1
GrantSolutions.gov
Grants Center of Excellence(CoE)
HHS Administration for Children & FamiliesSystem Screen Snapshots – October 2007
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Table of Contents
• GrantSolutions.gov modules– Discretionary Grant Module 3 -13
– Review/Reviewer Module 14 -15
– Mandatory Grant & Batch Awards 16 -17
– Enterprise Reporting (ERS) 18 -19
– Extranet for post-award reporting (OLDC)20 - 22
• Opportunities for standard interfaces– Interface points 23-25
– PL 106-107 streamlined forms 26-27
3
Workload ManagementGrants Specialist Grants List Managing Grant Actions
4
Award GenerationSample Award Notice or Letter
5
Electronic Grant Files
6
Electronic Notification (Grantor and Grantee)Message Center & Email Notifications
7
Manage Post-Award Actions
8
Grants.gov Interface
Receive and Accept Grants.gov Applications
9
Application WorkloadAssignment
10
Announcement Set Up
11
Flexible Review &Checklist Templates
Application Screening Sample Business Review Checklist
12
Non-CompetingContinuation Application
13
Award Notification
1414
Review Management Module
Review Panel Management
Review Panel Status
1515
Review Management Module
Application Review Status
Application Scoring Results
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GrantSolutions.GovMandatory Grant Allocations
• Allocations determined using statistics & formula• Can be exported or adjusted for “what if”
Formula Allocation Determination - Results
+ Setup & Maintenance
+ Reports
+ Award Fulfillment
+ Grantee
- Special Adjustments
Review and Approvals
Allocation History
Formula Allocation Determination
Statistics Maintenance
Generating/Loading Statistics
- Formula/ Block Allocations
+ Grantee Eligibility
- Funding Determination & Eligibility
+ Application
+ Pre Award
Contact Us Web Accessibility Privacy and Security Notice Freedom of Information Act Disclaimers
Close
State Territory Tribe Other Allocation Information
Wyoming
Alaska
Alabama
Grantee Name
0
0
Prior
$56,000
0
Remainder Not Obligated
WY
AK
AL
PC
$45,000
$57,000,000
Current
0
Awarded To date
Discretionary
Reset Print
$45,000
$57,000,000
Final
Grant Program:
Organization: Administration of Children and Families
(ADDPA) Developmental Disabilities Protection Advocacy
2007 ADDPAProcessing Cycle:
Save
Complete
In progress
Calc Status
Open
2007 CCDF
2007 ADDPA
Processing Cycle
Open
View Spreadsheet
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GrantSolutions.GovMandatory Grant Awards
• Awards are made in batch• Notices use pre-defined mail merge template
Contact Us Web Accessibility Privacy and Security Notice Freedom of Information Act Disclaimers
Award Batch – Selection
Batches Returned 10
03
04
05
06
07
08
09
10
11
No.
Transmitted
Transmitted
Transmitted
Transmitted
Transmitted
Transmitted
Transmitted
Drafted NGAs
Saved
Status
06/15/2006
03/25/2006
04/01/2006
05/15/2006
03/15/2005
02/15/2006
05/12/2006
04/01/2006
04/01/2006
Issue Date
Adam Smith
Al Brooks
Nicholas Nickelby
Edward Burns
John F. Kennedy
Michael Jordan
Michael Jordan
Elizabeth Taylor
Edward R. Murrow
Created By
33
16
54
50
45
33
11
42
14
Actions
$23,000,000
$455,000,000
$50,000,000
$234,000,999
$53,000,000
$12,000,000
$123,098,870
$14,234,890
$15,678,000
Sum of Awards
Child Welfare Social Services (CWSS)
Processing Cycle
Program
2006 CWSS
+ Setup & Maintenance+ Reports
+ Special Adjustments
:
:
- Award Batch
:
- NGA Processing
- Award Fulfillment+ Grantee+ Pre Award
Open New Close
Contact Us Web Accessibility Privacy and Security Notice Freedom of Information Act Disclaimers
FY: 2006
Batch Number: 12 [New]
Steps
1
Previous Next
2 Done
Cancel
2007 G994343
2007 G994341
Pay from Account No.
