8/12/2019 1502 Global Big Bang Success Lessons Learned From a Complex Migration
http://slidepdf.com/reader/full/1502-global-big-bang-success-lessons-learned-from-a-complex-migration 1/29
8/12/2019 1502 Global Big Bang Success Lessons Learned From a Complex Migration
http://slidepdf.com/reader/full/1502-global-big-bang-success-lessons-learned-from-a-complex-migration 2/29
LEARNING POINTS
Strategies to Succeed with a Complex Migration in a Global Environment
Winning with Global Processes and Global Data
Effective Cutover Planning, Execution, and Go-Live
1
2
3
8/12/2019 1502 Global Big Bang Success Lessons Learned From a Complex Migration
http://slidepdf.com/reader/full/1502-global-big-bang-success-lessons-learned-from-a-complex-migration 3/29
AGENDA
Global SAP4UCB RoadmapProject Approach / Golden RulesProject Schedule
Project Teams - Biz & IT
SAP LandscapeProject Phase HighlightsCutover / Go-LiveChallenges & Successes
Lessons LearnedQ & A
8/12/2019 1502 Global Big Bang Success Lessons Learned From a Complex Migration
http://slidepdf.com/reader/full/1502-global-big-bang-success-lessons-learned-from-a-complex-migration 4/29
UCB
Global HQ
Brussels, BE
USA HQ
Atlanta, GA
Rheumatoid ArthritisCrohn’s
Parkinson’s, RLS Epilepsy
Epilepsy
Branded Productswww.ucb.com
Global BioPharma CompanyStarted in 1920
40 Countries70 Nationalities
8,000 Employees
Generic Productswww.kremersurban.com
8/12/2019 1502 Global Big Bang Success Lessons Learned From a Complex Migration
http://slidepdf.com/reader/full/1502-global-big-bang-success-lessons-learned-from-a-complex-migration 5/29
Global SAP4UCB Roadmap
2007 2008 2009 2010 2011 2012 2013 >>
India Nether.
France
Spain
Germany
Russia
China
AustraliaBelgium
Poland
Italy
Lux.
UK
USA
Canada
Mexico
Switz. Finland
Sweden New Zeal.
Japan
SAP4GTSO
2006
8/12/2019 1502 Global Big Bang Success Lessons Learned From a Complex Migration
http://slidepdf.com/reader/full/1502-global-big-bang-success-lessons-learned-from-a-complex-migration 6/29
Project Approach / Golden Rules
Global Template
Global & Local Processes
Global & Local Data Ownership
Global & Local Approvals
Pharma GxP – OQ, PQ Required
Global & Local BRSs
One Chart of Accounts
No Changes to Standard SAP
1st Option = Configuration
Start Together & Finish Together – All Sites - USA, CAN, MEX
1 UCB
Local
Global
Not Documented = Not Done
No Training = No Authorizations
8/12/2019 1502 Global Big Bang Success Lessons Learned From a Complex Migration
http://slidepdf.com/reader/full/1502-global-big-bang-success-lessons-learned-from-a-complex-migration 7/29
Project Scope / Stats
12 Domains
18-Months
750+ Users
120+ Biz & IT Team
100+ Data Objects
900+ Tests
650 Transports
161 RICEFs
7 Sites
USA CAN MEX
3 Legacy SAP Systems
Teams on 3 Continents
1 Global SAP 6.0 System1 Global Template
3 3PL Locations
14 Entities
45 Global BRSs25 Local BRSs
8/12/2019 1502 Global Big Bang Success Lessons Learned From a Complex Migration
http://slidepdf.com/reader/full/1502-global-big-bang-success-lessons-learned-from-a-complex-migration 8/29
Migrated Systems
SAP R/3 4.7UCB US, Canada
Live Since 1998
SAP R/3 4.7Generics US, Research US
Live Since 2004
SAP R/3 4.7UCB Mexico
Live Since 2003
Global
SAPERP 6.0
Interfaced Systems – Internal, External
SAP4UCBNA
Project
Legacy Systems
8/12/2019 1502 Global Big Bang Success Lessons Learned From a Complex Migration
http://slidepdf.com/reader/full/1502-global-big-bang-success-lessons-learned-from-a-complex-migration 9/29
Project Schedule
20112010 2012JAN JUL OCTFEB MAR MAY JUN SEP NOV DECAUGAPRJUL OCTSEP NOV DECAUG JAN FEB MAR
Hypercare(10 weeks)
Biz Go-LiveJan 1st
Prep
Legal Entity Consolidation(Legacy Systems)
MedicareCoverage Gap
Global Budgeting /Reporting Changes
MaterialRe-Stamping
JUNMAY
End UserTraining
SOP Updates
PrepKey UserTraining Prep
E2E / Integration Workshops & Demos
TRAIN
DRD2 D3D1
Cutover
Data Dual Maint.
