This is a FREE e-book that contains a simple but powerful visual tool for improving your personal productivity and effectiveness. The visual tool, which is called "1-Page Life Management," combines as well as simplifies the framework of David Allen's "Getting Things Done (GTD)" and Stephen Covey's "The 8th Habit." Using the 8 strategies of 1-Page Life Management, you can more easily attain your goals in life including quickly getting the right things done.
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Why Use 1‐Page Life Management? 1. 1‐Page Life Management is a simple but powerful personal productivity and problem solving tool that helps users to quickly get the right tasks done at home, work, and outdoors. 2. The 1‐Page Life Management divides a person’s lifespace into 4 areas: home; work; outdoors; archive/garage. 1‐ Page Life Management enables anyone to visually manage all tasks and projects on a single page (dashboard) especially using Home, Work, and Outdoors Storyboards. In short, the 1‐Page Life Management is a dashboard for better managing one’s life at home, work, and outdoors. 3. 1‐Page Life Management is a visual tool (project storyboard) that is easy to learn and use especially for visually collecting, organizing, managing, and exploring ideas in tasks as well as projects at home, work, and outdoors. 4. The 1‐Page Life Management tool facilitates simultaneous learning and practical application of the process for “Getting the Right Tasks Done (GRTD).” A checklist of the process for the 1‐Page Life Management is written on a template that is referred to as a “Project Storyboard.” A Project Storyboard can also be regarded as a 3x3 rectangular fractal‐worksheet. The Project Storyboard contains a family of 9 boxes: a central shaded box (‘parent‐box’) that is surrounded by 8 boxes (‘child‐ boxes’). Each child‐box can become a new 3x3 Project Storyboard, with the title or contents of the previous child‐ box being repeated in the parent‐box of the new Project Storyboard. 5. 1‐Page Life Management facilitates visual brainstorming, collaborative notetaking, project planning, problem solving creativity innovation memory and recall as well as social networking when one is planning to get tasks and solving, creativity, innovation, memory and recall as well as social networking when one is planning to get tasks and projects done. 6. The 1‐Page Life Management facilitates alignment between personal goals on the one hand and implemented tasks and projects on the other hand. If tasks and projects are not aligned with personal goals, one could be quickly getting things done but not experiencing a greater quality of life. 7. The visual structure of the 1‐Page Life Management reflects the fractal nature of life, the human brain, and mind. 8. The system for 1‐Page Life Management can be applied for tasks and projects, using any medium (paper and/or software), and to any situation where someone wants to quickly get the right things done. 1
Transcript
Why Use 1‐Page Life Management?
1. 1‐Page Life Management is a simple but powerful personal productivity and problem solving tool that helps users to quickly get the right tasks done at home, work, and outdoors.
2. The 1‐Page Life Management divides a person’s lifespace into 4 areas: home; work; outdoors; archive/garage. 1‐Page Life Management enables anyone to visually manage all tasks and projects on a single page (dashboard) especially using Home, Work, and Outdoors Storyboards. In short, the 1‐Page Life Management is a dashboard for better managing one’s life at home, work, and outdoors.
3. 1‐Page Life Management is a visual tool (project storyboard) that is easy to learn and use especially for visuallycollecting, organizing, managing, and exploring ideas in tasks as well as projects at home, work, and outdoors.
4. The 1‐Page Life Management tool facilitates simultaneous learning and practical application of the process for “Getting the Right Tasks Done (GRTD).”
A checklist of the process for the 1‐Page Life Management is written on a template that is referred to as a “Project Storyboard.” A Project Storyboard can also be regarded as a 3x3 rectangular fractal‐worksheet. The Project Storyboard contains a family of 9 boxes: a central shaded box (‘parent‐box’) that is surrounded by 8 boxes (‘child‐boxes’). Each child‐box can become a new 3x3 Project Storyboard, with the title or contents of the previous child‐box being repeated in the parent‐box of the new Project Storyboard.
5. 1‐Page Life Management facilitates visual brainstorming, collaborative notetaking, project planning, problem solving creativity innovation memory and recall as well as social networking when one is planning to get tasks andsolving, creativity, innovation, memory and recall as well as social networking when one is planning to get tasks and projects done.
6. The 1‐Page Life Management facilitates alignment between personal goals on the one hand and implemented tasks and projects on the other hand. If tasks and projects are not aligned with personal goals, one could be quickly getting things done but not experiencing a greater quality of life.
