16.1.15-1 SUB CONSULT for DMW PTA turnkey basis 9€¦ · Tender for engagement of sub-consultant...

Tender for engagement of sub-consultant for Review of GIS at DMW, Patiala Page 1 of 46

No. 2015/RITES/RW&IE/GIS/DMW/Sub-Consultant

Dt. 19.1.15

M/s ……………………….,

…………………………….….,

……………………..…………,

…………………………………

Dear Sir

Sub:- Engagement of contractor for working as a sub-consultant for Review of “Group Incentive Scheme”

at Diesel Loco Modernization Works (DMW), Patiala.

1. RITES Limited (RITES), a Government of India Enterprise, has been has been awarded the contract for

undertaking Review of the “Group Incentive Scheme” at Diesel Loco Modernization Works, Patiala.

2. In this regard, RITES Limited, represented by the Group General Manager (RW&IE), RITES, seeks to

engage a contractor for working as a sub-consultant to RITES for execution of the subject work at

Diesel Loco Modernization Workshop, Patiala.

3. Accordingly, offers are invited from reputed, competent and experienced firms for working as a sub-

consultant to RITES for execution of the work as per the terms and conditions given in this tender

document. The stage description, stage deliverables, time frame for completion and proposed

payment schedule are given in the table below:-

Stage

No.

Stage

description

Stage deliverables Time frame for

completion

%

Payment

Stage 1

Draft Work

Measurement

Study Report -

Part 1

Submission of Draft Work Measurement

Study Report - Part 1 for Phase-I group

of shops and covering the following:-

a) Work Measurement Study results.

b) Working out of standard

manpower required based on the

Work Measurement Studies.

c) Fixing standard unit of production

with break-up of itemized /

activitywise SUs for all production

groups for Phase-I group of shops.

d) Review of itemized SUs for the

items manufactured in LMS.

90 days after

placement of order

(including 30 days

of mobilization

period)

30%

RW&IE SBU

2nd Floor, Centre Wing, RITES BHAWAN Plot No. 1, Sector 29, Gurgaon – 122 001, Haryana, (INDIA) Tele : +91(0124) 2818227 Fax : +91(0124) 2571627

CIN : U74899DL1974GOI007227

RITES LTD. (A Government of India Enterprise)


Stage 2

Draft Work

Measurement

Study Report -

Part 2


Study Report - Part 2 for Phase-II group

of shops and covering the following:-






with break-up of itemized /

activitywise SUs for all production

groups for Phase-II group of shops.

150 days after

placement of order

30%

Stage 3

Draft Work

Measurement

Study Report -

Part 3


Study Report - Part 3 for Support Shops

and Support Departments and covering

the following:-






with break-up of itemized / activity

wise SUs for all production groups

for Support Shops and Support

Departments.

d) Submission of review of formulae

for calculation of incentive including

examination of the relevance of

LOF, absentee factor and cube

factor in the formulae as also

working out incentive cut-off

percentage where induction of

manpower is more economical than

payment of incentive.

e) Submission of financial viability of

the proposed incentive scheme vis-

à-vis the saving that accrues in

consequence thereof.

210 days after

placement of order

15%

Stage 4

Draft Study

Report

Preparation, finalization and submission

of draft report covering all the previous

submissions incorporating the feedback

received on the same.

270 days after

placement of order

15%

Stage 5 Dry run &

implement-

tation

Dry run & implementation of the Study

Report after approval by Railway Board

30 days after

receipt of advice

from DMW/PTA for

commencement of

dry run &

implementation

10%


4. You are advised to submit your offer quoting a total “lump-sum fees” for carrying out the above

work. Taxes, if any, may be indicated separately.

5. Also, you are requested to submit your credentials and capability / experience details in support of

your claim to be able to execute the above work.

6. Offers should be submitted on or before 1500 hours on 3.2.2015 at the following address:-

Sh. Anil Vij

Group General Manager (RW&IE)

RITES Limited

RITES Bhawan, 2nd

Floor, Central Wing

Plot No. 1, Sector – 29

Gurgaon – 122 001, Haryana.

7. Offers received shall be opened at 1530 hours on 3.2.2015 in the office of Group General Manager

(RW&IE), RITES Limited in the presence of the bidders present.

8. The validity of the offer should be 90 days from the due date of opening of the tender.

9. RITES Limited reserves the right to accept or reject any or all of the offers without assigning any

reasons.

10. The terms and conditions for the contract are enclosed.

Thanking you

Yours sincerely,

(Anil Vij)

Group General Manager (RW&IE)


TERMS AND CONDITIONS FOR THE TENDER

PART-I

PREAMBLE AND GENERAL INSTRUCTIONS TO TENDERERS

1 Location of Works The Ministry of Railways, Government of India have set up at Patiala in the

State of Punjab a Production Unit for the manufacture of various

components for Diesel Electric Locomotives. The Plant site is connected by a

well laid metal led road with Patiala Railway Station. The plant had a

turnover of 1738 crores during the financial Year 2013-14.

1.2 Description Diesel Loco Modernization works (DMW) comprises of the following group of

Shops:-

(i) Manufacturing Group:- Shops under this group are engaged in

manufacturing of new components such as Light Machine Shop, Heat

Treatment Shop, Carbon Brush Shop and Coil Shop.

(ii) Remanufacturing Group:- These Shops are normally repairing the old engine

Parts by welding and re-machining or completely stripping and changing the

damaged parts. Traction Machine Shop Heavy Machine Shop etc.

(iii) Rebuilding Group:- These Shops are engaged in complete overhauling of the

Diesel Locomotive and rebuilding the same as a new Loco. Such shops are

Power Pack Shop, Bogie Shop, Stripping Shop, Loco rebuilding Shop etc.

1.3 Group General Manager(RW&IE), RITES, invites, on behalf of RITES Limited, Gurgaon, tenders for

Review of the “Group Incentive Scheme” at Diesel Loco Modernization Works Patiala as per the

scope of work given in this tender document.

1.4 The Tenderer shall execute the work as per terms & conditions of contract.

1.5 Tender in English

only

All information in the tender must be in English. Information in any other

language must be accompanied by its authenticated translation in English. In

the event of any discrepancy between a tender in a language other than

English and its English translation, the English translation will prevail.

1.6 Tender

typewritten or in

Indelible Ink.

The Tender shall be either typewritten or written neatly in indelible ink and

corrections, if any attested by the individual signing the tender. Corrections

and overwriting must be strictly avoided, in respect of rates both words and

figures.

1.7 Signing of Tenders Any individual(s) signing the tender or/and other documents connected

there with should specify whether he is signing: -

(i) As sole proprietor of the concern or as Attorney of the sole proprietor.

(ii) As a partner or partners of the firm and

(iii) As a Director, Manager or Secretary in the case of Limited Company, duly

authorized by a resolution passed by the Board of Directors or in pursuance

of the authority conferred by Memorandum of Association.

1.8 In the case of a firm not registered under the Indian Partnership Act; all the partners or the

Attorney duly authorized by all of them should sign the tender and all other connected

documents.

1.9 Requisite Power of Attorney or such other documents empowering the individual or the

individuals to sign should be furnished to RITES for verification.


1 .10. RITES will not be bound by any power of Attorney granted by the tenderer or by changes in the

composition of the firm made subsequent to the execution of the contract. If anyone, however,

recognizes such power of Attorney and changes after obtaining proper legal advice, the cost of

which will chargeable to the contractor.

1.11 Tender to be

addressed to

Group General

Manager

(RW&IE), RITES.

The tender shall be addressed to Group General Manager (RW&IE), RITES

and submitted separately in a double envelope. The inner envelope

containing the offer shall be sealed & marked “Offer for tender No.

2015/RITES/RW&IE/GIS/DMW/Sub-Consultant”. The inner envelope shall

be addressed to Group General Manager (RW&IE), RITES.

1.12 Tender shall be sent through courier or by registered post acknowledgement due.

1.13 Tenderer’s

Address

The tenderer shall state in the tender its postal address fully and clearly. Any

communication sent in time to the tenderer by post at the said address shall

be deemed to have reached the tenderer duly in time. Important documents

will be sent through courier or by registered post.

