SOUTHAMPTON COUNTY BOARD OF SUPERVISORS Regular Session i November 25, 2019 10. CITIZENS REQUESTS TO ADDRESS THE BOARD A. ROBERT S. FRY, CHAIRMAN, WESTERN TIDEWATER FREE CLINIC Mr. Bob Fry, Chairman of the Board of Directors of the Western Tidewater Free Clinic (WTFC) has requested a few brief moments on your agenda to update you on their work over the past year and thank you for your support. As you know, the Board included $22,000 in the FY 2020 annual budget for the WTFC - $40,170 was requested based upon their funding formula. A copy of their latest annual report is attached. B. LESLIE M. UTLEY, VOLUNTEER, ANIMAL CONTROL SHELTER Ms. Leslie Utley, a volunteer at the Animal Control Shelter has requested a few moments on your agenda to share recommendations for improving efficiency, reducing risk and building community outreach programs in order to reduce the euthanasia rate and boost local adoptions. Attached herewith are a couple of handouts to which she’ll be referring. C. RYAN GIBBS, PARTNERS AMONG CATS AND CANINES Ryan Gibbs, a representative of “Partners Among Cats and Canines,” which is a local nonprofit that works diligently to find permanent homes for homeless dogs and cats and educate the public on the importance of spay/neuter, has requested a few moments on your agenda to request physical upgrades to the Southampton County Animal Shelter. Attached herewith is a document to which she’ll be referring.
Transcript
SOUTHAMPTON COUNTY BOARD OF SUPERVISORS Regular Session i November 25, 2019
10. CITIZENS REQUESTS TO ADDRESS THE BOARD A. ROBERT S. FRY, CHAIRMAN, WESTERN TIDEWATER FREE CLINIC
Mr. Bob Fry, Chairman of the Board of Directors of the Western Tidewater Free Clinic (WTFC) has requested a few brief moments on your agenda to update you on their work over the past year and thank you for your support. As you know, the Board included $22,000 in the FY 2020 annual budget for the WTFC - $40,170 was requested based upon their funding formula. A copy of their latest annual report is attached.
B. LESLIE M. UTLEY, VOLUNTEER, ANIMAL CONTROL SHELTER
Ms. Leslie Utley, a volunteer at the Animal Control Shelter has requested a few moments on your agenda to share recommendations for improving efficiency, reducing risk and building community outreach programs in order to reduce the euthanasia rate and boost local adoptions. Attached herewith are a couple of handouts to which she’ll be referring.
C. RYAN GIBBS, PARTNERS AMONG CATS AND CANINES
Ryan Gibbs, a representative of “Partners Among Cats and Canines,” which is a local nonprofit that works diligently to find permanent homes for homeless dogs and cats and educate the public on the importance of spay/neuter, has requested a few moments on your agenda to request physical upgrades to the Southampton County Animal Shelter. Attached herewith is a document to which she’ll be referring.
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Mike Johnson
From: Lynette LoweSent: Thursday, October 17, 2019 3:29 PMTo: Mike JohnsonCc: Jessica RockwellSubject: speaker at the November BOS meeting FW: WTFC
Mike, Please see below. Thanks Lynette
From: Jessica Rockwell [mailto:[email protected]] Sent: Thursday, October 17, 2019 2:36 PM To: Lynette Lowe <[email protected]> Subject: RE: WTFC Hi Lynette! I want to register a speaker for the November 25th meeting. It will be our board member Bob Fry. Please let me know if you got this.
Thank you, Jessica Rockwell Development Coordinator Western Tidewater Free Clinic
From: Lynette Lowe [mailto:[email protected]] Sent: Thursday, September 12, 2019 11:47 AM To: Jessica Rockwell Subject: RE: WTFC Hi Jessica. All meetings (except the one in December) will be at 7 PM on the fourth Monday night of each month from now through the end of the 2019 calendar year.
From: Jessica Rockwell [mailto:[email protected]] Sent: Thursday, September 12, 2019 10:27 AM To: Lynette Lowe <[email protected]> Subject: WTFC Hi Lynette, I wanted to email you to get some dates of your upcoming meetings so that we may come and say thank you for Southampton Countys donation to the Clinic?
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Thank you, Jessica Rockwell Development Coordinator Western Tidewater Free Clinic Email [email protected] Phone 757.923.1060 ext 7012 Fax 757.923.1068 Address 2019 Meade Parkway, Suffolk, Virginia 23434 Website www.wtfreeclinic.org
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The mission of Western Tidewater Free Clinic is to provide high‐quality, non‐emergency health care to the residents of Western Tidewater who cannot otherwise afford it. __________________________________________________________________________________________ The information transmitted is intended solely for the individual or entity to which it is addressed and may contain confidential and/or privileged material. Any review, retransmission, dissemination or other use of or taking action in reliance upon this information by persons or entities other than the intended recipient is prohibited. If you have received this email in error please contact the sender and delete the material from any computer.
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Mike Johnson
From: Mike JohnsonSent: Wednesday, November 20, 2019 10:36 AMTo: '[email protected]'Cc: Lynette LoweSubject: Southampton County Board Meeting
Good morning, Jessica. I am pleased to confirm that we have Mr. Fry registered to speak at the November Board of Supervisors meeting. The open session will begin promptly at 7:00 p.m. on Monday, November 25, 2019 in the Board of Supervisors Meeting Room, Southampton County Office Center, 26022 Administration Center Drive, Courtland. This matter will appear as agenda item #10 (a). Chairman Jones will call for Mr. Fry’s comments at the appropriate time. Best Regards, Mike Michael W. Johnson County Administrator Southampton County P.O. Box 400 Courtland, VA 23837 757‐653‐3015
W E S T E R N T I D E W A T E R F R E E C L I N I C2 0 1 8 S T A T E O F T H E M I S S I O N
Painting A Healthier Tomorrow
W. Ross Boone, MS, EdSStephie G. Broadwater – Immediate Past ChairA. Barry Cole, CAIRobert “Bob” M. HayesRichard J. Holland, Jr. Steven S. Kirkpatrick, MBARenee Rountree, MHA, CPXP, FACHE Ellen H. SaundersSharon L. Sheffield, MDGeorge F. Staudter Lynne W. Stockman, DOPhyllis Stoneburner, RN, BSN, MBA
TREASURERTimothy “Tim” K. Palmer
SECRETARYMary P. Lindner, RN
CHAIRRobert S. Fry
VICE CHAIRCharles Broadwater, Jr., CBI, M&AMI, MBA
Support W T F CLEGACY GIVING
Please consider this timeless and thoughtful way to support and sustain WTFC. For more information on how you can support WTFC through bequests, trusts, or other legacy gifts, contact Ashley Greene at [email protected] or 757-923-1060, ext. 7025.
GIFTS IN-KIND
WTFC accepts gifts in-kind such as office and kitchen supplies, and meals for our volunteers. Questions about in-kind donations? Contact Kim Oyer at [email protected] or 757-923-1060, ext. 7002.
MATCHING GIFTS
Many companies have matching gift programs that help you stretch your donation and make giving easy. Check with your employer to see if this opportunity is available to you.
SPEAKERS BUREAU
Are you a member of a civic group, church or club that might host speakers from time to time? For speaker information or to schedule a tour, contact Jessica Hunt at [email protected] or 757-923-1060, ext. 7012.
NAP CREDITS
The Virginia Neighborhood Assistance Program (NAP) provides tax incentives to encourage individuals to participate with non-profit organizations. At WTFC, we give these NAP credits to qualified licensed medical and dental volunteers.
