03-03-15 Regular Meeting

March 3, 2015 Minutes of Regular Meeting Page 1 of 32

THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA OFFICE OF THE SUPERINTENDENT

March 3, 2015

Tuesday, 10:15 a.m.

MINUTES OF REGULAR MEETING

The School Board of Broward County, Florida, met in regular session at 10:15 a.m., Tuesday, March 3, 2015, in the Board Room of the Kathleen C. Wright Administrative Center, 600 Southeast Third Avenue, Fort Lauderdale, Florida. Present were: Chair Donna P. Korn, Vice Chair Dr. Rosalind Osgood; Members (Robin Bartleman - telephonically), Heather P. Brinkworth, Abby M. Freedman, Patricia Good, Laurie Rich Levinson, Ann Murray, (Nora Rupert - telephonically); Superintendent Robert W. Runcie; and J. Paul Carland, II., Esq. Call to Order Ms. Korn, Chair, called the meeting to order. Mrs. Freedman introduced Principal Donald Lee and the students of Broadview Elementary School (appearing through video conference) who led the Pledge of Allegiance to the Flag of the United States of America and sang two (2) songs, including "Roar." Mrs. Bartleman announced her appearance telephonically. Minutes for Approval Motion was made by Ms. Murray, seconded by Dr. Osgood and carried, to approve the official minutes for the following Board Meetings: Mrs. Rich Levinson had not yet assumed her seat on the dais. (8-0 vote) February 3, 2015 – Regular School Board Meeting February 10, 2015 – Special Meeting February 18, 2015 - Special Meeting - Expulsions Mrs. Rupert announced her appearance telephonically. Close Agenda Upon motion by Mrs. Good, seconded by Dr. Osgood and carried, the Agenda was approved and declared closed. Mrs. Rich Levinson had not yet assumed her seat on the dais. Mrs. Rich Levinson had not yet assumed her seat on the dais. (8-0 vote) SPECIAL PRESENTATIONS Presentation of Check to Honor Flight The 2015-2016 Broward County Association of Student Council officers introduced themselves and spoke about their association with the Honor Flight.


Twenty-nine (29) public high schools, 11 middle schools, and 13 elementary schools contributed to this project. Next year, the goal and challenge for Broward County is to have 100% participation. A $37,800 check was presented to Rick Asper, Chairperson, Honor Flight South Florida. Mr. Asper expressed gratitude to the School Board, Superintendent Runcie and the parents that raised these teenagers. Speaking about the mission of Honor Flight, Mr. Asper spoke about the 16 million Americans who put themselves in harm's way and crossed the oceans to save the world almost 70 years ago. Honor Flight wants to honor those remaining living World War II veterans who were part of that extra-ordinary history. This program enables veterans to visit their memorial that was only erected 10 years ago in Washington, D.C., in their honor. Remarking that the next Honor Flight is April 25, 2015, Mr. Asper invited the School Board to greet 80 returning World War II heroes. He introduced Lieutenant Colonel Leo Gray, part of the famous Tuskegee Airman, and one of the last 25 surviving actual red tail surfaces from the Tuskegee experience. Lt. Col. Gray thanked the School Board, Superintendent and audience for the recognition, at this second meeting. He spoke about the future leaders of the prestigious group of students and keeping history "straight." Lt. Col. Gray stated that through the School Board and the proper teaching of history of the country, youngsters are going to learn the truth. Mr. Asper commended the students for their hard work to make this program a reality on behalf of the 80 World War II veterans. A photographic session was held with the School Board, Superintendent and participants. Recognition of Sunshine State Scholars Guy Barmoha, Director, Math, Science and Gifted, thanked the School Board and the Superintendent for having staff recognition of the 2015-2016 Sunshine State Scholars winners: Ivy Li, Flanagan High School student, and Munir Libos, Cypress Bay High School student. They were chosen to represent Broward County at this year's Sunshine State Scholars. Merilyn Johnson, Ph.D., Secondary Science Curriculum Supervisor, shared the Sunshine State Scholars program with the assembly, a program designed to recognize the top 11th grade Science, Technology, Engineering and Math (STEM) scholars in the state of Florida. She recognized Brian Kingsley, Acting Chief Academic Officer, and Mr. Barmoha for their support of this program. Also recognized were school-level administrators, guidance, math and science teachers for their assistance in the selection process.


Susan Gladstein, Science department head, Flanagan High School, shared the achievements of Ivy Li. Brandon Boswell, Science Teacher, Cypress Bay High School, shared the achievements of Muni Libos. Champion of Change – Linda Gancitano Ms. Murray introduced Kelly Davis, Magnet Coordinator, Driftwood Middle School; Lisa Milenkovic, Ph.D., STEM Supervisor; Guy Barmoha, Director, Math, Science & Gifted; and Linda Gancitano, Physical Education Teacher, Driftwood Middle School. Ms. Murray spoke about Ms. Gancitano as a climate educator who is helping to increase science-based understanding and awareness of current and future climate change and enhancing climate literacy in the classroom. Ms. Kelly shared that in 2008, Ms. Gancitano began the Driftwood Middle School Chillers. At the end of the day they would go from classroom to classroom and if a light was left on they left a paw print that said, "You've been chilled." In the past six (6) years, the school has reduced its energy consumption by 23%. Ms. Gancitano was recognized as the Florida Green School Teacher of the Year, Driftwood Middle School Teacher of the Year, and the Broward County Physical Education Teacher of the Year. The School Board was thanked for their acknowledgement of Ms. Gancitano and their continued support.

Ms. Milenkovic spoke about the events leading to Ms. Gancitano being honored by the White House as one of eight Champions of Change for Climate Education and Literacy. The event celebrates Americans doing extraordinary work to enhance climate education and literacy in classrooms and communities across the country. Ms. Gancitano demonstrates how it is everyone's responsibility to train all students as environmental stewards to the future and to be a Champion of Change in the community.

Mr. Barmoha thanked Ms. Gancitano for all her efforts.

Ms. Murray indicated that Ms. Gancitano has engaged many schools and as Driftwood moved to different heights she shared her success with other schools and individuals. Ms. Gancitano thanked everyone for their efforts in this successful initiative. She shared her involvement and events with the Miami Heat and their "green" facility, one of the number one "green" arenas in the country. Ms. Gancitano stated the number one school that won the "How Low Can We Go Challenge" with 27% energy reduction and saved the district $14,500 was Lauderhill Paul Turner Elementary; second place Seminole Middle School, 26% reduction, $14,000 cost savings; Falcon Cove Middle School, 25% reduction, cost savings $18,000; and the cost savings for the entire district was $143,000.


