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I 1975-76 BUDGET I
PROPOSED BUDGET FDR 1975-76
1975-76 OPERATING BUDGET
1975-76 CAPITAL IMPROVEMENTS BUDGET
1976-80 CAPITAL IMPROVEMENTS PROGRAM
1975-76 SANITARY DISTRICT BUDGETS
COUNTY OF JAMES CITY, VIRGINIA
APRIL 1975
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1975-76 BUDGET
UNDERSTANDING THE BUDGET
This brief introduction is designed to assist the reader in understanding the Budget document. Through this understanding it is hoped that citizens will be better able to fonnulate opinions concerning the various aspects of the Budget and express those opinions to the Board of Supervisors at public budget review hearings.
1. The Purposes of Budgeting
2.
A. Budgeting has several major purposes. First, it is a method of converting long range plans and programs into detailed activities to be conducted by the County governmento Second, it states those activities in tenns of the costs which will be incurred if the activities are carried out. Third, it informs the Board of Supervisors and the public of the plans of the County government for the coming fiscal year and provides an opportunity for the Board of Supervisors to decide if the plans agree with theii policies and the desires of the puDlic. Fourth, budgeting shows the Board of Supervisors and the public what revenues are needed if the plans of the County government are to be carried out and allows the Board of Supervisors to determine tax policies consistent with their program policies. Fifth, the budget which the Board of Supervisors approves becomes the plan of action of the County government for the coming year,
B. In addition to the purposes given above, budgeting provides the opportunity for the County Administra~or and department and agency heads to evaluate thoroughly the activities of the County government and to determine the best means of meeting the goals of effective, efficient government.
Major Components of the James City County Budget
A. The Annual Operating Budget contains an estimate of the expenditures to be made by each activity of the County in carrying on operations during the fiscal year. These estimates are classified into Personal Services, Non-Personal Expenses, and Capltal Outlay. Each of these is broken down into sub-classes which identify the object of the expenditures. The Annual Operating Budget also contains the County Administrator's Budget Message, his estimates of revenues, and summaries and analysis of revenues and expenditures.
B. The Capital Budget contains a description of each capital project which the County may undertake during the fiscal year.
c. The Capital Improvement Program accompanies the Capital Budget and shows the planned capital projects for the fiscal year and for four years following.
3. Classification of Expenditures by Budget Account Code
The following brief descriptions of the most frequently used expenditure codes illustrate the various kinds
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ii. 1975-76 BUDGET
UNDERSTANDING THE BUDGET (Cont'd)
of expenditures which make up the budgeted amount in each category. Each activity includes only those expenditure codes which are necessary for budgeting the amounts required to carry out the program for that activity .
CODE CLASSIFICATION & EXPLANATION
PERSONAL SERVICES
0110
0120
Salaries, Full-Time Employees: Salaries and wages for all full-time employees and officials.
Salaries, Overtime, Seasonal & Part-Time~ Salaries and wages for all employees who are not full-time employees; overtime for all employees, including full-time .
NON-PERSONAL EXPENSES
0200
0203
0206
0207
0209
0210
0214
0215
Advertising: Costs for classified or legal advertising.
Fees for Professional Services: Costs for medical, legal 8 accounting, consulting, engineering, and other specialized professional services.
Dues, Memberships, Subscriptionsg Costs for organizational dues, memberships in professional organizations, newspaper and magazine subscriptions, and purchases of books and periodicals.
Public Utilities; Costs for water service, electrical service (excluding the installation of wiring or equipment), and heating and cooking gas, oil, and coal.
Freight and Drayage~ Expenses involved in freight, transportation of equipment.
Insurance~ Costs for liability and property insurance, surety bonds, and other forms of insurance.
Rentals; Costs fol'. rental 0f real estate, office space, or equipment.
Equipment Maintenance~ Costs for services provided by independent contractors who furnish labor or both labor and materials in performing repair or maintenance work on County machinery and equipment including vehicular equipment"
Examples : Repairs and maintenance for typewriters, adding machines, calculators, radios and vehicles.
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l 0216
0218
0220
0226
0230
0302
0306
0310
0312
0316
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Building Maintenance: Costs for services performed by independent contractors , or outside organizations £or the maintenance or repair of buildings and other real property improvements. Maintenance and repair of machinery and equipment are charged to this account if they are an integral part of the building or improvement ..
Examples: Repai:::- cf boilers, wiring systems, and building structures.
Conununications : Costs for contractual services for telephone, telegraph, and postage.
Transportation: Expenses involved in car allowance, per diem, and travel.
Special Service: Costs for contractual arrangements where the County pays other governments or agencies for services rendered ~o the community at large.
Examples: Contracted fire service, refuse disposal service and LEAA Funds.
Education : Costs for training County employees in approved courses, i.e., law enforcement training, taxation and real estate courses, special conferences, etc.
Office Supplies and Printing; Expenses involved in printing, purchases of office supplies.
Examples~ Envelopes and stationery, pencils and pens, binding material, stencils, computer cards and typewriter ribbons.
Housekeeping Supplies: Supplies and materials for custodial and housekeeping uses.
Examples : Soap, detergent, paper towels, disinfectant, wax, light bulbs, and linens.
Food: Purchases of food required in County operations, i.e., for jail inmates.
Motor Fuels and Lubricants: Consumable supplies and materials used in the operation of motor vehicles and equipment.
Examples : Gasoline, diesel fuel, oil, grease, and anti-freeze.
Medical Supplies: Medical supplies , including first-aid kits and clinical and laboratory supplies.
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UNDERSTANDING THE BUDGET (Cont'd)
0318
0325
0399
Operating Supplies and Materials: Supplies and materials used in carrying out operating programs, including training programs.
Examples: Anununition, asphalt, sewer pipe, photographic materials, chemicals, oxygen, rope, technical books, drafting materials, and traffic signs.
Clothing: Uniforms, protective clothing, boots, overalls, and other items of working apparel.
Other Operating Expenses: Contractual services and commodities which cannot be classified in any of the preceding accounts.
Examples: Laundry and dry cleaning, court costs, deed registration, etc.
CAPITAL OUTLAY
0405
0410
0415
0420
0505
Office Furniture & Equipment - NEW: New office furniture and equipment.
Examples: Desks, chairs, file cabinets, calculators, and typewriters.
Vehicular Equipment - NEW: New vehicular equipment including those designed to travel on streets as welJ as tractors or graders.
Examples: Automobiles, trucks, front-end loader.
Fixed Equipment - NEW: 'Purchase of permanently installed equipment:.
Examples: Traffic signals, sewer pumps, boilers, and heating plants.
Operational Equipment - NEW: New operational equipment including the following:
Examples: Generators and pumps (mobile or portable), playground equipment, ladders, radios, and guns.
These classifications correspond with those above and are used to differentiate between new items of equipment and replacement of items which are worn-out or obsolete and therefore costly to operate or totally unserviceable.
Office Furniture & Equipment - REPLACEMENT
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UNDERSTANDI~G THE BUDGET (Cont'd)
0510 Vehicular Equipment - REPLACEMENT
0515 Fixed Equipment - REPLACEMENT
0520 Operational Equipment - REPLACEMENT
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TABLE OF CONTENTS
SEcrION A - BUDGET MESSAGE
County Administrator's Budget Message
SECTION B - BUDGET SUMMARIES
General Fund Expenditure Summary . General Fund Revenue Summary Statement of Estimated Surplus.
SECTION C - OPERATING BUDGET
Board of Supervisors . Office of County Administrator. Off ice of Accounting and Purchasing • Purchasing Stores . Office of County Attorney Comprehensive Planning Team· Commissioner of the Revenue. Office of Real Estate Assessments. Treasurer. Clerk of Circuit Court Circuit Court General District Court Commonwealth's Attorney . Sheriff City-County Jail Fire Prevention and Suppression Social Services. Public Health Department. Public Works. Water and Sewer Operations . Building Inspection Refuse Disposal. Mosquito Control Extension and Continuing Education Animal Shelter . Office of General Registrar. Elections.
A- 1
B- 1 B- 3 B- 7
c- 1 c- 3 c- 5 c- 7 c- 9 C-11 C-14 C-16 C-18 C-20 C-22 C-24 C-26 C-28 C-31 C-33 C-36 C-43 C-46 C-48 C-50 C-52 C-54 C-56 C-58 C-60 C-62
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1975-76 BUDG.ET
TABLE OF CONTENTS (Cont'd)
Buildings and Grounds Street Lighting Street Maintenance Williamsburg-James City County Public Schools Civil Defense • EmpJov~P. Benefits. Contributions and Transfers Other Expenditures Contingent Account Capital Improvements. Debt Service
SANITARY DISTRICTS
Sanitary District #1 Sanitary District #2
SECTION D - CAPITAL IMPROVEMENT PROGRAM
Capital Budget and Capital Program Comments • Table I - Funding Required. Table II - Sources of Additional Funding Summary of Budget and Program. Capital Project Detail •
C-64 C-66 C-68 C-70 C-72 C-74 C-76 C-78 C-80 C-82 C-84
C-86 C-87
D- 1 D- 2
D- 3 D- 4 - 5 D- 6 -17
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i 1975-76 -BUDGET r
C 0 UN TY 0 F JAMES CITY , VI RGI NI A
July 1. 1~75
TO WHOM IT MAY CONCERN:
The Board of Supervisors formally adopted the Operating Budget for FY 76 on May 27. 1975. The total amount of the Budget was increased by $78. 900 due to an adjustment in the Social Services Department appropriation. Further. certain transfers were made between line items which involve changes to several amounts on the pages indicated below:
PAGE ACCT. NO.
B-1 00820 01710 01830
B-2 01850
B-6
B - 7
C-39 00820
C-40 00820-0703 -0705 -0706 -0710
ITEM
Social Services - Assistances Public Schools Contributions & Transfers
Contingent Account
Total Budget
Total General Fund Expenditures
Balance Carried Forward
PROPOSED
$ 931.222 3. 062. 797
152.774
145.000
$7. 890. 204
$6.874.033
$ 716. 320
New Statement of Estimated Surplus Revised 5-20-75
Public Welfare - All Totals $ 931.222
General Relief $ 54.350 Aid to the Blind 600 Aid to Dependent Children 761.280 Day Care 57.000 All Totals $ 931,222
FINAL
$1.010.122 3.082.797
151.774
126,000
$7. 969. 104
$6.952,933
$ 795.220
$1.010,222
$ 56,350 1,800
825,280 68,700
$1.010.122
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·1975-76·.BUDGET
PAGE ACCT. NO. ITEM PROPOSED FINAL
C-71 01710 All Totals $3. 062. 797 $3,082,797
C-76 01830 Contributions & Transfers - All Totals $ 152,774 $ 151. 774
C-77 01830-7994 Virginia Peninsula Industrial Committee 1.000 - 0 -
All Totals $ 152.774 $ 151.774
C-80 01850 Contingent Account-All Totals $ 145.000 $ 126,000
C-81 · 01850-9011 Contingency $ 75,000 $ 62,000 -9012 Salary & Fringe Benefit Adjustments $ 60,000 $ 54,000
All Totals $ 145,000 $ 126. 000
If you have any questions concerning these changes. please contact Mrs. Betty Winstead, Budget Analyst at 220-1122 for further information.
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1975-76 BUDGET
COUNTY OF JAMES CITY, VIRGINIA
April 28, 1975
TO THE HONORABLE CHAIRMAN AND MEMBERS OF THE BOARD OF SUPERVISORS County of James City. Virginia
Gentlemen:
Re: The Proposed 1975-76 Annual Budget.
It is my pleasure to present to you and to the citizens of James City County a proposed budget for 1975-76 which calls for a slightly expanded level of service during the coming year while at the same time suggests a decrease in the tax rate of $1. 20. The tax rate decrease is occasioned by the recent revaluation of all properties in James City County by the State Department of Taxation. The proposed budget shows a net increase of $949, 598 or 16% over the current fiscal year with major increases as set forth below:
School Operating Budget (excluding School Capital Outlay)
Social Services Department
All other County Operations including Debt Service
$565,588 +22.6%
$115. 982 + 9. 8%
$215.450 + 9. 5%
In the following sections of this letter. I will discuss each category of the budget separately and then will devote attention to the financial implications.
I would like to emphasize at the outset. that James City County has reason for optimism as we approach the coming bicentennial year and has not suffered the agony of key industrial cities and counties where substantial layoffs have occurred as a result of declining markets for goods and services producing massive reductions in anticipated revenue. The economy of James City County
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A-2 I 1975-76 BUDGET
depends in large measure on its relatively strong industrial base and on tourism. During the coming year, the County will benefit from the opening of three new motels and, of course, Anheuser-Busch's "The Old Country." These developments along with an anticipated increase in residential and commercial construction during the period of this proposed budget will undoubtedly increase the level of public service demanded of the County, but will also help to provide the means to finance it. There is, indeed, cause for optimism, and I hope that the program of service set forth herein will be reviewed in that context.
The General Operating Budget
The General Operating side of this budget (exclusive of schools and capital outlay} shows an increase of $331, 432 over the preceding fiscal year. This amount is distributed generally as follows~
Welfare Service Improvements $115, 982
Expansion of Containerized Refuse Collection Program $ 23,272
Expansion of Computer Operations $ 9, 400
Addition of Two Deputies to the Sheriff's Department $ 16, 080
Purchase and/ or Replacement of Operating Equipment $ 25,596
Increase in Contributions to Other Agencies $ 36,077
Salary and Fringe Benefit Improvements $ 60,000
Contribution to James City Service Authority $ 10. 000
During the current year, every effort has been made to cut back in the area of commodity purchases, to force equipment to operate longer, to simplify methods and procedures in order to increase production, and to request County employees to assume more responsibility and workload so that
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1975-76 BUDGET
vacant positions would not have to be filled. The centralization of the purchasing operation has greatly aided in reducing the cost of commodity purchases for County departments. The establishment of a central purchasing storeroom proposed in this budget will further aid in fighting the inflationary increase which all organizations have been experiencing in this category of expenditure. Fortunately the County's contract with VEPCO does not expire until 1979 so heavy increases in the area of electrical service will not be felt for some time. The proposed budget for FY 76 sets aside the amount of $60, 000 to provide a 3% across the board increase in salaries plus a $500 increase to each step in the pay plan in an effort to provide some buffer to County employees for the everincreasing decline in their purchasing power as a result of inflation. The effect of this increase is to provide approximately an 8% average increase with senior level employees limited to approximately 5.1 % and the junior level employees limited to an increase that amounts to approximately 12%. This salary adjustment is consistant with efforts which are being made by neighboring jurisdictions. In addition, the pay plan is being adjusted so that all employees earning $18, 000 or more will be limited to $750 as a merit increase, rather than the 5% increment currently set out in the pay plan.
Specifics concerning the various areas of change in the proposed budget are contained in the white detail sheets which follow.
School Appropriation
The School Boards submitted a total budget request to the County of $3, 147, 797. That budget request was subject to a great deal of scrutiny before it even reached the Board of Supervisors and I am confident that the School Boards have made a great and energetic effort to responsibly recommend those areas of improvement in the school system which the budget request would fund. Major among these increases is an 11. 2% increase in teacher salaries which would cost the County approximately $85, 000. In considering the overall budget, and after lengthy discussions with a number of our citizens as well as members of the Board of Supervisors, members of the School Board, and members of the City Council, it is m;r considered opinion that funding an increase of 11. 2% for teachers is not altogether warranted during this difficult economic period when several school districts which have already adopted budgets have limited this increase to the level of approximately 8%. In addition, James City County is also concerned about another major program area. The State of Virginia has mandated that local school districts give special attention to those
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A-4 1975-76 BUDGET.
students with substantial learning disabilities and handicaps. In considering overall community needs, placing them in the context of what might be affordable during a difficult economic period, it was my judgment that funds should be provided in the proposed budget to begin the construction of a center for the handicapped to be located on the campus at Rawls Byrd Elementary School. Therefore, the proposed budget suggests a reduction of $85, 000 in the request from the School Boards but sets aside in its place, the amount of $168, 600 for the first half of the cost of a center for the handicapped. This suggested reduction in funds for the support of the Williamsburg-James City County school system is not categorical, i.e., the School Boards can determine where the reductions must be made and surely should be given the opportunity to exercise their -best <judgment. Even with this reallocation of funds, the school appropriation is still $565, 588 (22. 6%) higher than the previous year's appropriation and is significant when we consider that the rise in enrollment amounts to be 1%% to 2% (approximately 80 students).
Capital Budget
The capital budget for the coming fiscal year proposes the appropriation of $1, 084, 267 of which $915, 707 is programmed to come from Revenue Sharing funds. The net appropriation to be derived from current revenues and surpluses available to the County out of locally-raised income is $168, 560, the amount necessary to fund half of the County's appropriation during the coming fiscal year for the Center for the Handicapped. All remaining items are funded through Revenue Sharing and are set forth as follows:
Reappropriation to fund last year's approved programs which have not been fully completed
Continuation of dirt street program
Construction of fire station in the Grove area
Additional funding for the construction of water line from Black's Crossing to Route 5
$174,107
$100,000
$166,600
$475,000
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1975-76 BUDGET
It is anticipated that the County will acquire land for the fire station within the coming couple of months. Hopefully the amount which has been appropriated for the construction of the station will be sufficient to provide a building of rather modest proportions, but adequate to meet the current need.
The County should be building two additional stations at this time; however, funds simply are not available and there has not been an interest expressed by the general public or the Board of Supervisors in going to a referendum at this time. The capital budget does recommend the construction of an additional station in the Route 5/Strawberry Plains vicinity in FY 78.
The construction of the major water line from Black's Crossing to Route 5 was authorized during the current year. The amount set aside for this project provides for that portion of the cost which is anticipated to come due during FY 76. During FY 74 & 75, the County and the State Highway Department will have expended $290, 100 for the construction and upgrading of dirt streets in the County and the additional $100, 000 appropriation proposed here attempts to complete the first major portion of that construction effort. It is not, however, sufficient to complete the entire program as originally planned because of rapidly increasing costs for labor and materials. Funds are provided in the capital budget to complete three of the proposed five mini-parks in the community. Because of difficulty in acquiring two of the five proposed sites, it is anticipated that only three will be completed. This will leave a balance which might be devoted to the construction of tennis courts in the Norge area if there appears to be substantial support for this idea. If not, the Board may wish to redirect the use of those funds to other purposes.
The balance of the capital budget is a forecast of expenditures for future years. Included in the capital portion of the budget are recommendations which have been made and adopted by the School Boards for future school building construction. It must be recognized that these are planning figures and very likely the years in which the expenditures are to take place will change depending on the rapidity of growth in student population.
With the completion of the Comprehensive Program during the current year, it is anticipated that the capital program for next year will suggest areas of substantial future expenditure for such things as water and sewer extensions, new roads, recreation, housing, advance land acquisition and others, in an effort to precede growth in our community and to stimulate it to occur in an orderly and affordable manner.
