1

GrantSolutions.gov

Grants Center of Excellence(CoE)

HHS Administration for Children & FamiliesSystem Screen Snapshots – October 2007

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Table of Contents

• GrantSolutions.gov modules– Discretionary Grant Module 3 -13

– Review/Reviewer Module 14 -15

– Mandatory Grant & Batch Awards 16 -17

– Enterprise Reporting (ERS) 18 -19

– Extranet for post-award reporting (OLDC)20 - 22

• Opportunities for standard interfaces– Interface points 23-25

– PL 106-107 streamlined forms 26-27

3

Workload ManagementGrants Specialist Grants List Managing Grant Actions

4

Award GenerationSample Award Notice or Letter

5

Electronic Grant Files

6

Electronic Notification (Grantor and Grantee)Message Center & Email Notifications

7

Manage Post-Award Actions

8

Grants.gov Interface

Receive and Accept Grants.gov Applications

9

Application WorkloadAssignment

10

Announcement Set Up

11

Flexible Review &Checklist Templates

Application Screening Sample Business Review Checklist

12

Non-CompetingContinuation Application

13

Award Notification

1414

Review Management Module

Review Panel Management

Review Panel Status

1515

Review Management Module

Application Review Status

Application Scoring Results

16

GrantSolutions.GovMandatory Grant Allocations

• Allocations determined using statistics & formula• Can be exported or adjusted for “what if”

Formula Allocation Determination - Results

+ Setup & Maintenance

+ Reports

+ Award Fulfillment

+ Grantee

- Special Adjustments

Review and Approvals

Allocation History

Formula Allocation Determination

Statistics Maintenance

Generating/Loading Statistics

- Formula/ Block Allocations

+ Grantee Eligibility

- Funding Determination & Eligibility

+ Application

+ Pre Award

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Close

State Territory Tribe Other Allocation Information

Wyoming

Alaska

Alabama

Grantee Name

0

0

Prior

$56,000

0

Remainder Not Obligated

WY

AK

AL

PC

$45,000

$57,000,000

Current

0

Awarded To date

Discretionary

Reset Print

$45,000

$57,000,000

Final

Grant Program:

Organization: Administration of Children and Families

(ADDPA) Developmental Disabilities Protection Advocacy

2007 ADDPAProcessing Cycle:

Save

Complete

In progress

Calc Status

Open

2007 CCDF

2007 ADDPA

Processing Cycle

Open

View Spreadsheet

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GrantSolutions.GovMandatory Grant Awards

• Awards are made in batch• Notices use pre-defined mail merge template

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Award Batch – Selection

Batches Returned 10

03

04

05

06

07

08

09

10

11

No.

Transmitted

Transmitted

Transmitted

Transmitted

Transmitted

Transmitted

Transmitted

Drafted NGAs

Saved

Status

06/15/2006

03/25/2006

04/01/2006

05/15/2006

03/15/2005

02/15/2006

05/12/2006

04/01/2006

04/01/2006

Issue Date

Adam Smith

Al Brooks

Nicholas Nickelby

Edward Burns

John F. Kennedy

Michael Jordan

Michael Jordan

Elizabeth Taylor

Edward R. Murrow

Created By

33

16

54

50

45

33

11

42

14

Actions

$23,000,000

$455,000,000

$50,000,000

$234,000,999

$53,000,000

$12,000,000

$123,098,870

$14,234,890

$15,678,000

Sum of Awards

Child Welfare Social Services (CWSS)

Processing Cycle

Program

2006 CWSS

+ Setup & Maintenance+ Reports

+ Special Adjustments

:

:

- Award Batch

:

- NGA Processing

- Award Fulfillment+ Grantee+ Pre Award

Open New Close

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FY: 2006

Batch Number: 12 [New]

Steps

1

Previous Next

2 Done

Cancel

2007 G994343

2007 G994341

Pay from Account No.

0

1,500,000

NTE Amount

0

500,000

Remaining Not Awarded

0

3,000,000

Funds Planning Limit

1,000,000

2,500,000

Available Balance

Awards To Be Issued On: 7/1/2007

Selected Grantees for this Batch: 5

Funding Sources

Proceed with Automatic Calculation

Manual Calculation

Award Batch – New Batch

Generate DRAFT NGA

Program: Child Welfare Social Services (CWSS)

+ Setup & Maintenance+ Reports + Special Adjustments

:

:

- Award Batch

:

- NGA Processing

- Award Fulfillment+ Grantee+ Pre Award

Using Fiscal Year Funds from Accounts, a.k.a. CANs:

Under Continuing Resolution? (CR) Funding?Explanation:

Funding: Fixed at the Project Level At 100%

Estimated Amt

0Ceiling for 100% Awards:

1,500,000

Qtr: 3

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GrantSolutions.GovEnterprise-wide Reporting System (ERS)

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GrantSolutions.GovSample ERS Report

• User can select data• Report can export in Excel, text or PDF

20

System Access Dynamic

Roles assigned in a menu tree to restrict appropriate access & capabilities.

21

OLDC SubmissionsReports & Continuation Applications

• Pre-population of continuation applications

• Validation against back-office database of submissions through

• Automated tracking, routing, receipt, review and update of information

22

GrantSolutions.GovOLDC Pre-award & Post-award

Reports & continuation applications

Back-office database used for:• Pre-population of grant information• Validation of submitted information

Form supports• Automated calculations

Data stored in database• Report receipt status• Data such as unobligated balance

Electronic SF-269 submitted by Grantee

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Front-office / Back-officeInterface Points

“Front Office” – the customer view

“Back Office” – internal business processes

Intent /Pre-program

Find ID

Auth

Apply

Review

Report

FundsProgress

Oversight

Closeout

PRE - AWARD POST - AWARDAWARD

Notify

Decide/Award

Fund

Disburse

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Opportunities for StandardSystem-to-system Intefaces

Grants.gov Apply

Accounting

Accounting & Financial

Management Systems

Payment

Payment Management

Systems

Governmental Reporting

Federal Financial Accountability &

Transparency Act (FFATA)

Congressional Liaison Office (CLO)

Grants.gov Find

GrantSolutions.gov

FMLoB – GMLoB Interfaces

FFR Pilot

PPR Pilot

FFATA

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FMLoB and GMLoBCommon interface opportunities

• Account setup & maintenance– Accounting & organization codes, object classes, appropriation/

treasury codes, vendor codes

• Funds availability– Available funding appropriation/apportionment/ allowance– Balances after known obligations & commitments

• Transaction processing– Obligations & Commitments (optional)– Extensions & Closeout– Change of vendor/grantee– Error processing logs/suspended records

• Reconciliation & Synchronization– Monthly synchronization of obligations that may include status of

closeouts, disbursements and accruals

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Federal Financial Report SF-FFR

Federal Financial Report (SF-FFR)in pilot with

Payment Management System

Other streamlined forms in draftat OMB:– Performance Progress Reports– Real Property Report– Tangible Property Report– Invention Reporting

(& other streamlined government-wide forms)

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Performance Progress Report SF- PPR

• Cover page required– Can be the only page required

– Plus short narrative or attachment

– Similar to 424 applications

• 6 Forms/Formats optional– Performance Measures

– Program Indicators

– Benchmark Evaluations

– Table of Activity Results

– Activity-based Expenditures

– Program/Project Management

• Draft forms posted– March 8th PL 106-107 webcast– www.grants.gov/aboutgrants/grants_news.jsp