Mrs. Good thanked Ms. Murray for recognizing Ms. Gancitano today. She said they had the opportunity to share time together when the district received the Green award. Mrs. Good praised the tremendous passion of Ms. Gancitano, which empowers everyone including students in Broward County. Recognition of High School Voter Registration Week – March 16-20, 2015 - (Resolution #15-50) Louise Ball, Ed.D., Social Studies Curriculum Supervisor, recognized and celebrated the High School Voter Registration resolution and Brenda Snipes, Supervisor of Elections, and her staff for their commitment and hard work over many years of this drive. Dr. Snipes recognized and introduced her staff and spoke about the inception of registering young people in Broward County to participate in the election process. The Broward County Supervisor of Elections kicks off its annual High School Voter Registration Drive this week – March 16-21, 2015 – in over 40 Broward County high schools. Dr. Snipes stated that the voter turnout across the nation is low and urged young people to lead the charge in increasing the voter turnout in an effort to eliminate voter apathy. Dr. Snipes thanked the School Board for allowing the elections office to come into the schools to get young people started on this important civic responsibility that they will face throughout their lives. Mrs. Rich Levinson thanked Dr. Snipes and her staff for making this possible. It is important to get 18 year old young people involved from the very beginning, knowing that their voice can be heard and it is important to have it heard. Mrs. Rich Levinson commended the Supervisor of Elections office for registering over approximately 10,000 young people. Dr. Osgood thanked Dr. Snipes and her staff for helping young people to register to vote. She noted that many children are living in poverty and the opportunities provided by the elections office to work during election time helps them and their families. Dr. Osgood stated the Supervisor of Elections is going the extra mile to be effective in building the community in every way possible. Florida Youth Substance Abuse Survey (FYSAS)

Amalio Nieves, Director, Diversity, Prevention & Intervention, indicated that the Florida Youth Substance Abuse Survey is a collaborative effort led by Broward County Public Schools in collaboration with United Way of Broward County Commission on Substance Abuse, in partnership with 35 other agencies who empower youths to choose to be free from alcohol and other drugs.


Dr. Osgood thanked the School Board for allowing her to serve as the district's representative on the United Way of Broward County Commission on Substance Abuse and also serving on the Marijuana Committee. Dr. Osgood introduced and recognized Kathleen Cannon, CEO, United Way; Jim Hall, Epidemiologist, Nova Southeastern University Center for Applied Research; Maria Hernandez, Vice President, Program Operations, Community Impact, United Way; and Anita Fraley, Manager of Community Relations & Media on Substance Abuse and Health Disparities, United Way. Mr. Hall shared with the Board data from the current Florida Youth Substance Abuse Survey, through a slide presentation. The overview demonstrates the significant accomplishment of Broward County middle and high school students and the role of Broward County Public Schools in cutting in half the rates of underage drinking among Broward County youth. Other data presented included the impact that Broward County students have had on lowering rates statewide, the key declines occurring in the most recent reporting years since 2010, and the dramatic reduction of cigarette use among middle and high school students statewide, 71% decline since the first year of the survey in year 2000. Ms. Cannon thanked the School Board for partnering in the holistic approach to taking care of children. She said that Dr. Osgood has been a steward of students and substance abuse prevention. Dr. Osgood spoke about the several partnerships that have been instrumental in the effort to reduce drinking among middle and high school students in five (5) Florida counties. She spoke of Broward County student Peter Lang, senior at Northeast High School, who is featured in a video championing this initiative. Dr. Osgood thanked United Way and Nova Southeastern for their partnership, and said it is very important to create these opportunities for children to grow every day. Mr. Nieves announced that the Above the Influence march and rally will be held on Friday, March 13, 2015, an initiative that kicks off a year-round prevention strategy modeled after the national campaign which is aiding and reducing underage drinking among youth. This event will address all issues that are of critical importance to students and the School Board. REPORTS The following reports were presented: Broward County Association of Student Councils and Student Advisor to the Board - Fernando Tolon Principal Todd LaPace, McArthur High School, was introduced and recognized as the Florida Association of Student Councils' (FASC) Principal of the Year by Frieda Nelson, McArthur High School Student Government President. Also recognized was Mike Roland, Student Activities Liaison.


Employee Unions/Groups - Sharon Glickman (Broward Teachers Union) ESE Advisory Council - Wendy Carroll Diversity Committee - Tom Lauder Dr. Osgood noted, for the record, that Walker Elementary School is not being forgotten and the district is working hard to change the school, which will include a grant for Walker and four (4) other schools with a performance arts Turnaround Plan. She requested that District 5 be presented in a positive manner. BOARD MEMBERS No reports were presented. Speakers Michael Sirbola Lynda Olds Philip Kroyman Douglas Green Rose Williams Youssef Wardani Pamela Damelio Trudy Jermanovich Mark Eckert Responding to the mentoring concerns of Ms. Williams, Superintendent Runcie asked Brian Kingsley, Acting Chief Academic Officer, to meet and discuss her concerns. He will personally follow-up with the parent to see how her daughter progresses through her academic career. Responding to the concerns of Mr. Wardani, Superintendent Runcie stated he is extremely sorry and disappointed that his family and his son/student had to go through turmoil and pain related to this incident, and the district is taking this matter seriously. It is a priority for himself and staff and this issue will be brought for conclusion to the Board. He is obligated to follow the rules and policies and Collective Bargaining agreements in this district relative to employees. Mr. Runcie reiterated his commitment to protect his son and to resolve this situation as quickly as possible. Mrs. Rich Levinson shared that she and Mr. Wardani had an extensive conversation, promising that it would be brought to the Superintendent's attention and ensuring that disciplinary action will be coming forward to this Board. Mrs. Bartleman addressed the concerns of Ms. Jermanovich regarding high stakes testing (inaudible). Mr. Runcie indicated that the Board recently passed a policy on high stakes testing, addressing a lot of concerns from parents and the communities in Broward, which is also reflected around the state.


CONSENT AGENDA Following identification of those items Board Members and members of the public indicated they would like considered separately, motion was made by Dr. Osgood, seconded by Mrs. Good and carried, to approve the Consent Agenda for the remaining items (identified by *). (9-0 vote) CONSENT ITEMS

A. RESOLUTIONS

A-1. Resolution in #Support of Safer By Four Day (Adopted) Motion was made by Mrs. Good, seconded by Dr. Osgood and carried, to adopt Resolution #15-108, in support of #Support of Safer By Four Day. (9-0 vote) See text of Resolution. This item is being brought forth by Mrs. Robin Bartleman, School Board Member Countywide – At Large, Seat 9. There is no financial impact to the school district. No discussion was held on this item.

B. BOARD MEMBERS

E. OFFICE OF STRATEGY & OPERATIONS

F. OFFICE OF ACADEMICS

G. OFFICE OF HUMAN RESOURCES

*G-1. Personnel Recommendations for Instructional Appointments and Leaves for 2014-2015 School Year (Approved)

Approved the personnel recommendations for the 2014-2015 appointments and leaves as listed in the attached Executive Summary and respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Instructional Employees include the following items: 1. Teacher Approvals 2. Instructional Leaves


There will be no financial impact to the school district. Funding for the positions has been allocated in the school and department budgets.

*G-2. Personnel Recommendations for Instructional Separation of Employment or Discipline for the 2014-2015 School Year (Approved)

Approved the personnel recommendations for separation of employment or discipline as listed in the attached respective lists for instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. The Personnel Recommendations for Instructional Employees include the following items: 1. Instructional Resignations and Retirements and Layoffs There will be no financial impact to the school district.