7. The visual structure of the 1‐Page Life Management reflects the fractal nature of life, the human brain, and mind.
8. The system for 1‐Page Life Management can be applied for tasks and projects, using any medium (paper and/or software), and to any situation where someone wants to quickly get the right things done.
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How Do You Measure Personal Success?
1. Where, on a scale of 1 (lowest) to 10 (highest), are you CURRENTLY on each dimension of the Personal Success Compass?
2. Where, on a scale of 1 (lowest) to 10 (highest) would you LIKE TO BE on each dimension of the Personal Success Compass?
3. How will you get to your DESIRED DESTINATION on each dimension of the Personal Success Compass?
4. How does the Personal Success Compass currently look for each member of your family?
5. What are your most important goals?
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Why Are We Not More Efficiently and Effectively Getting Tasks Done at Home, School, Work, and Outdoors?
1. For your home, school, work, and/or outdoors and using a scale from 1 (low) to 10 (high),
A. state your EXISTING LEVEL OF
1. Physical Overload (Clutter):2. Digital Overload (Clutter):3. Mental Overload (Clutter):4. Resources for Task Planning, Management, and Execution:5. Resources for Project Planning, Management, and Execution:6. Problem Solving and Decision‐making:7. Organization of PETS: People, Energy, Time, and Space:8. Environmental Fit:
B. state your DESIRED LEVEL OF
1. Physical Overload (Clutter):2. Digital Overload (Clutter):2. Digital Overload (Clutter):3. Mental Overload (Clutter):4. Resources for Task Planning, Management, and Execution:5. Resources for Project Planning, Management, and Execution:6. Problem Solving and Decision‐making:7. Organization of PETS: People, Energy, Time, and Space:8. Environmental Fit: 3
Why Are We Not More Efficiently and Effectively Achieving Greater Success at Home, School, Work, Outdoors, and in the World at Large?
1. State constraints to achieving greater successa) at home.b) at school.c) at work.d) outdoorsd) outdoors.e) in the world at large.
2. What are your CRITICAL CONSTRAINTS when trying to get the right tasks donea) at home?b) at school?c) at work?d) outdoors?e) in the world at large?
3. Choose, for 1 week, one of the above 8 strategies and execute that strategya) at home.b) at school.c) at work.c) at work.d) outdoors.e) in the world at large.
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Examples of Tasks for Life Management Storyboard
Use the Life Management Storyboard to
1. Record the existing level of ‘ physical clutter’ at home, school, work, and/or in the outdoors.To indicate level of physical clutter, use numbers: 1 (low) – 10 (high) or colors: blue (low) – red (high)red (high).
2. Record your highest goal for ‘physical clutter’ at home, school, work, and/or outdoors.
3. List 7 things that a person should record, manage, or keep track of when trying to get things done at home, school, workplace, and/or outdoors:
• Calendared (scheduled) actions and information: “soon tasks” • Next actions: “later tasks/instant projects” • Waiting for: “soon pending or short‐term projects”• Projects: “later pending or medium‐term projects”• Someday/Maybe: “long‐term projects”• Project support materials• Reference materials: ArchiveReference materials: Archive
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Examples of Tasks for 1‐Page Life Management
Use 1‐Page Life Management to
1. Eliminate physical clutter, constraints, or obstacles for selected areas at home.
2. Eliminate physical clutter, constraints, or obstacles for selected areas at work.
3. Eliminate physical clutter, constraints, or obstacles for selected areas outdoors.
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Examples of Tasks for Blank Project Storyboard
Use the Blank Project Storyboard toUse the Blank Project Storyboard to
1. Make a list of things you really might want to do someday, for example:
• Build a home or mansion• Take up more exciting hobbies• Learn particular skills• Buy “dream” clothes and accessories• Acquire gadgets or toys• Take trips and holidays• Own or work for a “dream” organization• Contribute to some service projects
2. a) Write down the problems or situations that are most on your mind at this moment.b) Describe, in a single sentence, the intended successful outcomes for the problems or situations.c) Write down the very next tasks or physical actions required to move the situation forward towards the desired outcomes.
)3. a) Record what most bugs, distracts, pains, or interests you.b) Describe, in a single sentence, the intended successful outcomes for the problems or situations.c) Write down the very next physical actions required to move the situation forward towards the desired outcomes.
4. List tools that are required for eliminatinga) physical clutter at home.
b) physical clutter at work.c) physical clutter outdoors.
