1502 Global Big Bang Success Lessons Learned From a Complex Migration

8/12/2019 1502 Global Big Bang Success Lessons Learned From a Complex Migration

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LEARNING POINTS

Strategies to Succeed with a Complex Migration in a Global Environment

Winning with Global Processes and Global Data

Effective Cutover Planning, Execution, and Go-Live

1

2

3



AGENDA

Global SAP4UCB RoadmapProject Approach / Golden RulesProject Schedule

Project Teams - Biz & IT

SAP LandscapeProject Phase HighlightsCutover / Go-LiveChallenges & Successes

Lessons LearnedQ & A



UCB

Global HQ

Brussels, BE

USA HQ

Atlanta, GA

Rheumatoid ArthritisCrohn’s

Parkinson’s, RLS Epilepsy

Epilepsy

Branded Productswww.ucb.com

Global BioPharma CompanyStarted in 1920

40 Countries70 Nationalities

8,000 Employees

Generic Productswww.kremersurban.com



Global SAP4UCB Roadmap

2007 2008 2009 2010 2011 2012 2013 >>

India Nether.

France

Spain

Germany

Russia

China

AustraliaBelgium

Poland

Italy

Lux.

UK

USA

Canada

Mexico

Switz. Finland

Sweden New Zeal.

Japan

SAP4GTSO

2006



Project Approach / Golden Rules

Global Template

Global & Local Processes

Global & Local Data Ownership

Global & Local Approvals

Pharma GxP – OQ, PQ Required

Global & Local BRSs

One Chart of Accounts

No Changes to Standard SAP

1st Option = Configuration

Start Together & Finish Together – All Sites - USA, CAN, MEX

1 UCB

Local

Global

Not Documented = Not Done

No Training = No Authorizations



Project Scope / Stats

12 Domains

18-Months

750+ Users

120+ Biz & IT Team

100+ Data Objects

900+ Tests

650 Transports

161 RICEFs

7 Sites

USA CAN MEX

3 Legacy SAP Systems

Teams on 3 Continents

1 Global SAP 6.0 System1 Global Template

3 3PL Locations

14 Entities

45 Global BRSs25 Local BRSs



Migrated Systems

SAP R/3 4.7UCB US, Canada

Live Since 1998

SAP R/3 4.7Generics US, Research US

Live Since 2004

SAP R/3 4.7UCB Mexico

Live Since 2003

Global

SAPERP 6.0

Interfaced Systems – Internal, External

SAP4UCBNA

Project

Legacy Systems



Project Schedule

20112010 2012JAN JUL OCTFEB MAR MAY JUN SEP NOV DECAUGAPRJUL OCTSEP NOV DECAUG JAN FEB MAR

Hypercare(10 weeks)

Biz Go-LiveJan 1st

Prep

Legal Entity Consolidation(Legacy Systems)

MedicareCoverage Gap

Global Budgeting /Reporting Changes

MaterialRe-Stamping

JUNMAY

End UserTraining

SOP Updates

PrepKey UserTraining Prep

E2E / Integration Workshops & Demos

TRAIN

DRD2 D3D1

Cutover

Data Dual Maint.

Tech Go-Live

Cutover Planning(Data + Sites)

GO-LIVE !

BlueprintKickOff

Fit-Gap

DESIGNEarly

Development

Configuration

Development

BUILD

Formal OQ, PQ,UAT, Regression Addit.

Unit, E2EWrite Unit, E2E

Scripts

Write Formal

Scripts

Formal Test Prep

/ RATEST

Prep



N o r t h A m e r i c a

E u r o p e

Business Teams / Roles

End Users

North American Key Users

Global Key User

Global Process Owner

Local Key Users

Global

Management

Domains > SD MDM FI CO TR WM PUR PP QM PM Planning Interco

BusinessIntegrationManager

SiteManagers

ATL, RTP, ROC,SEY, PRI,

CAN, MEX



E u r o p e

A s i a

N o r t h A m e r i c a

SAP IT Teams / Roles

SAP Central Team Leads

Global SAP Kernel Guardians(Solution Architect Leads)

SAP Central Team Members

Valid.Testing

TrainingAuth

SAP Central Team Manager

Global IT/SAP Management

ABAPLead

Data

SAPIntegrationManager

SAPSite

Leads

Configuration Development ------------------ Global Service Owners ---------------------

Valid.TestingLeads

AuthLocal

DataLead

ABAPLead

ABAPLocal

TrainingAdmin

DataAnalysts

FI, CO, TR, SD, WM, PUR, PP, QM, PMMDM, Planning, Interco

AuthOffshore

ABAPOffshore

SAP Program Managers



SAP Landscape

DEV

T & T 1

T & T2

PRO

TP

Refresh

TPTask

Refresh

TP



Blueprint Deliverables

BlueprintWorkshops

DocumentUpdates

NA BizReview

KernelGuardianReview

ValidationSignoff

Solutions

BRSGlobal

Local BRSCatalog

Funct.Specs

(FS)

FSCatalog

UDD

UDDIndex

TMX

CRQ

Reqts in “Biz Speak”