G-3. Personnel Recommendations for Non-Instructional Appointments and Leaves for the 2014-2015 School Year (Approved)

Motion was made by Mrs. Good, seconded by Dr. Osgood and carried, to approve the personnel recommendations for appointments and reassignments as listed on the attached Executive Summary, respective lists and individual appointments for Non-Instructional Employees. All recommendations are made pending security clearance and with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. (9-0 vote) The Personnel Recommendations for Non-Instructional Employees include the following sections: 1. Non-Instructional (Non-Managerial) Approval(s)/Reassignment(s)/Promotion(s)/Demotion(s) 2. Non-Instructional (Non-Managerial) Substitutes/Temporary Employees 3. Non-Instructional (Non-Managerial) Leave(s)-Layoff(s) 4. Managerial/Professional/Technical (ESMAB, PBA, TSP) Recommended

Appointments 5. Reassignment of Current School-Based and District Managerial Appointments 6. School-Based Managerial Personnel Recommended Appointments 7. School-Based and District Managerial Acting/Special/Task Assignments(s) Personnel


8. School-Based and District Managerial Leave(s)-Layoff(s) 9. Salary Adjustment Funding has been budgeted in the 2014-2015 school/fiscal year for all appointments through June 30, 2015. No discussion was held on this item. Following the vote on this item, newly-appointed district staff was recognized by School Board Members Ms. Korn, Mrs. Freedman, and Mrs. Rupert.

G-4. Personnel Recommendations for Non-Instructional Separation of Employment and Discipline for the 2014-2015 School Year (Approved)

Motion was made by Mrs. Brinkworth, seconded by Mrs. Good and carried, to approve the personnel recommendations for separation of employment and discipline as listed on the attached respective lists for Non-Instructional staff. All recommendations are made with the understanding that these individuals will comply with regulations/policies as set forth by the Florida Department of Education and The School Board of Broward County, Florida. (9-0 vote) The Personnel Recommendations include the following items: Non-Instructional (Non-Managerial) Resignation(s)/Retirement(s) Non-Instructional (Non-Managerial) Suspension(s)/Termination(s) Managerial and Professional/Technical Resignation(s)/Retirement(s) Managerial and Professional/Technical Suspension(s)/Termination(s) Non-Instructional Discipline Employees contesting the recommended discipline may avail themselves of due process rights pursuant to their respective Collective Bargaining Agreements or School Board Policy 4015. There is no financial impact to the school district. Mrs. Brinkworth requested clarification about a suspension that is listed as a seven (7) day suspension and the backup information indicates it is a one-day suspension. Susan Rockelman, Acting Director, Talent Acquisition & Operations, (Non-Instructional), concurred that the back-up information is in error and the employee received a seven (7) day suspension.


Mrs. Brinkworth referred to the Food & Nutrition Service Managers who repeatedly fail their on-site review. She inquired about the process, what the ramifications are and whether it is repeated year-after-year. Mrs. Brinkworth stated there is a one-day suspension and inquired whether that is an appropriate course of action, if it is three (3) years that this failure has occurred. Mary Mulder, Director, Food & Nutrition Services, stated that staff works with FOPE and the Employee Relations department consecutively to ensure the terms of the contract are being followed. Staff will meet with the employee to explain what the expectations are with regard to an on-site/administrative review. Mrs. Mulder stated that staff follows the discipline process for a meeting summary, oral and written review. All three (3) employees have been given the opportunity for demotion, offered additional training, and asking them what the department can do to make them successful. Mrs. Mulder further stated that at this time all three (3) employees have decided not to take an opportunity to take a demotion. Staff will continue to move forward with the expectation that they follow the guidelines of the United States Department of Agriculture (USDA) and the district and department. If they fail to do that, progressive discipline will continue with a three (3)-day suspension. Mrs. Brinkworth inquired whether there is additional training that would assist the employees in meeting these requirements. Responding affirmatively, Mrs. Mulder stated additional training includes one-on-one training with area supervisors, monthly webinars that specifically are designed for the USDA guidelines. In addition, opening meetings, planning seminars/webinars are held for their attendance. Commending staff, Mrs. Rupert stated she shared the same concerns and suggested the employee go to a high-performing school for training, as one-on-one training means more than watching a webinar.

*G-5. Supplemental Pay Positions List 12 (Approved)

Approved the recommended supplemental pay positions of employees for the 2014/2015 school/fiscal year. Employees are recommended for supplemental pay positions by Principal or Department Supervisor and approved by the appropriate Division Head. Supplemental positions are listed alphabetically by last name, with location and supplement type.


The Supplemental Pay Positions include the following type of supplements: Secondary department chairpersons high school; secondary department chairpersons and/or team leaders middle school; elementary grade level chairpersons and/or team leaders; athletic supplements; general supplements; and special supplements for the 2014-2015 school year. Individual listed meet the requirements for the supplemental positions. Funding has been budgeted in the 2014-2015 school/fiscal year for all supplements through June 30, 2015.

H. OFFICE OF THE GENERAL COUNSEL

I. OFFICE OF THE SUPERINTENDENT

J. OFFICE OF FACILITIES & CONSTRUCTION

K. OFFICE OF FINANCIAL MANAGEMENT

L. OFFICE OF PORTFOLIO SERVICES

*L-1. New Charter School Agreement – Atlantic Montessori Charter School, Inc. (Approved)

Approved a new Charter School Agreement for Atlantic Montessori Charter School, Inc., on behalf of Atlantic Montessori Charter School West Campus, K-5. On November 12, 2014, The School Board of Broward County, Florida, approved a charter application to open a new charter school for the start of the 2015-2016 academic year. Atlantic Montessori Charter School West Campus, K-5 will serve students in grades K-5 and will open in August 2015. A copy of all supporting documents is available at the Charter Schools Management/ Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda. See Supporting Docs for continuation of Summary Explanation and Background. This item has been reviewed and approved as to form and legal content by the Office of the General Counsel.


There is no financial impact to the district.

*L-2. New Charter School Agreement – Avant Garde Academy, Inc.

(Approved) Approved a new Charter School Agreement for Avant Garde Academy, Inc., on behalf of Avant Garde Academy K-8 Broward. On November 5, 2013, The School Board of Broward County, Florida, approved a charter application to open a new charter school for the start of the 2014-2015 academic year. At the June 24, 2014, Regular School Board Meeting, item L-10 Avant Garde Academy, Inc., was approved to defer the opening of the school until the 2015-2016 academic year. Avant Garde Academy K-8 will serve students in grades K-8 and will open in August 2015. A copy of all supporting documents is available at the Charter Schools Management/ Support Department on the 12th floor of the K.C.W. Administration Center. A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda. See Supporting Docs for continuation of Summary Explanation and Background. This Agreement has been approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the district.

*L-3. New Charter School Agreement – Innovation Charter School, Inc.

(Approved) Approved a new Charter School Agreement for Innovation Charter School, Inc., on behalf of Innovation Charter School. On November 12, 2014, The School Board of Broward County, Florida, approved a charter application to open a new charter school for the start of the 2015-2016 academic year. Innovation Charter School will serve students in grades K-5 and will open in August 2015. A copy of all supporting documents is available at the Charter Schools Management/ Support Department on the 12th floor of the K.C.W. Administration Center.


A copy of all supporting documents is available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda. See Supporting Docs for continuation of Summary Explanation and Background. This Agreement has been approved as to form and legal content by the Office of the General Counsel. There is no financial impact to the district.