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A-6 I 1975-76 BUDGET
Financing the Proposed Budget
As all are aware, the State of Virginia was authorized to carry out a reassessment program of all properties in the County during the past calendar year. That program has been completed and the results are in the hands of the recently-established Office of Real Estate Assessments authorized by the State Legislature in the 1974 session. Because of what State officials have termed "de facto preferential assessment" of large parcels of land, a number of individuals in our community will find that their taxes will increase during the coming fiscal year even with a major rate reduction. Others, who were not so treated, may find that their taxes will remain about the same or will be slightly reduced because of the rate decrease, simply because they have been paying more than their fair share of the tax burden over the past several years. One of the reasons for the reassessment program was to equalize assessments so that all of our citizens would reasonably and fairly shoulder the real property tax burden. The proposed budget recommends a reduction in the tax rate from $4. 00 to $2. 80 per $100 of assessed valuation. The assessment ratio is 30% for the coming year. The total amount of the reassessment raised assessed valuations in the County from approximately $45, 000, 000 to approximately $80, 000, 000. The $80, 000. 000 amount will be reduced by the application of land use assessment techniques to agricultural and horticultural properties. That abatement, coupled with reductions in assessed valuation as a result of either errors in the reassessment or clerical errors--which will be properly corrected-will reduce the anticipated assessed valuation to approximately $75, 000, 000. The proposed budget is, therefore, based on an increase from $45, 000, 000 to approximately $75, 000, 000 and the rate has been suggested accordingly.
With this rate reduction, the amount of real property taxes proposed to be collected during the coming fiscal year is roughly equal to that which would have been received as a result of typical growth in the tax base. Even so, a substantial proportion of our unappropriated surplus has been brought forward in order to balance this budget leaving a scant $65, 876 in estimated surplus. If our revenue estimates are overstated, or if for some reason the County experiences an emergency which would require the immediate expenditure of large sums of money, then this budget will not be in balance. The amount of surplus is always an estimate and exists only at one point in time. The County has not had to borrow in anticipation of tax receipts to meet current operating costs for several years since we have been able to carry a good balance in surplus or "working capital."
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If during the current year we find that our cash flow has substantially diminished, it will be necessary for the County to borrow in anticipation of taxes in order to meet current operating obligations. We ought to be aware of this and plan for it.
As communities around us propose deficit budgets or increases in their tax rate. James City County is fortunate that it does not have to do that; nevertheless. it must be understood that this is an extremely tight budget and any increases in it can only be offset through reductions elsewhere. or through increases in various categories of revenues. There is little room left to maneuver.
Concluding Remarks
I am hopeful that the Board of Supervisors will set several dates during the coming four weeks for worksessions to consider this proposed budget. I believe that an opportunity must be afforded those who wish to request additions or deletions from this budget and would, therefore, suggest that a public hearing be held somewhat in advance of final adoption. In order to provide us sufficient opportunity to program the adopted budget for the computer and set up necessary accounting proce dures for the coming fiscal year. I would hope the Board would set the date of May 26, 1975, fo r fi nal adoption of a budget for the coming fiscal year and for setting of final tax rates.
Large numbers of people contributed to the preparation of this budget. Department Heads who were exceedingly aware of thef unusual economic circumstances which many of our citizens are experiencing did not request s'llbstantial program increases beyond those which could be very carefully justified (even then more than $163. 000 was reduced from amounts requested). To them. and to all of those who assisted in preparing this document, I would like to extend my sincere thanks and appreciation.
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Respectfully yours, /
~d. Thomas R. l\flc Cann. JrCounty Administrator
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GENERAL FUND EXPENDITURE SUMMARY
ACTY. BUDGETED AC'l'UAL BUDGETED PROPOSED INCREASE CODE CLASSIFICATION 1973-74 1973-74 1974-75 1975-76 (DECREASE)
00110 Board of Supervisors 16,600 17 t 857 19,275 18,400 ( 875) 00120 Office of County Administrator 57 ,485 59,803 76,456 84,596 8,140 00130 Office of Accounting & Purchasing 14 , 685 28,793 26,420 39,136 12 t 716 00135 Purchasing Stores 3,000 3,000 00140 Off ice of County Attorney 18,350 17,306 28,857 34,063 5,206 00150 Office of Citizen Affairs 28, 547 33,749 (33,749) 00160 Comprehensive Planning Team 69,022 71,738 50,657 46, 721 (3,936) 00210 Commissioner of the Revenue 53,539 42,394 47,264 54,031 6,767 00250 Office of Real Estate Assessments 23,330 49,882 26,552 00310 County Treasurer 32,494 30,738 39,453 47,901 8,448 00410 Clerk of Circuit Court 8,886 10,794 13,106 12,944 (162) 00510 Circuit Court '5,450 8,489 8,300 9,244 944 00520 General District Court 2,677 2,449 3,105 4,095 990 00530 Conunonwealth's Attorney 8,707 8,663 13, 712 17,870 4,158 00610 Sheriff 178,522 139,314 188,955 216,208 27,253 00680 City-County Jail 9, 796 7 ,470 12,103 15,448 3,345 00710 Fire 107, 880 103,813 111,675 124,099 12,424 00810 Social Services - Administration 200,145 198,395 261,374 362,414 101,040 00820 Social Services - Assistances 742,874 611,894 916,280 931,222 14,942 00880 Social Services - Lunacy Commissions 300 375 1,200 1,200 00910 Health Department 28,145 28 t 711 33,086 38,840 5,754 01010 Public Works - Administration 31,841 30,973 (868) 01020 Public Works - Water & Sewer Operations 87, 571 87, 571 01050 Building Inspection 59,084 56,167 55,650 58,258 2,608 01080 Refuse Disposal 32,905 45,061 47,314 74, 717 27,403 01090 Mosquito Control 15,565 22,265 10,958 10,955 (3)
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01110 Extension & Continuing Education 12,860 15,177 20, 795 25, 741 4,946 01210 Animal Shelter 7,340 6,393 7,036 11,075 4,039 01310 Office of General Registrar 12,788 12,930 16,023 17,907 1,884 01320 Elections 4,501 5,485 984
I 01410 Buildings and Grounds 25,715 53,235 72 ,113 74,132 2,019 01510 Public Works - Street Lighting 10,000 9, 717 13,000 10,648 (2,352) 01610 Public Works - Maintenance 5,700 5,547 2,200 2,200
I 01710 Public Schools 1,896,129 1,914,974 2,497,209 3,062,797 565,588 01810 Civil Defense 8, 795 8,199 13,865 12,835 (1,030) 01820 Employee Benefits 63,642 59,272 81,015 108,243 27,228
I 01830 Contributions and Transfers 133,814 108, 708 116,697 152 t 774 36,077
CONTINUED TO NEXT PAGE
B-2· I 1975-76 BUDGET
GENERAL FUND EXPENDITURE SUMMARY (Cont'd)
ACTY. BUDGETED ACTUAL CODE CLASS IF I CAT ION 1973-74 1973-74
01840 Other Expenditures 66,417 69,448 01850 Contingent Account 183,547 143,473 01910 Capital Improvements 689,000 02010 Debt Service 745,909 743,630
TOTAL BUDGET 5,554,314 4,663,192
LESS: AMOUNT RECEIVED FROM JAMES CITY SERVICE AUTHORITY
LESS: INTERDEPARTMENTAL TRANSFERS
LESS: REVENUE SHARING
TOTAL GENERAL FUND EXPENDITURES 5,554,314 4,663,192
)
BUDGETED PROPOSED 1974-75 1975-76
95,140 44,854 160,000 145,000 702,282 1,084,267 779,470 758,458
6,635,466 7,890,204
- 97,464
- 3,000
-711,031 -915,707
5,924,435 6,874,033
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INCREASE (DECREASE)
(50,286)-(15,000) 381,985 (21,012)
1,254,738
- 97,464
- ~,000
-204,676
949,598
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CODE CLASSIFICATION
10 GENER.Z\.L PROPERTY TAXES
:01 102 103 104 105 106
Real Estate Personal Property Pu.Olic Service Delinquent Real Estate Delinquent Personal Property Interest-Real Estate & Per. Property
Total - General Property Taxes
20 OTHER LOCAL TAXES
202 203 204 205 206 2'J7
Local Sales Tax Recordation Taxes Delinquent Taxes Deeds of Conveyance Plats Bank Stock
Total - Other Local Taxes
30 LICENSE, PERMITS, FEES
301 305 308 311 312
Motor Vehicle Licenses Business & Prof. Licenses Building Permits Planning & Zoning Fees Dog Licenses
Total - Licenses, Permits, Fees
40 FINES & FORFEITURES
401 402
Fines Jail Committals
Total - Fines & Forfeitures
GENERAL FUND RE\IENUE SUMMARY
ACTUAL 1973 - 74
$1,514,024 878,650 173,038
50,104 12,477
3,585
2,631,878
306,444 21,414 16,034
8,553 667
9,267
362,379
89 ,245 186,133
64,687 2,162 5,051
347,278
8,411 99
8,510
BUDGETED 1974 - 75
$1,650,000 895,000 173,500
46,000 10,000
2,600
2,777,100
320,000 21,000 12,500
7,000 500
10,000
371 , 000
81,000 170,000
45,000 4,000 4,500
304,500
7,000 100
7,100
ESTIMATED 1975 - 76
$2,100 , 000 972, 840 120,000
40,000 8,000 2,200
3,243,040
400,000 20,000 8,000 9,000
500 12,000
449,500
93,000 215,000
45,000 3,000 5,000
361,000
13,000 100
13,100
-3
B-4· I 1975-76 BUDGET
GENERAL FUND REVENUE SUMMARY (Cont'd)
CODE CLASSIFICATION
50 REVENUE FROM USE OF MONEY & PROPERTY
501 502 503 504
Int. on Short Term Investments Int. on Water Bonds Annexation Reimbursement Rent - EOC Building
Total - Revenue from Use of Money & Property
REVENUE FROM OTHER AGENCIES
60 FROM THE COMMONWEALTH
601 602 603 605 606 607 623 624 625 627 628 629 630 632 633 634 635
A. B. c. Profits Wine Tax Sales Tax Rolling Stock Tax Excess Fees - Clerk Public Assistance Share Ret. Ins. & FICA Share of Office Expenses Share of Salaries Medical Examiner's Fees Mosquito Control Revenue Sharing Civil Defense Operational Expense - Cars Gas Tax Refunds Colonial Health District Virginia Department of Highways
Total.from the Commonwealth
ACTUAL 1973 - 74
83,754 17,122
5,066 2,381
108,323
66,575 6,252
371,977 1,696 5,411
741,839 7,570 5,379
91,483 240
1,234 401,699
4,148 7,220 1;703 2,062
1, 716,488
BUDGETED 1974 - 75
60,000 6,000 4,805 2,800
73,605
67,000 6,300
365,000 1,700 5,000
1,057,389 11,050 12,548
122,348 200
2,800
8,970 9,000 2,000 2,500
40,000
1,713,805
ESTIMATED 1975 - 76
30,000 2,500 4,700 3,670
40 ,870
65,000 6,200
400,000 2,300 5,000
1,245,143 20,376 10,000
205,609 350
3,500
7,513 10,000
2,500 9,672
l,993Ll63
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1975-76 BUDGET
GEHEHAL FUND REVENUE SUMitJARY (Cont'd)
CODE
68
686
687
CLASSIFICATION
FROM THE ?EDERAL GOVERNMENT
Division of Justice & Crime Prevention
Public Employment Service Title VI
Total from the Federal Government
70 CHARGES FOR CURRENT SERVICES
701 702 703 704 709 716 722
Commonwealth's Atty. Fees-Co. rt. Commonwealth's Atty. Fees-Circuit Ct. Sheriff, Deputies, & Jail Fees Land Transfer Fees Fees for Plats and Haps Boarding Dogs Computer Services
Total - Charges for Current Services
80 SALE OF PROPERTIES
804 County Vehicles
Total - Sale of Properties
90 MISCELLANEOUS REVENUES & REFUNDS
912 913 914 916 917
918
Xerox Machine Street Lights and Signs Code Books and Ordinances City of ~illiamsburg-Joint Activities General District Court-Court
Appointed Attorneys Certification Fees
ACTUAL 1973 - 74
3,225
3,225
573 176
1,309 673
1,098 75
3,904
510
510
14 2,834
290
BUDGETED 1974 - 75
24, 570
24,570
400 175
1,100 600 900
40 6,800
10,015
300
300
200 1,380
200
ESTIMATED 1975 - 76
25,650
10,994
36,644
350 175
1,400 700
4,500 50
4,200
11,375
50 1,000
600 6,571
500 300
B- 5
L-6 1975-76 BUDGET
GENERAL FUND REVENUE SUMMARY (Cont'd)
CODE CLASSIFICATION
Total - Miscellaneous Revenues & Refunds
TOTAL - ALL REVENUES
BALANCE CARRIED FORWARD
TOTAL - ALL REVENUES AND BALANCE CARRIED FORWARD
ACTUAL 1973 - 74
3,138
5,185,633
$5,185,633
BUDGETED 1974 - 75
1,780
5,283,775
640,660
$5,924,435
ESTIMATED 1975 - 76
9,021
6,157,713
716, 320
$6 ,874 ,033
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1975-76 BUDGET \,i
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STATEMENT OF ESTIMATED SURPLUS
JUNE 30 I 19 75
Unappropriated Surplus 7-1-74
Anticipated Revenues 1974-75
Budgeted Revenue Estimate FY 75
Less: Current Revised Estimate
Anticipated Unexpended Appropriations 1974-75
Budgeted Expenditures
Less : Antici.pated Expenditures
Total Estimated Surplus 6-30-75
Appropriations for 1975-76 Budget
Estimated Unappropriated Reserve 7-1-75
$5,926, 718
$6,018,301
$5,926,718
55,676,241
$440,136
$ 91,583
$250,477
$782,196
$716 '320
$ 65,876
B-7
1975-76 BUDGET
STATEMENT OF ESTIMATED SURPLUS
June 30, 1975
Unappropriated Surplus 7-1-74
Anticipated Revenues 1974-75
Budgeted Revenue Estimate FY 75 $5,926,718
Less: Current Revised Estimate $6,184,958
Anticipated Unexpended Appropriations 1974-75
Budgeted Expenditures $5,926,718
Less: Anticipated Expenditures $5,676,241
Total Estimated Surplus 6-30-75
Appropriations for 1975-76 Budget
Estimated Unappropriated Reserve 7-1-75
REVISED 5-20-75
$440,136
$258,240
$250,477
$948,853
$795,220
$153,633
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I 1975-76 BUDGET SUMMARY
FUNCTION : DEPARTMENT: DIVISION-ACTIVITY: ACTIVITY CODE:
COUNTY ADMINISTRATION BOARD OF SUPERVISORS ADMINISTRATION 00110
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CLASSIFICATION AUTH FY 74
AUTH FY 75
PROP FY 76
BUDGETED FY 74
ACTUAL BUDGETED PROPOSED
PERSONAL SERVICES
NON-PERSONAL EXPENSES
TOTAL OPERATING COST CAPITAL OUTLAY
TOT AL BUDGET
PROGRAM INFORMATION:
5 5 5 9~000
7,600 16,600
16,600
FY 74 FY 75 FY 76
9,000 9,000 9,000 8,857 10,275 9,400
17,857 19,275 18,400
17,857 19,275 18,400
James City County operates under the County Administrator form of government as established by State Law. The County is divided into five electoral districts each of which are represented by a Supervisor who serves on t he gover ning boar d for a period of four years. The Board of Supervisors passes all laws and determines all policies which govern the County. It appoints a County Administrator, most boards and commissions, appropriates funds for County operations, and generally oversees all County functions.
BUDGET COMMENTS
The budget for the Board of Supervisors shows a decrease of $875 from the last fiscal year. Amounts budgeted in FY 75 for photocopying, communications and transportation were reduced based on actual expenditure history o The Office Supply and Printing category was increased by $2,100 to fund the next supplement to the County Code.
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C-2 I 1975-76 BUDGET DETAIL I L
FUNCTION: COUNTY ADMINISTRATION I
DEPARTMENT: BOARD OF SUPERVISORS
DIVISION-ACTIVITY: ADMINISTRATION
ACTIVITY CODE: 00110
I EXP. CLASSIFICATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED COCE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 · FY 76
PERSONAL SERVICES FULL-TIME EMPLOYEES
CHAIRMAN OF THE BOARD 1 1 1 I MEMBERS OF THE BOARD 4 4 4
TOTAL - POSITIONS 5 5 5
OllO SALARIES, FULL-TIME EMPLOYEES 9,000 9,000 9,000 9,000 TOTAL - PERSONAL SERVICES 9,000* 9,000* 9,000* 9,000*
NON-PERSONAL EXPENSES
0200 ADVERTISING 1,500 2, 799 2,600 2,400 0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 500 474 300 300 0214 RENTALS 400 389 2,000 1,400 0218 COMMUNICATIONS 200 1,105 675 200 0220 TRANSPORTATION 2,500 1,712 2,500 1,000 0302 OFFICE SUPPLIES AND PRINTING 2 ,500 2,378 2,200 4,100
TOTAL - NON-PERSONAL EXPENSES 7,600* 8,857* 10,275* 9,400*
TOTAL - ALL CLASSES 16,600* 17, 857* 19,275* 18,400*
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1975-76 BUDGET SUMMARY
FUNCTION: DEPARTMENT: DIVISION-ACTIVITY: ACTIVITY CODE:
COUNTY ADMINISTRATION OFFICE OF COUNTY ADMINISTRATOR ADMINISTRATION 00120
C- 3
CLASSIFICATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED
PERSONAL SERVICES
NON-PERSONAL EXPENSES
TOTAL OPERATING COST CAPITAL OUTLAY
TOT AL BUDGET
PROGRAM INFORMATION:
FY 74 FY 75
5 6
FY 76 FY 74
6 51,035 5,950
56,985 500
57,485
FY 74 FY 75 FY 76
49,251 68,166 76,559 7,660 8,290 8,037
56,911 76,456 84,596 2,892
59,803 76,456 84,596
The County Administrator is the chief administrative officer of the County. He is appointed by the Board of Supervisors and is responsible to it for the execution of policies established by it. The County Administrator acts as Clerk to the Board and is expected to handle the daily administrative operations of the County -- to recommend service and policy improvements, to develop an annual budget, to generally guide the work of County employees, and to insure that the affairs of the County are conducted in an effective and responsible manner.
The budget includes staff assistance to the Planning Commission, Site Plan Committee, Board of Zoning Appeals, and other current planning groups. Central personnel administration, wage and hour administration, and the management of vehicles and property are also handled by personnel assigned to this office.
BUDGET COMMENTS
The budget for this office shows an increase of $8,140 over the last fiscal year. Several Non-Personal Expense line items have been reduced from FY 75 based on actual expenditure history. Salary costs have increased as a result of cost of living adjustments approved by the Board during the past fiscal year and the granting of normal merit increments.