MissionOur mission is to provide high-quality, non-emergency health care to the residents of Western Tidewater who cannot otherwise afford it.
VisionOur vision is a healthy community where all people will be inspired and enabled to make healthy lifestyle choices, to use preventive health care, and to access resources to live in a safe and wholesome environment.
ValuesOur core values are excellence, unity of purpose, respect, diversity, integrity, and stewardship of all resources.
2018 Board of Directors
Robert S. Fry Chet M. HartChair, Board of Directors Executive Director
With a slight dip of the brush, the canvas comes to life and is forever changed by the artist. Similarly, Western Tidewater Free Clinic (WTFC) is also a true work of art, the result of passion and commitment to painting a healthier tomorrow for all who live in our community. Our donors, volunteers, board members, and staff have all created this health home where bursts of color flow, resulting in a beautiful, blended masterpiece. With you as our partners and patrons, we offer our patients hope, strive for tolerance and patience in delivering high-quality healthcare, and allow love to color and complete our mission.
In 2018, WTFC continued to provide record-high numbers of patients with access to life-changing, comprehensive healthcare services. Our pharmacy program processed an all-time record-high number of 30-day prescriptions. No-show rates were reduced and emergency room visits were tracked to better coordinate patient care with Sentara Obici Hospital. In addition, new oral and mental health screening tools were implemented resulting in improved patient referral efficiency. New clinical volunteers were recruited and operational expenses were kept below budget to maximize funds for direct patient care.
Western Tidewater Free Clinic is truly an exquisite painting, colored with love. It belongs to our entire community. With you, we will continue to paint a healthier tomorrow here, one brush stroke and patient at a time.
With gratitude,
“Life is just like a painting. Draw the lines with hope. Erase the errors with tolerance. Dip the brush with lots of patience and color it with love.”
~Robert Tew
Robert S. Fry Chair, Board of Directors
Painting a Healthier Tomorrow, One Patient at a Time
W. Ross Boone, MS, EdSStephie G. Broadwater – Immediate Past ChairA. Barry Cole, CAIRobert “Bob” M. HayesRichard J. Holland, Jr. Steven S. Kirkpatrick, MBARenee Rountree, MHA, CPXP, FACHE Ellen H. SaundersSharon L. Sheffield, MDGeorge F. Staudter Lynne W. Stockman, DOPhyllis Stoneburner, RN, BSN, MBA
Chet M. Hart Executive Director
Obici Healthcare Foundation is the Clinic’s largest annual funder and a vital partner in creating a healthier community for all. The Foundation’s support since our inception has made it possible for WTFC to provide thousands of patients with a health home, improving their well-being and their future.
Sentara Obici Hospital is WTFC’s largest medical partner, providing patient referrals, specialty medical referral services, and specialty care services free of charge to our patients. Last year, Sentara provided numerous free services that were priceless to our patients.
Offsite Providers1Foot 2Foot Centre for
Foot and Ankle Care
Bayview Ambulatory Surgery Center
Bayview Physicians Group – Ear, Nose, and Throat
Bayview Physicians Group-Pulmonary and Critical Care
Bayview Physicians Group-Rheumatology
Commonwealth Vascular Institute
Eastern Virginia Medical School (EVMS)
EVMS Strelitz Diabetes Center
Emergency Physicians of Tidewater
Gastrointestinal and Liver Specialists of Tidewater
Toni MillsGloria MizelleAngela Garcia MoralesMakenzie MyersLee Anne NicholsFrancess OrenugaBelinda PittsShamya PoarchBetty PopeJoanette RagsdaleLori SeagleJames SonnebornJacqueline SpellsKay StephensonBrandi StoneMargaret SwainSymone TaylorDenise TealVictoria WalkerCorie WilliamsDanol WilliamsMary Lee WillisGlenda Gale WilloughbyJulia Wright
Community Crafters
WTFC Board Member Steven Kirkpatrick and WTFC Volunteer Joanette Ragsdale
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Volunteers at Western Tidewater Free Clinic (WTFC) help craft our community with their talents and time like artists bring color and canvas to life. WTFC was founded by volunteers and continues to be a resulting masterpiece of many colors combined to create a healthier community for all. Thank you to these volunteers who make our colors richer, more passionate, and more alive, while changing lives every day.
TOTAL ................................................. $1,925,570 ...............100% .........................$1,765,115 ...............100%
Operating Program Expenses Clinical Services ................................... $1,610,912 .............. 85.5% .........................$1,479,740 .............. 85.7%Management and General ...................... $145,670 ................. 7.7% ........................... $132,004 .................7.6% Fundraising ..............................................$127,456 ................ 6.8% ............................$115,558 ................ 6.7%
TOTAL ................................................. $1,884,038 .................100% .........................$1,727,302 .................100% Change in Net Assets ............................. $49,606 .........................................................$37,813
*Note: The amounts above do not include in-kind income and expenses. Western Tidewater Free Clinic defines fiscal year as January 1 through December 31.
2018 Paint by Numbers
Civic Groups, Faith Based 1.8%
Patient Donations 2.2%
United Way 2.8%
Other Income 3.7%
Individuals, Businesses 10.6%
VAFCC 11.5%
Municipalities 11.8%
Foundations 55.8%
Fundraising 6.8%
Management and General 7.7%
Clinical Services 85.5%
Revenue 2018 Expenses 2018
WTFC volunteers Stephie G. Broadwater and Virginia L. Savage, RN, BSN, MSN were honored at the 2018 Hampton Roads Volunteer Achievement Awards
(HRVAA) hosted by Volunteer Hampton Roads. Stephie Broadwater was honored with the Best of Board award for her work as an active WTFC
board member since the Clinic was opened in 2007. She is the immediate past Chair, serving two terms in that role and totaling almost 1,900 hours of time donated. Virginia Savage received an Individual Adult Volunteer award for her community changing work, tireless passion and untold hours that resulted in
WTFC being formed. She spent a decade on the WTFC board of directors, donating more than 1,300 hours during that time. Volunteers are the lifeblood of WTFC, and Stephie and Virginia have made an incredible difference at WTFC
with their dedication and commitment to our mission. WTFC Past Board President Virginia Savage and WTFC Immediate Past Board Chair Stephie Broadwater
Works of Art
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WTFC staff and volunteers are committed to the Clinic mission – providing healthcare to those in need and without access to it. In many cases, our patients’ overall wellbeing has declined for years without health insurance and healthcare. Shelly worked part-time as a school bus driver and suffered from multiple chronic
illnesses including diabetes, heart disease, and sleep apnea and required a colostomy bag. Shelly could not afford her critical medications and her health was further declining. She turned to WTFC for help. At the Clinic, Shelly quickly received
medical, dental, and pharmacy services. Once Shelly received disability benefits she told the staff and volunteers good-bye, but her sister, Sharon, never forgot the comprehensive, life-changing care Shelly had received at WTFC. Tragically, due to
past health neglect and extreme heart failure, 49-year old Shelly passed away in the spring of 2018. Her sister is now a Clinic donor, giving in Shelly’s memory. Sharon
says she is “donating to the people that helped her sister when no one else would.”