*L-4. Reciprocal Use Agreement between The School Board of Broward County, Florida and the City of Pompano Beach (Approved)

Approved the Reciprocal Use Agreement between The School Board of Broward County, Florida and the City of Pompano Beach. The current Reciprocal Use Agreement (RUA) between The School Board of Broward County, Florida (SBBC) and the City of Pompano Beach was entered into on July 20, 2010. The Agreement is scheduled to expire on July 19, 2015. This RUA contains prior School Board approved solutions to issues (such as the District's implementation of its Four-Day Summer Work Week and the potential resultant increase in facility costs and energy cost) certain municipalities raised a few years ago regarding their utilization of the District's school facilities. The City has indicated its desire to renew the RUA with the SBBC, and has reviewed the RUA. This Agreement has been reviewed and approved as to form and legal content by the Office of the General Counsel, and upon approval by the SBBC, the City will execute the Agreement. There is no financial impact to the school district; therefore this item does not require a collaboration form from the Capital Budget Department.

OPEN ITEMS

AA. RESOLUTIONS

BB. BOARD MEMBERS

BB-1. Affiliation with Florida School Boards Association, Inc. (Approved)

Motion was made by Mrs. Good, seconded by Dr. Osgood and carried, to approve membership in the Florida School Boards Association (FSBA). Mrs. Rich Levinson was absent for the vote. (8-0 vote)


Florida School Boards Association will continue to provide valuable services to the local school board members. Those services include researching issues of legislative importance to school systems in Florida and representing their views before the Legislature, the State Board of Education, and other organizations interested in public education. Additionally, FSBA provides leadership training for school board members and, as an added benefit, all members of the Association are covered by a $100,000 accidental death and dismemberment insurance policy. The financial impact to the school district is $22,718. The source of the funds is the Board Members' department budget. No discussion was held on this item.

CC. BOARD POLICIES

CC-1. Revised Job Description for the Human Resources Administrator I Position (Approved)

Motion was made by Mrs. Good, seconded by Dr. Osgood and carried, to approve the revised job description for the Human Resources Administrator I position. This is the first reading. Mrs. Rich Levinson was absent for the vote. (8-0 vote) The job description for the Human Resources Administrator I is being revised to update the required qualifications and performance responsibilities of positions in various departments within the Human Resources Division. This job description is utilized to fill the same level of positions in the ESMAB Meet & Confer Group or in the BTU-TSP Bargaining Unit. The job description was publicized for rule adoption in compliance with Florida Statutes on Saturday, February 7, 2015. One (1) position is vacant and it will follow the standard advertising and selection process. See Executive Summary. Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K. C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda. There is no additional financial impact to the district. Revision of the job description does not impact the salary band/pay grade or salary range assigned to the position in the ESMAB or BTU-TSP Salary Schedule.


No discussion was held on this item.

CC-2. Revised Job Description for the Director, Business Support Center Position (Approved)

Motion was made by Mrs. Good, seconded by Dr. Osgood and carried, to approve the revised job description for the Director, Business Support Center position. This is the first reading. Mrs. Rich Levinson was absent for the vote. (8-0 vote) The job description for the Director, Business Support Center was approved for a job study as part of the 2014-2015 Organizational Chart at the May 20, 2014, School Board Meeting. As a result of the research and analysis conducted, the revision ensures the job description accurately aligns the title with the role and responsibilities of the position. The job description was publicized for rule adoption in compliance with Florida Statutes on Saturday, February 7, 2015. The position is filled and will not require the standard advertising or selection process. See Executive Summary. Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K. C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda. There is no additional financial impact to the district. Revision of the job description does not impact the salary band or salary range assigned to the position in the ESMAB Salary Schedule. No discussion was held on this item.

CC-3. Revised Job Description for the Analyst, Demographer/GIS Position

(Approved) Motion was made by Dr. Osgood, seconded by Mrs. Brinkworth and carried, to approve the revised job description for the Analyst, Demographer/GIS position. This is the first reading. Mrs. Rich Levinson was absent for the vote. (8-0 vote) The job description for the Analyst, Demographer/GIS position has been revised to update the required qualifications and performance responsibilities of the position. The job description was publicized for rule adoption in compliance with Florida Statutes on Saturday, February 7, 2015.


The position is filled and will not require the standard advertising or selection process. See attached Executive Summary. Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K. C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda. There is no additional financial impact to the district. Revision of the job description does not impact the pay grade or salary range assigned to the position in the BTU-TSP Salary Schedule. No discussion was held on this item.

CC-4. Revised Job Description for the Chief Information Officer Position (Adopted)

Motion was made by Dr. Osgood, seconded by Mrs. Brinkworth and carried, to adopt the revised job description for the Chief Information Officer position. This is the final reading. (9-0 vote) The job description for the Chief Information Officer has been revised due to the difficulty experienced with sourcing viable candidates for this position. Additional comparable analysis was conducted to more effectively classify the position. Accordingly, we are recommending that the compensation associated with the Chief Information Officer position be changed to Salary Band 'S'. The revision of the job description aligns the role and responsibilities with the title of the position to facilitate the goals and objectives of the Broward County Public School's Strategic Plan. The job description was publicized for rule adoption in compliance with Florida Statutes on Saturday, January 17, 2015. See attached Executive Summary.

Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K. C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: http://webappe.browardschools.com/eAgenda. Due to the recent salary schedule increase the additional financial impact is estimated to be $22,552, including salary and fringe. This cost is associated with moving the position to Salary Band 'S' in the ESMAB Salary Schedule. Funding is allocated for this position within the Departmental budget.


Mrs. Freedman voiced concern that the salary range is not high enough to hire an individual to fulfill these credentials. The district is spending millions of dollars on technology to make a difference in children's education. Mr. Runcie stated it is a challenge to attract the right individual because the district competes with other school districts and the skilled sets in other industries. This range is the highest in the district and the Superintendent said he was competent that the district will be able to source an individual. This will put administration in a better position to identify candidates that can meet the expectations and help the district with upcoming work in the technology space. Mrs. Rupert, appearing telephonically, stated she had no concerns with the salary and felt that more emphasis should be placed on IT experience than on executive experience only. (Tape inaudible) Mr. Runcie indicated there is a significant amount of IT related experience and it is not only about executive management, it is a combination of leadership and technology experience. The district has technicians and vendors to work with. Mr. Runcie stated that someone is needed to manage those assets, and also work with management and collaborate with the schools and community in moving forward to improve the technology platform in this district and make sure it is promoting advances in teaching and learning in classrooms. The Superintendent was of the opinion that this is the right balance. Mrs. Good inquired whether there were any changes in the job description since the last Board meeting, February 18, 2015. Michael Anderson, Director, Compensation & HRS Department, indicated that the Minimum Qualifications was raised from five (5) years of direct management of a major IT function to eight (8) years. The executive minimum experience reflected in the job description was reduced from 12 years to 10 years. Mr. Anderson stated that some of these changes was based on revisiting the analysis of the other large school districts. Mrs. Good indicated that the Salary Band range changed, from E to S, and requested staff to indicate what salary range is reflected for the E salary band. Mr. Anderson responded that the E salary band range is $99,110 to $161,287 and the S salary band range is $113,341 to $185,076. The 2.22% salary increase was applied to the band.