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FUNCTION: COUNTY ADMINISTRATION \ L DEPARTM~NT : OFFICE OF COUNTY ADMINISTRATOR PIVISION-A<;TIVITY: ADMINISTRATION r ACTIVITY COOE: 00120
-EXP. CLASSIFICATION- AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED
'f PROPOSED r CODE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75. FY 76
L PERSONAL SERVICES
FULL-TIME EMPLOYEES [ 1 1 1 COUNTY ADMINISTRATOR
ASST. TO COUNTY ADMINISTRATOR 1 2 2
[ ADMINISTRATIVE ASSISTANT 1 ADMINISTRATIVE SECRETARY 1 1 BOOKKEEPER 1 CLERK TYPIST II 1 1 l [ SECRETARY II 1 l
TOTAL - POSITIONS 5 6 6 [ 0110 SALARIES, FULL-TIME EMPLOYEES 51,035 49,251 68,166 76,559
TOTAL - PERSONAL SERVICES 51,035* 49,251* 68,166* 76,559* -
NON-PERSONAL EXPENSES -300 200 150
.-0200 ADVERI'ISING 158 L 0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 400 521 660 569 0210 INSURANCE 180 609 512 542 0214 RENTALS 412 837 800 855 [ 0215 EQUIPMENT MAINTENANCE 988 929 558 681 0218 COMMUNICATIONS 1,500 1,745 1,100 890 0220 TRANSPORTATION 650 1,106 1,625 2,231 r 0302 OFFICE SUPPLIES AND PRINTING 800 950 1,195- 800 0312 MOTOR FUELS AND LUBRICANTS 720 805 1,640 1,319 -
TOTAL - NON-PERSONAL EXPENSES 5,950* 7,660* 8,290* 8,037* -CAPITAL OUTLAY L 0405 OFFICE FURNITURE AND EQUIPMENT - NEW 500 2,892 [ TOTAL - CAPITAL OUTLAY 500* 2,892*
TOTAL - ALL CLASSES 57,485* 59,803* 76,456* 84,596* -
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\ / ~-1 1975-76 BUDGET SUMMARY
FUNCTION: DEPARTMENT: DIVISION-ACTIVITY: ACTIVITY CODE:
COUNTY ADHINISTRATION OFFICE OF ACCOUl'XTING AND PURaIASING ADMINISTRATION 00130
I C-5
JI CL,ASSIFICATION AUTH AUTH PROP
FY 74 FY 75 FY 76
1 PERSONAL SERVICES 3 3 3
BUDGETED ACTUAL BUDGETED PROPOSED FY 74 FY 74 FY 75 FY 76
14,025 16,940 22,060 27,636
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NON-PERSONAL EXPENSES 660 3, 749 6,080 6,480 TOTAL OPERATING COST 14,685 20,689 28,140 34 ,116
CAPITAL OUTLAY 8,104 580 5,020 TOT AL BUDGET 14,685 28,793 28,720 39,136
LESS: INTERDEPARTMENTAL TRANSFERS -PRoGn I~NiFo~~0M2iWP AND PuRcHAsING sHARE 14,685 28, 793 39,136
The Office of Accounting and Purchasing is responsible for the maintenance of all financial records of the County: bookkeeping, check writing, monthly financial reports, payroll records, and pre-audit. In addition this operation is responsible for centralized purchasing for all County agencies with the exception of Welfare and Schools. Payroll and water and sewer billing are handled on the County's NCR-399 Computer.
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The budget for this operation shows an increase of $10,416 over FY 75 less interdepartmental transfers. Half of the increase is attributable to salary changes approved by the Board as a result of the increase in the cost of living plus normal merit increases. The remainder is attributable to the one-time cost of adding new applications to the computer operation -- general fund accounting, land book, and real/personal property tax billing:
expanding memory from lOK to 14K automatic line £ind (ledger cards) additional cassette handler programming and installation charges
$1,980 1,125 1,665 1,440
The James City Service Authority, Sanitary District II, and services provided in the budget are billed for the service. is included on the revenue side of the budget.
other operating departments which use the computer Income which offsets this budget comes to $4,200 which
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n C-6 I 1975-76 BUDGET DETAIL
, .. -,,.....
FUNCTION: COUNTY ADMINISTRATION I I
~
DEPARTMENT: OFFICE OF ACCOUNTING AND PURCHASING DIVISION-ACTIVITY: ADMINISTRATION
[ ACTIVITY CODE: 00130
EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED
f ACTUAL I BUDGET.ED
J PROPOSED
COOE FY 74 FY JS FY 76 FY 74 FY 74 FY 7S FY 76 r L
PERSONAL SERVICES FULL-TIME EMPLOYEES [
ACCOUNTING SUPERVISOR 1 1 1 PURCHASING AGENT 1 1 1
[ ACCOUNT CLERK III 1 1 1
TOTAL - POSITIONS 3 3 3 -0110 SALARIES - FULL-TIME EMPLOYEES 14,025 16,940 22,060 27,636 -
TOTAL - PERSONAL SERVICES 14,025* 16,940* 22,060* 27,636* -
NON-PERSONAL EXPENSES I
-0203 FEES FOR PROFESSIONAL SERVICES 1,900 2,275 1,740 ~
0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 50 10 125 60 0209 FREIGHT AND DRAYAGE 150 390 0210 INSURANCE 10 10 10 0214 RENTALS 350 0215 EQUIPMENT MAINTENANCE 150 70 350 1,895 L
0218 COMMUNICATIONS 48 420 460 0220 TRANSPORTATION 100 100 r 0230 EDUCATION 200 L 0302 OFFICE SUPPLIES AND PRINTING 300 1, 721 2,500 600 0399 OTHER OPERATING EXPENSES 100 875
TOTAL - NON-PERSONAL EXPENSES 660* 3,749* 6,080* 6,480*
CAPITAL OUTLAY -
0405 OFFICE FURNITURE AND EQUIPMENT - NEW 8,104 580 5,020 TOTAL - CAPITAL OUTLAY 8,104* 580* 5,020*
TOTAL - ALL CLASSES 14,685* 28,793* 28, 720* 39,136*
LESS: INTERDEPARTMENTAL TRANSFERS -2,300 -
TOTAL 14,685* 28,793* 26,420* 39,136*
01 I 1975-76 BUDGET SUMMARY I C-7 I J 1
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FUNCTION : COUNTY ADMINISTRATION DEPARTMENT : DIVISION-ACTIVITY :
OFFICE OF ACCOUNTING AND PURCHASING PURCHASING STORES
ACTIVITY .CODE: 00135
CLASSIFICATION
PERSONAL SERVICES
NON -PERSONAL EXPENSES
TOTAL OPERATING COST Ci"PITAL OUTLAY
TOT AL BUDGET
AUTH FY 74
AUTH FY 75
PROP FY 76
BUDGETED FY 74
LESS: INTERDEPARTMENTAL TRANSFERS
PROGRAM INFORMATION: Tar AL
ACTUAL FY 74
BUDGETED FY 75
This account has been established to provide a method for bulk purchasing of commodities frequently used by operating departments -- paper products, office supply items, pens/pencils, adding machine tape, forms, etc.
PROPOSED FY 76
3,000 3,000
3,000 -3,000
- 0 -
The Purchasing Agent will purchase in bulk at the beginning of the fiscal year and store the materials. User departments will then "purchase" from the "storeroom" and will be billed directly. An interdepartmental transfer will then replenish this account. At the end of the year, the balance in this account will be represented by inventory. Obviously this approach is being made in order to take advantage of break prices on volume purchases and discounts for immediate payment of vendors.
r C-8 I 1975-76 BUDGET DETAIL I
FUNCTION: COUNTY ADMINISTRATION DEPAR'TMENT: OFFICE OF ACCOUNTING AND PURCHASING DIVISION-ACTIVITY: PURCHASING STORES -ACTIVITY CODE: 00135
-EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED I PROPOSED COOE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76
NON-PERSONAL EXPENSES
0302 OFFICE SUPPLIES 3,000 TOTAL - NON-PERSONAL EXPENSES 3,000*
-TOTAL - ALL CLASSES 3,000*
LESS: INTERDEPARTMENTAL TRANSFERS -3,000
Tar AL -0-* I
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FUNCTION : DEPARTMENT: DIVISION-ACTIVITY :
COUNTY ADMINISTRATION OFFICE OF COUNTY ATTORNEY ADMINISTRATION
ACTIVITY CODE: 00140
CLASSIFICATION
PERSONAL SERVICES
NON-PERSONAL EXPENSES
TOTAL OPERATING COST C,«lPITAL OUTLAY
TOT AL BUDGET
PROGRAM INFORMATION:
AUTH AUTH FY 74 FY 75
1 2
PROP FY 76
2
BUDGETED ACTUAL BUDGETED PROPOSED FY 74 FY 74 FY 75 FY 76
17,000 13,814 27,304 . 31,673 950 2,627 1,453 2,390
17,950 16,441 28,757 34,063 400 865 100
18,350 17,306 28,857 34,063
The Office of County Attorney is responsible for providing legal advice to the Board of Supervisors, the Planning Commission , and the School Board, as well as members of the County staff. In addition the County Attorney supervises law suits against the County and represents the County in court. The drafting of ordinances, the reviewing of contracts and similar legal matters are handled by this office.
BUDGET COMMENTS
This budget shows a total increase of $5,216, partially representing the first full-year of the cost of living adjustment approved by the Board in FY 75 as well as normal merit increases. Non-Personal Expenses have been adjusted upwards from $1,453 to $2,390 primarily to provide for supplements and subscriptions to legal texts necessary for the operation of this office. In addition, $170 has been included to subscribe to the bill mailing service of the State Legislature.
r C-10 I 197 5.:76:·auoGET DETAIL
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FUNCTION: COUNTY ADMINISTRATION L DEPARTMENT: OFFICE OF COUNTY ATTORNEY
··otVISION-ACTlVITY : ADMINISTRATION r ACTIVITY CODE: 00140
EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED
J ACTUAL I BUDGETED
J PROPOSED r COOE FY 74 FY 7S FY 76 , FY 74 FY 74 FY 7S FY 76
PERSONAL SERVICES FULL-TIME EMPLOYEES
COUNTY ATTORNEY 1 1 1 SECRETARY II 1 1
[ TOTAL - POSITIONS 1 2 2
-OllO SALARIES, FULL-TIME EMPLOYEES 17,000 13,814 27,304 31,673
TOTAL - PERSONAL SERVICES 17,000* 13,814* 27,304* 31,673*
NON-PERSONAL EXPENSES
0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 200 730 378 1,035 0214 RENTALS 17 100 120 0215 EQUIPMENT MAINTENANCE 75 150
I 0218 COMMUNICATIONS 100 304 200 200 0220 TRANSPORTATION 1,231 500 685 0302 OFFICE SUPPLIES AND PRINTING 150 345 200 200 0399 OTHER OPERATING EXPENSES 500 -
TOTAL - NON-PERSONAL EXPENSES 950* 2,627* 1,453* 2,390* ..
CAPITAL OUTLAY I • I..
0405 OFFICE FURNITURE AND EQUIPMENT - NEW 400 865 100 r TOTAL - CAPITAL OUTLAY 400* 865.* 100* -
TOTAL - ALL CLASSES 18,350* 17,306* 28,857* 34,063* -I
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J1 I 1975-76 BUDGET SUMMARY I c-nl l FU'NCTION : COUNTY ADMINISTRATION
DEPARTMENT :
JI DIVISION-ACTIVITY :
ACTIVITY CODE :
OFFICE OF PLANNING AND DEVELOPMENT COMPREHENSIVE PLANNING TEAM 00160
11 CLASSIFICATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED
F Y 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76
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PERSONAL SERVICES
NON-PERSONAL EXPENSES
TOTAL OPERATING COST
5 4 4 51,800 52,842 44,127 43 , 206 13,137 14,768 5,330 3 , 515 64,937 67,610 49,457 46,721
CAPITAL OUTLAY 4,085 4,128 1,200 TOT AL BUDGET 69,022 71, 738 50,657 46,721
PROGnAM INFORMATION:
The Comprehensive Planning Team is responsible for deve loping the Comprehensive Program for James City county which will include a Land Development Concept, Master Water/Sewer Plan, Major Thoroughfare Plan, and Public Facilities Plan . The Comprehensive Planning Team will have an ongoing responsibility for refining the Comprehensive Program once adopted and will develop specific housing, open-space acquisition and similar programs during the coming year as well as assisting in refining, simplifying, and clarifying present zoning, site plan, and subdivision regulations. This department was instrumental in developing the Mini-Park Program during FY 75 and will continue to handle special research projects and the creation of new programs as requested by the Boardr
BUDGET COMMENTS
This relatively new operation has undergone several changes during the past two fiscal years. Because of the downgrading of a personnel slot during the current year, the Personal Services budget shows a decrease of $921 from the FY 75 appropriation. In addition, Non-Personal Service Expenses have decreased due to a reduction in funds for memberships and subscriptions, mailing costs and printing of special publications required during the development of the Comprehensive Program.
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1975-76 BUDGET DETAIL I u
FUNCTION: COUNTY ADMINISTRATION J DEPARTMENT: OFFICE OF PLANNING AND DEVELOPMENT DIVISION-ACTIVITY: COMPREHENSIVE PLANNING TEAM
Q. ACTIVITY CODE: 00160
EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED
J PROPOSED
ri COOE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76
LJ
PERSONAL SERVICES FULL-TIME EMPLOYEES
Q ASST. TO THE COUNTY ADMINISTRATOR 1
FOR PLANNING AND DEVELOPMENT
[ CHIEF PLANNER 1 1 SENIOR PLANNER 2 1 PLANNER I 1 PLANNING ASSISTANT 1 [ PLANNING TECHNICIAN 1 1 1 SECRETARY II 1 1
TOTAL - POSITIONS 5 4 4 [ 0110 SALARIES, FULL-TIME EMPLOYEES 51,800 52, 842 43,627 42,706 -0120 SALARIES, OVERTIME, SEASONAL & PART-TIME 500 500
TOTAL - PERSONAL SERVICES 51,800* 52,842* 44,127* 43,206*
NON-PERSONAL EXPENSES I
,_. 0200 ADVERTISING 800 667 0203 FEES FOR PROFESSIONAL SERVICES 7,500 6,426 -0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 700 679 675 285 0214 RENTALS 12 300 400 -0215 EQUIPMENT MAINTENANCE 75 87 55 160 -0218 COMMUNICATIONS 1,500 1,746 700 450 0220 TRANSPORTATION 1,050 2,616 600 300 ~
0230 EDUCATION 200 200 ' · -0302 OFFICE SUPPLIES AND PRINTING 1,200 1,664 2,200 1,300 0318 OPERATING SUPPLIES AND MATERIALS 300 883 600 420
TOTAL - NON-PERSONAL EXPENSES 13,137* 14,768* 5,330* 3,515*
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1975-76 BUDGET DETAIL
FUNCTION: DEPARTMENT: DIVfSION-ACTIVtTY: ACTIVITY CODE:
CLASSIFICATIOl'ol
COUNTY ADMINISTRATION OFFICE OF PLANNING AND DEVELOPMENT COMPREHENSIVE PLANNING TE.Ali! 00160
AUTH AUTH PROP FY 74 FY 75 FY 76
CONTINUED FROM PREVIOUS PAGE
CAPITAL OUTLAY
0405 0410
OFFICE FURNITURE AND EQUIPMENT - NEW VEHICULAR EQUIPMENT - NEW
TOTAL - CAPITAL OUTLAY
TOTAL - ALL CLASSES
BUDGETED FY 74
1,085 3,000 4,085*
69,022*
ACTUAL FY 74
1,349 2, 779 4,128*
71, 738*
BUDGETED FY 75
1,200
1,200*
50,657*
C-13
PROPOSED FY 76
46, 721*
C-14 1 1975-76 BUDGET SUMMARY
FUNCTION: DEPARTMENT: DIVISION-ACTIVITY: ACTIVITY CODE:
ASSESSMENT OF TAXABLE PROPERTY COMMISSIONER OF THE REVENUE ADMINISTRATION 00210
I
CLASS I Fl CATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76
PERSONAL SERVICES
NON-PERSONAL EXPENSES
TOTAL OPERATING COST
5 5 5 47,837 37,345 40,748 46,018 4,902 4,455 5,916 7,563
52,739 41,800 46,664 53,581 CAPITAL OUTLAY 800 594 600 450
TOT AL BUDGET 53,539 42,394 47,264 54,031
PROGRAM INFORMATION:
The Office of Commissioner of the Revenue is responsible to the citizens of the County for the assessment of personal property and the processing of business licenses. For the State of Virginia, the Commissioner is responsible for assisting taxpayers in filing State income tax returns and in reviewing those returns. In 1974, the office reviewed more than 3,600 tax returns and in 1975, all State tax returns were required to be handled locally. While the assessment of real property has now been transferred to the Office of Real Estate Assessments, the Commissioner will continue to assist in that process by handling land~ransfers, and updating records.
BUDGET COMMENTS
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The budget for this operation is shared by the State of Virginia on a 50-50 basis. The State share is carried on r the revenue side of the budget . The budget shows an increase of $6,767 over FY 75, with $5,270 of this amount L carried in Personal Services to cover the salary request made to the State of Virginia - State Compensation Board . Non-Personal Expenses is increasetl by $1,647 primarily due to increases in the cost of postage and for programming and materials costs ($1,000) required to place personal property assessments on the County's computer. r
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1975-76 BUDGET DETAIL
FUNCTION: DEPARTMENT: DIVISION-ACTIVITY : ACTIVITY CODE:
ASSESSMENT OF TAXABLE PROPERTY COMMISSIONER OF THE REVENUE ADMINISTRATION 00210
EXP. COOE CLASS1FICATION AUTH AUTH PROP
FY 74 FY ZS FY 76
PERSONAL SERVICES FULL-TIME EMPLOYEES
COMMISSIONER OF THE REVENUE DEPUTY COMMISSIONER OF THE REVENUE LICENSE INSPECTOR CLERK TYPIST II ACCOUNT CLERK I
TOTAL - POSITIONS
0110 SALARIES, FULL-TIME EMPLOYEES 0120 SALARIES, OVERTIME, SEASONAL & PART-TIME
TOTAL - PERSONAL SERVICES
NON-PERSONAL EXPENSES
0200 ADVERTISING 0203 FEES FOR PROFESSIONAL SERVICES 0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 0210 INSURANCE 0214 RENTALS 0215 EQUIPMENT MAINTENANCE 0218 COMMUNICATIONS 0220 TRANSPORTATION 0230 EDUCATION 0302 OFFICE SUPPLIES AND PRINTING 0312 MOTOR FUELS AND LUBRICANTS
TOTAL - NON-PERSONAL EXPENSES
CAPITAL OUTLAY
0405 OFFICE FURNITURE AND EQUIPMENT - NEW 0505 OFFICE FURNITURE AND EQUIPMENT - REPLACEMENT
TOTAL - CAPITAL OUTLAY
TOTAL - ALL CLASSES
1 1 1 1 1
5
1 1 1 1 1
5
1 1 1 1 1
5
BUDGETED FY 74
45,837 2,000
47 ,837*
50
40
12 600
1,850 900
850 600
4,902*
800
800*
53,539*
ACTUAL FY 74
37,345
37,345*
123
11 190
2,013 481 148 955 534
4,455*
594
594*
42,394*
BUDGETED FY 7S
39,748 1,000
40,748*
50
120 134 112 950
2,000 600
1,300 650
5,916*
600 600*
47,264*
C-15
PROPOSED FY 16
45,018 1,000
46,018*
50 600
95 175 112
1,031 2,450
600
1,800 650
7,563*
450 450*
54,031*
r I C-161 1975-76 BUDGET SUMMARY --....-1 -
FUNCTION: ADMINISTRATION DEPARTMENT : DI VISION-ACTIVITY:
OFFICE OF REAL ESTATE ASSESSMENTS REAL ESTATE ASSESSMENTS
ACTIVITY CODE: 00250
CLASSIFICATION
PERSONAL SERVICES
NON-PERSONAL EXPENSES
TOTAL OPERATING COST CAPITAL OUTLAY
TOT AL BUDGET
PROGRAM INFORMATION :
AUTH FY 74
1
AUTH PROP FY 75 FY 76
3 3
BUDGETED ACTUAL BUDGETED PROPOSED FY 74 FY 74 FY 75 FY 76
19,765 40,372 2,700 8,830
22,465 49,202 865 680
23,330 49,882
The Office of Real Estate Assessments was established in November of 1974 pursuant to State law. The FY 75 budget is for one-half year. This office is responsible for carrying out an annual reassessment program in order to accurately reflect changes in real property valuations on a current basis. This will prevent the substantial increase in assessments which have occurred in the past when a general reassessment was not done but every five years or so. The annual reassessment program also serves the function of equalizing assessments so that the resulting tax burden is borne fairly by all County taxpayers. In FY 75, this department in association with the State Department of Taxation appraised over 9,000 parcels of land in the County almost twice the number included in the last reassessment conducted in 1970.