1.13.1 Last date of

receipt

The tender, complete in all respects, shall reach Group General Manager

(RW&IE), RITES Limited, RITES Bhawan, 2nd Floor, Central Wing, Plot No. 1,

Sector – 29, Gurgaon - 122 001 latest by 1500 Hours on 3.2.2015.

1.13.2 Telegraphic bids will not be accepted under any circumstances.

1.13.3 The contract shall be covered by Indian Railways Standard conditions of Contract.

1.13.4 If date of opening is declared as holiday, the offers shall be opened on the next working day at the

same time.

1.13.5 RITES shall not be responsible for the loss of tender documents & delayed in postal transit.

1.13.6 The tenderers are also required to submit valid Income Tax Clearance certificate along with their

offers.

1.14 Opening of

tender

The tenders will be opened at 1530 hours on 3.2.2015 in the presence of the

tenderers or their authorized representatives, who may like to be present.

1.15 Tenderer’s

Credentials

The tender shall be open to all qualified and established contractors carrying

out the process specified in the tender and such tenderers shall provide

satisfactory evidence acceptable to RITES to show that :-

(a) It is an experienced and established firm which regularly undertakes such

work and has adequate technical knowledge and practical experience in this

particular field. The tenderer has to establish, to the full satisfaction of RITES,

its credentials and technical competency for executing the works.

(b) It has adequate financial stability and status to meet the obligations under

the contract.

(c) It has established organization to ensure that there is adequate quality

control at all stages of said work as mentioned in the Technical

Specifications.

(d) It has adequate expert personnel to complete the work within the time

schedule as per this tender.


(e) It has adequate expertise to provide necessary management service

required for successfully complete the work as mentioned in para 1.3 above.

1.16 In addition to the above, further information regarding his credentials or the credentials of his

associate shall, if required by RITES, be given by the tenderer.

1.17 The work of Review of the “Group Incentive Scheme” at Diesel Loco Modernization Works Patiala

as per Scope of Works shall be completed in 300 (Three Hundred) Days from the issue of Letter of

Acceptance.

1.18 RITES attaches utmost importance to realistic and timely completion of the work. The basic

consideration and the essence of the contract shall be strict adherence to the stipulated time

phased and period of completion of work.

1.19 The tenderers shall keep his offer open for acceptance for a minimum period of 90 days from the

date of opening of the tender.

2. Earnest Money:

An Earnest Money equivalent to 1,00,000/- (One Lakh only) shall accompany the tender. Any

tender, not accompanied by Earnest Money valid for a period of 90 days from the date of opening

of tender, shall be rejected summarily. Earnest money shall be in any one of the following

alternative forms:-

a) Deposit Receipts.

b) Pay orders.

c) Demand Draft.

i) These forms of Earnest Money should be from a nationalized / scheduled

bank in India.

ii) Deposit receipts could be executed by any of the scheduled banks approved

by the Reserve Bank of India for this purpose.

iii) The Earnest Money shall remain deposited with RITES for the period of

validity of the offer prescribed in this tender viz. 90 (ninety) days from the

date of opening of the tender. If the validity of the offer is extended the

earnest money shall also be extended equally, failing which, the offer after

the expiry of the aforesaid period, shall not be considered by RITES.

iv) No interest will be paid by RITES on Earnest Money.

v) The Earnest Money/Bid Guarantee is likely to be forfeited, if the tenderer

withdraws its offer or derogates from the tender in any respect within the

period of validity of his offer.

vi) The Earnest Money of the successful tenderer shall be refunded to him only

after he furnishes the requisite Performance Guarantee, in terms of Para-15

of the General instructions to tenderers and signs the agreement.

vii) The successful tenderer shall furnish the Performance Guarantee specified

in Para-15 of the General instructions to tenderers and sign the Contract

Agreement normally within 15 (fifteen) days of issue of Letter of

Acceptance.

viii) The Earnest Money of unsuccessful tenderers will be returned to them by

RITES.


2.1 The previous deposit of Earnest Money for adjustment against the present tender may be

considered, if so desired by the tenderers, only when the earlier tender has been rejected and the

Earnest Money deposited has actually become refundable and available without any attachment

on the date of opening of tender and there is no change in the constitution of the parties seeking

adjustment. However, any request for recovery from outstanding bills for Earnest Money against

present tender will not under any circumstances be entertained. Tender submitted with earnest

money in cheque / government securities or in any form, other than those specified above, shall

be summarily rejected.

3.

INSPECTION: - After completion the work, Draft/final review report of Review of the “Group

Incentive Scheme” at Diesel Loco Modernization Works Patiala as per Scope of Work shall be

accepted by Railway Board, New Delhi.

NOTE:-

Timely intimation should be given by the contractor to RITES/DMW authorities for this purpose.

RITES reserves the right to inspect the on-going works for progress review and stage inspection of

the work during Review of the “Group Incentive Scheme” at Diesel Loco Modernization Works

Patiala as per Scope of Work for which the contractor shall make all relevant arrangements.

The contractor would set up a study team of experts coordinated by a senior level functionary

with adequate experience. The study team will conduct field study in all groups/areas under

incentive at DMW, after carefully going through the existing process and procedures being

performed at DMW.

The contractor shall submit a Draft Report covering the scope of work in two copies. After

discussion on the draft Report with RITES and DMW, final report in six copies shall be submitted

within one month after incorporating modifications/correction/suggestions etc. from RITES and

DMW.

The contractor would assist RITES and DMW in dry run and implementation of the revised

scheme based on the study report accepted by DMW/Rly. Board.

4.

TENDER CONFIDENTIAL

The Tenderer shall treat the contents of his tender as private and confidential. He shall also treat

the prices quoted by him as strictly confidential till the tenders are opened.

5. CANVASSING AND BRIBERY

No tenderer shall convass any RITES / Government / Railway Official in respect of this or any other

tender. Contravention of this condition will involve rejection of the tender.

6. NO OBLIGATION TO ACCEPT LOWEST TENDER

It shall not be obligatory on the part of RITES to accept the lowest tender and no tenderer shall

demand any explanation for the cause of rejection of his tender.


7. WRONG INFORMATION

If the tenderer deliberately gives wrong information in his tender, or wrongfully creates

circumstances for the acceptance of his tender, RITES reserves the right to reject such tender at

any stage.

8. EXPIRY OF TENDERER

If a tenderer expires after the submission of his tender or after the acceptance of this tender,

RITES shall deem such tender as cancelled. If a partner of a firm expires after the submission of

their tender or after the acceptance of their tender, RITES shall deem such tender as cancelled

unless the firm retains its character.

9.

NO CLAIM FOR REJECTION OF TENDER

The tender, when submitted shall constitute an agreement and the tenderer shall have no cause

of action or claim against RITES for rejection of his offer. RITES shall also be liberty to reject or

accept the offer at its own discretion. Any such action will not be called into question and the

tenderer shall have no claim in that regard, against RITES.

10.

ACCEPTANCE

Acceptance of tender will be communicated to the tenderer either by cable, telex, fax, telegram

or express letters and formal Letter of Acceptance (LOA) of tender. When acceptance is

communicated by telex, fax, telegram, cable or express letters, the formal Letter of Acceptance

will be sent to the tenderer as soon as possible but the cable, telex, fax, telegram or express letter

should be deemed to conclude the contract.

11.

EXECUTION OF AGREEMENT

The successful tender shall be required to execute one or more agreement, as may be considered

necessary by RITES, for carrying out the work according to the conditions of tender contract,

accepted rates, specifications, scope of works, schedule of prices and time schedules. Such

agreement shall be executed with the Group General Manager (RW&IE), RITES Ltd., Gurgaon.