Mrs. Good stated she was not comfortable increasing the salary band any further based on the qualifications that have been highlighted and the changes that have been made. The wide range that is within Salary Band S is sufficient for the district to secure an individual and fulfill those obligations that are specified in the job description. More importantly, Mrs. Good stated that the job description was finalized in order to hire someone to meet the needs of the district and move the district forward. The following individual addressed this item: Felicia Walker Mrs. Bartleman, appearing telephonically, stated that a lot of important decisions are being made without a Chief Information Officer. She will support the item because there are several technology issues being brought forward and it is occurring in different departments and in silos. Mrs. Bartleman stated she wanted this position filled before spending too much money and discovering there could be problems in the future or the technology will not meet the needs of the district. (Tape inaudible).

DD. OFFICE OF THE CHIEF AUDITOR

EE. OFFICE OF STRATEGY & OPERATIONS

EE-1. RFP Recommendation of $500,000 or Greater - 15-090E - Network and Telecommunication Goods and Services (E-Rate) (Approved)

Motion was made by Dr. Osgood, seconded by Mrs. Brinkworth and carried, to approve the recommendation to award the above contract. Contract Term: July 1, 2015, through June 30, 2020, 5 Years; User Department: Information & Technology; Award Amount: $144,000,000; Vendors Awarded: Universal Cabling System; JDL Technologies, Inc.; and AT&T Corp.; M/WBE Vendors(s): See supporting documents for M/WBE participation. (9-0 vote) The School Board of Broward County, Florida, received eight (8) proposals for 15-090E – Network and Telecommunication Goods and Services (E-Rate). This RFP was developed to provide a consolidated, E-Rate compliant, competitive bid opportunity for a broad scope of network and telecommunication goods and services. The RFP was divided into seven commodity groups; each encompass a number of goods and services needed to ensure successful operations of the District's educational programs and business activities while leveraging E-Rate funding support where available.


See Supporting Docs for continuation of Summary Explanation and Background. A copy of the RFP documents are available online at: http://www.broward.k12.fl.us/supply/docs/contracts/RFP-15-090E-Network.pdf. These Agreements has been reviewed and approved as to form and legal content by the Office of the General Counsel. The estimated financial impact for the five (5) year term of the contract will be $144,000,000. The source of these funds will include annual capital dollar appropriations; appropriations related to capital funding projects, and the annual IT District's Telecommunications budget. Remarking that the agreement in the RFP was amended numerous times, Mrs. Good inquired why so many amendments were required. Doug Pearce, Director, Technical Support Services, indicated that an element was added to the RFP, an Excel format, and asking that proposers provide their responses in that format. There was some formatting errors in those Excel files so a considerable amount of those addendums were corrected; they were not substantive, but the process proved to be more cumbersome than first anticipated. Mr. Pearce stated that five (5) of the groups received multiple submissions and two (2) of the groups received only one (1) response. Mrs. Good inquired why there was only one participant in the bid process. Maurice Woods, Chief Strategy Operations Officer, explained that through the E-Rate Bid advertisement website the district was able to advertise nationally and also through the district's normal channels. Some benchmarking was done on other districts, Miami, Palm Beach and Orange counties, and in groups 1-3 there was a higher level of vendor participation and vendor availability. Mr. Woods stated it is not uncommon to have fewer vendor submissions in those areas related to voice systems. The large districts have a similar situation, as there is not four (4) vendors that participate in the voice category. Mrs. Good said it would have been helpful to have received other comparison information, as the Board has not been provided the research by staff outside of the submission of the agenda item.


Mr. Runcie indicated that the E-Rate is a subsidy program and the district receives matching moneys to do this work. Over the years, since the E-Rate program has been in existence the district has received over $115 million from the federal government to build out the infrastructure in order to place technology in the schools. Mr. Runcie stated that staff will continue to research over the next several months and conduct outreach in all the categories, inviting the vendors to respond and let them know the district is looking for competitive alternatives to what is currently in place in the district. Mrs. Good inquired whether there are any associated negatives with canceling the RFP. The Superintendent referred to Section 2.12 of the Agreement, Specific Termination, and stated the district has the ability to cancel with a 30-day written notice. The RFP was issued with a five (5) year window; there are some constraints with the terms of the contract so it is not inconsistent with the RFP, but it does not preclude the district to decide to search the marketplace to ascertain what that will bear for the district competitively. Mr. Runcie stated by creating the right environment a lot of different companies and entities will bid for this work. The Superintendent said he has spent a lot of time in his career working in this area and he understands what the dynamics are in the marketplace and what the potential is for this kind of work. Mrs. Good requested that staff provide a memorandum to the Board regarding the intentions moving forward on the RFP. In addition, to follow-up on the commitments in the next few months and provide a status of what the findings and conclusions are. Ms. Korn asked staff to address the changes in E-Rate and the flexibility the district now has with the E-Rate. Mr. Pearce responded that with the E-Rate shift in focus, federal dollars will flow in the direction of broadband support of the network infrastructure to support greater density of devices. With the funds that are available after priority one services have been taken care of, districts will build a budget for each school at $150 per student. Funding support at a discount level will be determined by the district's Free and Reduced rate; moving from a 75% district E-Rate discount to an 80% E-Rate. Mr. Pearce stated that staff is able to forecast very clearly what the E-Rate dollar availability is for the capital projects and it will extend the bond dollars that is already in place.


The Superintendent stated this is a far more equitable process and it is consistent with what has been done in the district's needs assessment, which is to have dollars going to where it is needed in an equitable manner across the district. There will be increasing pressure in terms of costs for telecommunications services, because as those dollars go down, more dollars will have to be put into this area. Because dollars have shifted onto the broadband side, less money is being placed in that area. Mr. Runcie further stated that the district expects to secure approximately $30,383,000 in E-Rate funding support by participating in this program. Ms. Korn said the change means that those bond dollars for this part of the dollars that will be spent will actually go further because of the additional support in funding. The Superintendent spoke of value-added services and said this will give vendors points for identifying how they will help contribute to help advance the district's mission of supporting teaching and learning. This includes providing scholarship funding to BEF, grants, and internships for students and programs. Mr. Runcie stated that a menu of opportunities will be developed and included, which vendors will take advantage of. Dr. Osgood requested staff to provide specific details regarding the percentage of the M/WBE participation in a chart format for future items.