Reqts toLocation Matrix

Design“SAP Speak”

RICEF List

RICEF Design Specs

TraceabilityMatrix

Function, SAP TcodeTo Location Matrix

SAP ChangeRequest



Traceability



SAP Processes / Data

GlobalChart of Accounts

Material Master Mgt

Vendor Master Mgt

Customer Master Mgt

PR / PO Approvals

Treasury ManagementPlanning Processes

Foreign Currency

North AmericaLocal Data Views

C2 Orders

DEA Controls

Rebates

Chargebacks

3PL ProcessesA/P Payment Approvals

PI Sheet Confirmations



SAP Development



Interfaces

SAP BI

Global

SAP

SAP HR

Hyperion

GLIMS

Chargebacks

Rebates

Grants

Banking 3PLs

EDI

Customers

Travel

ValueTrak / FFS

Vision / SFA

…

MDM

Mobile

Medicaid

GP

…

DEA Returns

Flat File

Payroll



844

EDI Interfaces

SAP B A N K

3 P L s

C U S T O M E

R S

850

810

940

9

45

856

849

820

824

Orders

Chargebacks

Deliveries

ASN

A/P

Connections: AS2, VAN

I D O C s

I D O C s

IDOCs

IDOCs

Translator: Gentran



Testing

C3

OQ + PQ

GxP

C2

Unit + E2E

GxP, Non-GxP

C4

UAT

Non-GxP

DR

M + D

WP 1 – 7

D3

M + D

WP 1 – 7

D2

M

WP 1 – 4

D1

M

WP 1 – 2

667 + 42 61 + 79 60

20+ 70+ 100+ 100+

P r o c e s s , R I C E F s

D a t a



Training

Demos

Online Training

Face-to-Face

Train-the-Trainer

Training Required at Role level for

UserID and Roles Assignments

SAY & DOSAY

HEAR & SEE

SEE

HEAR

READ

90 %

70 %

50 %

30 %

20 %

10 %

Memory RetentionAfter 2 Weeks

A C T I V E

L E A R N I N G

P A S S I V E

L E A R N I N G

Source: Edgar Dale, 1969



Cutover Planning

MasterData

+

DynamicData

Atlanta, GA

Seymour, IN

Princeton, NJ

Rochester, NY

Raleigh, NC

Toronto, CA

Mexico City, MX



Cutover Data

Materials(MDM)

15 Views

Customer

G/L

14 CoCodes

Vendor

CostCenter

Assets

InventoryBins

T r a n s p o r t s

/ T e c

h G o - L i v e

WBS

PUR

SD

Open PO

Open SO

B/S

MFGAct

Type

Open ProcessOrders

Open A/P

Open A/R

Bank

B i z G o - L i

v e

QMI/O

ProfitCenter

Examples, More Objects Apply

Planning

I/C

WM

PM

CO

Jan 2012



Material Master Dependencies

BOM

Recipe

Inventory

QIR

PIR

Source List

Pricing

CMIR

Batch

Prod Vers

Open PO

Open SO

Mtl Det

Open ProcessOrders

B i z G o - L i v e

Insp Type

Examples, More Objects ApplyExamples, More Objects Apply

T r a n s p o r t s

/ T e c h G o - L i v e

MaterialMaster

(MDM)

15 Views MPN

AMPL

Insp Plan

Jan 2012



Cutover Process

Pre-Load

Approval

GlobalSAP

Load

DualMaint

Map

Transform

CreateLoad Files

Pre-LoadApproval

ExtractsUSA, CAN Branded

ExtractsUS Generics

ExtractsMEX Pre-Load

Approval

Local Data

Owners

NAKey User

(All)

Validation

Post-LoadSignoff

IT

IT

Local DataOwners

(Non-GxP)

IT

Global

Extracts

Pre-LoadApproval

Pre-LoadApproval

Post-LoadSignoff

Post-LoadSignoff

Post-LoadSignoff

* For GxP Objects,Validation + IT +

NA Key User

Pre-LoadApproval

Biz QA(GxP Only)

GxP = BOMs, Recipes, Prod Vers, Batches, QM

Local DataOwners

GxP*

Legacy Systems



Time Impact

N o . o

f D o m a i n s

/ S i t e s I m p a c t e d

LOW HIGH

Challenges

Material Re-Stamping

Approvals

Authorizations

Training Delivery

Parallel Projects Company Code Consolidation

Documentation

Communications /

Time Zones

Process Testing

Data Migration Testing

Resource Availability

LOW

HIGH



Successes

S U C C E S S L E V E L

Cutover Planning &Execution

BusinessContinuity

Hypercare

Data & Process AlignmentGlobal / Local

E2E / IntegrationWorkshops

SAP Configuration/Development

GOOD

GREAT

Warehouse RF

Leadership

BlueprintWorkshops

EDI SeniorResources

Business

Effort

Process TestExecution

I/C Processes



Communication

Planning

PreparationPeople

Location

Leadership

Information

Focus

Data

K N O W L E D G E

Lessons Learned



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SESSION CODE: 1502

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1502 Global Big Bang Success Lessons Learned From a Complex Migration

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