you talk about in your meetings?Twice a year - convenes all the PIs, the students in the labs, the administrators (to keep them informed so they can help watch out for stuff) for presentations on various safety issues. Includes a question and answer period.Lab-level meetings on safety. At committee meetings, brainstorming session on issues. More than just lab safety: lab safety is road safety.

Table 7: 1. COESafe department committees and reporting

a. Safety funds available to help correct deficiencies b. Web-based incident reporting system

14

c. Updated door signsd. Foresee and communicate policy changes

i. E.g. safety showers2. Held meetings

a. evaluated current policies b. Looked at others in same industry c. Safety and legal requirements with industry users

3. Monthly meetingsa. Open forums b. Discuss incidents/accidents outside UMc. Established safety officer and assistant for each lab

4. Safety messages displayed throughout building5. Chemistry Safety committee has been in place for many years

a. Executive safety committeeb. Safety newsletter

i. Recent incidentsc. Rewards system (pizza) for good practices like removing

clutter, safety glasses compliance, etc.6. Discussed non-traditional safety concerns that could lead to human

safety.a. E.g. cyber security

Table 8: Meet monthly to go over staff and fac concerns

Create cmte with diverse reps from different kinds of research : hired coordinator for safety, recruit sublevel liaisons, bring specific concerns to LRSC

Faculty reps from research areas - follow lead of depts that have long history on handling safety concerns - think about how to reach out and sustain that connection

Large machine used by students although maintenance by industry, more aware of safety since LRSC started:annual presentation on safety for

15

students, eg special fire extinguisher for MRI , teach about emergency exits, 30 second safety huddle at regular meetings

Question - should all training be documented? Temp employees so keep close track of who has been trained.

Small operation with focus on communication, update lab book, systemize orientation to be sure people know from day one - mix of chemistry and shop in restoration work, check list for self eval to monitor safety in the lab/shop

Reactionary debrief to incidents and proactive discussion based on one lab’s annual review so that other labs can be proactive about it, try to get out in front

Meetings include student rep to give input lab concerns, helps to cut down going back and forth, students more likely to comply if involved in discussion

Cmte is mostly faculty because they are the ones who can change culture - mixed results as fac can make changes in some areas but not in areas like infrastructure

Build on existing communication structures

Anyone working on cost issues? Identify issues that are in several labs/dept. But how to pay for this? Can manage one lab, but not cost of all

Safety improvement mechanism sort of like MCubed that would have cost sharing with central support, “safety improvement grant”

A little hard to get fac rep on cmte, esp dept liaisons, people want to get “credit” for their work, eg faculty want it to show as effort, got administration to agree with this

16

No working alone in lab seen as conflict with fire code requiring that lab door has to be shut so others can’t see and help if a problem - as low as reasonably achievable - is nuclear industry standard ----look for common sense solutions

Take info on safety to leadership

17

Table 1:Staff and student turnover is very high.

Getting a PI to prioritize-want a safe environment but not on the radarDocumentation on training

Barrier-Resistance to address conflicts between laboratory issues and those responsible for infrastructure. Building codes keep changing, but cannot change the building. Is an issue a Building code vs operational code? Cannot make a building built in 1950 to comply with 2018 codes. What is the liability if someone is injured in a building due to compliance with outdated building codes? Ie, cannot add accessibility if the current code will not support it.

Barrier-resources (financial and facility) are limited to address building codes. I.e. no codes for sprinkler system, or fire alarm

Communication priorities-EHS compliance approach. Rephrase communication for buy in.

Conflicting information between EHS inspectors and EHS inspector and the safety officer.

The PI does not have to do (or does not) any refresher training.

Turning over labs so they are appropriate for use, incoming faculty researchers changing a level 1 to a level 2 lab or changing a conference room into a lab space. Safety committee is not involved in how faculty

18

want redesign space for research. Department controls the space, college controls the money. EHS and safety committee hands are tied to influence decisions for redesigning laboratories, may be seen as redundant and disruptive. However EHS can assist design based on safety issues presented by the research.

No federal regulation for ergonomic issues encountered in the laboratories. Facilities usually assist, but what about EHS and safety committee?