EE-2. Grant Applications – Post-Submission (Approved)

Motion was made by Dr. Osgood, seconded by Mrs. Brinkworth and carried, to approve the submission of the following grant applications (Items A – N):A. 7-Eleven School and Sports Grant Program, $711 (awarded) B. Exxon/Mobil Educational Alliance Program – Deerfield Beach High, $500 (awarded) C. Exxon/Mobil Educational Alliance Program – Fairway Elementary, $500 (awarded) D. Exxon/Mobil Educational Alliance Program – James S. Hunt Elementary, $1000 (awarded) E. Exxon Mobil Educational Alliance Program - Sunland Park Elementary, $500 (awarded) List is Continued in Summary Explanation and Background Section below. F. Exxon/Mobil Educational Alliance Program – Tradewinds Elementary, $500 (awarded) G. Florida Agriculture in the Classroom Grant, $500 (awarded) H. Florida Farm Bureau Agriculture in the Classroom Mini-Grant – Floranada Elementary, $150 (awarded) I. Florida Farm Bureau Agriculture in the Classroom Mini-Grant – Piper High, $150 (awarded) J. Florida Power and Light (FPL) 2014 Teacher Grants, $1,000 (awarded) K. National Wildlife Federation, $500 (awarded) L. Target Field Trip Grants Program – Crystal Lake Middle, $700 (awarded) M. Target Field Trip Grants Program – Floranada Elementary, $700 (awarded) N. Walmart Neighborhood Market of Tamarac, $2,500 (awarded).(9-0 vote)


Copies of the grant applications and Executive Summaries are available at the Board Members' office on the 14th floor of the K.C. Wright Administration Center and online via the Broward Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/. The positive financial impact of all projects is $9,911 from various sources. No discussion was held on this item. Remarking that the agenda item includes grants that have been awarded, Ms. Korn recognized the schools and individuals for going above and beyond to apply for and have grants awarded, as referenced in the agenda item.

EE-3. Grant Applications – Pre-Submission (Approved)

Motion was made by Dr. Osgood, seconded by Mrs. Brinkworth and carried, to approve the submission of the following grant applications (Items A – J): A. Dollar General Literacy Foundation, $3,650 (requested) B. Florida Health Literacy Initiative, $5,000 (requested) C. NASDAQ OMX Group Educational Foundation, $60,000 (requested) D. President's Committee on the Arts and the Humanities Turnaround Arts Broward, $80,000 (requested) E. PNC Bank: Grow Up Great, $120,000 (requested) F. Steelcase Active Learning Center, $50,000 (requested) List is Continued in the Summary Explanation and Background Section below. G. Walmart Community Grant Program - Challenger Elementary, $2,500 (requested) H. Walmart Community Grant Program - Nob Hill Elementary, $5,250 (requested) I. Wells Fargo Philanthropic Services: Arthur F. and Alice E. Adams Charitable Foundation, $105,000 (requested) J. W.K. Kellogg Foundation, $200,000 (requested). (9-0 vote) Copies of the grant applications and Executives Summaries are available at the Board Members' office on the 14th floor of the K. C. Wright Administration Center and online via the Broward Public Schools eAgenda at: https://webappe.browardschools.com/eagenda/. The potential positive financial impact if all projects are awarded is $631,400 from various sources. Remarking that these are the pre-submission grants, Mrs. Rich Levinson recognized the amounts of the grants at the district level and said she was pleased so many of these grants are being submitted. She noted that the President's Committee on the Arts and the Humanities Turnaround Arts Broward, $80,000 (requested) were for three (3) schools: Walker, Bethune and Lake Forest elementary schools. Mrs. Rich Levinson congratulated staff for seeking a multitude of grants under this agenda item.


Ms. Korn stated the $80,000 provides for a full-time Coordinator, travel, supplemental art field trips, marketing and communication materials. She noted that the potential positive Financial Impact is $80,000 and additional funding through outside fundraising. Leona Miracola, Director, Innovative Programs Design Support, concurred that the $80,000 is through this grant and there are additional dollars to cover all the other activities. Ms. Korn said the $80,000 is specific to this grant but the list of items that are going to support the effort exceed $80,000, which is being provided from additional collaborative efforts outside the community. Dr. Osgood noted that one of the goals of this grant is to develop those outside partnerships (community engagement). She said the research indicates increased high academic achievement for Turnaround schools in high-poverty areas. Mrs. Rich Levinson also recognized the PNB Bank: Grow up Great grant, a comprehensive bilingual program designed to help prepare children, particularly underserved children from birth to age five (5), for success in school and life. She congratulated Suzanne Mancini, Ed.D., Director, Head Start VPK, and staff for their submission. Mrs. Rich Levinson also recognized the W.K. Kellogg Foundation grant, Minority Success Academy Early Years Program, submitted by David Watkins, Director, Equity and Academic Attainment, and staff; and the Wells Fargo Philanthropic Services grant submitted by Enid Valdez, Director, CTACE, and staff.

EE-4. Recommendation for Additional Spending Authority – 14-019V – Fresh Produce for Cafeterias (Approved)

Motion was made by Mrs. Brinkworth, seconded by Dr. Osgood and carried, to approve an additional spending authority for 14-019V - Fresh Produce for Cafeterias. Contract Term: August 1, 2013, through June 30, 2016, 2 Years, 11 Months; User Department: Food and Nutrition Services; Award Amount: $12,000,000; Vendor Awarded: Mac Edwards Produce & Company, Inc.; M/WBE Vendor: Mac Edwards Produce & Company, Inc. Mrs. Bartleman and Mrs. Rupert were absent for the vote. (7-0 vote) This Bid provides fresh produce to school cafeterias that include, but are not limited to, apples, bananas, carrots, corn, cucumbers, romaine and iceberg lettuce, melons, Florida and California oranges, pears, peppers, pineapples, tangerines, and tomatoes. See Supporting Docs for continuation of Summary Explanation and Background.


A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/docs/contracts/14-019V-FreshProduceV3.pdf. Bid 14-019V was approved by the Board on June 25, 2013, with a spending authority of $12,000,000. The current recommendation is to increase the spending authority by $500,000. The estimated financial impact will be $12,500,000. See Supporting Docs for continuation of Financial Impact. Ms. Korn noted that this item was previously voted down and presented again at this meeting.

EE-5. Recommendation for Additional Spending Authority – 12-010N Fruit Juices for Cafeterias (Approved)

Motion was made by Mrs. Brinkworth, seconded by Ms. Murray and carried, to approve an additional spending authority for 12-010N, Fruit Juices for Cafeterias. Contract Term: August 1, 2011, through July 31, 2016, 5 Years; User Department: Food and Nutrition Services; Award Amount: $7,750,000; Vendor Awarded: M & B Products, Inc.; MWBE Vendor: Sargent Foods, LLC. Mrs. Bartleman and Mrs. Rupert were absent for the vote. Mrs. Good voted "no." (6-1 vote) This Bid provides 100 percent juice concentrate in orange, apple, grape, fruit blend, and specialty flavors for school cafeterias in 3 mil gauge polyethylene disposable pouch cartons/pouches. This request is for the Board to increase the spending authority by $4,000,000 to allow for potential expenditures during the remaining term of the contract. See Supporting Docs for continuation of Summary Explanation and Background. A copy of the bid documents are available online at: http://www.broward.k12.fl.us/supply/docs/contracts/12-010N - Fruit Juices for Cafeterias(a2).PDF Bid 12-010N was approved by the Board on June 21, 2011, with a spending authority of $7,750,000. This recommendation is to increase the spending authority by $4,000,000. The estimated financial impact will be $11,750,000. See Supporting Docs for continuation of Financial Impact. Referring to the Summary Explanation and Background, Procurement Rationale, Mrs. Good noted that Procurement contacted the vendor to request that they extend the discounted pricing to the current bid and not to proceed with the new bid. She inquired whether both offerings were the same, new bid versus the discounted price.