14. CONSERVANCY CESS CHARGES WILL BE RECOVERED FROM THE CONTRACTOR FOR CARRYING

OUT THE WORK AT SITE, AS PER RATES GIVEN BELOW :-

Description of Categories Average No. of

labourers /workman

employed per day

Conservancy cess charges to

be recovered

(PER MONTH) ( )

a)

Railway Contractors

Engg. Works contractors

(Engg., Elect., Mech., Signal etc.)

1 to 5

6 to 10

11 to 25

106/-

208/-

523/-

b) Genl. Goods handling contractors

including contracts awarded

by Stores Deptt.

26 to 50

51 to 100

101 to 200

762/-

1,023/-

1,285/-

c) Coal-handling Ashpit cleaning

contractors

201 to 300 1,546/-

d) Railways siding used by the

contractors

301 to 750

751 to 1500

1,785/-

3,590/-

e) Contractor supplying water to

Engines

1501 to 3000

3001 & over

7,182/-

14,345/-

15. PERFORMANCE GUARANTEE (P.G.)

On receipt of the order from RITES, the Contractor shall deposit with RITES, a Performance

Guarantee (P.G.) for the due and faithful fulfillment of the contract by it as follows:-

a) The successful bidder shall submit a Performance Guarantee (PG) within 15 (fifteen) days from

the date of issue of Letter of Acceptance (L.O.A.). Extension of time for submission of PG

beyond 15 (fifteen) days and upto 30 (thirty) days from the date of issue of L.O.A. may be

12. ADDRESS RITES’ RELEVANT ADDRESSES FOR VARIOUS PURPOSES CONNECTED WITH

TENDER ARE GIVEN BELOW:-

i. GENERAL CORRESPONDENCE AND SUBMISSION OF OFFER

Sh. Anil Vij, Group General Manager (RW&IE)

RITES Ltd., RITES Bhawan, Central Wing, 2nd

Floor, Plot No. 1, Sector-29,

Gurgaon – 122 001 (Haryana).

ii. EARNEST MONEY/SECURITY DEPOSIT:-

Sh. Anil Vij, Group General Manager (RW&IE)

RITES Ltd., RITES Bhawan, Central Wing, 2nd

Floor, Plot No. 1, Sector-29,

Gurgaon – 122 001 (Haryana).

13. DEVIATIONS A statement of deviations from the commercial and the technical clauses

must be submitted in the proforma at Annexure-I. In the absence of this

statement, it shall be assumed that there are no deviations.


given by the Authority, who is competent to sign the contract agreement. However, a penal

interest of 15% per annum shall be charged for the delay beyond 15 (fifteen) days, i.e. from

16th

day after the date of issue of L.O.A. In case the Contractor fails to submit the requisite P.G.

even after 30 (thirty) days from the date of issue of L.O.A., the contract shall be terminated

duly forfeiting EMD and other dues, if any, payable against that contract. The failed contractor

shall be debarred from participating in re-tender for that work.

b) The successful bidder shall submit the Performance Guarantee (P.G.) in the form of a Bank

Guarantee amounting to 5% of the contract value.

c) The P.G. shall be initially valid upto the stipulated date of completion plus 60 days beyond

that. In case, the time for completion of work gets extended, the contractor shall get the

validity of P.G. extended to cover such extended time for completion of work plus 60 days.

d) The P.G. shall be released after physical completion of the work based on completion

certificate issued by the competent authority stating that the contractor has completed the

work in all respects satisfactorily. The Security Deposit shall, however, be released only after

expiry of the maintenance period and after passing the final bill based on ‘No claim Certificate’

from the contractor.

e) Whenever the contract is rescinded, the Security Deposit shall be forfeited and the

Performance Guarantee shall be encashed. The balance work shall be got done independently

without risk and cost of the failed contractor. The failed contractor shall be debarred from

participating in the tender for executing the balance work. If the failed contractor is a JV or a

Partnership firm, then every member/partner or such a firm shall be debarred from

participating in the tender for the balance work in his/her individual capacity or a partner of

any other JV/partnership firm.

f) RITES shall not make a claim under the Performance Guarantee except for amounts to which

RITES is entitled under the contract (not withstanding and/or without Prejudice to any other

provisions in the contract agreement) in the event of:

i) Failure by the contractor to extend the validity of the Performance Guarantee as

described herein above, in which event the Engineer may claim the full amount of the

Performance Guarantee.

ii) Failure by the contractor to pay RITES any amount due, either as agreed by the contractor

or determined under any of the Clause/Conditions of the Agreement, within 30 days of

service of notice to this effect by RITES.

iii) The Contract being determined or rescinded under provision of the GCC, the Performance

Guarantee shall be forfeited in full and shall be absolutely at the disposal of RITES.

15.1 The original contractor shall be debarred from participating in the tender for executing the balance

work. If the failed contractor is a joint venture (JV) or a partnership firm, then every

member/partner of such a firm should be debarred from participating in the tender for the balance

work either in his/her individual capacity or as a partner of any other JV/partnership firm. The

guarantee bond shall remain in full force and effect for at least six months from the date of signing


of contract agreement provided that before the expiry of the date of the validity of the guarantee

bond, the contractor on being called upon by RITES from time to time, obtain from the guaranteeing

bank, extension of time for validity there to, for a period of six months on each occasion. The

extensions aforesaid, executed on a non-judicial stamped paper of appropriate value, must reach

RITES at least fifteen days before the date of expiry of the existing guarantee bond, on each

occasion.

15.2 As and when an amendment to the contract is issued, the contractor shall within fifteen days of the

receipt of letter of amendment, furnish to RITES, an amendment to the Performance Guarantee

bond, rendering the same valid for the contract, as amended.

15.3 The Performance Guarantee bond and/or any amendment there to, shall be executed on a stamp

paper of requisite money value in accordance with the laws of the country in which the same is/are

executed by the party competent to do so.

15.4 Bank Guarantees (BGs) to be submitted by contractor should be sent directly to RITES by the issuing

Bank under registered Post A.D.

15.5 P-VAT and TDS will be deducted from the bills as per prevailing rates.

15.6 Telegraphic Bids/Faxed Bids will not be acceptable.

15.7 Tenderer should invariably furnish the following information along with the tender :-

i) Type of Bank Account

(Current Account / Saving Account )

ii) Bank Account No.

iii) Name of Bank.

iv) Specific Code No. of Bank.

v) Place/Address of Bank.

15.8 If the date of opening is declared a holiday, the offer shall be opened on the next working day at the

same time.

15.9 All the tender documents must be submitted in a sealed cover and should be deposited in the

tender box kept in the office of the Group General Manager(RW&IE), RITES Limited, RITES Bhawan,

Central Wing, 2nd

Floor, Plot no-1, Sector-29, Gurgaon – 122001 (Haryana), upto 1500 hours sharp

on 3.2.2015. The tender will be opened at 1530 hours on 3.2.2015 and the rates read out in the

presence of such tenderers as are present. Tenders which are received after the due time and date,

specified above, will not be considered.

15.10 JVs/ Consortiums/MOUs shall not be considered for the works having advertised cost less than

five Crores.

15.11 This office does not undertake any responsibility on account of postal delay, loss or mis-delivery of

Tender Documents sent by post. Bids of Tenderers, who have not purchased Tender documents,

shall be summarily rejected. Incomplete offers and offers not accompanied with Earnest Money shall

be liable to be rejected without any correspondence.


15.12 Tenders, sealed and superscribed as aforesaid can also be sent by registered post/ courier addressed

to the Group General Manager(RW&IE), RITES Limited, RITES Bhawan, Central Wing, 2nd

Floor,

Plot no-1, Sector-29, Gurgaon – 122 001 (Haryana), but tenders received after the time and date,

specified in tender notice, shall not be considered. Tender documents delivered or sent otherwise

will be at the risk of the tenderer(s).

15.13 The rate should be quoted in figures as well as in words. If there is a contradiction between the rates

quoted in figures and words, the rates quoted in words shall be taken as correct. If more than one

or improper rate is quoted for same items, the tender is liable to be rejected. The rates quoted by

the Contractor will remain unaltered during the currency of Agreement. The revision of rates on any

reason, what so ever, will not be entertained.