Sharon Reid and Shelly Boose
Through true community collaboration, WTFC patient Mary Grissom was given a priceless gift of hearing. The Bennett’s Creek Sertoma Club, which
raises funds to benefit individuals suffering from hearing and speech impairments, originally brought the idea to WTFC, asking if there might
be a Clinic patient who needed their help. WTFC Charge Nurse Cathy Culbertson immediately thought of Mary. Mary had suffered hearing loss
for 15 years, leaving her disconnected from life and struggling to hold conversations. Dr. Carrie Knox of Knox Audiology & Hearing Care joined the efforts and outfitted Mary with a Starkey Muse hearing aid. Through
tears of gratitude, Mary said, “It’s been a big ear-opener!(back row) Bennett’s Creek Sertoma Club members George Fisher, Les Hall, Mike Smith (front row) WTFC Charge Nurse Cathy Culbertson, patient Mary Grissom, Dr. Carrie Knox of Knox Audiology & Hearing Care
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Painting the Picture of 2018
1,627 patients served 19,422 patient
visits
$1donated
= $7in patient services
37,05330-day medications dispensed
~8.6Maverage retail price
~60 4.3hours per volunteer full-time employees
= =hours
volunteers contributed
8,900Patients Served By Locality PATIENT PROFILE
are working full or part-time, many with more than one job
are women
are over the age of 40
live at or below 150% of the Federal Poverty Level = annual income of $38,625 for a family of four
are treated with multiple chronic illnesses, such as hypertension, heart disease, and diabetes
Area United WayPruden FoundationTowneBank Foundation*
CHAMPIONS $9,999 – $5,000AAPI of Hampton RoadsAnonymousThe Bank of America
Charitable FoundationBirdsong Trust FundDelta Dental of Virginia
FoundationFarmers BankCity of FranklinHampton Roads
Community Foundation- United Way of South Hampton Roads
Mr. and Mrs. David L. Holland
Brenda Joyner and Rick Bodson
Frank KienastThe Millers FoundationThe Pearson Family
FoundationRichard Bennett TrustEllen and Whitney
SaundersB.L. and Penny StanleySuffolk FoundationPerk and G. Lee Taylor
LEADERS $4,999 – $2,5001Foot 2Foot Centre for
Foot and Ankle CareStephie and Charlie
BroadwaterInternational Paper
FoundationDr. and Mrs. B.F. JamisonMax and Mary Lindner IIIPeninsula Community
Foundation of Virginia***Rotary Club of FranklinJim SeibelMr. and Mrs. George F.
StaudterTemple Beth ElWestminster Reformed
Presbyterian Church
PATRONS $2,499 – $1,000A.B. Cole and
Associates Auction and Realty
Amadas IndustriesAnonymous (3)BayPort Credit UnionMr. and Mrs. McLemore
Birdsong, Jr.Dianna BishopBronco Federal Credit
UnionRobert M. Butler, Jr.Kathleen CarlsonDonna W. Carroll
John and Karen Cavanaugh
Chuckatuck Ruritan ClubMr. and Mrs. Thomas
CoxeThe Daniel Zasada
Memorial Tennis and Golf Tournament-Anonymous Donors
Mary Hart and Austin Darden
PJ DeloatchJoseph DvorakEast West Communities,
Hampton Roads DivisionEastern Virginia Medical
SchoolElectric Motor &
Contracting CoMr. and Mrs. Robert FryDennis and Margaret
GartmanThe Gawlicki Family
FoundationSusan B. Girois, MD, MPHSam GlasscockMr. and Mrs. Kevin GoodeSteven and Joy GreerSandy and Chet HartRobert M. HayesBill and Kathy HoffmanMr. Richard Holland, Jr.Dan and Betty HollyHoly Neck Christian
ChurchHome Instead Senior CareAsa JohnsonCarla A. JonesR. Wayne and Terri JonesBonnie and Branch
LawsonLittle Mount Zion Baptist
ChurchLouis & Mary Haddad
FoundationCaroline and Brian MartinKathy and David
McKercher
Charles and Joanne Modlin
North Suffolk Rotary ClubHope and Timothy PalmerPalmer Elder LawPatient FirstBob and Linda PattonMr. and Mrs. Frank RabilRon Williams United
Way Golf TournamentMarsha RooksMr. and Mrs. Jeffry RosnerRotary Club of SuffolkDwight and Jane
SchaubachMark and Kathy SlocombSmithfield Baptist ChurchSturtevant Funeral HomeSuffolk Ruritan ClubUnilever-LiptonWilliam M. Camp
FoundationWindsor Congregational
Christian Church
SUPPORTERS $999 – $500Elaine and James AbichtAllfirst, LLCMiriam A. BeilerMichael and Annette
BeuchlerMr. and Mrs. Charles
BirdsongThe Blair Bros., Inc.Norman BlumensonMs. Randi H. Blumenson
and Mr. Daniel Mussatti, Sr.
Elizabeth and Brenton Burgess
Lee and Kate CrossMs. Cathy P. CulbertsonDG Group Architecture,
PLLCDan and Mary DixonEbenezer UMCCarrie and Rob EstesRoggie Fedro+
General DynamicsGrand Chapter O. E. S,
VA PHACraig B. Haines, Jr.Hallwood EnterprisesRonald and Ethel HartThomas HazelwoodPamela and William HillCalvin and Nita HoltHubbard Peanut CompanyMr. and Mrs. Martin JonesMr. and Mrs. James LynchDebbie McCluskeMr. and Mrs. William R.
Moore, Jr.Nindra FoundationOakland Christian Church
Parr Funeral Home & Crematory
Frank and Sally RawlsJune and Charles RiceThomas and Virginia
SavageMr. Aaron SchaubachNatalie SchaubachSharon L. SheffieldB. Prestley Smith, Jr.Smithfield Farmland Corp.Smithfield Rotary ClubSouthampton Memorial
HospitalSouthern BankSuffolk Elks Lodge No. 685Suffolk Iron WorksTotal Business SolutionsUnited Way of Greater
Philadelphia and Southern New Jersey**
Western Branch MetalsRichard WhalenWindsor Congregational
Christian Church Women’s Fellowship
Woman’s Club of Smithfield
Woodland United Methodist Church
ZB Training Solutions, LLC.
ADVOCATES $499 – $250Mr. and Mrs. Thomas
AppleMr. E. Warren Beale, Jr.Sallie Belle BenedettiW. Ross BooneRobert and Nancy
BrewbakerCarrollton Ruritan ClubTerry and Carl CoddingtonKirstin and Milton CookDominion Energy
Charitable FoundationKay FreyDaniel W. GarlandBetty and Bill GiermakGrandy Farmers MarketLinda and Cecil GwaltneyGwaltney Dental, Family
and Cosmetic DentistryMark and JoAnn HallHolland District
Foundation, Inc.Denson and Robert V.