Ruby Crenshaw, Director, Procurement & Warehousing Services, responded that the pricing received on the new bid was about a $404,000 savings overall. That is why staff requested the same discounted price on the new bid so this bid would not have to be terminated and go to a new bid. Ms. Crenshaw stated the district is getting the same thing that was received on the new bid. Mrs. Good inquired why would the district have entered into the new bid since the process had already been followed. Ms. Crenshaw responded that a 30-day termination period had to be done in order to award the new bid. Mr. Runcie explained that a termination process was necessary prior to creating the same contract again with different pricing terms. They agreed to extend the pricing that they would actually have on a new contract in the future. The district is getting the benefits now under the current contract and extending this contract in the same manner as the new contract. Mr. Runcie stated this is a financial benefit to the district of $400,000 to handle it in this manner. Mrs. Good said that the district would have saved regardless by going with the new bid. Ms. Crenshaw clarified, because there was only one bid the bid was not going to be awarded for a three (3) year period. It was only going to be awarded for a one (1) year period and it was going to end the same time the current bid is going to end. When this item is approved, the new pricing is occurring at this time instead of waiting through the termination period. Ms. Korn stated that what the district is afforded by using this method is a 30-day window, getting discounted prices today rather than at the end of the 30 days. She inquired what is the savings in that 30-day window. Mrs. Good voiced concern with the process of negotiating with a current vendor that is the only vendor that submitted a new bid and now negotiating with them to provide some reduced costs. She reiterated her concern with this process. She further inquired who selected the subcontract Sargent Foods, LLC.


Ms. Crenshaw responded that the vendor selected that company; they were already working with that company and the company registered as an M/WBE with the district, which qualified them to be a part of the sub-contracting initiative. She concurred with Mrs. Good, that the district is extending the spending authority on their current bid but it does not include Sargent Foods. That is part of what was negotiated with them, when staff asked them to extend new pricing to the district. They identified Sargent Foods, LLC., a local vendor, to do subcontracting work. Mrs. Good stated the opportunity to provide subcontracting with Sargent Foods, LLC is not part of the district's current agreement with M & B Products. Mr. Woods concurred that the contractual agreements have not changed but, contractually, the vendor cannot be held responsible and monitoring and tracking can be done as part of the district's performance assessment of the vendor. This is an exception to the rule, but it does not mean that the agreement cannot be held outside of the contract and the performance with this particular vendor can still be monitored and tracked. Mrs. Good indicated she would have terminated the contract, option 1, one of three options for the procurement, and awarded the new bid with the new requirements as specified in paragraph two (2) under Procurement Rationale, and anything else the Board may have wanted in the agreement. Mrs. Good stated that perception-wise she would prefer staff distance themselves from that opportunity and go through the process and a bid, so there is distinct starting and ending points with vendors. She has a concern with being asked to approve additional spending authority. Mrs. Good further stated she will not be supporting the item and her preference would have been option 1. Ms. Korn said she likes the current process because it is for 16 months, there is a cost savings of $25,000 in the 30-day period, and the general terms and conditions were the same with the exception of the M/WBE. She said the vendor has committed to the M/WBE and asked that staff monitor on a monthly basis that M/WBE is being used. Ms. Korn was of the opinion this is a win-win for the district. Mrs. Rich Levinson stated the point is to save the district as much money as possible. There is room for companies who have done business with the school district for a long time to come down in pricing and there is a complacency with dealing with the same companies for a certain amount of time. Mrs. Rich Levinson further stated it is still very important to get other people involved, looking at all aspects. Even if the district can get the price down; to make sure the price that was discounted is the right discounted amount.


Mrs. Brinkworth concurred with the perception that the process is still working and there is transparency for everyone. This is a more productive way of doing business that will result in a cost savings to the district. She referred to the Supplier/Product Evaluation Form and suggested that staff take another look at the surveys and provide feedback to the vendor and ensure the vendor is doing everything they can to comply with the specifications and provide the best service to the schools. Mrs. Mulder indicated that staff is continually out in the schools with supervisors or cafeteria managers and if there is a concern it is conveyed to the vendor. Ms. Korn inquired whether vendors have access to these responses so they are aware of the differences with services being provided. Ms. Crenshaw responded that staff has not shared this information with the vendors, however, feedback is being submitted from the schools. Staff is still working to create a performance-based contracting system. Ms. Korn suggested sharing the information in a collaborative manner. Concurring, Mr. Runcie said it makes sense to have an annual review, especially with major contractors; have a conversation about the level of service and opportunities to improve. Mrs. Rich Levinson thanked staff for using the end-user survey, cafeteria managers giving their input.

FF. OFFICE OF ACADEMICS

GG. OFFICE OF HUMAN RESOURCES

GG-1. Re-opener of the Collective Bargaining Agreement between The School Board of Broward County, Florida and the Broward Teachers Union-Technical Support Professionals (BTU-TSP) effective July 1, 2012 – June 30, 2015 (Adopted)

Motion was made by Mrs. Good, seconded by Mrs. Brinkworth and carried, to adopt the amendments to the Collective Bargaining Agreement between The School Board of Broward County, Florida and the Broward Teachers Union-Technical Support Professionals (BTU-TSP) effective July 1, 2014. Mrs. Bartleman and Mrs. Rupert were absent for the vote. (7-0 vote) For the 2014-2015 school year, this Agreement provides a 2.2% salary increase to the salaries of eligible employees covered under the BTU-TSP unit effective July 1, 2014.


Copies of all supporting documents are available at the Board Members' Office on the 14th floor of the K.C. Wright Administration Center and available online via the Broward County Public Schools eAgenda at: https://webappe.browardschools.com/eagenda. The estimated financial impact for the 2.2% salary increase for eligible employees will generate a total payroll cost of approximately $736,950 for the 2014-2015 school year, including fringe benefits. Dorothy Davis, Director, Employee & Labor Relations, presented the ratified Collective Bargaining Agreement, and the Salary Schedule for the Broward Teachers Union Technical Support Professionals (BTU-TSP) unit. Mrs. Davis thanked the dedicated cabinet and their staff members, the labor team and the implementation team who worked together to achieve tentative agreements. The Board and Superintendent Runcie were thanked for their continued support, direction and leadership throughout the bargaining process. Lerenzo Calhoun, Employee Manager, Employee & Labor Relations, indicated that representatives from the BTU-TSP unit were unable to attend this meeting. However, Virgil Cruz, BTU-TSP Vice President sends his regrets and expressed his heartfelt gratefulness for the salary increase and looks forward to getting back to the bargaining table for the 2015-2016 school year.