BUDGET COMMENTS
This budget simply extends the present budget to a full-year's operation. One-time costs of programming the
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County's NCR- 399 Computer t o handle the land book and reassessment notices are included under Fees for Professional • Services and required forms are budgeted under the 302 account. The Education account provides sufficient funds to ensure that personnel in the office mai ntain and improve their technical competenci to handle the variety of L special assessment tasks which exist in a community which includes a brewery, a family entertainment complex, and other specialized types of development and land use.
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1975-76 BUDGET DETAIL
FUNCTION : ADMINISTRATION
DEPARTMENT: DIVISlON-ACTIVITY:
OFFICE OF REAL ESTATE ASSESSMENTS REAL ESTATE ASSESSMENTS
EXP. CXlOE
ACTIVHY CODE:
CLASSIFICATION
PERSONAL SERVICES FULL-TIME EMPLOYEES
DIRECTOR ASSESSOR SECRETARY II
TOTAL - POSITIONS
00250
0110 SALARIES, FULL-TIME EMPLOYEES 0120 SALARIES, OVERTIME, SEASONAL & PART-TIME
TOTAL - PERSONAL SERVICES
NON-PERSONAL EXPENSES
0200 ADVERTISING 0203 FEES FOR PROFESSIONAL SERVICES 0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 0215 EQUIPMENT MAINTENANCE 0218 COMMUNICATIONS 0220 TRANSPORTATION 0230 EDUCATION 0302 OFFICE SUPPLIES AND PRINTING 0312 MOTOR FUELS AND LUBRICANTS
TOTAL - NON-PERSONAL EXPENSES
CAPITAL OUTLAY
0405 OFFICE FURNITURE AND EQUIPMENT - NEW TOTAL - CAPITAL OUTLAY
TOTAL - ALL CLASSES
AUTH AUTH PROP FY 74 FY 75 FY 76
1
1
1 1
1 1
1 1
3 3
BUDGETED FY 74
ACTUAL FY 74
BUDGETED FY 75
19,765
19,765*
500 1,200
1,000
2,700*
865 865*
23,330*
C-17
PROPOSED FY 76
38 ,372 2,000
40,372*
150 1,109
688 600
1,583 600
2,400 1,100
600 8,830*
680 680*
49,882*
r ,----~~~~~~~~~~~~~~~~~~~~~~~-------! I C-lB I 1975-76 BUDGET. SUMMARY I :
FUNCTION: DEPARTMENT:
COLLECTION AND DISBURSEMENT OF TAXES COUNTY TREASURER
DI VISION-ACTIVITY: ADMINISTRATION A~TlVITY-CODE: 0~310
CLASSIFICATION
PERSONAL SERVICES
NON·PERSONAL EXPENSES
TOTAL OPERATING COST CAPITAL OUTLAY
TOT Al. BUDGET
PROGRAM INFORMATION:
AUTH FY 74
4
AUTH PROP FY 75 FY 76
4 4
BUDGETED ACTUAL BUDGETED PROPOSED FY 74 FY 74 FY 75 FY 76
24,560 23,627 29,985 29,474 7,134 6,311 9,047 17,646
31,694 29,938 39_,032 47,120 800 800 421 781
32,494 30,738 39,453 47,901
The Office of Treasurer is responsible for the collection of all license fees, taxes, and utility bills rendered by the County, the James City Service Authority, and the Sanitary Districts. This department also collects State Fiduciary Income, and State Estimated Income taxes as well as State Business License fees. The T~easurer is responsible for the proper accounting of all receipts, investment of idle cash balances, maintai11s all bank accounts used by the County, and assists in debt service administration. The State of Virginia and the City of Williamsburg share in the cost of the operation of this department. The County share of the budget is shown here, 50% of which will be reimbursed by the State.
BUDGET COMMENTS
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The proposed budget shows an increase of $8,448. Personal Services was overstated in last year's budget since [ the State Compensation Board declined to provide salary adjustments as requested; therefore, there is no increase in this category for FY 76. The Non-Personal Expense category includes funds in the amount of $7,000 to pay for the Treasurer's bond which is purchased every four years. In addition, funds are provided under the 203 account ·r to provide one-time programming costs to place tax billing on the County's NCR-399 Computer.
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) I 1975-76 BUDGET DETAIL IC-19
] FUNCTION: COLLECTION AND DISBURSEMENT OF TAXES DEPARTMENT: COUNTY TREASURER DIVISION-ACTIVITY: ADMINISTRATION
l ACTIVITY CODE: 00310
EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED
I ACTUAL I BUDGETED I PROPOSED
] COC£ FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 16
PERSONAL SERVICES
1 FULL-TIME EMPLOYEES
- TREASURER 1 1 1 DEPUTY TREASURER 2 2 2 ACCOUNT CLERK I 1 1 1
. TOTAL - POSITIONS 4 4 4
.
0110 SALARIES, FULL-TIME EMPLOYEES 22,060 23,031 26,985 26,474 - 0120 SALARIES, OVERTIME, SEASONAL & PART-TIME 2,500 596 3,000 3,000
- TOTAL - PERSONAL SERVICES 24,560* 23,627* 29,985* 29,474*
- NON-PERSONAL EXPENSES
- 0200 ADVERTISING 400 25 400 75
0203 FEES FOR PROFESSIONAL SERVICES 775
0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 20 36 30 - 0210 INSURANCE 620 131 650 7,000
0214 RENTALS 112 17 177 196
0215 EQUIPMENT MAINTENANCE 282 185 234 251
0218 COMMUNICATIONS 3,000 2,910 3,000 3,088
0220 TRANSPORTATION 100 129 150 272
0302 OFFICE SUPPLIES AND PRINTING 800 788 900 1,000
0318 OPERATING SUPPLIES AND MATERIALS 1,800 2,126 3,500 4,884
0399 OTHER OPERATING EXPENSES 75
- TOTAL - NON-PERSONAL EXPENSES 7,134* 6,311* 9,047* 17,646*
CAPITAL OUTLAY . . 0405 OFFICE FURNITURE AND EQUIPMENT - NEW 800 800 421 781
TOTAL - CAPITAL OUTLAY 800* 800* 421* 781*
TOTAL - ALL CLASSES 32, 494* 30,738* 39,453* 47,901*
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c-201 1975-76 BUDGET SUMMARY
FUNCTION : DEPARTMENT : DIVISION-ACTIVITY : ACTIVITY CODE:
RECORDING OF DOCUMENTS CLERK OF CIRCUIT COURI' ADMINISTRATION 00410
CLASSIFICATION AUTH AUTH
PERSONAL SERVICES
NON-PERSONAL EXPENSES
TOTAL OPERATING COST CAPITAL OUTLAY
TOT AL BUDGET
PROGRAM INFORMATION:
FY 74 FY75
4 4
PROP FY 76
4
BUDGETED ACTUAL BUDGETED PROPOSED FY 74 FY 74 FY 75 FY 76
2,616 3,017 4,764 4,484 5,615 7,169 7,952 7,541 8,231 10,186 12, 716 12,025
655 608 390 919 8,886 10,794 13,106 12,944
The Clerk of the Circuit Court maintains all legal records of the County and assists the Judge of the Circuit Court in carrying out court-associated responsibilities. The position is elective and the State Compensation Board sets salaries annually which are paid out of fees. This budget provides for the County share of the operation. The City of Williamsburg also contributes a portion of the budget.
BUDGET COMMENTS
The budget for the Clerk's Office shows a decrease of $162 from FY 75. Salary costs have been reduced based on smaller increases approved by the State Compensation Board during the previous fiscal year. A decrease in land t ransfers and associated work resulting from current economic conditions accounts for the maintenance of FY 75 service levels proposed in this budget for FY 76.
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1975-76 BUDGET DETAIL IC-21
FUNCTION : RECORDING OF DOCUMENTS
DEPARTMENT: CLERK OF CIRCUIT COURT
DIVISION-ACTIVIT¥': ADMINISTRATION
ACTIVITY CODE: 00410
EXP. CLASSlFICATIOl'il AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED I PROPOSED CODE FY 74 FY 15 FY 76 FY 74 FY 74 FY 75 FY 76
PERSONAL SERVICES FULL-TIME EMPLOYEES
CLERK OF CIRCUIT COURT 1 1 1 DEPUTY CLERK 1 2 2 CLERK TYPIST II 2 1 1
TOTAL - POSITIONS 4 4 4
0110 SALARIES, FULL-TIME EMPLOYEES 2,266 2,667 4,364 3,984 0120 SALARIES, OVERTIME, SEASONAL & PART-TIME 350 350 400 500
TOTAL - PERSONAL SERVICES 2,616* 3,017* 4,764* 4,484*
NON-PERSONAL EXPENSES
0203 FEES FOR PROFESSIONAL SERVICES 2,645 4,003 4,000 4,000 0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 51 0210 INSURANCE 176 174 132 132 0214 RENTALS 12 3 306 306 0215 EQUIPMENT MAINTENANCE 532 1,003 317 317 0218 COMMUNICATIONS 550 745 620 760 0302 OFFICE SUPPLIES AND PRINTING 1,700 1,241 2,500 2,000 0399 OTHER OPERATING EXPENSES 26 26
TOTAL - NON-PERSONAL EXPENSES 5,615* 7,169* 7,952* 7,541*
CAPITAL OUTLAY
0405 OFFICE FURNITURE AND EQUIPMENT - NEW 505 334 390 919 0505 OFFICE FURNITURE AND EQUIPMENT - REPLACEMENT 150 274
TOTAL - CAPITAL OUTLAY 655* 608* 390* 919*
TOTAL - ALL CLASSES 8,886* 10,794* 13,106* 12,944*
II
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FUNCTION : DEPARTMENT : DIVISION-ACTIVITY : ACTIVITY CODE :
ADMINISTRATION OF JUSTICE CIRCUIT COURI' ADMINISTRATION 00510
CLASSIFICATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED
PERSONAL SERVICES
NON-PERSONAL EXPENSES
TOT AL OPERA Tl NG COST CAPITAL OUTLAY
TOT AL BUDGET
PROGP.AM INFORMATION:
FY 74
1
FY 75 FY 76
1 1
FY 74 FY 74 FY 75
5,000 6,221 8,100 1,450 2,268 200 6,450 8,489 8,300
6,450 8,489 8,300
Under the authority of the State Constitution, Circuit Courts are courts of record vested with both original and appellate jurisdiction. The judges of circuit courts are elected by a joint vote of the two houses of the General Assembly and are commissioned by the Governor for terms of eight years. The State participates in the cost of salaries. This budget provides for the County's share of salaries and operating costs.
BUDGET COMMENTS
The budget for the administration of the Circuit Court is established by the State Courts system. The amount shown in this account represents the County's share of the State-set salaries and office supply requirements. The amount in salaries, part-time, provides for jurors' fees which have increased considerably during the past year.
FY 76
8,994 250
9,244
9,244
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1975-76 BUDGET DETAIL IC-23
FUNCTION : ADMINISTRATION OF JUSTICE DEPARTMENT: CIRCUIT COURT DIVISION~ACTIVITY : ADMINISTRATION
11 ACTIVITY CODE : 00510
r--EXP. CLASSIFICATION" AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED I PROPOSED COOE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76
PERSONAL SERVICES FULL-TIME EMPLOYEES
JUDGE 1 1 1
TOTAL - POSITIONS 1 1 1
0110 SALARIES, FULL-TIME EMPLOYEES 4,200 4,539 7,100 7,494 0120 SALARIES, OVERTIME, SEASONAL & PART-TIME 800 1,682 1,000 1,500
TOTAL - PERSONAL SERVICES 5,000* 6,221* 8,100* 8,994*
NON-PERSONAL EXPENSES
0218 COMMUNICATIONS 150 168 200 250 0302 OFFICE SUPPLIES AND PRINTING 1,300 2,100
TOTAL - NON-PERSONAL EXPENSES 1,450* 2,268* 200* 250*
TOTAL - ALL CLASSES 6,450* 8,489* 8,300* 9,244*
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C-241 1975-76 BUDGET SUMMARY
FUNCTION: DEPARTMENT: DIVISION-ACTIVITY:
ADMINISTRATION OF JUSTICE GENERAL DISTRICT COURT ADMINISTRATION
ACTIVITY CODE : 00520
CLASSIFICATION
PERSONAL SERVICES
NON-PERSONAL EXPENSES
TOTAL OPERATtNG COST CAP'ITALOUTLAY
TOT AL BUDGET
PROGRAM INFORMATION:
AUTH AUTK FY 74 FY 75
3 4
PROP FY 76
4
I
BUDGETED ACTUAL BUDGETED PROPOSED FY 74 FY 74 FY75 FY 76
642 321 500 1,745 2,128 2,585 3,595 2,387 2,44g 2,585 4,095
290 520 2,677 2,449 3,105 4,095
The General District Court is a court not of record responsible for hearing all criminal, traffic, civil, and domesti c cases (including juvenile), some of which may be turned over to the Circuit Court for proper disposition. This budget provides for the operation of the court and court clerk functions.
BUDGET COMMENTS
Salaries f or the court employees are paid by the State . Non-Personal Expenses and Capital Outlay items are the responsi bil i ty of the localities. This budget shows an increase of $990 over FY 75 , wi th the increase generally distributed t hrough the various line- item accounts. The new category of Fees for Professional Services provi des funds primarily for the payment of court- appointed attorneys. This amount is reimbursed to the County out of court costs.
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J975-76 BUDGETOETAIL I C-25
FUNCTION : ADMINISTRATION OF JUSTICE DEP,ART~NT: GENERAL DISTRICT COURT DIV IS ION-ACTIVITY: ADMINISTRATION ACTIVITY Cc;>_DE: 00520
-EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL ' f BUDGETED I PROPOSED
COOE FY 74. FY 75 F.Y 76 FY 74 FY 74 FY 75 FY 76
PERSONAL SERVICES FULL-TIME EMPLOYEES
COUNTY CLERK 1 1 1 DEPUTY CLERK 2 2 2 CLERK TYPIST 1 1
TOTAL - POSITIONS 3 4 4
OllO SALARIES - FULL-TIME EMPLOYEES 642 321 500
TOTAL - PERSONAL SERVICES 642* 321* 500*
NON-PERSONAL EXPENSES
0203 FEES FOR PROFESSIONAL SERVICES 710
0210 INSURANCE 10 12 10
0214 RENTALS 13 200 260
0215 EQUIPMENT MAINTENANCE 95 5 125 150
0218 COMMUNICATIONS 850 940 950 1,000
0302 OFFICE SUPPLIES AND PRINTING 600 947 1,000 750
0318 OPERATING SUPPLIES AND MATERIALS 190 211 300 725
TOTAL - NON-PERSONAL EXPENSES 1,745* 2,128* 2,585* 3,595*
CAP I'l'AL OUTLAY
0405 OFFICE FURNITURE AND EQUIPMENT - NEW 290 520
TOTAL - CAPITAL OUTLAY 290* 520*
TOTAL - ALL CLASSES 2,677* 2,449* 3,105* 4,095*
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r C-261 1975-76 BUDGET SUMMARY c
FUNCTION: DEPARTMENT: DIVISION-ACTIVITY:
ADMINISTRATION OF JUSTICE CONJ40NWEALTH'S ATTORNEY ADMINISTRATION
ACTIVITY CODE: 00530
CLASSIFICATION
PERSONAL SERVICES
NON-PERSONAL EXPENSES
TOTAL OPERATING COST CP.PtTAL OUTLAY
TOT Al. BUDGET
PROGr?AM INFORMATION:
AUTH AUTH FY 74 FY 75
1 1 _,_
PROP FY 76
2
BUDGETED ACTUAL BUDGETED PROPOSED FY 74 FY 74 FY 75 FY 76
7,907 7,962 12 ,887 16,140 400 474 825 1,355
8,307 8,436 13 t 712 17,495 400 227 375
8,707 8,663 13 '712 1 7 ,870
The Commonwealth's Attorney is an elected official authorized by the State Constitution. He serves for a fouryear tenn and is responsible for the prosecution of all violations of State law in the County and City of Williamsburg. The County shares 50% of the cost of the County portion of the budget with the State.
BUDGET COMMENTS
The proposed budget shows an increase o f $4,158 over FY 75. Of this amount, $3,253 provides for salary increases requested of the State Compensation Board ana the conversion of a part-time Secretary to full-time. This change is necessitated by the rapidly increasing workload experienced by this office during the past fiscal year.
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l FUNCTION : ADMINISTRATION OF JUSTICE
DEPARl'MEHT! COMMONWEALTH ' S ATTORNEY
DIVISION-ACTIVITY: ADMINISTRATION
1 ACTIVITY CODE: 00530
EXP. CLASSIFICATION AUTH AUTH PROP 1 BUDGETED I ACTUAL I BUDGETED
1 . PROPOSED
.-- COOE FY 74. FY 7S FY 76 FY 74 FY 74 FY 7S FY 76
...... PERSONAL SERVICES FULL-TIME EMPLOYEES
r I L COMMONWEALTH'S ATTORNEY 1 1 1
SECRETARY II 1
r TOTAL - POSITIONS 1 1 2 .
- 0110 SALARIES, FULL-TIME EMPLOYEES 6,107 6,279 6,907 11, 740 ·0120 SALARIES, OVERTIME, SEASONAL & PART-TIME 1,800 1,683 5,980 4,400
L TOTAL - PERSONAL SERVICES 7,907* 7,962* 12,887* 16,140*
- NON-PERSONAL EXPENSES I
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0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 85 ·. r 0214 RENTALS 13 100 200
0215 EQUIPMENT MAINTENANCE 25 70 ._ 0218 COMMUNICATIONS 300 358 : 400 450
t'""° 0220 TRANSPORTATION 200 300
I 0302 OFFICE SUPPLIES AND PRINTING 100 103 100 250
- TOTAL - NON-PERSONAL EXPENSES 400* 474* 825* 1,355*
...-- CAPITAL OUTLAY ,,
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0405 OFFICE FURNITURE AND EQUIPMENT - NEW 375
' 0505 OFFICE FURNITURE AND EQUIPMENT - REPLACEMENT 400 227 ' TOTAL - CAPITAL OUTLAY 400* 227* 375* l-.
[ TOTAL - ALL CLASSES 8, 707* 8,663* 13, 712* 17,870*
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c -281 1975-76 BUDGET SUMMARY l I I
FUNCTION : DEPARTMENT: DIVISION-ACTIVITY: ACTIVITY CODE:
CRIME PREVENTION AND DETECTION SHERIFF ADMINISTRATION AND OPERATIONS 00610
~1,
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CLASSIFICATION AUTH FY 74
AUTH FY 75
PROP FY 76
BUDGETED FY 74
ACTUAL FY 74
BUDGETED PROPOSED J FY 75 FY 76 ~
PERSONAL SERVICES
NON-PERSONAL EXPENSES
TOTAL OPERATING COST CAPITAL OUTLAY
TOT AL BUDGET
PROGRAM INFORMATION:
17 18 19 111, 777 52,195
163,972 14,550
178,522
98,378 26,369
124,747 14,567
139,314
125,930 54,525
180,455 8,500
188,955
149,023 57,175
206,198 10,010
216,208
The Sheriff is the chief law enforcement officer in the County and is responsible for investigating violations of State and Iocal law and of serving the courts. The operation is centered in the Emergency Operations Center at ~oano and an additional office is maintained in the Courthouse. The Sheriff is a constitutional officer elected by the voters for a four year term. The State pays 2/3 of the operation.
