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Introduction to WordChapter 3

Lecture Outline

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Wizard Activation:

• File menu• New command• Choose “general

templates” in the new document task pane

• Choose the desired wizard

• View menu• Task pane command• Choose “general

templates” in the new document task pane

• Choose the desired wizard

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Panel Names:

• A list of names along the left side of the wizard dialog box that represents a different set of options for which the user can select preferences

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Tables:

• Table- collection of rows and columns

• Cell- intersection of a row and a column

• End of cell mark- formatting mark that assists user when selecting and formatting cells

• Table move handle- displays when you point to upper left corner; used to move table to new location

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Select within a table:

• Single cell- click to the left of the cell

• Entire row- click to the left of the row

• Entire column- click column top border

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Steps to insert rows/columns:

• Move insertion point to location where new row/column should appear

• Table menu

• Insert- row/column

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Styles and Formatting:

• Used to view, create, and apply styles• 4 basic styles:• Paragraph styles: affect formatting of an entire

paragraph• Character styles: affect formats of only selected

characters• List styles: affect alignment and fonts in a

numbered/bulleted list• Table styles: affect borders, shading, alignment,

and fonts in a table

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Bulleted/Numbered Lists:

• Bullet- a dot or other symbol positioned at the beginning of a paragraph

• Bulleted list- a list of paragraphs that each begin with a bullet symbol

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Steps to apply a different bullet:

• Select text

• Format menu

• Bullets & numbering

• Choose available symbol or “customize”

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Line breaks:

• Advances insertion point to beginning of next physical line – ignoring any paragraph formatting instructions

• [shift] + [enter]

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Autoformat:

• Automatically formats as you type certain keystrokes

• Tools menu

• Autocorrect options

• Autoformat as you type tab

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TABS:

• Tab stop- a location on the horizontal ruler that tells Word where to position the insertion point when you press the [tab] key

• Default tab stop- Every 0.5”

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Setting custom tabs 2 ways:

• Place insertion point on the line where tabs should occur

• Format menu• Tabs command• *Type in the tab stop in

inches• *Choose a tab alignment• *Choose a leader (if

needed)• *Click the “set” button• Must do last 4 things in

order to work!!!!!!!!

• Place insertion point on the line where tabs should occur

• Click tab button on ruler bar to reflect the desired tab

• Click on ruler in desired location

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Tab Set Button:

• Left tab- looks like letter “L”

• Right tab- looks like ┐

• Center tab- looks like “hangman pole”

• Decimal tab- for $$$

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Steps to move a tab:

• Drag tab marker to new location on the ruler

• [alt] +hold down tab will show precise location of tab in ruler

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Deleting tabs:

• Drag tab marker into the document screen off the ruler and let go

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Collect and paste:

• Windows 97 clipboard- capable of holding only 1 copied or cut item at a time

• Office clipboard- capable of holding up to 24 items copied from any office application

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Steps to activate clipboard:

• Edit menu

• Office clipboard

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2 ways to activate Borders:

• Select text• Click border button

drop list on formatting toolbar

• Choose border setting

• Select text• Format• Borders and shading• Borders tab• Select a style• Select a color• Select a setting

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Inserting Date:

• Insert menu

• Date and time command

• “update automatically”- if this option is checked “on” the computer will always insert the current date/time into the document when it is opened or printed.

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Autotext Entry:

• Steps to create an autotext (not auto command) entry:

• Select text

• Insert menu

• Autotext command

• New

• Activate with [F3] and curser must be next to autotext entry

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Autocorrect vs. autotext:

• Autocorrect feature will make corrections for you automatically as soon as you press the [spacebar] or punctuation mark key.

• Autotext feature must use the [F3] or click the autotext command to instruct the autotext correction

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Non-Breaking space or non-breaking hyphen:

• Purpose: to prevent 2 words from being separated and wrapped to the next line with word wrap (ex: New York Times)

• Non-breaking space-[ctrl] + [shift] +[spacebar]

• Non-breaking hyphen- [ctrl] + [shift] + [hyphen]

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Tables, 2 ways to insert:

• Insert table button on standard toolbar

• Select the # of rows and columns needed

• Table menu• Insert command• Table• Key the # of rows and

columns

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Autofit columns/rows on Tables:

• Place insertion point within table

• Table menu• Autofit command• Choose autofit to

contents

• Place resizing mouse on the column/row boundary to autofit

• Double-click

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Tables: customize column width/row height:

• Place insertion point in column to resize

• Table menu• Table properties

command• Column/row tab

• Place resizing mouse on the column/row boundary to change

• Drag to new width/height

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Change table alignment:

• Select table• Choose alignment

button from formatting toolbar

• Select table• Table menu• Table properties

command• Table tab

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Envelopes:

• Select the address from the letter

• Tools menu

• Letters and mailings command

• Envelopes and labels

• Envelopes tab

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THE END