House, Jr.Hunterdale Ruritan ClubJulie and Everett IrbyKaren and Chris JonesAllyn and Sarah JulienDoug and Brenda KincaidKings Fork Ruritan ClubSusan and Steven
Kirkpatrick
Drs. Venu and Prashanthi Koduri
Dr. and Mrs. J. Mark Lawson
David and Beth LevinDesmond and Rosemary
LongfordMason’s Grill and
SmokehouseMid Atlantic Health
Solutions StaffBetty and Linwood MooreRobert and Diane NelmsMr. and Mrs. Jack
Nurney, Jr.Lynda and Hunter OdomMr. and Mrs. Ronald PackDr. and Mrs. Jeffrey
PersonsLaura and Dick PhillipsRx PartnershipNorma and Kent SpainKeith and Darlene StacyLynne and Thomas
StockmanNancy and Joe WebbMs. Harriet WillsPamela H. WittChris and Byron Work
PARTNERS $249 – $100April AdkisonMrs. Michelle M. AlstonFran AlwoodAnonymous (5)Anonymous BASFSusan R. AshburnTom AtkinsJ. Paul and Maria BadamiWilliam and Taylor BarlowMaxine E. BarnettBarbara and Michael
BelkinBenns United Methodist
ChurchBenns United Methodist
Church Methodist MenBenns United Methodist
Church, Pam Stagg Day Circle
Bethany Presbyterian Church
Harold and Nancy BlytheRandal and Ana BossmanBobbie ChapmanBobby and Jean ClaudEllen CobbDrs. Diana and Paul ConcoMr. and Mrs. David ConlonMr. and Mrs. Richard
CoughlinCourtland Ruritan ClubNancy and Oliver
CreekmoreCross Realty
Dr. John Aalto, WTFC Director of Development Ashley Greene, and Dr. Matthew Dairman with 1 Foot 2 Foot Centre for Foot and Ankle Care’s WTFC community giving donation
Patrons of Our ArtYou, our donors, are the patrons of our art, helping us paint our reds with love, our yellows with hope, and our blues with compassion. Your support is what brings the canvas of color to life at WTFC, ensuring our different shades are more beautiful and vibrant each day. In 2018, we celebrated record-breaking financial support, allowing us to continue to serve record-breaking numbers of patients in need of critical healthcare. Thank you for your patronage and for making our community more beautiful for all!
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Kay T. CulpepperTommy and DeeDee
DardenBarbara A. Davis, RNMary and Herb DeGroftDomes Audio Video
EnvironmentsLydia Duke and Bill
Hevener+
Catherine Barlow Duncan
Cindy EberwineMr. and Mrs. Jack EurePatricia and James
FraleyRobert GoetzKatherine and John
GoodwinVickie GrayJames M. and Rebecca
HabelDon and Carolyn HarrisLisa and David HawkGrace HeidtCharles and Donna
HendersonLinda HofflerHolland Lodge #256Holy Faith ChurchHoly Neck Ruritan ClubMonty and Sally HornerJessica HuntJackson Real EstateJanet JohnsonBarbara J. JonesRobert S. “Bobby” JonesPamela JordanJunto Woman’s ClubLadies Auxiliary VFW
Post 4411Neysa and Robert LeeLiberty Spring Ruritan
ClubDrs. Susan and
Bartholomew LoPrestiPeter and Angie LowryMr. Benjamin P. LynchMagnolia Ruritan ClubMain Street Baptist
ChurchJoAnn MajorAllen and Patsy MarkhamMr. and Mrs. Howard
W. Martin, Jr.Mr. and Mrs. Lynn Martin
Martha W. McLeanSue MeadowsAnnette MontgomeryJohn and Barbara MorrisNansemond Insurance
AgencyNaval Submarine LeagueNew Bethany Christian
Church UCCCheryl O’ConnorBetty and Henry H.
Odom, Sr.Oxford United Methodist
Church UMWBob and Pat PaullWilliam A. PeakJean R. PerryRobert and Vicki
PetkewiczPilot Club of SuffolkStephen and Sandra
PoolePurdie Lodge #170 AF
& AMEliza and Jim RaineyNancy S ReidR. Elaine RichardsonJean W. RobbCarleen and Dixon
RollinsJason and Emilie RoweMary Ann and Rob
SaundersSarah and James SchlossVernon and Michelle
SellersSentara Obici Hospital
Administrative StaffSharon SlateKaren and Tom SpenceFred and Marlene StantonMr. Ira SteingoldAudrey StokesNancy StuttsSuffolk MaterialsMalcolm and Sydney
TaborMark ThompsonSandra TonkerTrinity United Methodist
WomenJoyce H. TrumpTuesday Evening Prayer
GroupUnited Full Gospel
Revival Center
United Way of the Virginia Peninsula**
Mr. and Mrs. R. D. Vroman
Dr. and Mrs. James Waddy
Danny and Judy WallsShirley and Jimmy WeaverWesley Chapel UMWKatie and Josh WestMs. Janice F. WhiteJames and Angela WilsonWindsor Ruritan ClubBrian and Emily WoodruffMr. and Mrs. Lynn
WrittenberryDr. Heather Zak-RamsayDr. and Mrs. Andrew
Zasada
FRIENDS $99 – $1Christine J. AkeAmazon SmileBarbara AndersonAnonymous (4)Mr. Robert C. Barclay IVCarolyn Johnson BealeWendy and Ken BillueEmma Jean BradyAnn and Jimmy BrayAlphonso BrockKeshla Renee BumpersSue BurtonPhil and Regina CamachoSalvina J. Cascio-BrewerCentral Hill Women on
MissionPeggy ChappellPeggy ChristianMr. and Mrs. Pat ClarkMr. and Mrs. John B.
CreekmoreMr. James CrockerWilliam R. DardenEllie DashiellCharles F. DawsonJim and Robin DeckerBill and Doris DiggsJacquelin EdwardsJon and Terrie EdwardsRobin EverettJames and Barbara FaheyNancy FortierLinda FrenchJune GallagherBo GarnerGiving Assistant Inc.Charles and Jean GroomDorothy G. GwaltneyGeneva HallJohn and Mary
Lawrence HarrellMonette HarrellDrs. Sandra and Steven
HearneShirley E. HebestreitMargaret Simms HedrickMary and Ray HelmerHome Sweet Home
Care Inc.International Paper
Corporation-Employee Giving Match Program
Rev. and Mrs. T. Floyd Irby, Jr.
Steven and Lynn IveyTanya JauchPhilip and Maye JepsonHerbert and Ellen JonesThomas and Pixie JonesMr. and Mrs. C.F. JordanBruce W. KennedyArt and Mary LatimerAaron and Betty LilleyYvonne and Richard
LovingoodMichael MajorAlmeda McBrideElizabeth and R.H.
McKinneyGloria MizellePatsy S. MorrissetteNewsoms United
Methodist WomenGinger and Bill OwenMr. and Mrs. W.B. OwenBeatrice ParkerRandolph and Norma
PharrReginald PhillipsG. Stan and Charlene
PopeKerry and Joseph PuglisiTeri RahmingJoyce and Bobby RalphPamela S. RitschBernice RogersGloria and Charlie SeitzBrian and Donna SimpsonGlenda SmithMr. and Mrs. Keith A.
SmithSandra L. SpainAnn StephensCathie and Dick StewartMs. Claire StricklandSuffolk Retired
Teachers AssociationMr. and Mrs. David SylviaEileen and Phillip
ThomasonAlice and James ThorpH.M. and DeGloria
VaughnWalters Homemakers
ClubHarold and Karen WertzLinnea WhitlowMorton V. WhitlowMarty WilsonWoman’s Club of
Chesapeake Care ClinicSherlie CrawfordDelta Sigma Theta
Sorority Inc.-Suffolk Alumnae Chapter
Anthony Distasio IILydia DukeEVMSGamma Epsilon SororityGhent Family MedicineGideons InternationalSandy and Chet HartWilliam D. HerifordHillcrest Baptist Church
WMUHilton Garden Inn
Suffolk RiverfrontJoyce HobbsJessica HuntChristine and T. Floyd
William J. LynchPat and Jim MannMary MatthewsJulie MinterDavid S. Monington Jr.Montero Medical
MissionsSusan NeriCindy O’ReillyPilot Club of Suffolk, Inc.Sharon ReidGary RogersRotary Club of SuffolkMark and Kathy SlocombSouthside Baptist ChurchKay A. StephensonCathie and Dick StewartSuffolk Business
Women’s AssociationSuffolk Retired
Teachers AssociationGloria Ann TiaoaquenDonald and Mary WarnerWestminster Reformed
Dianne Boone Lisa Bradshaw Louwana H. Cochrane Stephanie Edwards Amanda H. Goodwin Ashley Greene Hilda W. Harmon Helen Harris Regina Jones Jasmine Lee Danielle Lumb David Merryfield Karen Nelson Karla Sanchez Luann W. Scott Joseph Skertic Kimberly Steele Elizabeth B. Totten Marianne G. Walston Terrie Weinketz Robin Jenkins Whitley Pamela H. Witt Dana Woodson
United Way of the Virginia PeninsulaAnonymousStephen L. ClarkHuntington Ingalls Industries/Newport News Shipbuilding Employees
Consider designating WTFC to receive some or all of your United Way workplace giving donation. Our Commonwealth of Virginia Campaign (CVC) # is 05035.