15.14 Each page of the tender papers is required to be signed by the tenderer(s) or such persons(s) on

his/their behalf who, is/are legally authorized to sign for him/them.

15.15 Tenders containing erasures, correction, fluid and alterations are liable to be rejected, if not

authenticated (if any corrections become necessary). These must be made in ink and all such

alterations must be attested by the full signature of the tenderer.

16. Additional conditions, or stipulations, if any, must be mentioned by the tenderer(s) in covering letter

with the tender. It should however, be noted that RITES reserves the right not to consider

conditional tenders and reject the same without assigning any reason. Only those additional

conditions, which are explicitly accepted by RITES shall form part of the contract.

17. CONSTITUTION OF FIRM ETC.:-

a) “The tenderer(s) who are the constituent of a firms, company association or society must forward

copies of the constitution of their concern, power of attorney & partnership deed with their tender,

duly attested by Notary Public or Executive Magistrate, if not already furnished. The tender

documents in such cases are to be signed by such persons, as may be legally competent to sign on

behalf of the firm company, association or society, as the case may be. The tenderer will have to

produce original copies of the documents as mentioned herein to RITES, as desired by RITES. If a

tenderer does not produce these documents in time, his tender may be rejected.

b) Tenders, which are not accompanied by the above document, are liable to be rejected. RITES will be

bound by any power of attorney granted by the tender/s or by changes of the composition of the

firm, made subsequent to execution of the contract. RITES may, however, recognize such power of

attorney, any changes after obtaining proper legal advice, cost of which will be chargeable to the

contractor.

17.1 If a Tenderer(s) expire after the submission of his tender or after the acceptance of his tender. RITES

shall deem such tender contract as cancelled. If the contractor’s firm is dissolved on account of

death or requirement of any partner for any reasons, what-so-ever before fully completing the

whole work or any part of it, the partners shall remain jointly severely and personally liable to

complete the whole work to the satisfaction of RITES and to pay compensation for less sustained, If

any, by RITES due to such dissolution. The amount of such compensation shall be decided by the

Group General Manager(RW&IE), RITES Ltd., RITES Bhawan, Central Wing, 2nd

Floor, Plot no-1,


Sector-29, Gurgaon – 122001 (Haryana) and his decision in the matter shall be final and binding on

the contractors.

17.2 The cancellation of any documents such as Power of Attorney, Partnership deed etc. shall forthwith

be communicated to RITES in writing, failing which RITES shall have no responsibility or liability for

any action taken on the strength of the said documents.

17.3 Should a tender or contractor, being an individual on the list of approved contractor, have a relative

employed in any capacity in the Diesel Loco Modernization Works, Patiala/RITES, Gurgaon or in the

case of a partnership firm or company incorporated under the Indian Company Law should a partner

or a share holder have a relative employed in any capacity in the DMW, Patiala/RITES, Gurgaon, the

authority inviting tender shall be informed of the fact at the time of submission of tender, if such

fact consequently comes to light, the contract may be rescinded in accordance with the provision of

the Clause-62 of the General Conditions of Contract-1999.

18. GENERAL:

If the tenderer(s) deliberately gives/give wrong information in his/their tender & thereby create

circumstances for acceptance of his/their offer, RITES reserves the right to reject such tender at any

stage.

The authority for acceptance of the tenders will rest with Group General Manager(RW&IE), RITES

Ltd., Gurgaon who do not bind him to accept the lowest or any other tender, nor does he

undertakes to assign reasons for declining to consider any particular tender or tenders.

19. The successful tenderer/s shall be required to execute an agreement with Group General

Manager(RW&IE), RITES Limited, for carrying out the work according to the tender conditions.

20. EXECUTION OF CONTRACT AGREEMENT:

The tenderer whose tender is accepted, shall be required to appear at the office of Group General

Manager(RW&IE), RITES Limited in person or in case of a firm or corporation, a duly authorized

representative shall so appear to execute the Contract Agreement documents within fifteen days

after notice that the contract has been awarded to him.

Failure to do so shall constitute a breach of the agreement effected by the acceptance of the tender

in which case the full value of the earnest money accompanying the tender, shall stand forfeited

without prejudice to any other rights or remedies.

In the event of any tenderer, whose tender is accepted, refuses to execute the contract documents

as herein before provided, RITES may determinate that such, tenderer has abandoned the contract

and there after his tender and the acceptance there of shall be treated as “Cancelled”. RITES shall

be entitled to forfeit the full amount of the earnest money and to recover the liquidated damages

for such default.

In case RITES negotiates for reduction of rates, such negotiations shall not amount to cancellations

or withdrawal of the original offer and rates originally quoted will be binding on the tenderer(s) till

the completion of work.


No claim of any kind what-so-ever will be entertained, if the execution for the work is held up or

delay for want of approved plans & drawings or changes in the same or delay in supply of raw

materials/information/data to be arranged by RITES. The contractor should plan the execution of

the various works in close co-ordination with the Engineer or his authorized representative.

21. COMPLETION PERIOD

21.1 The complete contract shall run for a period of 300 (Three hundred) Days from the date of issue of

Letter of Acceptance, by the contractor or his authorized agent.

21.2 The work of Review of the “Group Incentive Scheme” at Diesel Loco Modernization Works, Patiala

shall be governed as per clause 17-B of GCC.

NOTE: The firm shall strictly execute the work of Review of the “Group Incentive Scheme” at Diesel Loco

Modernization Works Patiala as per scope of work and as per the stipulated time schedule. In the

event of failure on the part of the contractor to stick to the above time schedule, RITES shall have

the right to take action in terms of Clause-17(4) of Clause-62 of the Northern Railway Engineering

Department General Conditions of Contract and Instructions to Tenders & Standard form of

Contract-1999.

22. Payment schedule for the work of Review of GIS at DMW/PTA.

Stage

No.

Stage

description

Stage deliverables Time frame for

completion

%

Payment

Stage 1

Draft Work

Measurement

Study Report -

Part 1

Submission of Draft Work

Measurement Study Report - Part 1

for Phase-I group of shops and

covering the following:-

a) Work Measurement Study

results.


manpower required based on

the Work Measurement Studies.

c) Fixing standard unit of

production with break-up of

itemized / activitywise SUs for all

production groups for Phase-I

group of shops.

d) Review of itemized SUs for the

items manufactured in LMS.

90 days after

placement of

order (including

30 days of

mobilization

period)

30%


Stage 2

Draft Work

Measurement

Study Report -

Part 2



for Phase-II group of shops and

covering the following:-


results.






itemized / activitywise SUs for all

production groups for Phase-II

group of shops.

150 days after

placement of

order

30%

Stage 3

Draft Work

Measurement

Study Report -

Part 3



for Support Shops and Support

Departments and covering the

following:-


results.






itemized / activity wise SUs for

all production groups for

Support Shops and Support

Departments.

d) Submission of review of

formulae for calculation of

incentive including examination

of the relevance of LOF,

absentee factor and cube factor

in the formulae as also working

out incentive cut-off percentage

where induction of manpower is

more economical than payment

of incentive.

e) Submission of financial viability

of the proposed incentive

scheme vis-à-vis the saving that

accrues in consequence thereof.

210 days after

placement of

order

15%


Stage 4

Draft Study

Report

Preparation, finalization and

submission of draft report covering

all the previous submissions

incorporating the feedback received

on the same.

270 days after

placement of

order

15%

Stage 5 Dry run &

implementation

Dry run & implementation of the

Study Report after approval by

Railway Board

30 days after

receipt of advice

from DMW/PTA

for

commencement

of dry run &

implementation

10%

22.2. Mandate is also required to be given by the Contractor for receiving their payment through

National Electronic Fund Transfer system (N.E.F.T.) in their bank account as per proforma enclosed

at Annexure-X.

NOTES:-

• No Extra/separate Sale Tax/VAT/ Service Tax/Excise Duty/Octroi or any other statutory levy will be

paid by RITES since the rates are all inclusive of Sales Tax/VAT/Service tax /Excise Duty /Octroi etc.