BUDGET COMMENTS
The proposed budget shows an increase of $27,253 with the largest proportion of that amount devoted to Personal Services ($23,093). Two additional Deputy positions were added to this department in February, 1975, and funded through a federal grant. If the grant will not continue through FY 76, sufficient funds are available in this budget to provide the County's share to keep these two positions. Other funds provided under Personal Services provide the local share of salary increases requested of the State Compensation Board. The remaining increase of $4,160 is generally distributed through the operating expense portion of the budget to cover the increased cost of vehicle replacement (two this year), personal equipment, and motor fuels.
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1975-76 BUDGET DEYA.IL
FUNCTION : DEPARTMENT : DIVISION-ACTIVITY : ACTIVrTY CODE:
CRIME PREVENTION AND DETECTION SHERIFF ADMINISTRATION AND OPERATIONS 00610
EXP. COOE CLASSlFICATION AU-TH AUTH PROP
PERSONAL SERVICES FULL-TIME EMPLOYEES
SHERIFF CHIEF DEPUTY SHERIFF DEPUTY SHERIFF INVESTIGATOR DISPATCHER CLERK TYPIST III
TOTAL - POSITIONS
0110 SALARIES - FULL-TIME EMPLOYEES 0120 SALARIES, OVERTIME, SEASONAL & PART-TIME
TOTAL - PERSONAL SERVICES
NON-PERSONAL EXPENSES
0203 0210 0214 0215 0218 0220 0230 0302 0312 0318 0325 0399
FEES FOR PROFESSIONAL SERVICES INSURANCE RENTALS EQUIPMENT MAINTENANCE COMMUNICATIONS TRANSPORTATION EDUCATION OFFICE SUPPLIES AND PRINTING MOTOR FUELS AND LUBRICANTS OPERATING SUPPLIES AND MATERIALS CLOTHING OTHER OPERATING EXPENSES (LEAA PROJECTS)
TOTAL - NON-PERSONAL EXPENSES
FY 74 FY 75 FY 76
1 1 9 1 4 1
17
1 1 9 1 5 1
18
1 1
11 1 4 1
19
BUDGETED FY 74
111, 777
111,777*
300 1,675
12 6,440 1,475 2,893
300 300
9,000 1,200 1,600
27,000 52,195*
ACTUAL FY 74
98,378
98,378*
400 2,298
24 6,178
875 2,315
401 9,332
660 1,621 2,265
26,369*
CONTINUED TO NEXT PAGE --
BUDGETED FY 75
125,930
125,930*
600 2,000
125 6,500 1,500 2,800
500 10,000
1,500 2,000
27,000 54,525*
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PROPOSED FY 76
146,087 2,936
149,023*
600 2,850
125 6,500 1,500 3,000
500 12,000
700 2,400
27,000 57,175*
C- 30
EXP. COOE
'. 1975~76 BUDGET DET~IL
FUNCTION: OEPA~TMEHT: DIVISION-ACT1VITY: ACTIVITY CODE:
CLASSlFICATrON
CRIME PREVENTION AND DETECTION SHERIFF ADMINISTRATION AND OPERATIONS 00610
AUTH AUTH PROP FY 74 FY 75 FY 76
CONTINUED FROM PREVIOUS PAGE
CAPITAL OUTLAY
0405 OFFICE FURNITURE AND EQUIPMENT - NEW 0410 VEHICUIAR EQUIPMENT - NEW 0420 OPERATIONAL EQUIPMENT - NEW 0505 OFFICE FURNITURE AND EQUIPMENT - REPLACEMENT 0510 VEHICULAR EQUIPMENT - REPLACEMENT
TOTAL - CAPITAL OUTLAY
TOTAL - ALL CLASSES
BUDGETED FY 74
250 7,600
100 6,600
14,550*
178,522*
ACTUAL FY 74
100 6,675
7,792 14,567*
139,314*
BUDGETED FY 75
250
250
8,000 8,500*
188,955*
PROPOSED FY 76
250
760
9,000 10,010*
216,208*
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FUNCTION : DEPARTMENT :
CONFINEMENT AND CARE OF PRISONERS CITY-COUNTY JAIL
DIVISION-ACTIVITY: ADMINISTRATION ACTIVITY CODE: 00680
CLASSIFICATION
PERSONAL SERVICES
NON-PERSONAL EXPENSES
TOTAL OPERATING COST CAPITAL OUTLAY
TOT AL BUDGET
AUTH FY 74
10
AUTH PROP FY 75 FY 76
11 11
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BUDGETED ACTUAL BUDGETED PROPOSED FY 74 FY 74 FY 75 FY 76
7,797 7,128 11, 272 13,848 1,999 342 831 1,600 9,796 7,470 12,103 15,448
9, 796 7 ,470 12,103 15,448
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PROGr?AM INFORMATION:
This operation is jointly-supported by the County, the City of Williamsburg and the State. The City Sheriff operates the jail and is responsible for the proper care of prisoners under guidelines established by the State of Virginia. The State reimburses the County and City on a per prisoner basis and pays 2/3 the cost of salaries.
BUDGET COMMENTS
The budget for the City-County Jail reflects the County's share of this operation. The budget shows an increase of $3,345 over FY 75 with the greatest portion allocated to Personal Services ($2,576) in order to provide the County 's share of salary adjustments requested of the State Compensation Board. Increases in Non-Personal Expenses come to $769 which provide for physician's services (Account 203), hospitalization (Account 399) and other operating costs •
C-32 I 1975-76 BUDGET DETAIL
FUNCTION : . CONFINEMENT AND CARE OF PRISONERS DEPARTMENT: CITY-COUNTY JAIL DIVISION~ACTIVITY : ADMINISTRATION ACTIVITY CODE : 00680
EXP. CLASSIFICATJON AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED COOE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76
PERSONAL SERVICES FULL-TIME EMPLOYEES
SHERIFF 1 1 l CHIEF DEPUTY I l 1 CHIEF JAILOR 1 1 1 DEPUTY 2 2 2 JAILOR 3 4 4 COOK 2 2 2
TOTAL - POSITIONS 10 11 ll
0110 SALARIES - FULL-TIME EMPLOYEES 7,464 7,128 10 I 772 13,348 0120 SALARIES, OVERTIME, SEASONAL & PART-TIME 333 500 500
TOTAL - PERSONAL SERVICES 7,797* 7,128* 11,272* 13,848*
NON-PERSONAL EXPENSES
0203 FEES FOR PROFESSIONAL SERVICES 217 0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 38 0210 INSURANCE 25 25 0214 RENTALS 5 15 5 50 0218 COMMUNICATIONS 100 109 100 158 0226 SPECIAL SERVICES 1,450 0302 OFFICE SUPPLIES AND PRINTING 117 58 117 100 0306 HOUSEKEEPING SUPPLIES 50 0310 FOOD 500 500 0316 MEDICAL SUPPLIES 9 9 50 0325 CLOTHING 200 160 100 250 0399 OTHER OPERATING EXPENSES 5 250
TOTAL - NON-PERSONAL E~PENSES 1,999* 342* 831* 1,600*
TOTAL - ALL CLASSES 9,796* 7,470* 12,103* 15,448*
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1 1975-76 BUDGET SUMMARY
FUNCTION: DEPARTMENT:
FIRE PREVENTION AND SUPPRESSION FIRE
DI VISION-ACT I VIT'Y: ACTIVITY CODE:
ADMINISTRATION AND OPERATIONS 00710
CLASSI FICA Tl ON
PERSONAL SERVICES
NON-PERSONAL EXPENSES
TOTAL OPERATING COST CAPITAL OUTLAY
TOT AL BUDGET
AUTH AUTH FY 74 FY 75
6 6
PROP FY 76
6
lc-33
BUDGETED ACTUAL BUDGETED PROPOSED FY 74 FY 74 FY 75 FY 76
60,225 56,841 63,196 73,402 44,005 42,374 46, 779 49,797
104,230 99, 215 109,975 123,199 3,650 4,598 1,700 900
107, 880 103,813 111, 675 124,099
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PROGRAM INFORMATrON:
Fire protection in James City County is provided through volunteer services, a contract with the City of Williamsburg, and a small full-time paid staff. The Fire Marshal is the chief administrative official and is responsible for coordinating fire protection services, and for carrying out necessary planning in order to produce a complete fire prevention and suppression service for the County. A volunteer rescue service provides emergency care and transportation to individuals in distress due to accident or illness. It is hoped that the County will soon construct, equip, and man a new station in the Roberts District to provide improved service to this rapidly growing part of the County. Additional stations are needed in the more central areas of the County where increased residential development is taking place (see Capital Budget). It is therefore anticipated that this budget will see substantial increases in coming years.
BUDGET COZ-lMENTS
The proposed budget is up $12,424 over FY 75. Personal Services accounts for $10,206 of this amount reflecting the cost of living increase approved by the Board in FY 75 and normal merit increments. Various Non-Personal Expense items have been adjusted to reflect actual usage of accounts . Additional funds have been allocated for Special Services to defray the cost of fire protection services provided by the City of Williamsburg to the Roberts, Jamestown, and Berkeley election districts. The amount of $500 has been included in the Clothing account to provide the paid force with uniform coats and $900 is provided under Capital Outlay for the purchase of a radio to provide communications with the Fire Marshal of the City of Williamsburg.
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FUNCTION: DEPARTMENT: DIVISION-ACTIVITY: ACTIVITY CODE:
FIRE PREVENTION AND SUPPRESSION FIRE ADMINISTRATION AND OPERATIONS 00710
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EXP. CLASSIFICATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED C00E FY 74 FY 75 FY 76 FY j4 FY 74 FY 75 FY 76 r PERSONAL SERVICES
FULL-TIME EMPLOYEES
FIRE MARSHAL FIREFIGHTER
TOTAL - POSITIONS
0110 SALARIES, FULL-TIME EMPLOYEES 0120 SALARIES, OVERTIME, SEASONAL & PART-TIME
TOTAL - PERSONAL SERVICES
NON-PERSONAL EXPENSES
0203 FEES FOR PR0FESSIONAL SERVICES 0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 0210 INSURANCE 0214 RENTALS 0215 EQUIPMENT MAINTENANCE 0218 COMMUNICATIONS 0220 TRANSPORTATION 0226 SPECIAL SERVICES 0302 OFFICE SUPPLIES AND PRINTING 0312 MOTOR FUELS AND LUBRICANTS 0316 MEDICAL SUPPLIES
! 0318 OPERATING SUPPLIES AND MATERIALS i 0325 CLOTHING .I 0399 OTHER OPERATING EXPENSES
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TOTAL - NON-PERSONAL EXPENSES
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1 5
6
1 5
6
1 5
6
5 7, 725 2,500
60,225*
3,000 200 120
6 1,215
200 800
37,264
500
200 500
44,005*
56,841
56,841*
2,564 20
169 5
42 194 148
38,536 115 383-
198
42,374*
CONTINUED TO NEXT PAGE --
59,096 4,100
63,196*
500 135 190
6 490 475 400
40,883 300 900
50 650 600
1,200 46 I 779*
65,902 7,500
73,402*
170 190
6 400 400 500
44,911 200 500
20 200
1,100 l,_200
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J I 1975-76 BUDGET DETAIL fc-35
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J FUNCTION: FIRE PREVENTION AND SUPPRESSION DEPARTMENT: FIRE DIVISION-ACTIVITY: ADMINISTRATION AND OPERATIONS
l ACTIVITY CODE: 00710
EXP. CLASSJFICATION AUTH AUTH PROP l BUDGETED i ACTUAL I BUDGETED I PROPOSED - COOE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 - FY Z6
-- CONTINUED FROM PREVIOUS PAGE --.-I CAPITAL OUTLAY ~
0405 OFFICE FURNITURE AND EQUIPMENT - NEW 350 350 -I 0415 FIXED EQUIPMENT - NEW 950 .._ 0420 OPERATIONAL EQUIPMENT - NEW 2,300 3,750 400 900
0520 OPERATIONAL EQUIPMENT - REPLACEMENT 1,000 848 t--
I TOTAL - CAPITAL OUTLAY 3,650* 4,598* 1,700* 900*
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r TOTAL - ALL CLASSES 107,880* 103 ,813* 111,675* 124,099* --
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C-36 l 1975-76 BUDGET SUMMARY I - LI
FUNCTION: DEPARTMENT: DIVISION-ACTIVITY: ACTIVITY CODE:
PUBLIC WELFARE SOCIAL SERVICES ADMINISTRATION 00810
AUTH FY 74
17
PROGRAM INFORMATION:
AUTH FY 75
21
PROP BUDGET I FY 76 FY 74
27 164,375 .., A 800
.175 ~70
,145
The Department of Social Services is responsible for carrying out a full-range of state and federally-approved services for James City County residents who are in need. This service is determined by Welfare Eligibility Technicians and funded through state and federal grants. In addition, Child Welfare Services are provided to assist young people who are involved with court action or who require placement with adoptive or foster parents. Services are provided out of the EOC Building in Toano. Because of depressed economic conditions, substantial increases in caseloads are being experienced by the department, particularly in the area of Food Stamp Administration and General Relief. The ADC caseload is expected to increase by 11%; General Relief by 50%; and Food Stamps by 80%.
BUDGET COMMENTS
The budget for Social Services Administration shows an increase of $101,040 or 38.6%. Personal Services accounts for $78,850 of the total increase which results from the net addition of six new positions over the current year: 1 Casework Supervisor; 5 Social Workers; and 2 Eligibility Workers are added -- offset by the reduction of 1 Senior Clerk Typist and 1 Senior Social Worker from the budget. In addition, 3 part-time clerical positions are budgeted under Part-Time Salaries as in the past.
Non-Personal Expenses is up $18,692 over FY 75 with major increases in the following categories: Insurance, +$1,393 to provide coverage for seven vehicles; Rentals, +$2,900 (to be paid to the County) for additional office space provided in the EOC for the department; Equipment Maintenance, +$767 (vehicle maintenance); FICA and other fringes, +$6,888; Office Supplies and Printing, +$1,000; Motor Fuels and Lubricants, +$1,500; and Other Operating Expenses, +$1,583 Food Stamp contracts with banks, janitorial service, refuse collection service, etc.
The Capital Outlay budget provides funds for the purchase of four compact cars for the department at a total cost of $11,696 ($2,924 each) plus $2,172 for office equipment for the additional personnel.
The State of Virginia pays 80% of this budget or $289,932. The County share amounts to $72,482. The County's share of the increase over FY 75 is $20,208.
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l I 1975·76 BUDGET DETAIL lc-37
l FUNCTION: PUBLIC WELFARE DEPARTMENT: SOCIAL SERVICES DIVISION-ACTIVITY: ADMINISTRATION 1 ACnVITY CODE: 00810
EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED I PROPOSED 1 C00E FY 74 FY 75 FY 76 FY 74 t FY 74 FY 75 FY 76
PERSONAL SERVICES FULL-TIME EMPLOYEES
J DIRECTOR 1 1 1 CASEWORK SUPERVISOR 1 1 2
jl SENIOR SOCIAL WORKER 4 3 2 ~ _J SOCIAL WORKER 2 3 8 ,_ ELIGIBILITY SUPERVISOR 1 1 1
r ELIGIBILITY WORKER 3 5 7 CLERICAL SUPERVISOR 1 1 1
L- SENIOR CLERK TYPIST 1 3 2 CLERK TYPIST 2 r SENIOR RECEPTIONIST 1 1 1
L AIDE TRAINEE 1 1 ACCOUNT CLERK 1 1
! TOTAL - POSITIONS 17 21 27 -0110 SALARIES, FULL-TIME EMPLOYEES 155,817 150,773 180,518 258,032 0120 SALARIES, OVERTIME, SEASONAL & PART-TIME 8,558 9,658 10,994
~ TOTAL - PERSONAL SERVICES 164,375* 150,773* 190,176* 269,026*
; l NON-PERSONAL EXPENSES
0203 FEES FOR PROFESSIONAL SERVICES 1,000 800 2,600 2,390 • 0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 255 600 710 ~- 0207 UTILITIES 2 I 000 2 I 040 2 I 000
0210 INSURANCE 1,800 929 2,500 4,393 r 0214 RENTALS 8,000 1,756 2,900 I 0215 EQUIPMENT MAINTENANCE 780 800 1,567 •- 0216 BUILDING MAINTENANCE - 500 76 7
0218 COMMUNICATIONS 4,886 8,500 9,500 ; 0220 TRANSPORTATION 8,000 9,254 12,000 12,000 i • 0230 EDUCATION 2,200 3,000 ·
0298 FICA - EMPLOYER ' S SHARE 12,237 15,588 22,476 t
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r C·-38 I 1?75-76 .. --BUDGET OE·TAIL I L
FU~CTION: PUBLIC WELFARE - DEPAR"tMEHT: SOCIAL SERVICES '-
.. ' -DIVISIO~-f\CTIVFTY: ADMINISTRATION :-.. ACTIVIT'( CODE: 00810- I
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EXP. --i r I CLA~SIFICATION AUTH AUTH . PROP I BUDGETED ACTUAL BUDGETED PROPOSED '
CODE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76
-CONTINUED FROM PREVIOUS PAGE --
0302 OFFICE SUPPLIES AND . PRINTING 4,000 2,883 5,500 6,500 I 0306 HOUSEKEEPING SUPPLIES 264 300 534 0312 MOTOR FUELS AND LUBRICANTS 1,500 3,000 ..... 0399 OTHER OPERATING EXPENSES 10,000 7,842' 6,200 7,783
TOTAL - NON-PERSONAL EXPENSES 34,800* 41,886* 60,828* 79,520*
CAPITAL OUTLAY r
t 0405 OFFICE FURNITURE AND EQUIPMENT - NEW 970 5,736 770 2,172 0410 VEHICULAR EQUIPMENT - NEW 9,600 11,696 -
' TOTAL - CAPITAL OUTLAY 970* 5,736* 10,370* 13,868*
TOTAL - ALL CLASSES 200,145* 198,395* 261,374* 362,414*
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l I 1975-76 BUDGET SUMMARY I C-391 -----
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FUNCTION: DEPARTMENT : DIVISION-ACTIVITY: ACTIVITY CODE :
CLASSIFICATION
PUBLIC WELFARE SOCIAL SERVICES PUBLIC ASSISTANCE 00820
AUTH FY 74
PERSONAL SERVICES
NON-PERSONAL EXPENSES
TOTAL OPERATING COST CAPITAL OUTLAY
TOT AL BUDGET
PROGRAM lNFORMATION:
AUTH F:Y 75
PROP FY 76
BUDGETED FY 74
742,874 742,874
742,874
ACTUAL FY 74
611,894 611,894
611,894
BUDGETED FY 75
916,280 916,280
916,280
PROPOSED FY 76
931,222 931,222
931,222
-.1 Public Assistance categories include aid to the disabled, aged, low-income families with dependent children, and foster care. Categories are budgeted according to s~ate guidelines for caseload increases and are then adjusted to reflect local patterns •
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BUDGET COMMENTS
The proposed budget for Public Assistance shows an increase of $14,942 reflecting funding requirements resulting from larger caseloads in all categories. Funds for Old Age Assistance, Aid to the Blind and Aid to the Permanently and Totally Disabled are now provided through Social Security. However, in cases where a previously authorized case was supported by the Social Services Department in an amount exceeding the grant allowed by Social Security, a supplement is paid so that there is no reduction in assistance. For this reason funds continue to be budgeted under those categories. The Federal government pays 100% of Old Age Assistance, Aid to the Blind, Aid to Dependent Children and Aid to the Permanently and Totally Disabled. The local government shares responsibility for General Relief in the amount of 37 1/2%, Foster Care in the amount of 50%, and 50% of the Day Care category. Funds for State and Local Hospitalization are included in this budget in the amount of $8,000 which is primarily a local responsibility.
