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Introduction to WordChapter 2

Lecture Outline

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Page Margins:

• Default Margins:• Top margin… 1.0”• Bottom margin… 1.0”• Left margin… 1.25”• Right margin… 1.25”

• 2 ways to Change Margins:

• File• Page setup• Margins tab• OR:• Double click gray

area of ruler• Margins tab

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Line Spacing:

• Default line spacing:• Single spaced

• Line spacing (XP only):

• Single [ctrl] + [1]• Double [ctrl] + [2]• 1.5 [ctrl] + [5]

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Steps to change Line Spacing:

• Format menu

• Paragraph

• Indents and spacing tab

• Line spacing

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Headers and Footers:

• Headers:• Text you want printed

at the top of each page in the document

• Footers:• Text you want printed

at the bottom of every page in the document

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Steps to insert Headers/Footers:

• View menu

• Header and Footer

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Indenting Paragraphs:

• “Candy Kisses”- “Never grab a kiss until they tell you their name.”

• First line indent- The first line of each paragraph is indented while the other subsequent lines are not.

• Steps to indent the first line of multiple paragraphs:

• Select paragraphs• Format menu• Paragraph• Indents and spacing

tab• Special drop-list

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2nd way to indent first line of multiple paragraphs:

• Select the paragraphs

• Drag first line indent marker on ruler

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What if…..

• You have already typed a document but failed to indent paragraphs:

• Select all of document

• Click and hold first line indent & slide over ½ inch.

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Hanging Indent:

• The first line of the paragraph hangs to the left and every other line receives the indent.

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Steps to create a hanging indent:

• Select the paragraphs• Format menu• Paragraph• Indents and spacing

tab• Special drop-list

• Mouse:• Select paragraphs• Drag hanging indent

marker on ruler

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AUTOCORRECT: a feature that automatically corrects some

typographical errors as you type• To find: tools –

autocorrect tab (ex: replace tcchs with Todd County Central High School)

• Autocorrect options button:

• Displays when you click the small blue box below text

• Displays a menu that allows you to undo a correction or change how Word handles future automatic corrections

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Footnotes/Endnotes:

• Footnote- Explanatory note at the bottom of the page

• Endnote- explanatory note at the end of the document

• Superscript- raised numbers or letters

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Steps to add a Footnote/Endnote:

• Insert menu

• Reference

• Footnote

• Insert button

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2 ways to Modify a style:

• Ex: change style, indent, double space• Right click in note pane• Style in the shortcut menu• Choose footnote text from list• Click modify button• OR:• Click styles and formatting button on

formatting toolbar

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Word Count:

• Tools menu

• Word count

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Page Breaks:

• Soft Page Break- a page break automatically inserted by Word when it determines the text has filled one page

• Hard Page Break- a page break forced into the document by the user

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2 ways to insert hard page break:

• Insert menu• Break• Page break

• [ctrl] + [enter]

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Symbols:

• Insert menu• Symbol• Choose a font

category

• Use keyboard shortcuts

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Hyperlinks:

• Type the address then space or enter

• OR:

• Select text

• Click insert hyperlink button on standard toolbar

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Sorting:

• Select text

• Table menu

• sort

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Browsing vs. Scrolling:

• Browsing:• Click the “next page”

or “previous page” button on scrollbar

• OR:• Click browse object

button on scrollbar• Choose “goto”

• Scrolling:• Double-click “page”

on the status bar

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Cut/Copy/Paste:

• Steps to move text:• Select text• Choose “cut”• Move insertion point

to desired location• Choose “paste”

• Drag & Drop:• Select text• Place pointer within

selection and drag to new location

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Steps to copy text:

• Select text• Choose “copy”• Move insertion point

to desired location• Choose “paste”

• Drag & drop:• Select text• [ctrl]• Place pointer within

selection and drag to new location

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Smart Tags:

• A button that automatically appears on the screen when Word performs a certain action.

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Smart Tags:

• Autocorrect options: undoes an automatic correction, stops future automatic corrections of this type, or displays the autocorrect options dialog box

• Paste options- specifies how moved or pasted items should display, e.g., (1) with original formatting, (2) without formatting, or with different formatting.

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Find/Replace:

• Edit menu

• Replace command

• OR:

• Double-click on the left side of the status bar

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Thesaurus:

• A tool that provides synonyms and antonyms

• Select the word• Tools menu• Language command• Thesaurus

• 2nd way:• Right click on word• Choose synonym• Select a replacement

word

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THE END!!!!!