• No Sales Tax will be paid separately by RITES on raw materials, components, etc. used by the

contractor for execution of the contract. Being a composite works contract, this work shall not

attract sales tax under extent law, RITES will not also be responsible for any payment of sales tax by

the contractor under misapprehension of law. Should there be any amendment to the law

subsequent to the signing of the contract extending sales tax liability be reimbursed to the

contractor by RITES on the contractor furnishing satisfactory proof of having paid it to the tax

authorities.

No separate payment shall be made by RITES to the contractor as reimbursement of excise duty, if

any, on the materials used in Review of the “Group Incentive Scheme” at Diesel Loco

Modernization Works Patiala as per Scope of Works or materials forming part of this contract.

• No separate Sales Tax/VAT/Service Tax/Excise Duty or any other statutory levy, will be payable on

the work by RITES. The contractor’s account number and name of bank to which the cheques are

payable will be indicated on the Cheques/DD. For this, the contractor will be required to indicate in

his offer/tender the account number and bank details of the bank in which payment is desired. This

shall be mentioned in the tender conditions and also in the payment terms of the purchase

order/detailed acceptance letter.

• Cheques/DDs will be dispatched by registered/speed post as per existing practice. Payments for the

work done will be made to the contractor only after formal agreement has been executed between

the parties.


PART-II

GENERAL CONDITIONS OF CONTRACT

Except where specifically stated, in “Special Conditions of Contracts, Special Data and Specifications”

(attached along with), the work done under this contract shall be governed in accordance with the General

Conditions of Contract and Regulation for tenders & contract as contained in the Northern Railway

Engineering Department’s Works Hand Book (Part-I & Part-II). These conditions shall form an integral part

of the LOA.


PART-III

PRICE AND PAYMENT

1 The terms & Conditions of payment for the various items of work to be executed under this

contract shall be as follows :-

2 No Extra/Separate Sale Tax, excise duty, octroi, Service Tax, VAT etc. shall be payable by RITES. The

prices should be all inclusive. Taxes, should, however, be indicated separately.

3 The prices shall remain firm without any variation during the currency & extended currency of the

contract.

4 Payment Schedule: Payment to the contractor shall be made by RITES through RTGS mode.


PART – IV

ENTRY OF CONTRACTOR’S REPRESENTATIVE IN WORKSHOP AREA

No contractor’s labour/ representative is allowed to stay in the workshop area beyond the time

authorized in the monthly pass. All contractor’s labour/ representative must carry a valid monthly pass

issued to them through the concerned contractor for entering working in and going out of DMW

workshop area. The procedure for issue of these passes is laid down in the following paragraphs:-

By 25th

every month the contractor must apply in writing to his controlling officers for issue of monthly

passes to the representative who/he will be deputing to work, inside the workshop area during the next

month, giving the following particulars of each labour/ representative:-

a) Name of labourers/ representative

b) Name of father of labourers/ representative.

c) Labourers’ representative’s address at his native place.

d) Labourers’/ representative’s trade.

e) Visible identification marks of labourers/representative.

The controlling officer will forward the same, if approved by him, indicating the name of the working

hours of the labourers / representative to Dy.CME/Plg by 26th

of the month, who will co-ordinate the

issue of the passes with A.S.C.’s signature.


PART-V

SCHEDULE OF WORK/RATES

1. NAME OF WORK

Review of the “Group Incentive Scheme” at Diesel Loco Modernization Works Patiala as

per Scope of Work.

2. Earnest Money 3. Date of opening 3.2.2015

4. Completion Period 300 (Three Hundred) Days from the date of issue of Letter of

Acceptance.

S. No. Description Rate In Remarks

In Figures In words

1. Basic Fees for review

of Group Incentive

Scheme at

DMW/Patiala

2. Taxes

Grand Total =

In Words =

No Extra/separate Sale Tax /VAT/Service Tax /Excise Duty/Octroi or any other statutory levy will be paid

by RITES. No advance payment in the form of mobilization advance shall be admissible/provided by

RITES.

The rates should be quoted in figure as well as in words. If there is a contradiction between the rates

quoted in figures and words, the rates quoted in words shall be taken as correct.

DECLARATION:

I/We clearly understand that I/We am/are not entitled to any other payment on any account what-so-ever

except the tendered rates for fully completed works as per tender conditions of the contract.

Signature and Seal of the Tenderer


Part-VI

Scope of work & Technical Specifications

The scope of work for Review of the “Group Incentive Scheme” at Diesel Loco Modernization Works,

Patiala shall be as under:-

In terms of Rly Board’s Letter No. 2008/M/(PU) /20 Dt.08.10.2013,

i) To work out standard man power required through work measurement studies for 2014-15 planned

work load.

ii) Fix standard unit of production with breakup of itemized /activitywise SU’s for all production groups.

iii) Review of formulae for calculation of incentive.

a. There is need to examine relevance of LOF, absentee factor and cube factor in the formulae. These

factors in the formulae are distorting linkage between incentive earnings and production.

b. To work out incentive cut off percentage where induction of man power is more economical than

payment of incentive.

iv) Review the itemized SU’s for the items manufactured in LMS in view of changes in manufacturing

processes and introduction of higher productivity machine tools since 1993-94 onwards.

v) Financial viability of the system viz-a-viz the saving that accrues in consequence thereof.

vi) To examine the demands of service department and Staff Council raised during the course of incentive

review the details of which shall be linked at an appropriate stage.


ANNEXURE - I

PROFORMA FOR STATEMENT OF DEVIATIONS

a) The following are the particulars of the deviations from the requirements of the Technical

Specifications -

CLAUSE DEVIATIONS REMARKS

(Including Justification)

b) The following are the particulars of the deviations from the requirements of the Tender Conditions

(Part - I to Part – IV) and IRS conditions of contract –

CLAUSE DEVIATIONS REMARKS

(Including Justification)


Note – Where there is not any deviation, the statements should be returned duly signed with an

endorsement indicating “No Deviations”.


ANNEXURE –II

DETAILS OF PLANT AND MACHINERY ALREADY AVAILABLE WITH THE TENDERER(S)

S.No. Particulars of

equipment.

No. of

Unit

Kind & make Capacity

Date by which the

plant would be

available for use on

this work.

Age &

Condition

Work on which it is

being used.

1. 2. 3. 4. 5. 6. 7. 8.



ANNEXURE –III

LIST OF ENGINEERS/PERSONNEL ALREADY AVAILABLE/PROPOSED TO BE EMPLOYED FOR DEPLOYMENT ON THIS WORK

S.No. Name & Designation Qualification Professional

experience

Organization with

whom working

Date by which personnel will be

available for this work.

1. 2. 3. 4. 5. 6.



ANNEXURE – IV

STATEMENT OF WORKS EXECUTED/COMPLETED BY THE TENDERER(S)


S.No. Name and

place of work

Authority/agency

for which work

was carried out

Date of

award &

agreement

No. & Date

Date of

completion

(original/actual)

Agreement

cost/completion

cost

Principal/Technical

features work in

brief.

S.No. at which

relevant

certificate/documents

are attached.

1. 2. 3. 4. 5. 6. 7. 8.


ANNEXURE – V

STATEMENT OF WORKS BEING EXECUTED/IN HAND BY THE TENDERER(S)

S.No. Name

and

place of

work

Authority/agency

for whom the

work is being

carried out

Date of

award &

agreement

No. & Date

Date of

completion

(original/actual)

Agreement

cost of work

/likely cost

Principal/Technical

features work in

brief.

S.No. at which

relevant

certificate/documents

are attached.

Payment

taken till

1. 2. 3. 4. 5. 6. 7. 8. 9.



ANNEXURE – VI

CONSTITUTION OF THE FIRM

1

Full name of contractor(s), constitution of firm and

year of establishment.

2

Registered head office, address

3

Branch office in India.

4

Address on which correspondence regarding this

tender should be done including Phone number,

Mobile Number, E-mail address and Fax Number.

5

Constitution of firm give full details including name of

partners executives/power of attorney/Holders etc.