The assistance budget for FY 75 was overestimated; therefore, the proposed budget shows only a nominal increase over the current year. Every effort was made by the Welfare Board in preparing this budget for the Board's consideration to ensure that the estimate of increased caseload was based on sound trend analysis. With a depressed economic situation it is difficult to determine how caseloads will change between assistance categories or within them. It is hoped that the estimated needs of the department have not been overstated as in the past, nor understated for FY 76.
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C-40 I 1975-76-BUDGET DETAIL I -FUNCTION: PUBLIC WELFARE
DEPARTMENT: SOCIAL SERVICES DIVISION-ACTIVITY: PUBLIC ASSISTANCE ACTIVITY CODE: 00820
EXP. CLASSIFICATION , AUTH AUTH PROP BUDGETED ACTUAL l BUDGETED I PROPOSED COOE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76 -NON-PERSONAL EXPENSES
0703 GENERAL RELIEF 30,500 11, 262 48,500 54,350
0704 OLD AGE ASSISTANCE ' 12,600 14, 670 6,198 1,644
-0705 AID TO THE BLIND 2,604 1,658 1,272 600 0706 AID TO DEPENDENT CHILDREN 601,020 524,758 739,044 761,280
0707 FOSTER CARE 36,960 31,209 42,000 46,200 0708 AID TO THE PERMANENTLY AND TOTALLY DISABLED 39,690 26,732 4,066 2,148
0710 DAY CARE 19,500 67,200 57,000
0711 SLH FUNDS 1,605 8,000 8,000 TOTAL - NON-PERSONAL EXPENSES 742,874* 611,894* 916,280* 931,222*
TOTAL - ALL CLASSES 742,874* 611,894* 916,280* 931,222*
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FUNCTION: PUBLIC WELFARE DEPARTMENT: SOCIAL SERVICES DIVISION-ACTIVHY: LUNACY COMMISSION ACTIVITY CODE: 00880
CLASSIFICATION AUTH AUTH PROP BUDGETED FY 74
ACTUAL BUDGETED PROPOSED FY 74 FY 75 FY 76 FY 74 FY 75 FY 76
PERSONAL SERVICES
NON-PERSONAL EXPENSES
TOTAL OPERATING COST CAPITAL OUTLAY
TOT AL BUDGET
PROGRAM INFORMATION:
300 300
300
375 1,200 375 1,200
375 1,200
Title 37.1 of the Code of Virginia authorizes the holding of sanity hearings for those persons alleged to be mentally incompetent. These hearings are conducted by the General District court. The State has established a rate of $25 to pay officials for lunacy hearings. This fee is paid by the County to the hearing justice, the doctor and/or psychologist who examines the subject, the subject's attorney (if one must be appointed), and any witnesses which may be required.
BUDGET COMMENTS
1,200 1,200
1,200
Funds for this budget will remain the same for the coming year based on the current level of conunitments. Families are obligated to reimburse the County for funds expended from this account but collection is difficult. The revenue side of the budget shows reimbursements at $300.
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' (_
FUNCTION : PUBLIC WELFARE [ DEPARTMENT: SOCIAL SERVICES
DIVISION-ACT'IV•TY : LUNACY COMMISSION
ACTIVITY CODE : 00880 I L
EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED I PROPOSED CCXlE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 . FY 76 r
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0203 FEES FOR PROFESSIONAL SERVICES 300 375 1,200 1,200
TOTAL - NON-PERSONAL EXPENSES 300* 375* 1,200* 1,200*
TOTAL - ALL CLASSES 300* 375* 1,200* 1,200*
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I 1975-76 BUDGET SUMMARY
FUNCTION : DEPARTMENT: DI VISION-ACTIVITY : ACTIVITY CODE:
PUBLIC HEALTH HEALTH DEPARTMENT ADMINISTRATION AND SERVICES 00910
l C- 43
CLASSIFICATION AUTH FY 74
AUTH FY 75
PROP FY 76
BUDGETED FY 74
ACTUAL FY 74
BUDGETED FY 75
PROPOSED FY 76
PERSONAL SERVICES
NON-PERSONAL EXPENSES
TOTAL OPERATING COST CP,PITAL OUTLAY
TOT AL BUDGET
PROGf'?AM INFORMATION:
16 17
LESS: STATE SHARE TOTAL - COUNTY SHARE
15 95,331 24,578
119 ,909 595
120,50.11. -92,359
28,145
95,042 111,992 23,919 24, 145
118,961 136,137 349 300
119, 310 136,437 -90,599 -103,351
28, 711 33,086
James City County is a part of the Colonial Health District which includes Williamsburg and York County. The amount budgeted here is for those employees which serve James City County. The State pays approximately 78% of the total budget, establishes service levels, and generally supervises the overall program. Services include Environmental Health, Horne Health Services (Nursing), and certain special clinics, i.e., Maternity, Dental, VD, Family Planning, Immunizations, Well Baby Clinic, X-ray, and Medicaid screening.
BUDGET COMMENTS
104,379 24,902
129,281 673
129,954 -91,114
38,840
The proposed budget shows a decrease of $6,483 from FY 75 primarily because of the net reduction of two positions from the staff -- 1 Sanitarian and 1 Public Health Nurse. A Nurse Supervisor has been added. The reductions were made by the State. The James City County share of the budget has increased, however, by $5,754 but this is offset by estimated revenues for services and medicines (primarily Medicaid income) of approximately $9,670 carried under the revenue side of che budget.
C-44. I 1975-76 BUDGET DETAIL I -
FUNCTION: PUBLIC HEALTH [ DEPARTMENT: HEALTH DEPARTMENT DIVISION-ACTIVITY : ADMINISTRATION AND SERVICES
[ ACTIVITY CODE : 00910
EXP. CLASSIFICATION AUTH AUTH PROP 1 BUDGETED I ACTUAL I BUDGETED I PROPOSED
COCE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76 r L
PERSONAL SERVICES FULL-TIME EMPLOYEES ....
..... PUBLIC HEALTH OFFICER A 1 1 1 PUBLIC HEALTH DENTIST A 1 1 1 -
SANITARIAN SUPERVISOR B 1 1 1 SANITARIAN SUPERVISOR A 1 1 -SANITARIAN A 3 4 3 PUBLIC HEALTH NURSE SUPERVISOR C 1 [ PUBLIC HEALTH NURSE B 3- 3 2 PUBLIC HEALTH NURSE A 1 1 1 CLERK TYPIST B 3 3 3 [ CLERK c 1 1 1 HOME HEALTH AIDE 1 1 1
TO'l'AL - POSITIONS 16 17 15 [ 0110 SALARIES, FULL-TIME EMPLOYEES 90,978 84,456 104,335 96,514 -0120 SALARIES, OVERTIME, SEASONAL & PART-TIME 4,353 lQ t 586 7,657 7,865
TOTAL - PERSONAL SERVICES 95,331* 95~042* 111,992* 104,379* -
NON-PERSONAL_ EXPENSES [ 4,875 0203 FEES FOR PROFESSIONAL SERVICES 4 ._l:lS. 4,314 4,000
0209 FREIGHT AND DRAYAGE 25 36 45 50
[ 0210- INSURANCE 202 l ,_254 200 500 0214 RENTALS 4,400 3,995 4,425 4~000
0215 EQUIPMENT MAINTENANCE 150 46 30 60-02].8 COMMUNICATIONS 2., 700 2, 753 2,600 2,860 [ 0220 TRANSPORTATION 6,705 6,760 8,300 7, 700 0230 EDUCATION 984 600 0302 OFFICE SUPPLIES AND PRINTING 1,100 568 500 60-0 r 0306 HOUSEKEEPING SUPPLIES 85 10 10 0316 MEDICAL SUPPLIES 3,639 4,125 3,360 4,170 0318 OPERATING SUPPLIES AND MATERIALS 378
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I 1975-76 BUDGET DE·TAIL I C-45 -
J FUNCTION : PUBLIC HEALTH DEPARTMENT: HEALTH DEPARTMENT OIVISION-ACTIVITV: ADMINISTRATION AND SERVICES
J ACTIVITY CODE: 00910
EXP. CLASSIFJCATION AUTH AUTH PROP I BUDGETED I ACTUAL
t BUDGETED I PROPOSED
l CCXlE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76
CONTINUED FROM PREVIOUS PAGE --
J 0399 OTHER OPERATING EXPENSES 85 68 75 77 TOTAL - NON-PERSONAL EXPENSES 24,578* 23,919* 24,145* 24,902*
r CAPITAL OUTLAY
. -0405 OFFICE FURNITURE AND EQUIPMENT - NEW 500 279 150 137
r- 0505 OFFICE FURNITURE AND EQUIPMENT - REPLACEMENT 95 70 150 536 I
L-TOTAL - CAPITAL OUTLAY 595* 349* 300* 673*
r TOTAL - ALL CLASSES 120,504* 119,310* 136,437* 129,954* LESS: STATE SHARE -92,359 -90,599 -103,351 -91,114
La TOTAL - COUNTY SHARE 28,145* 28,711* 33,086* 38,840*
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FUNCTION: DEPARTMENT: DIVISION-ACTIVITY: ACTIVITY CODE:
CLASS I FICA Tl ON
PUBLIC WORKS PUBLIC WORKS ADMINISTRATION 01010
AUTH FY 74
PERSONAL SERVICES
NON-PERSONAL EXPENSES
TOTAL OPERATING COST
2
C,<1.PITAL OUTLAY
TOT AL BUDGET
AUTH FY75
2
PROP FY 76
2
BUDGETED FY 74
ACTUAL FY 74
~ BUDGETED PROPOSED --J ,_
FY 75 FY 76
27,682 29,423 J 3,559 1,550 31, 241 30,973
600 -1 31,841 30,973 -PROGRAM INFORMATION:
Public Works Administration is responsible for managing and reviewing County Public Works programs, specifically the wl three Sanitary Districts, the four Service Project Areas, the operation ~f the County Landfill, County road j improvements, Mosquito Control, and other matters which relate specifically to the growing public works responsibility J-in James City County. The Director heads the James City Service Authority staff which was combined into this .J department during FY 75. I
BUDGET COMMENTS
The budget for FY 76 is reduced slightly from the current year based on a re-evaluation of the Non-Personal Services accounts after a first full-year's experience. The Assistant Zoning Administrator position has been converted into a secretarial slot and all Planning Commission work has been transferred to the County Administrator's Office.
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r FUNCT ION : PUBLIC WORKS
·- DEPARTMENT : PUBLIC WORKS DIVISION-ACTIVITY : ADMINISTRATION .... ACTIVITY CODE : 01010
EXP. CLASSIFICATION AUTH AUTH PROP l BUDGETED I ACTUAL
f BUDGETED
f PROPOSED - COOE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76
PERSONAL SERVICES FULL-TIME EMPLOYEES
I l~ COUNTY ENGINEER l l l
ASSISTANT ZONING ADMINISTRATOR l l ,,._ CLERK TYPIST III l
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TOTAL - POSITIONS 2 2 2
r OllO SAIARIES - FULL-TIME EMPLOYEES 27,682 29,423 I
I TOTAL - PERSONAL SERVICES 27,682* 29,423*
r NON-PERSONAL EXPENSES I •
0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 200 100 ' 0210 INSURANCE 134 I 0214 RENTALS 200 ·- 0215 EQUIPMENT MAINTENANCE 705 200 I~ 0218 COMMUNICATIONS 1,000 200
l.. 0220 TRANSPORTATION 250 100 0302 OFFICE SUPPLIES AND PRINTING 250 100
r 0312 MOTOR FUELS AND LUBRICANTS 720 650 0318 OPERATING SUPPLIES AND MATERIALS 100 200
I I TOTAL - NON-PERSONAL EXPENSES 3,559* 1,550*
I CAPITAL OUTLAY
• 0405 OFFICE FURNITURE AND EQUIPMENT - NEW 600
' TOTAL - CAPITAL OUTLAY 600* I I .....
TOTAL - ALL CLASSES 31,841* 30#973* ,._ I I I t..
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C--481 1975-76 BUDGET SUMMARY
FUNCTION : DEPARTMENT:
PUBLIC WORKS PUBLIC WORKS
DIVISION-ACTIVITY : ACTlVITY CODE :
WATER AND SEWER OPERATIONS 01020
CLASSIFICATlON
PERSONAL SERYlCES
NON-PE"RSONAL EXl'ENSES
TOTAL OPERATING COST CA-PIT AL OU1'LA Y
TOTAL BUDGEl'.
AUTH FY 74
10
AUTH FY 7S
10
PROP FY 7f>.
9
BUDGETED FY 74
LESS: AMOUNT RECEIVED FROM JAMES CITY SERVICE AUTHORITY
PROGr?AM INFORMATION: TOTAL
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FY-i4 FY 75 FY 76
87 #571
~ 87,571
87, 571 -( -87 ,571
I - 0 -
The Board of Supervisors and the James City Service Authority Board consolidated all water and sewer responsibilities in the County into a single administrative operation during FY 75. This account has been established for accounting
1.
purposes and all funds expended are reimbursed to the County out of Sanitary District and Service Project Area revenues. Personnel in this department are responsible for maintaining all sewer lines, meter reading, certain I water service maintenance, and such similar duties to ensure the proper operation of County utility systems in accordance with State Heal th Department and State Water Control Board regulations. ~ j
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1975-76 BUDGET DETAIL
FUNCTION: DEPARTMENT:
PUBLIC WORKS PUBLIC WORKS
DIVISION-ACTIVITY : ACTIVITY CODE :
WATER AND SEWER OPERATIONS 01020
EXP. CODE CLASSIFICATION
PERSONAL SERVICES FULL-TIME EMPLOYEES
SUPERINTENDENT II SUPERINTENDENT I INSPECTOR II INSPECTOR I EQUIPMENT OPERATOR II EQUIPMENT OPERATOR I LABORER ACCOUNT CLERK II ACCOUNT CLERK I
TOTAL - POSITIONS
0110 SALARIES, FULL-TIME EMPLOYEES 0120 SALARIES, OVERTIME, SEASONAL
TOTAL - PERSONAL SERVICES
~'OTAL - ALL CLASSES
& PART-TIME
AUTH AUTH PROP FY 74 FY 75 FY 76
1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 2 2 1 1 1 1 1 1 1 1 1
10 10 9
LESS: AMOUNT RECEIVED FROM JAMES CITY SERVICE AUTHORITY
TOTAL
BUDGETED FY 74
ACTUAL FY 74
BUDGETED FY 75
C-49
PROPOSED FY 76
78,271 9,300
87,571*
87,571*
-87 ,571
- 0 -*
c--so l 1975-76 BUDGET SUMMARY
FUNCTION: DEPARTMENT:
PUBLIC WORKS BUILDING INSPECTION
DIVISION-ACTIVITY: ACTIVITY CODE:
ADMINISTRATION AND FIELD INSPECTION 01050
CLASSIFICATION
PERSONAL SERVICES
NON-PERSONAL EXPENSES
TOTAL OPERATING COST CAPITAL OUTLAY
TOT AL BUDGET
PROGf?AM INFORMATION:
AUTH FY 74
6
AUTH PROP FY 75 FY 76
6 5
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BUDGETED ACTUAL BUDGETED PROPOSED FY 74 FY 74 FY 75 FY 76
46,359 43 ,1.91 48,308 49,903 6,850 6,899 6.,842 8,355
5:f, 209 50,090 55,150 58,258 5,875 6,077 500
59,084 56 ,.167 55,650 58,258
This department is responsible for insuring that all building construction in the County is erected according to standard codes adopted by the Board of Supervisors or State legislature. This is done through the examination of construction plans and architectural drawings and by on-site inspections of construction in progress. This department is also responsible for examining and licensing journeymen and master electricians, plwnbers, and gas fitters who wish to work in the County.
BUDGET COMMENTS
The proposed budget is down $2,608 from FY 75 primarily as a result of salary savings through personnel turnover and the transfer of one secretarial position from this budget to Buildings and Grounds. Non-Personal Expenses is increased by $1,513 primarily in the vehicular maintenance categories.
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l FUNCTION : PUBLIC WORKS DEPARTMENT: BUILDING INSPECTION DIVISION-ACTIVITY : ADMINISTRATION AND FIELD INSPECTION l ACTIVITY CODE : 01050
EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED f PROPOSED J C0CE FY 74 FY 7S FY 76 FY 74 FY 74 FY 7S FY 76
. PERSONAL SERVICES FULL-TIME EMPLOYEES
J BUILDING OFFICIAL 1 1 1 BUILDING INSPECTOR l l l 'l ELECTRICAL INSPECTOR l l l PLUMBING INSPECTOR 1 l l
' CLERK TYPIST II 2 2 >- CLERK TYPIST III l
- TOTAL - POSITIONS 6 6 5
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0110 SALARIES, FULL-TIME EMPLOYEES 46,359 43,191 48,308 49,903 ,_ TOTAL - PERSONAL SERVICES 46,359* 43,191* 48,308* 49,903*
' NON-PERSONAL EXPENSES ,_
0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 125 181 200 150 ~ 0210 INSURANCE 500 494 467 550
0214 RENTALS 13 400 300 0215 EQUIPMENT MAINTENANCE 1,525 1,353 1,525 1,800 0218 COMMUNICATIONS 500 1,178 1,100 1,200 0220 TRANSPORTATION 900 395 900 400
,. 0302 OFFICE SUPPLIES AND PRINTING 800 983 400 570 0312 MOTOR FUELS AND LUBRICANTS 2,000 1,722 1,500 2,500
~ 0318 OPERATING SUPPLIES AND MATERIALS 500 580 350 885 ,_ TOTAL - NON-PERSONAL EXPENSES 6,850* 6,899* 6,842* 8 , 355*
CAPITAL OUTLAY
- 0405 OFFICE FURNITURE AND EQUIPMENT - NEW 875 1,145 500 0410 VEHICULAR EQUIPMENT - NEW 5,000 4,932
TOTAL - CAPITAL OUTLAY 5,875* 6,077* 500* .-
TOTAL - ALL CLASSES 59,084* 56,167* 55,650* 58,258* '
.-----~~~~~~~~~~~~~~~~~~~~~~~--~~---;r I c--52 I 1975-76 BUDGET SUMMARY I L
FUNCTION : DEPARTMENT : DIVISION-ACTIVITY: ACTIVITY CODE :
CLASSIFICATION
PUBLIC WORKS PUBLIC WORKS REFUSE DISPOSAL 01080
AUTH FY 74
PERSONAL SERVICES
NON-PERSONAL EXPENSES
TOTAL OPERATING COST
3
CAPITAL OUTLAY
TOT AL BUDGET
AUTH FY 75
3
PROP FY 76
3
LESS: REVENUE SHARING
PROGRAM INFORMATION : TOTAL
BUDGETED FY 74
12,820 20,085 32,905
32,905
32,905
ACTUAL BUDGETED PROPOSED FY 74 FY 75 FY 76
11, 314 19,750 23,513 33,747 27,564 51,204 45,061 47,314 74, 717
45,061 47,314 -15,QQQ
74, 717
45,061 32,314 74, 717
This department is responsible for operating the James City County sanitary landfill located on Route 611 and the containerized refuse collection system which began on January 1st on a six-month trial basis. The landfill is open Monday through Saturday from 7 : 00 A. M. to 5:00 P. M. Containers have been placed in five locations in the County.
