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Exotic Disease Response (EDR) TrainingField Visit Coordinator

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During this session we will cover the following processes:• Organise Surveillance Field Teams• Schedule Surveillance Visit• Prepare for Surveillance Visit• Conduct Surveillance Visit• Evaluate and Record Surveillance Visits

Training Agenda

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Session Outcomes At the end of this session you should be able to:• organise surveillance field teams• deliver briefings / debriefings to surveillance teams• prepare for and schedule surveillance visits• conduct visits and complete visit documentation• make a diagnosis after receiving lab results, and• verify stand down requirements.

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Surveillance Process

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The Role of a Field Visit Coordinator in an Exotic Disease Response

• Management of field teams• Escalation and consultation with Investigations Coordinator• Briefing field teams• Reporting to Surveillance Manager• Standing down resources

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SurveillanceManager

Public Report Coordinator

GISCoordinator

Field VisitCoordinator

AdministrationCoordinator

InvestigationsCoordinator

TracingCoordinator

Field TeamLeader

FieldVet

SampleReception

TeamLeader

AdminTeam

Leader

AdminOfficer

GISOfficer

Call CentreTeam

Leader

ReportEvaluation

Team Leader

Call CentreOperator

ReportEvaluation

Officer

TracingTeam

Leader

TracingOfficer

FieldInvestigator

Vet

TracingEvaluation

Officer

Escalation Path…

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Organise Surveillance Field Teams

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Organise Surveillance Field Teams At the end of this topic you should be able to:

• provide the necessary information for the Administration Officer to enter teams into IRS

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Schedule Surveillance Visit

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At the end of this topic you should be able to:

• describe how visits are authorised in IRS• explain how the Administration Officer assigns visits to

teams in IRS• complete the Schedule Surveillance form

Schedule Surveillance Visit

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Authorising Surveillance Visits in IRS How properties are placed under surveillance in IRS:

• Public Report• Within Buffer Zone• An IRS association to an Infected Property• Qualifying Trace• Bulk Request by Intelligence Group, e.g. plume

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Assigning Surveillance Visits in IRS

List of authorised visits in Risk order

The same visits presented on the map

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Prepare for Surveillance Visit

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Prepare for Surveillance VisitAt the end of this topic you should be able to:• brief the teams on latest disease information, policy

changes and issues of concern

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Delivering Briefings Briefing should be relaxed and reasonably informal, and• Brief – Only the information that they need

• Clear – Avoid unfamiliar technicalities, acronyms

• Interesting – Use examples that the group will recognise

• In control – Arrange the group so that you are its focus

• Confident – Stick to the information, relax

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Surveillance Briefings – Key Points• Are a method of getting the key information to people

regularly and quickly• Follow a consistent agenda• Highlight Changes – especially policy • Is a two way process – not just about informing people

but listening and responding to questions and concerns• Contain important points from training

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Non-Negative Results from Field Activities There are three circumstances in which a Field Team Leader will refer suspected cases for a decision:

1. When the Field Veterinarian reports clinical signs from a farm

2. When clinical signs are discovered at surveillance visit debriefing

3. After evaluating lab results

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Conduct Surveillance Visit – 1 of 3

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Conduct Surveillance Visit – 2 of 3

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Conduct Surveillance Visit – 3 of 3

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Evaluate and Record Visit – 1 of 2

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Evaluate and Record Visit – 2 of 2

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Evaluate and Record Lab Results – 1 of 2

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Evaluate and Record Lab Results – 2 of 2

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Stand Down Resources

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Stand Down Resources

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Stand Down ResourcesAt the end of this session you should be able to:

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Stand Down Resources

Farm declared Infected

Risk Period Stand Down Period

1. Determine At Risk People – who visited the Infected Place?

2. Determine At Risk Places – where have they been before and after?

3. Determine who should be stood down – has stand down period already elapsed?

4. Determine Surveillance Requirements – what risk is associated with these visits?

farm visits farm visits

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Surveillance Task History Report

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Surveillance Task History Report

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Stand Down Report

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Stand Down Report

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Surveillance Visit Plans• Contain one or more surveillance tasks to be performed

at a place• Are assigned a risk rating for prioritising visits• A property may have multiple visit plans with different

reasons – with same or different tasks

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Surveillance Reasons• The episode that resulted in place being on surveillance,

eg:– Public Report– Within Buffer Zone– An IRS association to an Infected Property– Qualifying Trace– Bulk Request by Intelligence Group

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Surveillance Tasks• Surveillance work to be done to identify disease• Have a start and end date and may have a regular

recurrence interval• Tasks are specific to the incursion, eg:

– Clinical inspection– Whole herd blood test– etc

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Authorising Surveillance Visits

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SummaryDuring this session we covered:

• organising surveillance field teams• delivering briefings / debriefings to surveillance teams• preparing for and scheduling surveillance visits• conducting visits and completing visit documentation• making a diagnosis after receiving lab results, and• verifying stand down requirements.