6 Particulars of registrations with Govt./Semi Govt.

Organization, Public Sector Undertakings and local

bodies etc.

7 Any other



ANNEXURE – VII

RITES LIMITED, Gurgaon

(A Govt. of India Enterprise)

CONTRACT AGREEMENT NO Dated :

1. ARTICLES OF AGREEMENT made this day of _____ 2014 between RITES Limited, hereinafter called

RITES of the One part and M/s _______________________________ herein after called the

Contractor of the other part.

2. WHEREAS THE CONTRACTOR HAS AGREED WITH RITES for performance of the work --------------------

------------------------------------------------ as per the schedule hereto annexed upon as:-

i) Special conditions of contract and Preamble & General instructions to Tender (Part-I)

ii) Standard General Conditions of Contract (Part II)

iii) Relevant drawings and specifications.

3. Now this INDENTURE witness that in consideration of the payments to be made by RITES, the

Contractor will duly perform the said work in the said schedules set forth and shall execute the same

with great promptness, care and accuracy in a workman like manner to the satisfaction of RITES and

will complete the same in accordance with the said specifications and the said conditions of the

Contract on or before the ___________i.e. within a period of 15 (fifteen) days from the date of

receipt of Letter of Acceptance and will further operate and maintain the said works for a period of

18 months from the date of supply or 24 months from the date of fitment, whichever is earlier and

will further undertake to fulfill all warranty obligations in respect of said work for the period

stipulated in the contract and would observe fulfill and keep all the conditions therein

mentioned(which shall be deemed and taken to the part of this contract as if the same had been fully

set forth therein). AND, RITES both hereby agree that if the Contractor shall fully perform the said

work in the manner aforesaid and observe and keep the terms and conditions, RITES will pay to the

Contractor for the said works on the final completion thereof the amount due in the respect there of

at the rates specified in the schedule hereto annexed.

4. It is hereby agreed and declared that all the provisions and conditions of contract in the schedule

annexed which have been carefully read and understood by the contractor shall be as binding upon

the contractor and upon RITES as if the same had been repeated herein and shall be read as part of

these presents.

Group General Manager/RW&IE Contractor

RITES Ltd., Gurgaon Address:

Signature of Witness with address to

signature of contractor


ANNEXURE – VIII

PROFORMA OF BANK GUARANTEE

( BANK GUARANTEE FOR PERFORMANCE GUARANTEE )

TO BANK GUARANTEE NO.________

AMOUNT IN ________

Group General Manager/RW&IE, VALID UP TO _______________

RITES Ltd., GURGAON.

1. In consideration of RITES Ltd., Gurgaon (herein after called RITES having agreed to accept

________________________________________________ (hereinafter called the said contractor

form the demand, under the terms and conditions of an AGREEMENT NO.

_______________________________ made between Group General Manager(RW&IE),RITES Ltd.,

GURGAON and_____________________________________for the

________________________________________________________as per Tender Specification

(hereinafter called the said Agreement of security deposit for the due fulfillment by the said

contractor(s) of the terms and conditions contained in the said Agreement on production of Bank

Guarantee for _________________________ We ______________________________Bank

__________________________(hereinafter referred to as the Bank) do hereby undertake to pay to

RITES an amount not exceeding ________________________ against any loss or damage caused

to or suffered by RITES by reason of any breach by the said contractor(s) of any of the terms or

conditions contained in the said agreement.

2. We________________________Bank _________________________________________do hereby

undertake to pay the amounts due amount payable under this guarantee without any demur

merely on a demand from RITES that the amount claimed is due by way of loss or damage caused

to or would be caused to or suffered by RITES by reason of any breach by the said contractor(s) of

any of the terms for conditions sustained in the said Agreement or by reason of the contractors

failure to perform the said Agreement. Any such demand ma de on the Bank shall be conclusive as

regards the amount due and payable by the Bank under this guarantee. However, our liability under

this guarantee shall be restricted to an amount not exceeding _______

3. We further agree that the guarantee herein contained shall remain in full force and affect during

the period that would be taken for the performance of the said agreement and fit shall continue

to be enforceable till all the dues of RITES “Under or by virtue of said agreement have been fully

paid and it claim satisfied for discharged or till Group General Manager(RW&IE), RITES Ltd.,

GURGAON certified that the terms and conditions of the said agreement have been fully and

properly carried out by the said contractor(s) and accordingly” discharges the guarantee. Unless a

demand or claim under this guarantee is made on us in writing on or before we shall be discharged

from all liability under the Guarantee thereafter.

3 A. Notwithstanding anything to the contrary contained herein the liability of the Bank under this

guarantee will remain in force and effect until such time as the guarantee is discharged is earlier

and no claim shall be valid under this guarantee unless notice in writing thereof is given by RITES

within 2 months from the date of aforesaid.


3 B. Provided always that We___________________________ Bank unconditionally undertakes to

renew this guarantee or to extend the period of guarantee from year to year within two months

before the expiry of the period of the extended period of the guarantee, as the case may be, on

being called upon to do so by RITES. If the guarantee is not renewed or the period extended on

demand, we_____________________ Bank shall pay RITES the full amount of the guarantees on

demand and without demur.

4. We__________________ Bank further agree with RITES that RITES shall have the fullest liberty

without our consent and without affecting in any manner our obligations hereunder to vary any of

the terms and conditions of the said Agreement or to extend time of performance of the said

contractor( s) from time to time or to postpone for any time or from time to time any of the powers

exercisable by RITES against the said Contractor(s) and to for bear of enforce any of the terms and

conditions relating to the said agreement and we shall not be relieved from our liability by reason

of any such variation or extension being granted to the said contractor(s) or for any forbearance,

act or omission on the part of RITES or any indulgence by RITES to the said Contractor or by any ,

such matter or thing whatsoever which under the law relating to sureties would but this provisions

have affect if so relieving from our liability.

5. We_______________ Bank lastly undertake not of revoke this guarantee during its currency except

with the previous consent of the payment in writing. This guarantee will not be revoked by any

change of the constitution of the Bank or of the security.

6. Not withstanding anything contained herein before this guarantee is restricted to

Rs._____________ our guarantee shall remain in force till _____________ unless claim is made on

us on or before that date, all your rights under the said guarantee shall be forfeited and we shall be

released and discharged from all liability hereunder.

Date_____________________________ Seal of Bank Manager with Signature of

the Agent Manager.

Attested by Notary Public with his Seal


ANNEXURE – IX

DIESEL LOCO MODERNISATION WORKS

PATIALA

Joint Procedure Order

Sub: Entry and Exist of Personnel and Vehicles to/from DMW Premises.

EFFECTIVE

DATE

1. This procedure order takes effect from 1.5.90 and supersedes all the

procedure orders issued so far in this regard.

2. For the entry and exit of all materials, equipment, machinery etc. the

existing procedures shall continue.

3. Entry and exist to/from DMW Workshop Premises.

3.1 For the purpose of easy identification, the various workshop gates are

designated in this procedure order as follows:-

Time Office Gate GATE-A

Gate near the Administrative Building GATE-B

Scrap Yard Gate GATE-C

Gate on the Railway Line Side GATE-D

Railway Shunting Gate GATE-E

GATE-A 3.2 GATE-A: This is the main workshop gate. All DMW Supervisors and staff

are allowed to use only this gate for their passage to and from DMW

workshop. Similarly vehicles to DMW workshop are allowed to enter only

through this gate.

GATE-A

TIMINGS

3.2.1 The Gate-A is opened as per the timings given below for the convenience of

DMW supervisors and staff at shift changing periods. Only bonafide DMW

staff carrying their identity cards are allowed to pass through this gate

during these timings. The RPF staff on duty at the gate must check and

ensure that only staff carrying valid identity badges are allowed to pass

through the gate. The DMW staffs are allowed to gate in and out their

personal vehicles through this gate, but must step at the gate for check by

RPF staff over time they pass through. The three sections of the gate are

designated for use by different groups of staff to ensure orderly passage

through the gate.


