1Office of Finance and Business

Services

Finance and Business Services

Brief OverviewFBS provide a range of financial services to the University community including:

Budgeting and Resource Management Financial Planning and Forecasting Reporting against University KPIs Financial and Tax Accounting Insurance and Risk Management Business Services (purchasing, payables, travel, cashiering) Logistics(stores, mail and transport)

2Office of Finance and Business

Services

Finance and Business Services

Direct Support to Researchers There are 2 areas of FBS that provide direct support to researchers in the Financial Management of their Research Grants.  Group Services supports academic management including Research Centre Directors and individual researchers within each of the 4 academic groups through a network of Group Resource Managers and Financial Consultants.  Corporate Services supporting DVC(R) portfolio, research and CCR. Key ContactWho is my financial consultant? www.griffith.edu.au/fbs/

3Office of Finance and Business

Services

Finance and Business Services

Role of Financial Consultant  Assist with grant applications (costing and budget preparation)

Work with Heads of School, Research Centre Directors and individual researchers to manage their portfolio of projects

Provide advice on University financial policies and procedures

Provide training in use of Griffith Portal Web Services

Work with Corporate Services on Financial Reporting, Project Completions and Closures

4Office of Finance and Business

Services

Finance and Business Services

Role of Corporate Services Project Setup (in finance system)

Budget and Income Allocation

Overhead recovery and distribution (where applicable)

Invoicing

Financial Reporting and Acquittal

Project Closures

5Office of Finance and Business

Services

Finance and Business Services

Managing My Research Project  All expenditure on University grants and CCR projects needs to be in accordance with University policy and procedures.  Researchers can initiate expenditure on their projects by using the web workflow processes available on the GU Portal>Finance>Financial Services. These include: 

Raising purchase orders (Purchase Request) Paying invoices (Payment Request) Booking airfares (E-Res) Reimbursements Travel Advances Tracking your Requests

 

6Office of Finance and Business

Services

Finance and Business Services

Managing My Research Project

  These requests will route to an appropriate financial delegate for approval, often the Head of School or Research Centre Director, before being processed by FBS.  For advice on relevant policies and procedures and for training in use of the GU Portal, contact your Financial Consultant.

 

7Office of Finance and Business

Services

Finance and Business Services

Reports & Enquiries  Researchers will have access to view their research grant project on the GU Portal using Project/Class Enquiry at GU Portal>Finance>Financial Services>Enquiry>Project Class Enquiry.  Widely used by the academic community as it provides easy to access and easy to understand financial information.  Both at a summary level and at an individual transaction level.  For training in use of this enquiry, contact your Financial Consultant.