1

2006 AYP Federal Cap and Exceptions

ESC Title I/Texas Assessment Conference AYP Presentation

TEA Division of Performance ReportingDecember 11, 2006

2

2006 AYP Federal Cap and Exceptions

Overview 2006 Federal Cap Process

AYP Federal Cap Exceptions Preliminary/RCTF Exceptions Other Circumstance Exceptions

2006 AYP State Level Federal Cap

3

2006 AYP Federal Cap Process

Determine the School District Subject Area (Reading or Math) Cap Limit

Identify the Students Evaluated

Sort students in Priority Order,(page 24 of the 2006 AYP Guide)

4

2006 AYP Federal Cap Calculation

For Each Subject(Reading or Math)

Federal Cap Limit =

Total Student Participants

x 0.03

5

2006 AYP Federal Cap Students Evaluated

School District Grades 3 – 8 and 10

Student taking LDAA or SDAA II and tested below enrolled grade level

Proficient students who meet ARD expectations

6

2006 AYP Federal Cap Sorted in Priority Order

Students enrolled full academic year/campus(Campus non-mobile students) LDAA Functional LDAA TEKS based SDAA II 10 grades below enrolled grade level SDAA II 9 grades below enrolled grade level . . . Descending Percent Correct/score

District non-mobile students LDAA Functional . . .

Mobile students

7

2006 AYP Federal Cap List of Students in Priority Order

Available from the TEASE Accountability website thru: Student Data Download Soon as a Student Listing option

8

AYP Federal Cap Exceptions

Preliminary Exceptions, based on the number of Residential Care and Treatment Facility (RCTF) students

Exceptions Allowable by Appeal for Other Circumstances

Preliminary and Appeal Exception process did not cause the state to exceed the 3% cap

9

AYP Preliminary ExceptionsProcess

Determine Eligible School Districts

Count the Number of Exceptions

Extend the Federal Cap for Exceptions

Fill the cap by maintaining the Priority Sort Order

10

AYP Preliminary Exceptions Determine Eligibility

Residential Care and Treatment Facility within their district boundaries

Registered through TEA RF Tracker

11

AYP Preliminary Exceptions Count Exceptions

Based on the Students Evaluated for the Federal Cap

Count of Students identified in PEIMS as receiving services in Residential Treatment Facility, Hospital Class, Off-Home Campus

PEIMS Instructional Setting Code:02, 81 - 98

12

AYP Preliminary Exceptions Extend the Cap

Total School District Cap limit=

Federal 3% cap

+ Total Exceptions

13

AYP Preliminary Exceptions Fill the Cap

Based on the original Priority Sort Order of students by subject

Next set of students are allowed to fill the cap limit

Students allowed in the cap may or may not be the same students who were counted as exceptions

14

AYP Preliminary Exceptions Extend and Fill the Cap

Available from the TEASE Accountability website thru: Student Data Download Soon as a Student Listing option

Subtotals on the end of the list indicate the number of Exceptions added

15

AYP Other Circumstances ExceptionsProcess

Determine Eligible School Districts

Count the Number of Exceptions

Same as Preliminary Process Extend the Federal Cap for Exceptions

Fill the cap by maintaining the Priority Sort Order

16

AYP Other Circumstances Exceptions Determine Eligibility

Justification listed in AYP Exception Guidelines Community or health programs in district

boundaries Special arrangements with surrounding districts

to serve students from outside the district Special programs draw families of students with

disabilities Quality of the special education program draws

families Regional Day School Programs for the Deaf

Residential Care and Treatment Facility considered a favorable justification

17

AYP Other Circumstances Exceptions Count Exceptions

Based on the Students Evaluated for the Federal Cap

Count of Students identified in PEIMS as: Self Contained classroom, Mild/Moderate/Severe

disability, Regular Campus, >60% State School – Mentally Retarded Texas School for the Blind Texas School for the Deaf

PEIMS Instructional Setting Code:44, 30, 70, 71

18

AYP Other Circumstances Exceptions Extend and Fill the Cap

Extend Total School District Cap limit =

Federal 3% cap + Total Exceptions

Fill Based on original Priority Sort Order

Next set of students fill the cap limit

Students allowed in the cap may or may not be the same students who were counted as exceptions

19

AYP Other Circumstances Exceptions Extend and Fill the Cap

Available from the TEASE Accountability website thru: Student Data Download Soon as a Student Listing option

Subtotals on the end of the list indicate the number of Preliminary (RCTF) Exceptions added

Next set of students by Priority Sort Order Fill the cap

20

2006 AYP State Level Federal Cap

AYP 3% Federal Cap Some district exceeded the cap, some did not Approximately 4,500 Student “slots” available

Preliminary Exceptions Less than 1,000 slots used

Other Circumstances Exceptions Less than 900 slots used

Total Exception Slots available:Approximately 2,500

21

Additional Resources

2006 AYP User Guide

TEASE Accountability website: AYP Information Packet AYP Exceptions Guidelines Federal Regulation on

(http://www.ed.gov/legislation/FedRegister/finrule/2003-4/120903a.pdf)

AYP Public Webpage(http://www.tea.state.tx.us/ayp/)

22

General Information

Email the Division of Performance Reporting at performance.reporting@tea.state.tx.us.

Phone the Division of Performance Reporting at (512) 463-9704.