College sizes vary. Bigger departments have more resources than smaller departments

Trust is a major challenge for EHS right now. People in the labs ignore rules because they feel they are overwhelmed. Most of them do not know about the safety committee.

Table 2:Diversity of departments and units. Levels of hazards and applicabilityInformation overloadNumber of different websites, resources, trainingsNumber of layers of reporting, for instance for incident reports (IBC UCAM EHS OHS UHS unit specific reporting, etc)Resources for facility improvementsAssessing risks and push back about PPE level. Does tge researcher know best?Burden from documentation (preparing and following SOP) + what when there are multiple processes changing every day?Maintenance in laboratories, hard to get coordination with science impactEnforcing rules (safety glasses in chemistry dept for every person including custodians)Communication on safety hazards to visitors or custodians. Not happeningLab configuration. Office vs lab. Food and drink.

Table 3:

19

● Tracking deficiencies is burdensome● Difficult to change culture (getting folks to wear safety glasses while

in lab even if only working at a computer)○ Mixed use of space, exposure (BSL 2, microscope, non-haz

work)● Lack of training or not following training● Lack of respect for designated authority● Lack of oversight● “Won’t happen to me” attitude (personal experience)● Lab/building design (walking through lab to get to office)● Lack of A/C = open doors for air flow and passerbys use as walk

through● Currently allow 24/7 access to facility (art students need equipment to

complete assignments)● “We’ve always done it this way” (belief system)●

Table 4: ● “I’ve been doing it this way for X amount of years, why do we have to

change it now?”● Desensitization● Communication/Communicating change● Lack of buy-in by stakeholders or potential stakeholders

○ Complacency● Information overload● Preparing students for “real life”, not U-M life● Communicating importance: Need visible, tangible consequence● Leadership from the top down; leaders set example for lab● Consequences. Hard to make them do what they don’t want to do.● Faculty.● Language and cultural barriers● Lab configuration - open lab spaces, having desks inside of the lab,

lack of break rooms● Cost/lack of funding

○ EHS policies without $$ assistance

20

Table 5: ● Recurring deficiencies, issues recur year after year● Chain of command issue● Core service - faculty don’t report● Structural issues● Responsibility is an “add-on”● Faculty not involved/ lack of accountability● Lab specific safety - PI level safety● Reporting ● Faculty are hoarders● People to follow through/implement ideas● Removing old equipment● Communication

1. Projects2. Students3. Support staff

● Organizing projects/space/equipment use● Student safety/mindset/background● Cultural differences in regards to safety “gap”● Communication of safety/leadership down

LRSC ------> Deans/President● Funding - repairs/renovation - be able to take care of more safety

issues “low hanging fruit”● Space ------> Research since building built● Designation of lab --- instructional, research, shops ● Time dedicated to safety● Common communication● Access to information● Neighborhood awareness● Networking● Not knowing what your neighbor is working on

Table 6:

21

Signage could be improved to be more noticeable.Something to differentiate actual lab spaces from other common spaces (pertains to safety glasses).Make different lab areas stand out more; sectioning off labs.Daisy-chaining is an issue, but there are not enough outlets. Need funding and time to have this corrected. (Soft money environment)Stubborn faculty resisting rules. No teeth to what we do; proposing to the dean a multi-layer escalation plan, involving requiring retraining courses to be taken before student/PI can re-enter lab. Apply the policy to those observed not complying; this will filter up to the PI. (For this to work, need someone observing.) Must also avoid the facility manager being the “bad guy;” establish a helpful relationship with constituents. Two things: “I want to make you successful, and I want to keep you safe.”Need to establish where the communication break-down is (within a lab).Need to persuade the PIs that it is in their interest to abide by safety rules. Otherwise, they will hide what they do.Winning the battle on PPE will change the whole environment.Successful thing: culture of lab manager having authority to have the safety talk, can remove people from lab, communication lines are open both ways, up and down.In industry now, it is being considered to put in grant contracts for research that you will wear your PPE.