5. List physical spaces that may be cluttered or unorganized at home as well as in the office.
6. List virtual (electronic device) spaces that may be cluttered or unorganized at home as well as in the office.
7. Prepare a checklist of potential “incompletion items” at home, work, and outdoors.
8. Capture solution‐ideas on moving out of your office.
9. List ways of communicating with people and tracking actions when delegating tasks and projects.
10. List 7 things that a person should record, manage, or keep track of when trying to get things done:
• Calendared (scheduled) actions and information: “soon tasks” • Next actions: “later tasks/projects” • Waiting for: “soon pending projects”• Projects: “later pending projects”• Someday/Maybe (projects)• Project support materials• Reference materials
11. Record the advantages of the “Getting Things Done (GTD)” or another personal project management approach.
12.Record the disadvantages of the “Getting Things Done (GTD)” or another personal project management approach.13.Create a “TASK (TO DO) STORYBOARD” and write down all tasks or things that you have to do today and in future. ( ) g y y
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Examples of Tasks for Home Storyboard
Use the Home Storyboard to
1. a) Write down all tasks, to do’s, or ‘stuff’ at home.
b) Prioritize tasks according to• Level of importance• Level of urgency of action
A t f ff t i d• Amount of effort required
c) Schedule tasks by assigning dates.
2. Eliminate physical clutter, constraints, or obstacles at home:
1) Collect All Unacceptable Situations, Pains, Bugs, or ‘Stuff.’ Then, Categorize Them.
) k2) Take Action:• Do It Now, if Task Takes Less Than 2 Minutes• Calendarize (Schedule) Tasks/Containerize Items• Plan, Manage, and Execute Project
3) Delegate.
4) Archive.
5) Trash.
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Examples of Tasks for School Storyboard
Use the School Storyboard to
1. a) Write down all tasks, to do’s, or ‘stuff’ at school.
b) Prioritize tasks according to• Level of importance• Level of urgency of action• Amount of effort required
c) Schedule tasks by assigning dates.
2. Eliminate physical clutter, constraints, or obstacles at school:
1) Collect All Unacceptable Situations, Pains, Bugs, or ‘Stuff.’ Then, Categorize Them.
2) Take Action:• Do It Now, if Task Takes Less Than 2 Minutes• Calendarize (Schedule) Tasks/Containerize Items• Plan, Manage, and Execute Project
3) Delegate.
4) Archive.
5) Trash.
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Examples of Tasks for School Storyboard
Use the School Storyboard to
1. a) Write down all tasks, to do’s, or ‘stuff’ at school.
b) Prioritize tasks according to• Level of importance• Level of urgency of action• Amount of effort required
c) Schedule tasks by assigning dates.
2. Eliminate physical clutter, constraints, or obstacles at school:
1) Collect All Unacceptable Situations, Pains, Bugs, or ‘Stuff.’ Then, Categorize Them.
2) Take Action:• Do It Now, if Task Takes Less Than 2 Minutes• Calendarize (Schedule) Tasks/Containerize Items• Plan, Manage, and Execute Project
3) Delegate.
4) Archive.
5) Trash.
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Examples of Tasks for Work Storyboard
1. a) Write down all tasks, to do’s, or ‘stuff’ at work.
b) Prioritize tasks according to• Level of importance• Level of urgency of action• Amount of effort required
c) Schedule tasks by assigning dates.
2. Eliminate physical clutter, constraints, or obstacles at work:
1) Collect All Unacceptable Situations, Pains, Bugs, or ‘Stuff.’ Then, Categorize Them.
2) Take Action2) Take Action:• Do It Now, if Task Takes Less Than 2 Minutes• Calendarize (Schedule) Tasks/Containerize Items• Plan, Manage, and Execute Project
3) Delegate.
4) Archive4) Archive.
5) Trash.
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Examples of Tasks for Outdoors Storyboard
Use the Outdoors Storyboard to
1. a) Write down all tasks, to do’s, or ‘stuff’ regarding outdoors.
b) Prioritize tasks according to• Level of importance• Level of urgency of action
A t f ff t i d• Amount of effort required
c) Schedule tasks by assigning dates.
2. Eliminate physical clutter, constraints, or obstacles outdoors (vehicle/bank/shed/garage/…):
1) Collect All Unacceptable Situations, Pains, Bugs, or ‘Stuff.’ Then, Categorize Them.
) k2) Take Action:• Do It Now, if Task Takes Less Than 2 Minutes• Calendarize (Schedule) Tasks• Plan, Manage, and Execute Project
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