**Information compiled from United Way reporting. Individual workplace giving contributions included in United Way total giving.
Elaine and James AbichtMarshall AllenAnonymous (3)The Bank of America
Charitable FoundationMiriam A. BeilerMr. Patrick L. BelcherDr. Elizabeth BernhardKaren BrancheRoggie Fedro+Daniel W. GarlandAshley and Andy GreeneSteven and Joy GreerSandy and Chet HartPamela and William HillJessica HuntAmanda JarrattCarla A. JonesSusan LawrenceSara T. LeggettSue MeadowsKimberly OyerG. Stan and Charlene PopeMr. and Mrs. LeeRoy
RagsdaleMrs. Kathy R. RawlsJune and Charles RiceLouise RossSusan SchaarJames and Dianne
SonnebornJohn and Karen SpeirsRobert and Phyllis
StoneburnerMark and Terrie WeinketzMarsha WinslowPamela H. Witt***These individual donations are included in Peninsula Community Foundation of Virginia total giving.
Corporate Tree of Life
Thelma Johnson, former WTFC patient, donates paper goods
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1Foot 2Foot Centre for Foot and Ankle Care
A.B. Cole and Associates Auction and Realty
Allfirst, LLCBayPort Credit UnionBirdsong CorporationBronco Federal Credit UnionChuckatuck Ruritan Club
East West Communities, Hampton Roads Division
Eastern Virginia Medical School
Electric Motor & Contracting CoEVMS Office of DevelopmentFarmers BankHome Instead Senior CareNansemond Insurance AgencyPalmer Elder Law
Patient FirstThe Pearson Family
FoundationSentara Obici HospitalSteve W. Bowler –
State FarmSturtevant Funeral HomePerk and G. Lee TaylorTemple Beth El
IN HONOR OF*Velma Aschenbach
WB and Nell Owen
Bessie Bates Joanette Ragsdale
Dr. Karl Beier Mid Atlantic Health Solutions Staff
Dr. Glenn Bidwell Mid Atlantic Health Solutions Staff
Dr. L.D. Britt June and Charles Rice
Charlie and Stephie Broadwater Robert and Nancy Brewbaker
Jean Claud Terry and Carl Coddington
Cathy Greene Betty and Linwood Moore
Lynn Greene and Ginger Owen Ashley Greene
Parke Griffin Dr. Heather Zak-Ramsay
Chet Hart Susan Schaar
Missy and Kevin Hobart Virginia Savage
Regina P. Jones Jean R. Perry
Regina and Charles Jones Barbara J. Jones
Dr. Steve Julian Jon and Terrie Edwards
David Levin Beth Levin
Mary Lewis Virginia Savage
Caroline Martin Frances Alwood
Judge and Mrs. Joseph P. Massey Ellen and Whitney Saunders
Megan and Chelsey Karen Branche
Mr. and Mrs. Alexander W. Oliver IV Ellen and Whitney Saunders
Jerry Powell Sara Leggett
Frank Rabil Elizabeth and Brenton Burgess
Ruth Claire and Richard Kerr Reinsel Dianna Bishop
Marsha Rooks Susan R. Ashburn
Mr. and Mrs. Robert H. Saunders, Jr. Ellen and Whitney Saunders
Al Scott Suffolk Iron Works
Susie Slack Patsy S. Morrissette
Susan Stone Jacquelin Edwards
Phyllis Stoneburner Terrie Weinketz
Gayle Treakle Kay Culpepper
Julie and Don Wheeler Doug and Brenda Kincaid
Mary Lee Willis Woman’s Club of Windsor
Pamela H. Witt Kathy Rawls June and Charles Rice
IN MEMORY OF*Greg Allen
Marshall Allen
Dr. Alvin “Andy” W. Anderson, Sr. Barbara Anderson
Jesse T. Apple Thomas and Carol Apple
Virginia King Barlow Audrey Stokes
Clem I. Batten Audrey Stokes
Katie Beiler Miriam Beiler
Alice Blumenson Norman Blumenson
Steven W Bowler I. Vincent Behm John and Karen Cavanaugh Sandy and Chet Hart Bonnie and Branch Lawson
Shirley Boyt Linda French
Dr. Aurelius Brantley Carolyn J. Beale
Frances Brock Audrey Stokes
Walter Britt John and Mary Lawrence Harrell
George J. Carroll, Jr. Donna W. Carroll
Dean M. Carter John and Mary Lawrence Harrell
Jack Chapman Barbara Chapman
George E. Corker, Jr. Phyllis Stoneburner
E. Talmadge Darden Robert M. Butler, Jr.
Michael Darden Neysa and Robert Lee
Christine Renae Davis Keshla Renee Bumpers Salvina J. Cascio-Brewer
R. Franklin and Arbee R. Edwards Robert and Laverne B. Edwards
Ann Powell Eley Audrey Stokes
Greg Gillette Doug and Brenda Kincaid
Quentin Goodman Charles and June Rice
David Bert Gray Vickie Gray
Judy Greer Steven and Joy Greer
Conrad Haas Frances Alwood
Mary Lou Barlow Haverty Audrey Stokes
Bill Hevener Doug and Brenda Kincaid
Marvin L. Hoffler, Capt., U.S. Navy Linda Hoffler
Joan Johnson Doug and Brenda Kincaid
Barbara Chapman Jones Karen and Chris Jones
Grace Keen Emma Jean Brady Pat and Joan Clark James Crocker Bill and Doris Diggs Nancy Fortier Margaret Simms Hedrick Home Sweet Home Care Inc. Pamela Jordan Bruce W. Kennedy Aaron and Betty Lilley Desmond and Rosemary Longford Robert and Vicki Petkewicz Nancy S. Reid Sentara Obici Hospital Administrative Staff Suffolk Materials H.M. and DeGloria Vaughn Harold and Karen Wertz Sarah Wright
Ashley Lawson Mark and Elizabeth Lawson
Frank Lewis Virginia Savage
Patrick M. Longford Desmond and Rosemary Longford
Alexander “Mack” P. McLean Martha W. McLean
Joyce Parker Susan Lawrence
Wayland Pond Doug and Brenda Kincaid
Frank and Maud Richardson R. Elaine Richardson
Robert H. Rogers Bernice Rogers
William Slate Sharon Slate
James E. Turner, Jr. Jack R. Baker Harold and Nancy Blythe Ann and Jimmy Bray Phil and Regina Camacho Catherine Barlow Duncan Cindy Eberwine Dennis and Margaret Gartman General Dynamics Charles and Jean Groom Craig B. Haines, Jr. Monette Harrell Chet and Sandy Hart Thomas Hazelwood Shirley E. Hebestreit Monty and Sally Horner Jackson Real Estate Dr. and Mrs. B.F. Jamison Thomas and Pixie Jones Art and Mary Latimer JoAnn Major Caroline and Brian Martin Charles and Joanne Modlin Naval Submarine League Robert and Diane Nelms Bob and Linda Patton Dwight and Jane Schaubach Gloria and Charlie Seitz Brian and Donna Simpson David and Earleen Sylvia Mark Thompson Alice and James Thorp Danny and Judy Walls James and Angela Wilson
Gary Watkins Susan B. Girois, MD, MPH
Keith Webb Maxine E. Barnett
Debra Welge Sue Burton
Jack West Doug and Brenda Kincaid
Russell West Mark and JoAnn Hall
Bradford Lee Wilson Sandra Tonker
Jesse Hollan Witt Pamela Witt
* Honoree’s name is in bold
Honorarium and Memorial Tributes
8
Western Tidewater Free Clinic is honored to have received many beautiful tribute gifts in 2018. Just as works of art come in all different shapes, sizes, and colors, so do these gifts made in tribute of our loved ones. Like masterpieces, these tributes are lasting legacies that make immeasurable impacts on those served at WTFC.