Table 7: faculty involvement - incentives to attendFaculty buy-inResistance to change -”ive been doing this for x years”Willingness to change viewsMany committees - how to report

-single point of contact-lab safety, fire safety, industry

Money-GFI, eye washes, fire system, facility upgrades

22

-old buildingsNew research - may have not been done before

-autonomous vehicles, drones, batteries, new chemicals-what are the safety issues going to be

-no SOPsRisk analysisIndustry standards vs education standardsCompetency among users of the facilitiesAfter hours research

-lack of supervisionTurnover of students

-how to teach safety culture when here for short timeSatellite locationsPeople come from different cultures

-how they feel about reporting to higher upsFear of getting in trouble for reportingReporting metrics

-human focused

Table 8:Funding to address concerns, esp high cost items

Keeping students motivated and in use of equipment students may be more confident in their skills than they should be, may be trained in one center and think it is applicable for other settings - some places in CoE lock-out students till they have no access in off-hours. Certification of trainers - are the right people doing the training?EHS has some trainings but need to customize for specific equipment Vendors train fac or lab manager but not students, what are systems that would work for students training, need to track and make sure everyone gets training in safe procedures and in what to do when something goes wrong

23

New buildings and very old buildings, need lots of different ways to approach safety, no one-way that will work everywhere, need to customize for each setting - takes time and expertiseCan you get people within building to think about safety solutions and bring them up to facilities personnel?

Facilities rep safety summit might help with sharing solutions

Need to keep safety training up to date, increasing requirements from EHS, feels like always having to play catch-up,

When rules are in conflict, how to handle this?

Location of gas hazards, eg on higher floor or lower floors and people have to walk by it in emergency exit situation How can LRSC help with this - EHS stringent and need to find midpoint solution?

Disagreement standards EHS and code consultant firm from outside - LSA -

Researchers who refuse to change toward safety - messy labs, things that are dangerous but PI refuses to change practices

Point system for tracking violations by level of seriousness

24

Table 1:EHS need power to enforce. Higher level staff and faculty need to support enforcement. Promote recognition of authority.

Incentive to recognize consequences of non-compliance. Maybe part of the annual merit review. Chairs like to compete with metrics-provide percentage of positive inspection outcomes. Change perception of metrics so it is non-punitive. Chairs give input to the goals of improving safety culture.

Inviting Chairperson to a safety meeting for input.

Committee Chair given a monetary honorarium to be on a committee?

“Block fund initiative” budget for safety. People can apply for funding to improve laboratory safety.

Leadership can ask for money in the college budget through the provost.

Safety committee perform peer audits at the department level.

Funding through the indirect costs-activity tax from grant funding

Recognition for successful improvement-Safety awardUse appropriate data collected to disseminate to departments for encouraging willingness to comply.

25

Non-punitive support services.

Inclusion of departmental units to information for the reason and motivation behind potential changes to increase safety compliance.

Encourage modeling safety behaviors for researchers.

Table 2:Communication and discussions between PI and (EHS?) About their needsStart lab safety training with HR at onboarding?? Basic communication about safety and EhS to reinforce safety culture at UM. based on role at um (undergrad vs post doc vs faculty vs staff…). Add info to student handbook. Field specific training with departments. Safety training for facilities or building managersShared file space for best practices, lessons learned, signage or documentationConsider safety requirements at building design or renovation. Storage space too. Needs budget for that and upper admin support so that it doesn't get cut because of cost. Build for expansionEither provide appropriate infrastructure (separate lab from desk space) or allow leniency w rules (safety glasses, food and drink, etc)

Reward or recognition of PI for safety metrics. Public recognition but also used for promotion and advancement?

Clarity about responsibilities escalation process, non compliance policy. Who has what authority (Jack Hu’s talk)?

Periodic refresher for safety training. Mylinc is confusing.

