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ADA Case Studies
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Welcome to
Pentagon Infallibility
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A FISCAL "PHILOSOPHY"THE SUPREME COURT
"The established rule is that theexpenditure of public funds is proper
only when authorized by Congress, NOTthat public funds may be expended unless
prohibited by Congress."
United States v. MacCollom,
426 U.S. 317 (1976)
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FISCAL
CONTROLS
PURPOSE TIME
AMOUNT
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FISCAL
CONTROLS
P T
A
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FISCAL
CONTROLS
COLOR YEAR
ACCOUNT
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FISCAL
CONTROLS
C Y
A
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Early Detection / Early Correction!
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Antideficiency Act
(ADA)
31 U.S.C. 1341 Make or authorize ob or exp in excessof amount legally available
Ob or exp in advance of
31 U.S.C. 1342 Voluntary Services
Personal Services
31 U.S.C. 1517 In excess of formal subdivision In excess of amounts permitted by
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Antideficiency Act
(ADA)
Purpose, Time,and Amountviolations
Duty to correct If cannotcorrect, a legal
deficiency
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3OCT95/ellcessor/k-669
ANTIDEFICIENCY ACT
Means of EnforcementFlash Report
Preliminary Investigation
Formal Investigation
Report thru OMB to POTUS andCongress
DoD FMR,Volume 14
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Antideficiency Act
(ADA) Violations
Knowing andwillful = criminal
$5,000 fine +two years inprison
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Antideficiency Act
(ADA) ViolationsOther violators
Oral admonitionWritten reprimandSuspension
Withdraw warrantTerminate
employment
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ItstheLaw
ItstheLaw
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CASE STUDIES(Real cases!)
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HQ, AMC General Rules
Service Contract (OMA)
GSA $41M then, $100M now
Personal Property (OPA) Construction (MCA)
Problems Purpose Violation Uncorrectable
Purchased with
BRAC (~$20M)
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Relocatable Buildings
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Tactical Shelters at
Fort Huachuca
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Tactical Shelters at
Fort Huachuca
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Detainee Facility at
Camp Bucca LOGistics Civil Augmentation Program(LOGCAP)
Service Contract -- OMA $17 million (2 phases complete) JAG MAJ caught phase 3
Construction -- MCA
Problems Pure construction, not a service OMA funded No CCA, no MCA, no authorization ADA violation
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Detainee Facility at
Camp BuccaDoDIG ADA reportnames two GOs
Retroactive CCAaction failed Retroactive
10 U.S.C. 2808action pending ADA violation (31
U.S.C. 1517)
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Government Purchase
Card (GPC)Two employees wentshopping
Gift cards, clothing,electronics, music CDs,lingerie, appliances, cellphones, jewelry Certifying officers
negligent Personal expenses, so noappropriation legallyavailable ADA violation
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Unauthorized Item
1st Cavalry Div unit patch Left shoulder (assignment)
Right shoulder (SSI-FWTS) Ordered 60,000 patches (at$90,000) with horses headreversed no retreat!
G-1 deniedNecessary and Incident? No ADA violation
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TIME
Offload to DOI GovWorks FY04 MIPR, FY04 OMA
Mod in May 05 (for HornedOwl Program) funded withexcess FY04 OMA 31 U.S.C. 1502(a)
Bona Fide Need Rule FY05 OMA available; three-part test for correctability metNo ADA violation
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AMOUNT
Reserve Personnel,Army (RPA) in 2005
Hurricanes Katrina &Rita, increases inenlistments & bonuses,mistake in MERHCF
$59M shortfall Transfers from twoother appropriations ADA violation
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In Advance Of
IT: Storage AreaNetwork
Multi-year lease ofhardware + software Three years $3.4M total, but
$100K in first year(down payment) Contracting inadvance of an
appropriation!
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Personal Services
General and TechnicalAdministrative Support
SOW says no personalservices FAR 37.104: on site, equipfurnished by Govt, servicesapplied to integral effort, need >
one year, Govt direction orsupervision Like more employees 31 U.S.C. 1342
Uncorrectable ADA violation
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RECOUPMENT
Government Purchase Card 51 polo shirts for team membersas major milestone reward
33 polo shirts for uniformity anduniqueness while staffing displayat Quad A (a NFE) Clothing is a personal expense Purpose violation ADA case
$1,934.60 erroneous paymentrecovered from pay! Recoupment applied to prior-year RDT&E account ADA violation avoided
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