HH. OFFICE OF THE GENERAL COUNSEL

II. OFFICE OF THE SUPERINTENDENT

JJ. OFFICE OF FACILITIES AND CONSTRUCTION

KK. OFFICE OF FINANCIAL MANAGEMENT

LL. OFFICE OF PORTFOLIO SERVICES

LL-1. Grant a Temporary Easement (TE) to the Florida Department of Transportation (FDOT) at North Fork Elementary School (Postponed)

Motion was made by Dr. Osgood, seconded by Mrs. Brinkworth, to approve the Resolution, Purchase Agreement and Temporary Easement to FDOT Regarding Green Space Adjacent to North Fork Elementary School and Authorize the Superintendent with the Approval of the General Counsel to Execute Related Closing and Transfer Documents. This motion was superseded by a Motion to Postpone (page 31). Mrs. Bartleman, Mrs. Rich Levinson and Mrs. Rupert were absent for the vote. (6-0 vote)


The Florida Department of Transportation is repairing the traffic bridge located on the intersection Broward Boulevard and Northwest 15th Avenue in the City of Fort Lauderdale. As part of the project, FDOT will need a temporary access area of 15,679 square feet of school green space property identified as Parcel 703. See Supporting Docs for continuation of Summary Explanation and Background. This Agreement has been reviewed and approved as to form and legal content by Cadre Attorney and School Board General Counsel, and will be executed by FDOT after School Board approval. The financial impact to the School District is the School Board will receive $513,868.00, from FDOT. Mr. Runcie clarified that the agenda item regards a piece of property the state needs to use. They are not purchasing land, it is a lease purchase, and after that period of time the land will be turned over to the district. Mr. Runcie stated the district is getting money for land that is not being used at this time and the district still owns it. Mrs. Good referred to the Executive Summary, last paragraph, which indicates although the contract is called a Purchase Agreement, the agreement makes it clear in section I (a) that the transaction is only to purchase a temporary easement. She inquired where this statement is referenced. Mr. Carland referred to page 1 of the Purchase Agreement, 1. Description of Property, (a). The terms are related to real property law. The estate they are purchasing is an easement. They are not obtaining ownership rights, only the easement. The form is derived by the FDOT. Mr. Runcie noted it is misleading because the form indicates Purchase Agreement. There is no purchase. Mrs. Good stated the district is being required to pay for appraisal fees and attorney's fees. She inquired whether there is another section that clearly identifies that this is not a sale. Mr. Carland stated the district is the seller. While the Purchase Agreement determines the terms of the transaction, the title document is the other pertinent document which is also attached, the easement document. When the Board approves the transaction via this purchase agreement, the transfer document they are getting is the easement. They are not getting a deed to the property.


Mrs. Good inquired why the district cannot use its own document and for what purpose is the property going to be used. Leslie Brown, Chief Portfolio Services Officer, indicated that the property will be used for staging and using the space for equipment, movement of equipment to re-do the bridge to I-95 from Broward Boulevard. The property is directly on the school site and they will be erecting a fence. The agreement includes any change to the facility, to keep it away from any of the district's space. Chris Akagbosu, Director, Facility Planning & Real Estate, indicated the construction drawings and plans contains this information. Mrs. Good said she did not see any reference to the Jessica Lunsford Act, anyone on the property must have a background check and maintain the area safe. The FDOT document does not address issues that must be required on a school site. Board Members discussed the placement of the fence area, easements and conceptual plans regarding the river and the school. Mr. Carland advised that the district is not changing the active school site in any way. This is a piece that is not utilized for school purposes. Mrs. Brown clarified that there will be a fence that fences in the entire staging area from the other "grass" beyond the dotted line in the shaded area. Staff will confirm this issue so it is clear to the school. Mr. Akagbosu said there is some detailed construction drawings that are available regarding this issue, but when it is reduced the details cannot be seen. Regarding the machinery, it is unknown but the area is going to be protected so it does not negatively impact the school. Board Members Mrs. Good, Ms. Korn and Dr. Osgood requested staff to provide clarification to the Board with a Memorandum of Understanding (MOU) in order to give the Board comfort as to the district’s rights as a property owner, the district’s protections, and ensure the liabilities are covered and child safety measures are upheld. In addition, to ensure the site plans are considered to be part of the agreement. Expand the language to show additional fencing and include a visual border that allows the debris to remain inside the site. Board Members discussed the postponement of the agenda item to the March 10, 2015 Special School Board meeting, prior to the Board Workshop.


Motion to Postpone (Carried) Motion was made by Mrs. Good, seconded by Dr. Osgood and carried, to postpone the agenda item to the March 10, 2015 Special School Board Meeting, prior to the Board Workshop. Mrs. Bartleman, Mrs. Rich Levinson and Mrs. Rupert were absent for the vote. (6-0 vote) A vote was taken on the Motion to Postpone.

Following the Delegation of Speakers, the following Attorney-Client Sessions commenced at 12:55 p.m.

Announcement by Chair

FIRST SESSION “The School Board of Broward County, Florida, will meet in an Attorney-Client Private Session (First Session) in accordance with Florida Statutes, Section 286.011(8), today March 3, 2015, 12:45 p.m. The Attorney-Client Session will be held in the Board Room of the first floor of the Kathleen C. Wright Administration Center, 600 Southeast Third Avenue, Fort Lauderdale, Florida 33301. "The purpose of this Attorney-Client Session is for the School Board and Counsel to discuss pending litigation relative to the following case: Monica Alboniga, Individually and on behalf of A.M., a Minor vs. The School Board of Broward County, Case No.: 14-CIV-60085-Bloom/Valle, before the District Court for the Southern District of Florida. A Certified Court Reporter will record the entire session. "The following persons will attend the Attorney-Client Session: Present were: Chair Donna P. Korn, Vice Chair Dr. Rosalind Osgood; Members (Robin Bartleman was absent), Heather P. Brinkworth, Abby M. Freedman, Patricia Good, (Laurie Rich Levinson was absent), Ann Murray, (Nora Rupert was absent); Superintendent Robert W. Runcie; Marylin Batista-McNamara, Esq., Barbara J. Myrick, Esq.; and J. Paul Carland, II., Esq.

SECOND SESSION

“The School Board of Broward County, Florida, will meet in an Attorney-Client Private Session (Second Session) in accordance with Florida Statutes, Section 286.011(8), on March 3, 2015, at the conclusion of the First Session, which is scheduled to commence at 12:45 p.m. The Attorney-Client Session will be held in the Board Room of the first floor of the Kathleen C. Wright Administration Center, 600 Southeast Third Avenue, Fort Lauderdale, Florida 33301.


"The purpose of this Attorney-Client Session is for the School Board and Counsel to discuss pending litigation relative to the following case: The School Board of Broward County, Florida vs. HADP Architecture, Inc., f/k/a Harper Partners, Inc., Case No.: 10-030355 (04), before the Circuit Court of the 17th Judicial Circuit in and for Broward County, Florida. A Certified Court Reporter will record the entire session. "The following persons will attend the Attorney-Client Session: Present were: Chair Donna P. Korn, Vice Chair Dr. Rosalind Osgood; Members (Robin Bartleman was absent), Heather P. Brinkworth, Abby M. Freedman, Patricia Good, Laurie Rich Levinson, Ann Murray, (Nora Rupert was absent); Superintendent Robert W. Runcie; Steven Lesser, Esq., Edward C. Lohrer, Esq.; Thomas C. Cooney, Esq., and J. Paul Carland, II., Esq. “Telephone Conferencing or other telecommunications technology may be used in the conduct of this Attorney-Client Session to permit absent Board Members to participate and to be heard by other School Board Members and Counsel.” The Attorney-Client Session recessed at 1:45 p.m. The School Board Meeting reconvened at 2:45 p.m. Adjournment This meeting was adjourned at 4:15 p.m. RT

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