WTFC Nurse Practitioner Regina Jones, NP enthusiastically teaches a Basic Life Support certification class at the Clinic
Credits
EXECUTIVE DIRECTOR Chet M. Hart, MBA
MEDICAL DIRECTOR Steven P. Greer, MD, FACP
DIRECTOR OF CLINICAL SERVICES Pamela H. Witt, RN, BSN
PUBLISHER’S NOTE A portion of the cost of professional design and production of this State of the Mission report was generously donated.
Thank You for Your Donation
Sustaining Funding Partners
3
Current WTFC Staff
Clockwise from top left: Pamela Witt, Erina Skiba, Ginger Vincent, Debbie McCluske, Edit Matthews, Cathy Culbertson, Nereida Espinoza, Monika Patrick, Regina Jones and Beverly Schramm
The passion to create art runs deep in the blood of a true artist, just as the passion to serve others runs deep in our Clinic staff. And just as unique pieces of art are born from heart and soul, high-quality, compassionate healthcare at WTFC is born from our staff’s commitment and energy.
Left to right: Kim Oyer, April Adkison, Teri Rahming and Chet Hart
The Clinic maintains a 501(c)3 non-profit status and gifts are tax deductible to the full extent of the law.
The Western Tidewater Free Clinic (WTFC) 2018 State of the Mission is intended to provide an overview of the time, talent, and treasure utilized in providing a health home to eligible uninsured residents of Western Tidewater. To that end, the contents of this report have been extracted from personal interviews, existing content, or database information. Therefore we cannot guarantee that this information is error-free. To provide any updates or corrections to this report, please notify WTFC Director of Development at 757-923-1060, extension 7025.
WTFC Director of Clinical Services Pamela H. Witt, RN, BSN was awarded the 2018 Clinical Champion, presented by the Medical Society of Virginia, from Virginia Association of Free and Charitable Clinics (VAFCC) to honor her dedication to the mission of the Clinic for more than a decade. At WTFC, Pam oversees all clinical operations and direct patient care as well as the medication assistance and dental programs. During Pam’s 11 year tenure, she has expanded and sustained vital services while working tirelessly to create a medical home for every single patient that comes to WTFC. Pam’s passion and belief that everyone deserves access to healthcare have always guided her throughout her career. Her clinical skills, caring, and commitment have greatly benefited WTFC – and more importantly our vulnerable patient population. She works tirelessly to create a health home for every single patient and as a result thousands of patient lives have not only been changed by her work, many have been saved as a result of her dedication. We are so proud and grateful Pam chooses to change lives at WTFC!
WTFC Executive Director Chet Hart, VAFCC Chief Executive Officer Linda Wilkinson, WTFC Director of Clinical Services Pamela Witt, VAFCC Board Chair Carol Sale
Leslie M. Utley, MA.Ed., LEED BD+C 5309 Doon Street Virginia Beach, VA 23464 (757) 842-2402
November 11, 2019 Michael W. Johnson, County Administrator 26022 Administration Center Dr. P.O. Box 400 Courtland, VA 23837 Dear Mr. Johnson, I am a volunteer with the Southampton County Animal Control shelter. I wish to respectfully request to speak during the Citizen Comments section of the Board of Supervisors meeting, scheduled for Monday, November 25, 2019. I would like to submit documentation to you, in advance of the meeting, to supplement the information on which I would be speaking. I hope to provide the Board with details about program development initiatives which could greatly enhance the Southampton County Animal Control Department's ability to reduce euthanasia rates, increase adoption rates, build stronger community partnerships, and open up new revenue opportunities to the County. Specifically, I would like to provide case studies of other Virginia municipal shelters that have benefitted from launching foster care programs, community volunteer initiatives, and educational activities. I greatly appreciate your time and consideration. Kind regards,
Leslie M. Utley
1
Mike Johnson
From: Leslie Utley <[email protected]>Sent: Monday, November 18, 2019 8:49 AMTo: Mike JohnsonSubject: Re: Citizens Comments Request - Board of Supervisors meeting (Nov. 25)Attachments: 2018-2019_FiscalBudgetReport.pdf; DataSavesLives.pdf;
Good morning, Mike - Thank you again for clarifying! I appreciate your insight into this process! :) To the extent that the Sheriff's Office has remaining funds re-allocated at the end of each fiscal year (2.54% for July 2018-June 2019, and 4.35% for July 2017-June 2018), we will make in-budget requests (such as the purchasing of liability insurance for volunteers) to the Sheriff's Office. I assume that Officer Josh A. Wyche, Sr. will start his new term in this role around January 1, 2020? Some volunteers from our group hope to speak to the urgent need for improved facilities to meet the state requirements for shelter facilities. I understand that this request would be outside of the annual budget allocated for the Sheriff's Office, and would probably best supported by participating in the next round of budge discussions, starting in February? I'd like to focus on sharing recommendations for improving efficiency, reducing risk, and building more effective community outreach programs, which have been shown to increase successful adoptions and reduce intake in many counties and cities. I'd also like to present data (see attached) on the value that the partnership between Southampton County and its non-profit partner PACC have brought, in terms of increase the average save rates for the county from 28% to 72%, since their partnership began in 2015. Our group is struggling to maintain the level of effort needed, year after year, to make the current model sustainable (as there are only a handful of us) without additional support from the County, in the form additional kennel capacity and/or a full-time Office Manager/Transfer Coordinator position. I've included the two documents here, that I'd like to share, DataSavesLives.pdf and RescueOrganizations_BestPractices.pdf. I was planning on printing around 15 copies of these docs for members of the Board (including the 3 newly-elected incoming members), the Sheriff Stutts and Officer Wyche, the current and incoming Treasurers, and yourself. I could drop these off at your office tomorrow morning, if that works? (I'm actually transporting a pregnant dog from Southampton Animal Control tomorrow morning --- since they don't have the facilities required to shelter her, per code --- to a rescue group in Virginia Beach.) As I'm providing this documentation today, may I be allowed to reserve 15 minutes to speak as a separate agenda item? A few of the other volunteers will speak during the Citizens Comments section, and I believe two other volunteer may request to speak to the kennel expansion topic as a separate agenda item. I look forward to hearing from you. Sorry for the long email! Kind regards, Leslie ---------------------------------------------------------------------
MJohnson
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1
Mike Johnson
From: Mike JohnsonSent: Wednesday, November 20, 2019 10:38 AMTo: Leslie Utley ([email protected])Subject: Southampton County Board of Supervisors Meeting
Good morning, Leslie. I am pleased to confirm that we have you registered to speak at the November Board of Supervisors meeting. The open session will begin promptly at 7:00 p.m. on Monday, November 25, 2019 in the Board of Supervisors Meeting Room, Southampton County Office Center, 26022 Administration Center Drive, Courtland. This matter will appear as agenda item #10 (b). Chairman Jones will call for your comments at the appropriate time. Best Regards, Mike Michael W. Johnson County Administrator Southampton County P.O. Box 400 Courtland, VA 23837 757‐653‐3015
Report on Annual Intakes and Outcomes from 2005 – 2018
Southampton County Animal Control and Public Shelter
and Partners Among Cats and Canines (PACC)
In 2015, Partners Among Cats and Canines (PACC) partnered with the Southampton County Animal
Control Public Shelter to provide low-cost spay/neuter and vaccination services and transfer and
placement coordination assistance. Prior to this partnership, from 2005 – 2014, the Southampton County
averaged a save rate of only 28.2% (70.3% average euthanasia rate) for dogs. After partnering with PACC,
from 2015-2018, the County raised its average save rate to 71.85% (and lowered its average euthanasia
rate to 27.3%) for dogs. PACC has met the need for funding primary through donations and pledges from
the community. Volunteers for PACC assist with placement and transfer to Virginia and U.S. non-profit
rescue organizations through networking, phone calls and social media marketing strategies.
