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Date/Time Page 1 of 1 Recommendation: Recommend acceptance of RFPs from Ash Engineering, Cumbey & Fair, and Professional Service Industries, per the attached RFP tabulation, as having the highest average scores and best RFPs meeting written specifications. Term of Contract: This is a three-year contract for the Maintenance Department for routine storm-water system and wetlands mitigation area inspections for school and administrative sites. The Water and Sewer team will use the services of all three firms on a rotational basis for routine inspections as mandated by SWFWMD. Notations and Exceptions: The proposals were evaluated by committee members, with scores totaled and averaged to determine the respondents with the highest average scores. Hourly rates have been fixed for each vendor, therefore the cost will vary with the scope of the project. Bids Evaluated By: Richard Graziano, Water and Sewer Crew Chief Wendell Krinn, Director, Maintenance Department Brian McCann, Environmental Specialist Bids Prepared By: Arlene Zimney, C.P.M., Buyer Reviewed and Authorized By: Kendra Goodman, CPPB, Purchasing Agent Bid Title Environmental/Ecological Engineering Services Number of Vendors Notified 989 Bid Number 04-042-AZ Number of Bids Distributed 60 Date Solicited September 5, 2003 Number of Vendors Responding 9 Date Opened October 14, 2003 Number of Vendors Not Bidding 0 Date Board Presentation November 18, 2003 Number of Vendors Bidding 9 Total Savings $2500 (estimated) Grand Total of Bid $25,000 over 3 years (estimated)