Tech Go-Live
Cutover Planning(Data + Sites)
GO-LIVE !
BlueprintKickOff
Fit-Gap
DESIGNEarly
Development
Configuration
Development
BUILD
Formal OQ, PQ,UAT, Regression Addit.
Unit, E2EWrite Unit, E2E
Scripts
Write Formal
Scripts
Formal Test Prep
/ RATEST
Prep
8/12/2019 1502 Global Big Bang Success Lessons Learned From a Complex Migration
http://slidepdf.com/reader/full/1502-global-big-bang-success-lessons-learned-from-a-complex-migration 10/29
N o r t h A m e r i c a
E u r o p e
Business Teams / Roles
End Users
North American Key Users
Global Key User
Global Process Owner
Local Key Users
Global
Management
Domains > SD MDM FI CO TR WM PUR PP QM PM Planning Interco
BusinessIntegrationManager
SiteManagers
ATL, RTP, ROC,SEY, PRI,
CAN, MEX
8/12/2019 1502 Global Big Bang Success Lessons Learned From a Complex Migration
http://slidepdf.com/reader/full/1502-global-big-bang-success-lessons-learned-from-a-complex-migration 11/29
E u r o p e
A s i a
N o r t h A m e r i c a
SAP IT Teams / Roles
SAP Central Team Leads
Global SAP Kernel Guardians(Solution Architect Leads)
SAP Central Team Members
Valid.Testing
TrainingAuth
SAP Central Team Manager
Global IT/SAP Management
ABAPLead
Data
SAPIntegrationManager
SAPSite
Leads
Configuration Development ------------------ Global Service Owners ---------------------
Valid.TestingLeads
AuthLocal
DataLead
ABAPLead
ABAPLocal
TrainingAdmin
DataAnalysts
FI, CO, TR, SD, WM, PUR, PP, QM, PMMDM, Planning, Interco
AuthOffshore
ABAPOffshore
SAP Program Managers
8/12/2019 1502 Global Big Bang Success Lessons Learned From a Complex Migration
http://slidepdf.com/reader/full/1502-global-big-bang-success-lessons-learned-from-a-complex-migration 12/29
SAP Landscape
DEV
T & T 1
T & T2
PRO
TP
Refresh
TPTask
Refresh
TP
8/12/2019 1502 Global Big Bang Success Lessons Learned From a Complex Migration
http://slidepdf.com/reader/full/1502-global-big-bang-success-lessons-learned-from-a-complex-migration 13/29
Blueprint Deliverables
BlueprintWorkshops
DocumentUpdates
NA BizReview
KernelGuardianReview
ValidationSignoff
Solutions
BRSGlobal
Local BRSCatalog
Funct.Specs
(FS)
FSCatalog
UDD
UDDIndex
TMX
CRQ
Reqts in “Biz Speak”
Reqts toLocation Matrix
Design“SAP Speak”
RICEF List
RICEF Design Specs
TraceabilityMatrix
Function, SAP TcodeTo Location Matrix
SAP ChangeRequest
8/12/2019 1502 Global Big Bang Success Lessons Learned From a Complex Migration
http://slidepdf.com/reader/full/1502-global-big-bang-success-lessons-learned-from-a-complex-migration 14/29
Traceability
8/12/2019 1502 Global Big Bang Success Lessons Learned From a Complex Migration
http://slidepdf.com/reader/full/1502-global-big-bang-success-lessons-learned-from-a-complex-migration 15/29
SAP Processes / Data
GlobalChart of Accounts
Material Master Mgt
Vendor Master Mgt
Customer Master Mgt
PR / PO Approvals
Treasury ManagementPlanning Processes
Foreign Currency
North AmericaLocal Data Views
C2 Orders
DEA Controls
Rebates
Chargebacks
3PL ProcessesA/P Payment Approvals