View an interactive version of this report on the Petco Foundation Data Saves Lives website: https://www.petcofoundation.org/data-saves-lives/
Year Over Year (YOY) Trend: Southampton County Animal Control and Public Animal Shelter (2005 – 2018)
View an interactive version of this report on the Petco Foundation Data Saves Lives website: https://www.petcofoundation.org/data-saves-lives/
Intake and Outcome Summary (2005): Southampton County Animal Control Shelter
View an interactive version of this report on the Petco Foundation Data Saves Lives website: https://www.petcofoundation.org/data-saves-lives/
Intake and Outcome Summary (2006): Southampton County Animal Control Shelter
View an interactive version of this report on the Petco Foundation Data Saves Lives website: https://www.petcofoundation.org/data-saves-lives/
Intake and Outcome Summary (2007): Southampton County Animal Control Shelter / Partners Among Cats and Canines (PACC)
*In 2007, PACC incorporated as a 501(c)(3) nonprofit organization, operated exclusively for charitable purposes.
View an interactive version of this report on the Petco Foundation Data Saves Lives website: https://www.petcofoundation.org/data-saves-lives/
Intake and Outcome Summary (2008): Southampton County Animal Control Shelter / Partners Among Cats and Canines (PACC)
View an interactive version of this report on the Petco Foundation Data Saves Lives website: https://www.petcofoundation.org/data-saves-lives/
Intake and Outcome Summary (2009): Southampton County Animal Control Shelter / Partners Among Cats and Canines (PACC)
View an interactive version of this report on the Petco Foundation Data Saves Lives website: https://www.petcofoundation.org/data-saves-lives/
Intake and Outcome Summary (2010): Southampton County Animal Control Shelter / Partners Among Cats and Canines (PACC)
View an interactive version of this report on the Petco Foundation Data Saves Lives website: https://www.petcofoundation.org/data-saves-lives/
Intake and Outcome Summary (2011): Southampton County Animal Control Shelter / Partners Among Cats and Canines (PACC)
View an interactive version of this report on the Petco Foundation Data Saves Lives website: https://www.petcofoundation.org/data-saves-lives/
Intake and Outcome Summary (2012): Southampton County Animal Control Shelter / Partners Among Cats and Canines (PACC)
View an interactive version of this report on the Petco Foundation Data Saves Lives website: https://www.petcofoundation.org/data-saves-lives/
Intake and Outcome Summary (2013): Southampton County Animal Control Shelter / Partners Among Cats and Canines (PACC)
View an interactive version of this report on the Petco Foundation Data Saves Lives website: https://www.petcofoundation.org/data-saves-lives/
Intake and Outcome Summary (2014): Southampton County Animal Control Shelter / Partners Among Cats and Canines (PACC)
View an interactive version of this report on the Petco Foundation Data Saves Lives website: https://www.petcofoundation.org/data-saves-lives/
Intake and Outcome Summary (2015): Southampton County Animal Control Shelter / Partners Among Cats and Canines (PACC)
*Staring in 2015, PACC began partnering with Southampton County to provide vetting, transfer and adoption placement services.
View an interactive version of this report on the Petco Foundation Data Saves Lives website: https://www.petcofoundation.org/data-saves-lives/
Intake and Outcome Summary (2016): Southampton County Animal Control Shelter / Partners Among Cats and Canines (PACC)
View an interactive version of this report on the Petco Foundation Data Saves Lives website: https://www.petcofoundation.org/data-saves-lives/
Intake and Outcome Summary (2017): Southampton County Animal Control Shelter / Partners Among Cats and Canines (PACC)
View an interactive version of this report on the Petco Foundation Data Saves Lives website: https://www.petcofoundation.org/data-saves-lives/
Intake and Outcome Summary (2018): Southampton County Animal Control Shelter / Partners Among Cats and Canines (PACC)
RECOMMENDATIONS ON BEST PRACTICES FOR
IMPROVING EFFECTIVENESS, REDUCING COSTS AND
DEVELOPING COMMUNITY OUTREACH PROGRAMS
Presented to Southampton County Animal Control and Public Shelter
COMMON BEST PRACTICES FOR SHELTERS …to help reduce intakes and increase adoptions
TO REDUCE OWNER-SURRENDERS OF PETS
Diverting owner-surrender of pets by providing:
o Obedience training to prevent surrenders based on behavioral problems;
o Access to free or low-cost medical care for pets, to reduce financial barriers;
o Assistance with animal housing, legal humane tethering and/or fencing repair for people who
are facing citations due to inadequate shelter for their pets;
o Access to temporary kenneling or foster-care for owners who moving;
Managed Intake Programs can be implemented most easily when:
o a certified dog-trainer is on staff to provide free, routine obedience training;
o a municipal shelter partners with a non-profit rescue organization to provide free and low-cost
assistance and services;
o a municipal shelter has a foster-care program and a network of potential fosters;
TO INCREASE ADOPTION RATES
To increasing adoptions and placements, shelters are advised to:
o offer open visitation of the shelter for potential adopters during normal business hours and on
weekends;
o establish a formal foster-care program by purchasing annual liability insurance (~$1700/year) for
fosters and volunteers;
o encourage community volunteers to take shelter pets on "day-out" field trips to help reduce the
animal's stress and to promote adoptable pets in public and on social media;
o attend charity-organized adoption events, hosted at local pet-friendly businesses;
o enlist community volunteers to assist at the shelter, to develop community outreach;
BARRIERS TO SUCCESS IN SOUTHAMPTON COUNTY …and possible solutions to overcome them
ALLOWING COUNTY PRISONERS TO SERVE THEIR WORK-RELEASE AT THE SHELTER
The policy which allows Southampton County prisoners on work-release to conduct supervised
maintenance in the shelter is not worth the free labor that the County receives. This policy legally
prohibits community volunteers from participating in shelter activities and greatly decreases the
shelter's community outreach capability. In effect, there can be no community involvement in the
shelter while prisoners are scheduled to work there.