3.2.2. GATE-A TIMINGS:

SHIFT SHIFT TIMINGS GATE TIMINGS HRS.

OPENING CLOSING

1. For 2 Shift Shops

FIRST SHIFT

a) First Period 07.00 - 11.30 06.30 07.30

b) Second Period 12.30 - 16.00 11.30 12.30

SECOND SHIFT

a) First Period 16.00 - 20.00 15.30 16.30

b) Second Period 12.30 - 00.30 20.00 20.30

24.00 00.30

2. FOR 3 SHIFT SHOPS:

FIRST SHIFT

a) First Period 06.00 - 10.30 05.30 06.30

b) Second Period 11.00 - 14.00 10.30 11.00

SECOND SHIFT

a) First Period 14.00 - 19.00 13.30 14.30

b) Second Period 19.30 - 22.00 19.00 19.30

THIRD SHIFT

a) First Period 22.20 - 02.00 21.30 22.30

b) Second Period 02.30 - 06.00 02.00 02.30

3. FOR STORES DEPOT CIVIL &

ELECTRICAL MAINTENANCE

STAFF

a) First Period 07.00 - 12.00 06.30 07.30

b) Second Period 13.00 - 17.00 12.00 02.30

MONDAY

13.00 - 16.30 17.00 17.30

TUESDAY TO FRIDAY MONDAY

07.00 - 12.00 16.30 17.00

Saturday Tuesday to Friday

RESTRICTIONS:

AT OTHER TIMES

3.2.3 During the periods when Gate-A is closed passage through this

gate is restricted to the following persons/vehicles.

PERSONEL 3.2.3.1 DMW Officers.


3.2.3.2 DMW staff with identity badges have red bands and green bands

with ‘W’.

3.2.3.3 DMW staff with other identity badges must have a specific

authority (gate pass) issued as per paragraph 2.10 of this

procedure order to enter or leave.

3.2.3.4 Contractor’s labour having monthly entry pass valid for the

current month. Procedure for issue of this monthly pass is laid

down in paragraph 3.9 of this procedure order.

3.2.3.5 All other visitors must have a gate pass issued by the

receptionist as per paragraph 4.4 of this procedure order.

VEHICLES: 3.2.3.6 All DMW Vehicles.

3.2.3.7 All private vehicles of DMW staff, if carrying the concerned staff,

during the gate open times and at other times if the person has

a valid authorization as paragraphs 3.2.3.1.

3.2.3.8 Outside vehicles will be allowed to go inside the workshop only

for delivering the materials such vehicles will be allowed to go

inside with a gate pass issued as per paragraph 3.8 of the

procedure order. RPF staff on duty will enter all relevant details

in this register before allowing him to go inside. These vehicles

must clear the workshop area before 16.00 hrs. Vehicles will be

allowed to remain beyond this time only in special cases

permitted in writing by Dy. CME/Plg./DCOS or higher authorities.

VEHICLES

CARRYING

MATERIALS

3.2.3.9 Vehicles carrying materials are allowed to enter or leave the

workshop only during 07.00 hrs. to 16.00 hrs. unless allowed by

authorities mentioned in para No.3.2.3.8.

GATE – B 3.3 GATE – B:

This gate is closed for all vehicles including bicycles. The road

gates are kept locked with the keys under the custody of the RPF

staff at this gate, to be opened only for the visit of VIPs with the

authorization issued Secy. To CAO(R). The wicket gate here is

kept open and only persons with the authorization as indicated

below are allowed to pass through this wicket gate, which must

be ensured by RPF Sainik on duty at this gate.

a. DMW Officers.

b. DMW staff issued with identity badges with red bands & others

having the special marking A or W on them, issued to those who

have to visit Workshop & Administrative Building frequently

during the course of their duty.


c. Gate pass issued by the receptionist at the Administrative

building as per paragraph 4.8 of this procedure order.

d. Gate pass issued by the S.S. concerned as mentioned in

paragraph 3.11 of this procedure order.

In case of (C) & (D) details of the gate pass shall be entered in

the gate pass register maintained at the gate by the RPF Sainik

on duty.

GATE – C 3.4 GATE – C:

This gate is kept locked and sealed the keys being with the RPF

Staff and is opened only to pass the vehicles taking out scrap

from the scrap yard, with all the relevant documents.

GATE – D 3.5 GATE – D:

This gate is kept permanently closed, to be opened only in case

of grave emergencies with the authorization of Dy. CME/Plg.

GATE – E 3.6 GATE – E:

This gate is normally kept locked and is opened only to allow

locomotives and other rolling stock to enter or to be taken out.

VISITORS 3.7 Anyone, not having the authorization laid down in paragraphs

3.2 to 3.2.3 and wishing to visit the workshop, can contact the

receptionist of the Administrative building and make his request.

The receptionist then shall contract by telephone the DCOS or

the shop superintendent concerned with whom the visitor has

business and on getting their approval shall issue an early pass

after registering the name in the visitors register maintained by

him. The visitor must get his/her pass signed by DCOS or

WM/AWM concerned and deposit it back at the GATE-A or B as

the case may be with the RPF Sainik on duty at the time of going

out through the gate.

3.7.1 No visitor is allowed to take his vehicle inside the Workshop.


FOR RAILWAY

STAFF

3.7.2 However, no other Railway Staff, visiting DMW to escort spares

and other materials issued to them, shall be directed by the

receptionist to AWM/Liaison who will then issue necessary gate

pass to them.

3.7.3 Similarly, the representatives of M&P Suppliers who come to

install, commission or repair the machines shall be directed to

WM/Plants who will then issue the gate passes to them.

VEHICLES PASS 3.8

In the case vehicles not having the authorization prescribed in

paragraphs 3.2.3.6 & 3.2.3.7 the same procedure as laid down

under paragraphs 3.7 to 3.7.3 must be followed.

CONTRACTORS 3.9 No contractor’s labour is allowed it stay in the workshop area

beyond the time authorized in the monthly pass. All contractor’s

labour must carry a valid monthly pass issued to them through the

concerned contractor for entering working in and going out of

DMW workshop area. The procedure for issue of these passes is

laid down in the following paragraphs:-

3.9.1 By 25th every month the contractor must applied in writing to his

controlling officers for issue of monthly passes to the labours

who/he will be deputing to work, inside the workshop area during

the next month, giving the following particulars of each labourer:-

a. Name of labourer/ representative.

b. Name of father of labourer/representative.

c. Labourer’s/ representative address at his native place.

d. Labourer’s/ representative trade.

e. Visible identification marks of labourer/ representative.

3.9.2 The controlling officer will forward the same if approved by him

indicating the name of the working hours of the labourer/

representative to Dy. CME/IE by 26th of the month who will/co-

ordinate the issue of the passes with ASC’s signature.

GATE PASS FOR

GATE - A

3.10 During the period when the Gate –A is normally closed, entry/exist

through this gate of DMW.


STAFF not having the identity badges with a red band, is controlled

WM\AWM to the staff controlled by them under the following

circumstances;

a. When staff are deputed on duty outside DMW premises.

b. When staff are sent for medical attention.

c. When leave is granted to staff.

d. Other emergencies such as when staff have been asked to stay back

for some urgent work after completion of shift etc.

3.10.1. When allowing such staff holding a valid gate pass to pass through

the Gate-A RPF Sainik on duty must registered the same in Gate Pass

Register and retain the gate pass, in case it does not contain are –

entry permit for the same shift.

3.10.2 In case of re-entry permit is issued along with the gate pass the staff

nothing the same is allowed to re-enter the workshop on surrender

of the same to the RPF Sainik on duty at the Gate A.

3.10.3 Staff are allowed to take their personal vehicles through the Gate-B

when they hold the valid gate pass or re-entry permit as laid down in

paragraphs 3.10 to 3.10.2

GATE-B 3.11 When workshop staff are required to visit the DMW Administrative

office during shift hours, they are issued with a pass for the Gate-B

of the workshop by the DY.COS/DCOS/WM/AWM concerned. The

RPF Sainik on duty at this gate must register these in the gate pass

register kept at the gate and allow the staff to pass.