PI Sheet Confirmations
8/12/2019 1502 Global Big Bang Success Lessons Learned From a Complex Migration
http://slidepdf.com/reader/full/1502-global-big-bang-success-lessons-learned-from-a-complex-migration 16/29
SAP Development
8/12/2019 1502 Global Big Bang Success Lessons Learned From a Complex Migration
http://slidepdf.com/reader/full/1502-global-big-bang-success-lessons-learned-from-a-complex-migration 17/29
Interfaces
SAP BI
Global
SAP
SAP HR
Hyperion
GLIMS
Chargebacks
Rebates
Grants
Banking 3PLs
EDI
Customers
Travel
ValueTrak / FFS
Vision / SFA
…
MDM
Mobile
Medicaid
GP
…
DEA Returns
Flat File
Payroll
8/12/2019 1502 Global Big Bang Success Lessons Learned From a Complex Migration
http://slidepdf.com/reader/full/1502-global-big-bang-success-lessons-learned-from-a-complex-migration 18/29
844
EDI Interfaces
SAP B A N K
3 P L s
C U S T O M E
R S
850
810
940
9
45
856
849
820
824
Orders
Chargebacks
Deliveries
ASN
A/P
Connections: AS2, VAN
I D O C s
I D O C s
IDOCs
IDOCs
Translator: Gentran
8/12/2019 1502 Global Big Bang Success Lessons Learned From a Complex Migration
http://slidepdf.com/reader/full/1502-global-big-bang-success-lessons-learned-from-a-complex-migration 19/29
Testing
C3
OQ + PQ
GxP
C2
Unit + E2E
GxP, Non-GxP
C4
UAT
Non-GxP
DR
M + D
WP 1 – 7
D3
M + D
WP 1 – 7
D2
M
WP 1 – 4
D1
M
WP 1 – 2
667 + 42 61 + 79 60
20+ 70+ 100+ 100+
P r o c e s s , R I C E F s
D a t a
8/12/2019 1502 Global Big Bang Success Lessons Learned From a Complex Migration
http://slidepdf.com/reader/full/1502-global-big-bang-success-lessons-learned-from-a-complex-migration 20/29
Training
Demos
Online Training
Face-to-Face
Train-the-Trainer
Training Required at Role level for
UserID and Roles Assignments
SAY & DOSAY
HEAR & SEE
SEE
HEAR
READ
90 %
70 %
50 %
30 %
20 %
10 %
Memory RetentionAfter 2 Weeks
A C T I V E
L E A R N I N G
P A S S I V E
L E A R N I N G
Source: Edgar Dale, 1969
8/12/2019 1502 Global Big Bang Success Lessons Learned From a Complex Migration
http://slidepdf.com/reader/full/1502-global-big-bang-success-lessons-learned-from-a-complex-migration 21/29
Cutover Planning
MasterData
+
DynamicData
Atlanta, GA
Seymour, IN
Princeton, NJ
Rochester, NY
Raleigh, NC
Toronto, CA
Mexico City, MX
8/12/2019 1502 Global Big Bang Success Lessons Learned From a Complex Migration
http://slidepdf.com/reader/full/1502-global-big-bang-success-lessons-learned-from-a-complex-migration 22/29
Cutover Data
Materials(MDM)
15 Views
Customer
G/L
14 CoCodes
Vendor
CostCenter
Assets
InventoryBins
T r a n s p o r t s
/ T e c
h G o - L i v e
WBS
PUR
SD
Open PO
Open SO
B/S
MFGAct
Type
Open ProcessOrders
Open A/P
Open A/R
Bank
B i z G o - L i
v e
QMI/O
ProfitCenter
Examples, More Objects Apply
Planning
I/C
WM
PM
CO
Jan 2012
8/12/2019 1502 Global Big Bang Success Lessons Learned From a Complex Migration
http://slidepdf.com/reader/full/1502-global-big-bang-success-lessons-learned-from-a-complex-migration 23/29
Material Master Dependencies
BOM