BUDGET COMMENTS
The proposed budget shows an increase of $27,403 over FY 75. While salary adjustments and overtime pay account for a portion of this increase, the major part provides funds to extend the containerized refuse collection program to ten additional locations. The present program consisting of five sites with 14 containers will cost $9,608 i n FY 76 (site preparation has already been paid for) . The addition of ten sites and 26 new containers will cost $18 , 272 plus $5,000 for site preparation. The total increase to extend this program comes to $23,272. Possible new sites include the following areas: Five Forks, Centerville, Mooretown, Toano, Norge, Government Road, Strawberry Plains, and Chickahominy Haven.
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1975-·76 8UOGET DETAIL I C-53
l FUNCTION : PUBLIC WORKS
DEPART¥ENT: PUBLIC WORKS
DIVISION-ACTIVITY: REFUSE DISPOSAL
l ACTIVITY CODE: 01080
EXP. -
I I l CLASSIFICATION AUTH AUTH PROP I BUDGETED ACTUAL BUDGETED PROPOSED - COCE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76
PERSONAL SERVICES
- FULL-TIME EMPLOYEES
- EQUIPMENT OPERATOR 1 1 1 LABORER 2 2 2
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TOTAL - POSITIONS 3 3 3
0110 SALARIES, FULL-TIME EMPLOYEES 12,820 11,314 17,350 lS, 713 0120 SALARIES, OVERTIME, SEASONAL & PART-TIME 2,400 4,800
TOTAL - PERSONAL SERVICES 12,820* 11, 314* 19,750* 23,513*
NON-PERSONAL EXPENSES
0210 INSURANCE 350 400 - 0214 RENTALS 100 2,000 3,500
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0215 EQUIPMENT MAINTENANCE 1,000 362 2,000 7,000 0218 COMMUNICATIONS 640 300 0226 SPECIAL SERVICES 16,600 29,791 16,500 32,880 0312 MOTOR FUELS AND LUBRICANTS 2,000 1,357 5,250 6,000 - 0318 OPERATING SUPPLIES AND MATERIALS 200 2,006 200 500 0325 CLOTHING 185 231 624 624
TOTAL - NON-PERSONAL EXPENSES 20,085* 33,747* 27,564* 51,204*
-TOTAL - ALL CLASSES 32,905* 45,061* 47,314* 74, 717*
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LESS: REVENUE SHARING -15,000 -
- TOTAL 32,905* 45,061* 32,314* 74, 717*
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CLASSIFICATION
PERSONAL SERVICES
PUBLIC WORKS PUBLIC WORKS MOSQUITO CONTROL 01090
AUTH FY 74
NON-PERSON AL EX'PE NSES
TOTAL OPERATING COST CAPITAL OUTLAY
TOT AL BUDGET
PROGP.AM INFORMATION:
AUTH FY 75
PROP FY 76
BUDGETED FY 74
2,700 7,115 9"815 5.750
15,565
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ACTUAL BUDGETED PROPOSED FY 74 FY 75 FY 76
3,037 2,100 2,540 13,938- 8-,258 8,415 ·-16,975 10,958 10,955
5,290 ·~ 22 ,.265 10,958 10 ,.955
-This department provides for Mosquito Con~rol throughout the County by the use of mobile chemical spray machines .,_ which produce a fog spray effective for three days. The fogging activity begins in May and concludes in September. Part-time task force employees perform the actual operation with the supervision of the Director of Pub._iic Works.
BUDGET COMMENTS
The budget for this operation will remain the same for the coming fiscal year. No changes or improvement in service are contemplated.
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1 I 1975-76 BUDGET DETAIL I C-55
l FUNCTION: PUBLIC WORKS DEPARTMENT: PUBLIC WORKS DIVISION-ACTIVITY: MOSQUITO CONTROL
l ACTIVITY CODE: 01090
EXP. CLASSIFICATION AUTH A.UTH PROP l BUDGETED I ACTUAL I BUDGETED
f PROPOSED
- COOE FY 'l4 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76
PERSONAL SERVICES
- 0120 SALARIES, OVERTIME, SEASONAL & PART-TIME 2,700 3,037 2, 700 2,540
TOTAL - PERSONAL SERVICES 2,700* 3,037* 2,700* 2,540*
- NON-PERSONAL EXPENSES
0210 INSURANCE 215 179 258 215
0215 EQUIPMENT MAINTENANCE 250 510 400 500
0312 MOTOR FUELS AND LUBRICANTS 600 489 600 700
0318 OPERATING SUPPLIES AND MATERIALS 6,050 12,760 7,000 7 , 000
TOTAL - NON-PERSONAL EXPENSES 7,115* 13,938* 8,258* 8,415*
CAPITAL OUTLAY
0415 FIXED EQUIPMENT - NEW 750 0515 FIXED EQUIPMENT - REPLACEMENT 5,000 5,290
TOTAL - CAPITAL OUTLAY 5,750* 5,290*
-TOTAL - ALL CLASSES 15,565* 22,265* 10,958* 10,955*
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r C-561 1975-76 BUDGET SUMMARY c
FUNCTION : DEPARTMENT : DIVISION-ACTIVITY:
EXTENSION AND CONTINUING EDUCATION VPI AND SU EXTENSION SERVICE ADMINISTRATION
ACTIVITY CODE: 01110
CLASSIFICATION
PERSONAL SERVICES
NON-PERSONAL EXPENSES
TOTAL OPERATING COST CAPITAL OUTLAY
TOT AL BUDGET
PROGRAM INFORMATION:
AUTH FY 74
3
AUTH PROP FY 75 FY 76
4 5
BUDGETED ACTUAL BUDGETED FY 74 FY 74 FY 75
12,360 14,610 20,120 500 567 675
12,860 15I177 20, 795
12,860 15,177 20,.795
This department operates under the aegis of the Virginia Polytechnic Institute and provides a comprehensive program of agricultural assistance, home economics, and 4-H activity. Classes ranging from animal husbandry
PROPOSED FY 76
25,066 675
25,741
25, 741
to upholstry are held frequently during the year and specialized services (soil analysis, insect identification) are available through VPI.
BUDGET COMMENTS
The budget for this operation shows an increase of $4,946 all in the salary account. This is the result of salary adjustments approved by the State and the conversion of a part-time secretarial position to full-time. VPI shares in the cost of the Extension Service providing the bulk of office supply and salary expenses.
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1975-76 BUDGET DETAIL
FUNCTION : DEPARTMENT: DIVISION-ACTIVITY : ACTIVITY CODE:
EXTENSION AND CONTINUING EDUCATION VPI AND SU EXTENSION SERVICE ADMINISTRATION 01110
EXP. COCE CLASSIFICATION AUTH AUTl'1 PROP
PERSONAL SERVICES FULL-TIME EMPLOYEES
0110 0120
EXTENSION AGENT - UNIT CHAIRMAN EXTENSION AGENT STENOGRAPHER
TOTAL - POSITIONS
SALARIES, FULL-TIME EMPLOYEES SALARIES, OVERTIME, SEASONAL & PART-TIME
TOTAL - PERSONAL SERVICES
NON-PERSONAL EXPENSES
0218 COMMUNICATIONS TOTAL - NON-PERSONAL EXPENSES
TOTAL - ALL CLASSES
FY 74 FY 75 FY 76
1 2
3
1 3
4
1 3 1
5
BUDGETED FY 74
12,360
12,360*
500 500*
12,860*
ACTUAL FY 74
14 f 610
14,610*
567 567*
15,177*
BUDGETED FY 75
18,120 2,000
20,120*
675 675*
20,795*
C-57
PROPOSED FY 76
25,066
25,066*
675 675*
25,741*
~~~~~~~~~~~~~~~~~~~~~~~~~~~---r I c-ss j 1975-76 BUDGET SUMMARY I I
FUNCTION: DEPARTMENT : DIVISION-ACT! VITY : ACTIVITY CODE:
PROTECTI ON OF ANIMALS ANIMAL SHELTER ADMINISTRATION A..~D OPERATIONS 01210
CLASSIFICATION AUTH FY 74
AUTH FY 75
PROP FY 76
PERSONAL SERVICES
NON-PERSONAL EXPENSES
TOTAL OPERATING COST CAPITAL OUTLAY
TOT AL BUDGET
PROGP-AM INFORMATION:
1 1 1
BUDGETED FY 74
5,000 2,340 7,340
7,340
ACTUAL FY 74
5,000 1,393 6,393
6,393
BUDGETED PROPOSED FY 75 FY 76
5,000 5,000 2,036 2,075 7,036 7 ,075
4,000 7,036 11,075
This department is responsible for the control of dogs and other animals in the County and City of Williamsburg and augments certain functions of the State Game Warden. Patrolling, licensing of dogs, maintenance of the animal shelter, and rabies control functions fall into this activity. The shelter is located at the James City County Landfill and is open from 7:00 A. M. to 5:00 P. M. Monday through Saturday. The Dog Warden maintains office hours at the shelter in the afternoon from 3:00 P. M. to 5:00 P. M.
BUDGET COMMENTS
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The budget for this activity provides for a continuation of the current level of service. The amount of $4,000 [ is included to replace the present animal control truck which is six years old and has 95,469 miles.
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-FUNCTION: PROTECTION OF ANIMALS DEPARTMENT; ANIMAL SHELTER
~ DIVISION-ACTIVITY : ADMINISTRATION AND OPERATIONS ' ACTIVITY CODE: 01210
EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED I PROPOSED ,_. COOE FY 74 FY 15 FY 76 FY 74 FY 74 FY 75 FY 76
' - PERSONAL SERVICES
- FULL-TIME EMPLOYEES I
~ DOG WARDEN 1 l l
,.... TOTAL - POSITIONS l l l I
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0110 SALARIES, FULL-TIME EMPLOYEES 5,000 5,000 5,000 5,000 r TOTAL - PERSONAL SERVICES 5,000* 5,000* 5,000* 5,000*
L NON-PERSONAL EXPENSES
[ ~ 0210 INSURANCE 160 151 151 175
0215 EQUIPMENT MAINTENANCE 500 288 450 450
0216 BUILDING MAINTENANCE 100 50 50 r~ 0302 OFFICE SUPPLIES AND PRINTING 2©~ ie· . .,,
:... 0306 HOUSEKEEPING SUPPLIES 50 50 50 0310 FOOD 400 289 400 400
r- 0312 MOTOR FUELS AND LUBRICANTS 600 483 600 600 I
0318 350 275 200 I OPERATING SUPPLIES AND MATERIALS ~ 0399 OTHER OPERATING EXPENSES 160 182 50 150
· ~ TOTAL - NON-PERSONAL EXPENSES 2,340* 1,393* 2,036* 2,075*
I .... CAPITAL OUTLAY
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0510 VEHICULAR EQUIPMENT - :REPLACEMENT 4,000 i TOTAL - CAPITAL OUTLAY 4,000* ;.-
' ,_ TOTAL - ALL CLASSES 7,340* 6,393* 7,036* 11,075*
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C- 60 I 1975-76 BUDGET SUMMARY y ~
FUNCTION : ELECTIONS DEPARTMENT: DIVISION-ACTIVITY :
OFFICE OF GENERAL REGISTRAR ADMINISTRATION
ACTIVITY CODE: 01310
CLASSIFICATION
PERSONAL SERVICES
NON-PERSONAL EXPENSES
TOTAL OPERATING COST CAPITAL OUTLAY
TOT AL BUDGET
PROGRAM INFORMATION:
AUTH FY 74
1
AUTH FY 75
1
PROP FY 76
1
BUDGETED FY 74
9,400 2,190
11, 590 1,198
12,788
ACTUAL FY 74
9,193 2,540
11,733 1,197
12,930
BUDGETED FY 75
12,630 2,826
15,456 567
16,023
The Office of General Registrar is responsible for registering all citizens who wish to vote in local, state national elections and maintaining up-to-date voter lists. Office hours are 9:00 A. M. to 5:00 P. M. daily during weekdays supplemented by additional hours prior to elections. The Electoral Board appoints the Registrar and supervises elections.
BUDGET COMMENTS
PROPOSED FY 76
15,111 2,696
17,807 100
17,907
and
This budget shows an increase of $1,884 as a result of salary increases set by the State. The Registrar's salary is fullYreimbursed by the State while the County bears the cost of Electoral Board compensation and that of the Assistant Registrar.
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1975-76 BUDGET DETAIL I C- 61
] I
FUNCTION : ELECTIONS DEPART MENT: OFFICE OF GENERAL REGISTRAR DIVISION-ACT1VITY : ADMINISTRATION ACTIVITY CODE : 01310
EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED I PROPOSED ODE FY 74 FY ZS FY 76 FY 74 FY 74 FY 75 FY 76
PERSONAL SERVICES FULL-TIME EMPLOYEES
REGISTRAR OF VOTERS 1 1 1
TOTAL - POSITIONS 1 l l
. 0110 SALARIES, FULL-TIME EMPLOYEES 6,000 6,526 7,800 8 , 600
0120 SALARIES, OVERTIME 1 SEASONAL & PART-TIME 3,400 2,667 4,830 6, 511
TOTAL - PERSONAL SERVICES 9,400* 9,193* 12,630* 15,111*
NON-PERSONAL EXPENSES
0200 ADVERTISING 250 101 150 180
0203 FEES FOR PROFESSIONAL SERVICES 800
0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 10 35 40 100
0214 RENTALS 50 23 300 220
0215 EQUIPMENT MAINTENANCE 96 96
0218 COMMUNICATIONS 450 46_6 890 750
0220 TRANSPORTATION 100 530 200 200
0302 OFFICE SUPPLIES AND PRINTING 230 617 850 850
0310 FOOD 300 96
0399 OTHER OPERATING EXPENSES 672 300 300
TOTAL - NON-PERSONAL EXPENSES 2,190* 2,540* 2,826* 2,696*
CAPITAL OUTLAY .
0405 OFFICE FURNITURE AND EQUIPMENT - NEW. 1,198 1,197 567 100
TOTAL - CAPITAL OUTLAY 1,198* 1,197* 567* 100*
TOTAL - ALL CLASSES 12,788* 12,930* 16,023* 17,907*
C-621 1975-76 BUDGET SUMMARY
FUNCTtON: DEPARTMENT: DlV~Sl-ON-ACTIVITY :
ACTIVfTY CODE:
ELECTIONS ELECTION EXPENSES ADMINISTRATION 0-1320
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CLASSIFICATION' AUTH FY 74
AUTH FY 75
PROf' FY 76
BUDGETED FY 74
ACTUAL BUDGETED PROPOSED
PERSONAL SERVICES
NON-PER'SONAL EXPE'NSES
TOTAL OPERATlNG COST CAPITAL OUTLAY
TOT AL BUDGET
PROGRAM INFORMATION:
FY 74 FY 75
2,600 1,26-0 3,860
641 4,50.l
This budget provides funds for the actual conduct of elections - a November general election and a primary in the Spring of 1976. Funds contained in this activity provide per diem for election officials, meals, transportation, rental of polling places, and temporary telephone lines. The amount of $1,320 is included in Capital Outlay to complete the payment for voting machines which were bought on a lease-purchase agreement several years ago. Paying this off now will result in a savings of $53.35 in interest charges.
FY 76
2,600 1,565 4 ,165-1,320 5,485
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I 1975-76 BUDGET DETAIL I C-63
FUNCTION : ELECTIONS DEPARTMENT: ELECTION EXPENSES DIVISION-ACTIVITY : ADMINISTRATION ACTIVITY CODE : 01320
~XP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BlWGETED I PROPOSED COCE FY 74 FY 7S FY 76 FY 74 FY 74 FY 75 FY 76
PERSONAL SERVICES
0120 SALARIES, OVERI'IME, SEASONAL & PARI'-TIME 2,600 2,600 TOTAL - PERSONAL SERVICES 2,600* 2,600*
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0200 ADVERI'ISING 100 100 0214 RENTALS 40 160 0215 EQUIPMENT MAINTENANCE 100 100 0218 COMMUNICATIONS 100 125 0220 TRANSPORI'ATION 120 150 0302 OFFICE SUPPLIES AND PRINTING 500 600 0310 FOOD 300 330
TOTAL - NON-PERSONAL EXPENSES 1,260* 1,565*
CAPITAL OUTLAY
0420 OPERATIONAL EQUIPMENT - NEW 641 1,320
) TOTAL - CAPITAL OUTLAY 641* 1,320*
TOTAL - ALL CLASSES 4,501* 5,485*
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C-64 I 1975-76 BUDGET SUMMARY
FUNCTION: DEPARTMENT : DIVISION-ACTIVITY :
MAINTENANCE OF PROPERTY BUILDINGS AND GROUNDS ADMINISTRATION
ACTIVITY CODE : 01410
CLASSIFICATION
PERSONAL SERVICES
NON-PERSONAL EXPENSES
TOTAL OPERATING COST CAPITAL OUTLAY
TOT AL BUDGET
PROGP.AM INFORMATION:
AUTH AUTH FY 74 FY 75
2 2
PROP FY 76
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BUDGETED ACTUA\. BUDGETED PROPOSED FY 74 FY 74 FY 75 FY 76
9,600 8,962 12,141 22,603 16I115 44,273 48,002 48,529 25, 715 53,235 60,143 71,132
11,970 3,000 25,715 53,235 72 ,113 74,132
This function provides for the maintenance and routine operation of the County Off ice Building {EOC) located in Toano and for the joint operation of the Williamsburg-James City County Courthouse. Funds for this operation are utilized for custodial personnel at both locations, maintenance supplies, maintenance equipment, fuel, utilities, and landscaping equipment.
The County is responsible for full operation of the EOC and provides 50% of the funding to run the Courthouse.
BUDGET COMMENTS
The proposed budget reflects the first full year of County assumption of custodial personnel at the Courthouse. In previous years these employees were funded by the City of Williamsburg with 50% reimbursement by the County. This fundinq 01ocedure is now reversed. An additional employee is reflected for the 1975-76 Budget year. This is a receptionist position transferred from the Office of Building Inspections. In addition to receptionist functions at the Tidewater Bank Office, t'he employee is responsive to all requests for general information 0 and direction pertaining to all County operations. The Capital outlay fund is for the expansion of the parking j area at the EOC building. ~
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] J 1975-76 BUDGET DETAIL lc-65
J FUNCTION : MAINTENANCE OF PROPER.l'Y '-- DEPARTMENT: BUILDINGS AND GROUNDS
DIVISION-ACTIVITY : ADMINISTRATION 1 ACTIVITY CODE : 01410
EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED I PROPOSED l C00E - FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76
PERSONAL SERVICES r FULL-TIME EMPLOYEES I
•~ CLERK TYPIST I 1 CUSTODIAN 2 2 2
r I TOTAL - POSITIONS 2 2 3 I-
r 0110 SALARIES, FULL-TIME EMPLOYEES 6,400 6,248 6,912 17,303 l 0120 SALARIES, OVER.l'IME, SEASONAL & PART-TIME 3,200 2,714 5,229 5,300 -· TOTAL - PERSONAL SERVICES 9,600* 8,962* 12,141* 22,603*
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·- 0207 UTILITIES 7,725 8,133 8,750 8,750 ~1 0210 INSURANCE 1,350 1,302 582 921 L 0214 RENTALS 25,700
0215 EQUIPMENT .MAINTENANCE 1,000 828 2,550 2,350 r 0216 BUILDING MAINTENANCE 4,000 32,928 2,500 2,500 l 0218 COMMUNICATIONS 398 3,960 4,068 i... "0226 SPECIAL SERVICES 140 26,760 1,060
0306 HOUSEKEEPING SUPPLIES 1,400 684 1,400 1,200 r
L 0318 OPERATING SUPPLIES AND MATERIALS 500 500 500 0325 CLOTHING 480 0399 OTHER OPERATING EXPENSES 1,000 1,000
.--~ TOTAL - NON-PERSONAL EXPENSES 16,115* 44,273* 48,002* 48,529* I !-
CAP ITAL OUTLAY .---
: 0510 VEHICULAR EQUIPMENT - REPLACEMENT 2,470 .._ 0699 BUILDING - NEW 9,500 ,. 0699 PARKING LOT - EOC 3 , 000 j TOTAL - CAPITAL OUTLAY 11,970* 3,000* I...