3.11.1 The gate pass so issued can be retained by the staff concerned to be

used a re-entry pass when he has to return to the workshop, at

which time it has to be surrender to the RPF Sainik on duty at the

gate.

3.11.2 If any DMW staff working in the Administrative Building out having

an identity badge as per paragraph 3.1.(e)has to be sent to

workshop area, he must be issued with a gate pass by his/her

controlling supervisor not below the rank of an OS or DY.SS, which

may be surrendered at the gate on his/her return from the

workshop.


VALID IDENTITY

CARDS

3.12 IDENTITY CARDS:

Identity Cards are issued to all DMW employees. The

categories of valid identity cards are indicated below:-

COLOUR CODE GREEN BLUE RED

LETTER INSCRIBED

PLAIN ‘W’ PLAIN ‘A’ PLAIN ‘O’

TO WHOM ISSUED

Office

Staff

only

Office

Staff

authoriz

ed to

visit

W/shop

Worksho

p Staff

only

Workshop

Staff

authorized

to visit

Admn.

Building.

All SS’s &

Equivalent

Ranks

All

Officers.

AUTHORISED TO PASS

THROUGH WHICH

WORKSHOP GATE

None Gate-

A&B Gate-A Gate-A&B Gate-A&B

Gate-

A&B

NOTES: 1. Inspiration’s ‘W’ or ‘A’ is provided only the approval of the

controlling Dy. HOD.

2. Casual Khalasis & trainees are issued with authority slips by

the concerned Shop Supdts. To pass through the Workshop

Gate-A.

ADMINIST

RATIVE

BUILDING

DMW

STAFF

Entry & Exit to from DMW Administrative Building.

4.1 DMW staff holding valid identity badges are allowed to

enter & go out the Administrative Building either through

the main entrance or through the side entrance Near the

cycle/scooter stand.

VISITORS: 4.2 Visitors to the building are permitted to enter & go out only

through the main entrance.

MAIN

ENTRANCE

4.3 The following persons are allowed to pass through the main

entrance of the Administrative Building.

a. DMW staff with valid identity badges.

b. Other Railway Officers having Railway metal passes.

c. Visitors holding a visitor’s.


VISITORS

PASS

4.4. Any visitor to the DMW Administrative building can

approach the receptionist at the main entrance for the

issue of a visitor pass. The receptionist then contact

through telephone the officer concerned whom the visitor

wants to meet and on obtaining his/her permission issues

the visitor’s pass after registering the same in the visitor’s

register.

4.5 In case of other Railway Staff and M&P suppliers

representatives the receptionist shall direct them to

AWM/Liaison and WM (P) respectfully as laid down in

paragraph 3.7.3.

SECURITY

CHECK

4.6 The RPF Sainik on duty at the entrance shall allow the

visitor to enter after security check and verification of the

visitor’s pass. All hand baggage shall be checked by the RPF

staff at the designated counter of the main entrance.

4.7 The visitor must get his/her visitor’s pass signed by the

concerned officer whom he has met and surrender the

same at the main entrance when he/she leaves.

VISITOR TO

WORKSHO

P:

4.8 Visitors to the Workshop area shall be issued with the

visitor’s pass for the Workshop gates by the receptionist

following the procedure as in paragraph 4.4. of this

procedure order.

4.9 Those visitors to the Admn. Building holding a visitor’s pass

are allowed to visit the Workshop through the Workshop

gate near the building if accompanied by a DMW

employee authorized to pass through the gate.

5.0 This procedure order is issued with the approval of CAO(R).

C.M.E. C.O.S. FA & CAO

ANNEXURES:

• Staff gate pass specimen.

• Visitor’s gates pass for Workshop specimen.

• Visitor’s pass to Admn. Building specimen.

• Visitors register specimen.

• Gate pass register specimen.

• Monthly pass for contractor’s labour specimen.


ANNEXURE-IX/1


PATIALA

STAFF GATE PASS

No. ___________________ Date ________________

Time ________________

For Gate :

Name of Staff :

Identity Card No.

Shop where working:

Purpose:

Re-entry permit

(only if Expected to return

during the same shift).

EXPECTED TIME OF RE-ENTRY

Issuing Authority

Signature

Name

Designation

Shop Seal


ANNEXURE-IX/2


PATIALA

VISITORS GATE PASS

No. ___________________ Date ________________

Time ________________

Time of exit ________________

Name of Visitor:

To whom meet:

(Designation Of Officer)

Purpose (Official/Private)

Vehicle Type & Regn. No.

Issuing Authority

Signature

Name

Designation

Signature of Officer met by Visitor.


ANNEXURE-IX/3


PATIALA

VISITOR’S PASS FOR ADMINISTRATIVE BUILDING

No. ___________________ Date ________________

Time of issue ________________

Time of exist ________________

Name of Visitor:

To whom meet:

(Name / Designation Of Officer)

Signature of Receptionist

Signature of Officer met by Visitor.


ANNEXURE-IX/4


PATIALA

GATE PASS REGISTER

NAME OF GATE: _________________

S.N Gate

Pass

No.

Date Time

of

issue

Name of

staff

Shop Purpose Time

of

exist

Time

of

entry

Signature

of staff.


ANNEXURE-IX/5


PATIALA

VISITOR’S REGISTER

NAME OF GATE: _________________

S.N Pass

No.

Date Time

of

issue

Name of

Visitor

Vehic

le

No.

Purpose Time

of

entry

Time

of

exist

Signature

of visitor


ANNEXURE-IX/6


PATIALA

IDENTITY SLIP FOR CONTRACTOR’S LABOURERS/REPRESENTATIVE

Valid Up to _______________ Date of issue: _______________

Working hours from _______________ to _______________

Name of work :

Name & Address of Contractor :

Name of Labourer :

Father’s/Husband’s Name :

Trade (Designation) :

Permanent Address :

Local Address :

Visible marks of identification

(1)

(2)

Age : _________________ Height (Approx.) ____________________

Signature Left thumb impression.

I certify that Sh/Smt. _____________________________ the representative/labourer employed by

me is personally known to me and bears a good moral character to the best of my knowledge.

___________________ _____________________

Signature of the official Signature of the contractor

_______________

Signature of R.P.F.


ANNEXURE – X

N.E.F.T. PERFORMA

( To be given in duplicate )

Mandate to be given by the Contractor (of RITES ) desirous of receiving their payment through Electronic

credit in their Bank Account.

1. Name of the Firm/Contractor ___________________________________

2. Address of the Firm ___________________________________

3. Account Number __________________________________

4. Type of Account (Current/Saving) ______________________________

5. Bank Name __________________________________

6. Address of Bank Branch __________________________________

7. MICR Code __________________________________

8. IFS Code __________________________________

Above particulars are certified I/We_________________________________

_______________________hereby authorise

RITES to credit out all payments through Electronic

transfer in our Bank Account as per mandate given

above.

(Signature & Name of Bank

Branch Manager along with

Stamp).

(Signature and Name of person authorised)

M/s. ____________________________

_________________________________

( Stamp of the firm)

Note: Please enclose one cancelled MICR cheque of beneficiary (Contractor).


ANNEXURE – XI

MINIMUM TECHNICAL ELIGIBILITY CRITERIA

1. Tenderer should have completed similar work for a minimum value of Rs. 15 lakhs at the

time of opening of tender in the last three financial years (i.e. current year and three

previous financial years).

2. Total contract amount received by tenderer during the last three years, should be

minimum of Rs. 75 lakhs. For this, tenderer should submit attested copy of audited

balance sheet duly certified by chartered accountant.

3. Similar nature of work physically completed within the qualifying period, i.e. last 3 financial

years and current financial year (even though the work might have commenced before the

qualifying period) shall only be considered in evaluating the eligibility criteria.

4. The total value of similar nature of work completed during the qualifying period and not

the payments received within qualifying period alone, shall be considered.

Date post:	16-Apr-2018
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