Recipe
Inventory
QIR
PIR
Source List
Pricing
CMIR
Batch
Prod Vers
Open PO
Open SO
Mtl Det
Open ProcessOrders
B i z G o - L i v e
Insp Type
Examples, More Objects ApplyExamples, More Objects Apply
T r a n s p o r t s
/ T e c h G o - L i v e
MaterialMaster
(MDM)
15 Views MPN
AMPL
Insp Plan
Jan 2012
8/12/2019 1502 Global Big Bang Success Lessons Learned From a Complex Migration
http://slidepdf.com/reader/full/1502-global-big-bang-success-lessons-learned-from-a-complex-migration 24/29
Cutover Process
Pre-Load
Approval
GlobalSAP
Load
DualMaint
Map
Transform
CreateLoad Files
Pre-LoadApproval
ExtractsUSA, CAN Branded
ExtractsUS Generics
ExtractsMEX Pre-Load
Approval
Local Data
Owners
NAKey User
(All)
Validation
Post-LoadSignoff
IT
IT
Local DataOwners
(Non-GxP)
IT
Global
Extracts
Pre-LoadApproval
Pre-LoadApproval
Post-LoadSignoff
Post-LoadSignoff
Post-LoadSignoff
* For GxP Objects,Validation + IT +
NA Key User
Pre-LoadApproval
Biz QA(GxP Only)
GxP = BOMs, Recipes, Prod Vers, Batches, QM
Local DataOwners
GxP*
Legacy Systems
8/12/2019 1502 Global Big Bang Success Lessons Learned From a Complex Migration
http://slidepdf.com/reader/full/1502-global-big-bang-success-lessons-learned-from-a-complex-migration 25/29
Time Impact
N o . o
f D o m a i n s
/ S i t e s I m p a c t e d
LOW HIGH
Challenges
Material Re-Stamping
Approvals
Authorizations
Training Delivery
Parallel Projects Company Code Consolidation
Documentation
Communications /
Time Zones
Process Testing
Data Migration Testing
Resource Availability
LOW
HIGH
8/12/2019 1502 Global Big Bang Success Lessons Learned From a Complex Migration
http://slidepdf.com/reader/full/1502-global-big-bang-success-lessons-learned-from-a-complex-migration 26/29
Successes
S U C C E S S L E V E L
Cutover Planning &Execution
BusinessContinuity
Hypercare
Data & Process AlignmentGlobal / Local
E2E / IntegrationWorkshops
SAP Configuration/Development
GOOD
GREAT
Warehouse RF
Leadership
BlueprintWorkshops
EDI SeniorResources
Business
Effort
Process TestExecution
I/C Processes
8/12/2019 1502 Global Big Bang Success Lessons Learned From a Complex Migration
http://slidepdf.com/reader/full/1502-global-big-bang-success-lessons-learned-from-a-complex-migration 27/29
Communication
Planning
PreparationPeople
Location
Leadership
Information
Focus
Data
K N O W L E D G E
Lessons Learned
8/12/2019 1502 Global Big Bang Success Lessons Learned From a Complex Migration
http://slidepdf.com/reader/full/1502-global-big-bang-success-lessons-learned-from-a-complex-migration 28/29
THANK YOU FOR PARTICIPATING Please provide feedback on this session by completing a short survey
via the event mobile application.
SESSION CODE: 1502
For ongoing education on this area of focus,visit www.ASUG.com
KEVIN.M [email protected] [email protected]
8/12/2019 1502 Global Big Bang Success Lessons Learned From a Complex Migration
http://slidepdf.com/reader/full/1502-global-big-bang-success-lessons-learned-from-a-complex-migration 29/29