Table 3: ● Money

○ Infrastructure (old, poor layout)■ Involve the end users in the planning process

○ Staff

26

■ Safety person at the college level● Report to the Dean

○ Allocate funding specifically for administrative processes (attending LRSC Summit, managing safety in general)

● More effective communication process and tools● Time● Data gathering - incident rate● Buy in all the way up and down the chain● Pre-inspection safety consult

Table 4:● Money, grants● Lab to lab audits, positive learning● Better facilities support● Required safety improvements to target spending● University-wide policy changes with funding● Better understanding on implementation● Right sizing product delivering systems for lab materials● High quality PPE● Portable partitions to separate lab benches from desk space● EHS offering in person safety trainings

○ Annual refreshers○ Third party training on equipment

● Synergistic information system for safety

Table 5: ● Authority --- Escalation Policies● Repercussion for repeat offenders● Transparency of escalation policy● EHS central communication

Help eliminate individual burden ● EHS involvement/integration with department

1. Help EHS understand new research requirements

27

2. More connected to Dean/Chairs● Where does role safety stop?

ResponsibilityTrainingPolicies

● More support of safety role● More timely facilities response● Do I manage external (UM)/outside (department) people safety?● MI Safety Portal Admin vs. Physical location● Report to students directly from committee● Department communication● Getting students to understand that safety is a good resume builder ● Framework for practices, policies, escalation● Training - soft skills & technical● Who will set priorities for UM and each group● Accountability - Safety clause and space agreements● Make safety part of hiring process

Table 6:Documentation held centrally regarding online training so supervisors/PIs can look it up.Seeing what other labs do for safety. Going to visit other safety committee meetings.Changing signsMaking the boundaries of labs, and different areas of risk within a large lab, more visible. More involvement with the Deans, Chairs, Directors - getting their buy-in, and back-up.Having an escalation policy.Have EHS people come in to do presentations on certain topics.Surprise inspections.

Table 7:

28

More useful metrics - based on lab hazard rankings rather than generalized statsBetter response from maintenance

-priorities, workmanshipBillion dollar fund! (Money)

-facility upgrades, infrastructure changesGFIs, eye washes

Consequences for faculty that do not participate-dean involvement?-increased oversight?-other faculty mentorship

Incentive for faculty that are involved-self inspections

Help building Streamlined clear processes-to use the lab

“grandfather” certain regulationsAdditional “after hours” or working alone training

-what are the hazardsAdditional staffGuidelines and procedures modelled after LurieNeutral person to report incidents to

-multicultural point of contactGetting reports from EHSpublicize the inspection reports

-incidents

Table 8:

Funding for safety improvement grants - can LRSC raise with UMOR for annual budget discussion

Communication--when group membership turns over, make sure there is a way to preserve and carry forward the safety knowledge of the group , maybe a point person to do this

29

Common sense solutions: window into room where someone is working alone or having emergency button on pendant to push if need assistanceOwn view of safety priority changed through committee membership

Make inspections non-punitive, constructive rather than focus on shortcomings, what is impact of non-compliance? Change EHS culture and lab culture to partnership not enforcer and “outlaw”.

Encourage direct communication with EHS, including from students,

Communications office to help get word out about safety, coordinator to keep constant focus on safety, frequency of message and also need to keep in fresh - TV screens with changing messages at key places (eg loading doc)

Raise safety in faculty meetings, safety huddles are really helpful but need to make time for both these in faculty meetings - Ask at meetings, “what is your one idea for making your lab safer?” OR What would you do to make your students safer?

Equipment to measure small dose radiation on people/clothing.

M Community-like directory that shows what training students have had so you can check on who in your lab needs more

EHS meetings with students in start of term so students know someone they can contact, also involve in safety committee meetings - students reluctant to report their PI

High tech system to detect chemicals in air (CC LIttle bldg) but no resources to monitor and analyze what is going on (eg lab work late at night). Collaborative resourcing for a system like this? Might have sustainability benefits too.

30

Have the printout of the system above in the building hallway to show what is going on, make people aware. Faculty respond to data. (Similar to Planet Blue communication about energy use.)

Is there a way to do a student project to carry out the air monitoring described above. Funding for student summer (or other time) projects focused on safety to get them engaged and to improve safety too.

Access - restricting to folks who are supposed to be someplace are the only ones there? Would this work?

EHS send reminders about when compliance/change deadlines are coming up.

Class on lab safety - for credit - ----good idea for students to have on resume/transcript

31

Summary / Action Items / Goals

Laboratory and Research Safety Committee (LRSC)

Environment, Health & Safety (EHS)

Safety Committees

32