0
1,500,000
NTE Amount
0
500,000
Remaining Not Awarded
0
3,000,000
Funds Planning Limit
1,000,000
2,500,000
Available Balance
Awards To Be Issued On: 7/1/2007
Selected Grantees for this Batch: 5
Funding Sources
Proceed with Automatic Calculation
Manual Calculation
Award Batch – New Batch
Generate DRAFT NGA
Program: Child Welfare Social Services (CWSS)
+ Setup & Maintenance+ Reports + Special Adjustments
:
:
- Award Batch
:
- NGA Processing
- Award Fulfillment+ Grantee+ Pre Award
Using Fiscal Year Funds from Accounts, a.k.a. CANs:
Under Continuing Resolution? (CR) Funding?Explanation:
Funding: Fixed at the Project Level At 100%
Estimated Amt
0Ceiling for 100% Awards:
1,500,000
Qtr: 3
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GrantSolutions.GovEnterprise-wide Reporting System (ERS)
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GrantSolutions.GovSample ERS Report
• User can select data• Report can export in Excel, text or PDF
20
System Access Dynamic
Roles assigned in a menu tree to restrict appropriate access & capabilities.
21
OLDC SubmissionsReports & Continuation Applications
• Pre-population of continuation applications
• Validation against back-office database of submissions through
• Automated tracking, routing, receipt, review and update of information
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GrantSolutions.GovOLDC Pre-award & Post-award
Reports & continuation applications
Back-office database used for:• Pre-population of grant information• Validation of submitted information
Form supports• Automated calculations
Data stored in database• Report receipt status• Data such as unobligated balance
Electronic SF-269 submitted by Grantee
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Front-office / Back-officeInterface Points
“Front Office” – the customer view
“Back Office” – internal business processes
Intent /Pre-program
Find ID
Auth
Apply
Review
Report
FundsProgress
Oversight
Closeout
PRE - AWARD POST - AWARDAWARD
Notify
Decide/Award
Fund
Disburse
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Opportunities for StandardSystem-to-system Intefaces
Grants.gov Apply
Accounting
Accounting & Financial
Management Systems
Payment
Payment Management
Systems
Governmental Reporting
Federal Financial Accountability &
Transparency Act (FFATA)
Congressional Liaison Office (CLO)
Grants.gov Find
GrantSolutions.gov
FMLoB – GMLoB Interfaces
FFR Pilot
PPR Pilot
FFATA
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FMLoB and GMLoBCommon interface opportunities
• Account setup & maintenance– Accounting & organization codes, object classes, appropriation/
treasury codes, vendor codes
• Funds availability– Available funding appropriation/apportionment/ allowance– Balances after known obligations & commitments
• Transaction processing– Obligations & Commitments (optional)– Extensions & Closeout– Change of vendor/grantee– Error processing logs/suspended records
• Reconciliation & Synchronization– Monthly synchronization of obligations that may include status of
closeouts, disbursements and accruals
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Federal Financial Report SF-FFR
Federal Financial Report (SF-FFR)in pilot with
Payment Management System
Other streamlined forms in draftat OMB:– Performance Progress Reports– Real Property Report– Tangible Property Report– Invention Reporting
(& other streamlined government-wide forms)
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Performance Progress Report SF- PPR
• Cover page required– Can be the only page required
– Plus short narrative or attachment
– Similar to 424 applications
• 6 Forms/Formats optional– Performance Measures
– Program Indicators
– Benchmark Evaluations
– Table of Activity Results
– Activity-based Expenditures
– Program/Project Management
• Draft forms posted– March 8th PL 106-107 webcast– www.grants.gov/aboutgrants/grants_news.jsp