The loss of potential community partnerships with local businesses, civic organizations, service-
learning groups, and educational field trips is catastrophic in terms of the missed opportunities for
sponsorships & donations, volunteerism, promotion of adoptable pets, marketing activities for the
shelter, educating the public on responsible pet ownership, and sharing information about access to free
and low-cost services. Many municipal shelters do not allow prisoners to work around animals, and
instead, focus on training and enlisting a citizen corps of community volunteers for these roles.
LACK OF LIABILITY INSURANCE FOR VOLUNTEERS
Due to a lack of volunteer liability insurance coverage for volunteers and transporters,
Southampton County is not permitted to place dogs into short-term or long-term foster-care. Dogs that
are otherwise adoptable, but that are experiencing traumatic stress in a shelter environment are
difficult to assess and therefore, more difficult to find homes for. Although we receive many requests
from community members who wish to foster a dog, we are unable to do so, resulting in a more urgent
need to place all dogs quickly and more challenges over which dogs to prioritize. Foster-care programs
allow for a smaller in-shelter population and increase community engagement and support of a shelter.
This lack of liability insurance also prohibits volunteers from transporting dogs to adoption
events at local businesses, such as PetSmart, PetCo and Tractor Supply. These events are often
successful paths for adoption and promotion of shelter pets on social media. However, transporters
sometimes transfer dogs for routine vetting at local clinics. Since there is no formal waiver process, it
seems that Southampton County may be opening itself up to legal risks, should any animal injure a
person or become injured, during transport.
BARRIERS TO SUCCESS IN SOUTHAMPTON COUNTY (cont'd)
EXTREMELY LIMITED ADOPTION HOURS AND CONTACT INFORMATION
Another barrier to increasing adoptions is the fact that the shelter is only open for one hour on weekday
mornings, from 8:30am – 9:30am. The lone Animal Control officer assigned to assist with adoptions is primarily
tasked with law enforcement for a community of 602 square miles wide. It is not possible for him to also be
available to meet with potential adopters, let alone coordinate health services and obedience training options
with new families. Owner education has been shown by many organizations to be an indicator of success for
new pet owners. Many shelters partner with local veterinary clinics to provide a discount on a first wellness
check and with local pet stores to provide coupons for supplies and food.
Southampton County is unable to support any of these services, with only one Full-Time Employee in the
role. This is why it is paramount to create a full-time Office Manager position within Animal Control, to provide
more availability for potential adopters to visit the shelter (both weekend and weekday hours) to set new
owners up for a successful experience. Many Southampton County residents are not aware of the location of the
shelter and do not know how to contact the shelter to make an appointment.
Although this may seem counterintuitive, most humane societies advocate for requiring new owners to
pay some reasonably small adoption fee for adoptions. First, this fee protects the dogs from being adopted for
nefarious purposes, such as, to be used as bait dogs. Surprisingly, requiring an adoption fee results in a greater
sense of value for each dog and owners who feel more invested in their decision. Not only does this lead to
greater retention of newly adopted dogs, it creates a revenue stream for the County. If the County had charged
a modest $50 fee for adoptions, the following revenue would have been realized for the last few years:
These revenue numbers may seem trivial, but the annual cost of liability insurance quoted for volunteers at the
Southampton County Shelter is approximately $1700 per year. As stated earlier, a volunteer foster program will
likely result in an increase in adoptions, which in turn, leads to a further increase in revenue. By ensuring greater
access to the shelter, a full-time staff Coordinator to manage the process, enhanced services and consistent
training for new adopters, Southampton County could increase revenue, reduce euthanasia rates, lower the in-
shelter population, and improve staff morale and community perceptions of Southampton County as a whole.
Southampton County has an inadequate animal shelter. With only 7 runs, it can only legally house 7 dogs at a time.
There is no area for cats so the animal control does not handle cats. Southampton County is 602 square miles with a
population of 18,570 citizens. A small animal shelter with 7 kennels in the back of a garage is not sufficient for the land
mass and population. There is no cat room, no adoption meet/greet area, and no curb appeal for people to locate the
shelter. The paint is peeling in the kennels. There was nothing for the dogs to sleep on until Partners Among Cats And
Canines stepped in and had Ku randa Beds donated so each run would have a bed. Corporal Joyner mans and runs the
animal shelter while there are 2 other officers that "help out" but this is not enough manpower either to answer the
number of animal related complaints. He has even expressed concerns about the inadequacy of the facility. There are
plans in the works on constructing a new facility which is how they get passed by the State Vet on an annual basis.
However, no actions are being taken to construct the facility.
Partners Among Cats And Canines (PACC) started assisting the animal shelter with adoptions and rescue transfers in
2015 (chart below for statistics). The euthanasia numbers have significantly reduced but the volunteers are becoming
drained and suffering from compassion fatigue. A new shelter with a proper staff would achieve the same goals and
more to help the community.
Many of our surrounding counties and cities have upgraded to larger animal control faci lities. For example, Isle of Wight
County, Sussex County, and the City of Suffolk have adequate sheltering facilities for the population and land mass that
they serve. Southampton County needs to upgrade the facility and catch up to the needs of the community.
Where will the money come from you ask? There are many grants available for shelter improvements and/or new
shelter construction. With the right research and grant writing skills, the money to upgrade or build a new facility can be
attained at no cost to the cit izens of Southampton County. There will be an increased cost of daily operations (utilities,
staff, cleaning supplies, etc) but creative budgeting will allow for these added costs. Also, the shelter could start
charging an adoption fee to offset some of the costs; there is currently no adoption fee. The shelter could use work
release inmates for the some of the dai ly operations. Also, there are many volunteer programs that allow for free labor
from the public. Also, there are many donors that would be willing to make donations towards the operation of a new
animal shelter. I am sure that the citizens of Southampton County would agree that the current shelter is not adequate
and that the residents and animals of the county will benefit from a more modernized facility.
Year Intake
2012
2013
2014
2015
2016
2017
2018
~ACC 9'escu.e ~ -6 . ~¥ l\33
~{0..(\~\l(' \) A 75 l-5u '2.·0 2.0 2.
157 ~ 5SlA.-43 26
382
295
290
277
276
254
258
Euthanized
212
198
140
84
77
86
52
R~Q{\ G,'c'os d-' \?, 3 1)~u.:>oocl ~ '{2..6o.d-
~ G.i\ \L~ I \)J>.._ '2..3 e, S \
\v·,~YVL'i~ 7C\0'2.@., ~'f'<"O.\ \ . (.pvY'\
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1
Mike Johnson
From: Mike JohnsonSent: Wednesday, November 20, 2019 10:40 AMTo: '[email protected]'Subject: Southampton County Board of Supervisors Meeting
Good morning, Ryan. I am pleased to confirm that we have you registered to speak at the November Board of Supervisors meeting. The open session will begin promptly at 7:00 p.m. on Monday, November 25, 2019 in the Board of Supervisors Meeting Room, Southampton County Office Center, 26022 Administration Center Drive, Courtland. This matter will appear as agenda item #10 (c). Chairman Jones will call for your comments at the appropriate time. Best Regards, Mike Michael W. Johnson County Administrator Southampton County P.O. Box 400 Courtland, VA 23837 757‐653‐3015