TOTAL - ALL CLASSES 25,715* 53,235* 72,113* 74,132* r-
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C-661 1975-76 BUDGET SUMMARY I ti FUNCTION : DEPARTMENT : DIVISION-ACTIVITY : ACTIVITY CODE :
HIGHWAY, ROAD AND STREET LIGHTING PUBLIC WORKS STREET LIGHTING 01510
CLASSIFICATION AUTH FY 74
AUTH FY 75
PROP FY 76
BUDGETED FY 74
ACTUAL BUDGETED PROPOSED FY 74 FY 75 FY 76
PERSONAL SERVICES
NON -PERSONAL EXPENSES
TOTAL OPERATING COST CAPITAL OUTLAY
TOT AL BUDGET
PROGRAM INFORMATION :
10,000 10,000
10,000
9, 717 9, 717
9, 717
13,000 13,000
13,000
This function provides for street lighting of various areas of the County (primarily subdivisions) and for anticipated lighting of new subdivisions. The first year's rental and all installation charges are reimbursed by the developer in new subdivisions.
BUDGET COMMENTS
10,648 10,648
10,648
The budget for the proposed fiscal year provides basically for the current level of service in addition to funds for lighting new subdivisions and sundry requests made by the Board of Supervisors and citizens for additional street lighting in their neighborhoods.
A decline in construction activity in subdivisions allows for a reduction in this budget from FY 75 amounting to $2,352.
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J I 1975-76 BUDGET DETAIL I C- 67
1 FUNCTION: HIGHWAY, ROAD AND STREET LIGHTING
DEPARTMENT : PUBLIC WORKS DIVISION-ACTIVITY : STREET LIGHTING - ACTIVITY CODE : 01510
EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED I PROPOSED .... ·cooe: FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76
.,. NON-PERSONAL EXPENSES
~ 1 0207 UTILITIES 10,000 9, 717 13,000 10,648 ~
TOTAL - NON-PERSONAL EXPENSES 10,000* 9 I 717* 13,000* 10,648* ...... I I
.... TOTAL - ALL CLASSES 10,000* 9,717* 13,000* 10,648*
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C-681 1975-76 BUDGET SUMMARY i- -~:_,
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ROAD ADMINISTRATION PUBLIC WORKS J MAINTENANCE •, ,
FUNCTION : DEPARTMENT: DIVISION-ACTIVITY : ACTIVITY CODE : 01610 : I
BUDGETED PROPOSED ;_ ( CLASSIFICATION
PERSONAL SERVICES
NON-PERSONAL EXPENSES
TOTAL OPERATING COST CAPITAL OUTLAY
TOT AL BUDGET
PROGRAM INFORMATION:
AUTH AUTH PROP FY 74 FY 75 FY 76
BUDGETED ACTUAL FY 74 FY 74 FY 75 FY 76
5,700 5,547 2,200 2,200 5,700 5,547 2, 200 2,200
5,700 5,547 2,200 2,200
This activity provides for Road Viewers to inspect prospective County roads, road inspections in new subdivisions
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(these costs are reimbursed by the developer), and for the repair and/or replacement of street name signs damaged ~
or destroyed through accident or vandalism. .
BUDGET COMMENTS
The budget for the forthcoming fiscal year for Public Works maintenance provides for the continuation of current level of inspections and includes funds which complete a two-year program of the replacement of wooden streetname signposts with new metal posts.
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l FUNCTION: ROAD ADMINISTRATION DEPARTMENT: PUBLIC WORKS DIVISION-ACTIVITY: MAINTENANCE
r- ACTIVITY CODE: 01610
I
EXP. CLASSIFICATION AUTH AUTH PR-OP I BUDGETED I ACTUAL I BUDGETED
I PROPOSED
;- COOE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76
I
- NON-PERSONAL EXPENSES
"- 0203 FEES FOR PROFESSIONAL SERVICES 200 40 200 200 r- 0226 SPECIAL SERVICES 4,000 3,977
0399 OTHER OPERATING EXPENSES 1,500 1,530 2,000 2,000 ... TOTAL - NON-PERSONAL EXPENSES 5,700* 5,547* 2,200* 2,200* I
'!'- ' TOTAL - ALL CLASSES 5;700* 5,547* 2,200* 2,200*
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1975-76 BUDGET SUMMARY -
-FUNCTION: EDUCATION L DEPARTMENT: WILLIAMSBURG-JAMES CITY COUNTY PUBLIC SCHOOLS mVISION-ACTIVITY: SCHOOL ADMINISTRATION AND OPERATIONS [ ACTIVITY CODE: 01710
CLASSIFICATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76 r
PERSONAL SERVICES L NON-PERSONAL EXPENSES 1,896,129 1,914,974 2,497,209 3,062,797
TOTAL OPERATING COST 1,896,129 1,914,974 2,497,209 3,062,797 -CAPITAL OUTLAY 'L
TOT AL BUDGET 1,896,129 1,914,974 2,497,209 3,062,797 -• PROGF1AM INFORMATION: ...... I
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1975-76 BUDGET DETAIL
FUNCTION: EDUCATION
DEPARTM_EN!: DIVISION-ACTIVITY:
WILLIAMSBURG-JAMES CITY COUNTY PUBLIC SCHOOLS SCHOOL ADMINISTRATION AND OPERATIONS
EXP. COOE
ACTIVITY CODE:
CLASSIFICATION
NON-PERSONAL EXPENSES
01710
0901 TRANSFER BY APPROPRIATIONS TOTAL - NON-PERSONAL EXPENSES
TOTAL - ALL CLASSES
AUTH AUTH PROP FY 74 FY 75 FY 76
BUDGETED FY 74
1,896,129 1,896,129*
1,896,129*
ACTUAL FY 74
1,914,974 1,914,974*
1,914,974*
BUDGETED FY 75
2,497,209 2,497,209*
2,497,209*
C-71
PROPOSED FY 76
3,062,797 3,062,797
3,062, 797*
C-72 l 1975-76 BUDGET SUMMARY I ; I FUNCTION : DEPA R TMENT: DIV IS ION-ACTIVITY : ACTIVITY CODE:
MISCELLANEOUS OPERATING FUNCTIONS CIVIL DEFENSE ADMINISTRATION 01810
CLASSIFICATION AUTH AU TH PROP BUDGETED ACTUAL BUDGETED PRO POSED
PERSONAL SERVICES
NON -PERSONAL EXPENSES
TOTAL OPERATING COST CAPITAL OUTLAY
TOT AL BUDGET
PROGRAM INFOR MATION :
F Y 74 FY 75
2 2
F Y 76 FY 74
2 8,185 450
8,635 160
8,795
FY 74 F Y 75 FY 76
7,601 9,790 10,760 15-7 1,075 1,075
7,758 10,865 11,835 441 3,000 1,000
8,199 13,865 12,835
This department provides for county-wide emergency preparedness in the event of a natural or man-made disaster occurring in the County. Federal and State guidelines are employed to insure proper current planning, availability of shelters, qualification of volunteers, and overall program management. Financial assistance for the department is provided by the Federal government through the State Office of Civil Defense.
BUDGET COMMENTS
The budget for Civil Defense provides for maintenance of the current level of service. This budget defrays a portion of the costs of the Assistant to the County Administrator for Operations and one clerical employee who have a direct relationship to the Civil Defense program. The amount of $1,000 is included under Capital Outlay to provide funds for the purchase of surplus equipment made available through the State Department of Emergency Services. This item is reduced $2,000 from FY 75 due to a credit in James City County's account with the State Surplus Property Section. In the past the County has been able to purchase sound surplus equipment through the State to assist in its fire protection program as well as other Civil Defense matters .
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1975-76 BUDGET DETAIL 'C-73
] F.UN~TION: MISCELLANEOUS OPERATING FUNCTIONS DEPARTMENT: CIVIL DEFENSE DIVISION-ACTIVITY: ADMINISTRATION
J ACTIVITY CODE: 01810
EXPr CLASSIFICATION AUTH AUTH PROP 1 ·BU.DGET-ED I ACTUAL I BUDGETED l PROPOSED -~ FY 7~ FY 7S FY 76 FY 74 FY 74 FY 7S FY 76
• PERSONAL SERVICES
[ FULL-TIME EMPLOYEES
CIVIL DEFENSE COORDINATOR 1 1 1
t-CLERK TYPIST 1 1 ACCOUNT CLERK 1
11 ...-TOTAL - POSITIONS 2 2 2
....
OllO SALARIES, FULL-TIME EMPLOYEES 8,185 7,601 9, 790 10, 760 I--
TOTAL - PERSONAL SERVICES 8,185* 7,601* 9,790* 10, 760 -~
I-
NON-PERSONAL EXPENSES \..-
0206 DUES, MEMBERSHIPS, AND SUBSCRIPTIONS 10 .... 0215 EQUIPMENT MAINTENANCE 150
\-- 0218 COMMUNICATIONS 150 157 750 600 0220 TRANSPORI'ATION 200 200 200
,... 0302 OFFICE SUPPLIES AND PRINTING 100 125 ll5 TOTAL - NON-PERSONAL EXPENSES 450* 157* 1,075* 1,075* ·-
CAPITAL OUTLAY I I ..-. 0405 OFFICE FURNITURE AND EQUIPMENT - NEW 160
t-0420 OPERATIONAL EQUIPMENT - NEW 441 3,000 1,000
TOTAL - CAPITAL OUTLAY 160* 441* 3,000* 1,000* L-
TOTAL - ALL CLASSES 8,795* 8,199* 13,865* 12,835': '
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C-74, 1975-76 BUDGET SUMMARY
FUNCTION : DEPA R T MENT: D IVISION-A CTI V ITY : ACTIVITY CODE:
MISCELLANEOUS OPERATING FUNCTIONS NON-DEPARTMENTAL EMPLOYEE BENEFITS 01820
I LI
CLASSIFICATION AUTH FY 74
AUTH FY 75
PROP FY 76
BUDGETED FY 74
ACTUAL FY 74
BUDGETED FY 75
PROPOSED FY 76
PERSONAL SERVICES
NON-PERSONAL EXPENSES
TOTAL OPERATING COST CAPITAL OUTLAY
TOT AL BUDGET LESS: AMOUNT RECEIVED FROM JAMES CITY
PROGRAM INFORMATION: TOTAL
63,642 63,642
59,272 59,272
59,272
81,015 81,015
81,015
108,243 108,243
The budget for this activity provides for the employer's share of the County's fringe benefit package . As additional County employees are hired and as the State Supplemental Retirement System and Social Security Administration sharing requirements are expanded, additional funds must be appropriated to cover the County's obligation as an employer.
BUDGET COMMENTS
The proposed budget shows a net increase of $2,050 based on an increase in FICA taxes (coverage is now on the first $14,100 of annual salary instead of $13,200); coverage of additional enrollees under the Blue Cross/Blue Shield program; and higher Workmen's Compensation insurance requirements. The amount of $9,893 is included in this budget for the first time for accounting purposes in order to facilitate the writing of payroll checks for employees paid by James City Service Authority revenues. This amount will be reimbursed 100% to the County.
______ ..
J I 1975-76 BUDGET DETAIL lc- 75
Ll FUNCTION: MISCELLANEOUS OPERATING FUNCTIONS DEPARTMENT: NON-DEPARTMENTAL DIVISION-ACTIVITY: EMPLOYEE BENEFITS
0 ACTIVITY CODE: 01820
EXP. CLASSIFICATION AUTH AUTH PROP 1 BUDGETED I ACTUAL I BUDGETED I PROPOSED
1 COOE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76
NON-PERSONAL EXPENSES ,....
0213 INSURANCE, WORKMEN'S COMPENSATION 1,200 3,600 1,500 4,800 ~ GENERAL LIABILITY
t--0295 INSURANCE, HOSPITALIZATION 20,400 21,943 25,115 36,620
0296 INSURANCE, GROUP LIFE 1,037 666 1,550 1,839 I
0297 RETIREMENT, VIRGINIA STATE RETIREMENT SYSTEM 11,924 5,740 ·- 14,650 16,803
0298 SOCIAL SECURITY (FICA) 29,081 27,323 38,000 47,831 ,._
0299 ADMINISTRATION EXPENSES (VSRS) 200 350
~ TOTAL - NON-PERSONAL EXPENSES 63,642* 59,272* 81,015* 108,243*
,_. TOTAL - ALL CLASSES 63,642* 59,272* 81,015* 108,243*
..... LESS: AMOUNT RECEIVED FROM JAMES CITY SERVICE AUTHORITY -9,893
- TOTAL 63,642* 59, 272* 81,015* 98,350*
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C-76 1975-76 BUDGET SUMMARY
FUNCTION: DEPARTMENT :
MISCELLANEOUS OPERATING FUNCTIONS NON-DEPARTMENTAL
DIVISION-ACTIVITY : CONTRIBUTIONS AND TRANSFERS ACTIVITY CODE: 01830
CLASSIFICATION
PERSONAL SERVICES
NON-PERSONAL EXPENSES
TOTAL OPERATING COST CAPtTAL OUTLAY
TOT AL BUDGET
PROGl1AM INFORMATION:
AUTH FY 74
AUTH FY 75
PROP FY 76
BUDGETED FY 74
133 ,814 133,814
133,814
ACTUAL FY 74
108,708 108,708
108,708
BUDGETED FY 75
116,697 116,697
116,697
PROPOSED FY 76
152, 774 152,774
152 t 774
This budget provides funds for services available to James City County residents offered by agencies outside the general County government.
BUDGET COMMENTS-
The overall contributions budget is up $36,077 over the present fiscal year. Inflation has affected all service operations and the James City County · share of joint budgets such as Mental Health, the CAA, Recreation and Library reflect this. An additional $9,862 is budgeted for the Mental Health and Mental Retardation Services Board; $10,000 is budgeted for the County share of local cash requirement for the Williamsburg/James City County Conununity Action Agency; Williamsburg has requested an additional $5,000 for Recreation Services -- includes Grove and Chickahominy Playgrounds ; and the Library has asked for $8,000 in additional appropriations to provide longer hours, purchase a larger quantity of books, and to take over cost of the Dial-a-Story program which was previously funded by the Friends of the Library.
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1975-76 BUDGET DETAIL
FUNCTION : DEPARTMENT:
MISCELLANEOUS OPERATING FUNCTIONS NON-DEPARTMENTAL
DIVISION-ACTIVITY : CONTRIBUTIONS AND TRANSFERS ACTIVl,TY CODE: 01830
EXP. CXXE <:;LASSlflCATIQfll
NON-PERSONAL EXPENSES
AUTH AUTH PROP FY 74 FY 75 FY 76
7020 MENTAL HEALTH AND MENTAL RETARDATION SERVICES BOARD 7021 JUVENILE AND DOMESTIC RELATIONS COURI' SERVICES UNIT 7022 WILLIAMSBURG-JAMES CITY COUNTY COMMUNITY ACl'ION AGENCY , INC. 7023 PENINSULA AGENCY ON AGING, INC. 7024 CHILDREN'S HOME SOCIETY 7025 CRIPPLED OiILDREN'S HOSPITAL 7026 NEWPORl' NEWS DETENTION HOME 7027 PENINSULA GERONTOLOGY SERVICES 7980 CITY OF WILLIAMSBURG - RECREATION SERVICES 7981 CITY OF WILLIAMSBURG - LIBRARY SERVICES 7982 WILLIAMSBURG RESCUE SQUAD 7990 PENINSULA PLANNING DISTRICT COMMISSION - OPERATIONS 7991 COLONIAL SOIL AND WATER CONSERVATION DISTRICT 7992 JAMES CITY RESCUE SQUAD 7993 THOMAS NELSON COMMUNITY COLLEGE 7994 VIRGINIA PENINSULA INDUSTRIAL COMMITTEE 7995 SOCIETY FOR THE PREVENTION OF CRUELTY TO ANIMALS 7996 FOREST FIRE PREVENTION AND SUPPRESSION 7997 PENINSULA SYMPHONY ORCHESTRA 9020 LOAN TO JAMES CITY SANITARY DISTRICT #3
TOTAL - NON-PERSONAL EXPENSES
TOTAL - ALL CLASSES
BUDGETED FY 74
42,946 12,865
100 100
1,000
26,300 20,000
500 3,803
200 500
500
25,000 133,814*
133,814*
ACTUAL FY 74
47,352 7,538
100 100
632 26,300 20,000
500 3,803
200 500
500 683 500
108,708*
108,708*
BUDGETED FY 75
53 ,138 3,466
26,500 23,000 1,500 3,840
300 1,500
670 1,000
600 683 500
116,697*
116,697*
c-77
PROPOSED FY 76
63,000 4,892
10,000 2,501
31,500 31,000 1,500 3,898
200 1,500
1,000 600 683 500
152,774*
152,774*
C-78 l 1975-76 BUDGET SUMMARY L FUNCTION: DEPARTMENT:
MISCELLANEOUS OPERATING FUNCTIONS NON-DEPARTMENTAL
DIVISION-ACTIVITY: OTHER EXPENDITURES ACTIVITY CODE: 01840
CLASSIFICATION
PERSONAL SERVICES
NON-PERSONAL EXPENSES
TOTAL OPERATING COST CAPITAL OUTLAY
TOT AL BUDGET
PROGRAM INFORMATION:
AUTH FY 74
AUTH FY 75
PROP FY 76
BUDGETED FY 74
66,417 66,417
66,417
ACTUAL FY 74
69,448 69,448
69,448
BUDGETED PROPOSED FY 75 FY 76
95,140 44,854 95,140 44,854
95,140 44,854
This budget category includes funds for certain expenditures which are not appropriately assigned to a particular department because of the general nature of the item. ,
BUDGET- COMMENTS
The appropriation for FY 76 has been reduced ~50,286 since most of the consulting work on the Comprehensive Program has been completed and the State-conducted Annual Reassessment of Real Estate project is over. Funds included in the Consulting Services category will be used to defray the County 's share of a soil survey to be conducted jointly with York County and the State; final payments due consultants on the Water/Sewer or Streets Master Plans after the current fiscal year is over; a hydrology study ; and assistance on amendments to the Zoning Ordinance.
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1975-76 BUDGET DETAIL
FUNCTION: DEPARTMENT: DIVISION-ACTIVITY: ACTIVITY CODE :
MISCELLANEOUS OPERATING FUNCl'IONS NON-DEPARTMENTAL OTHER EXPENDITURES 01840
CLASSIFICATIOl'll AUTH AUTH PROP FY 74 FY 7S FY 76
NON-PERSONAL EXPENSES
9980 CLAIMS AGAINST THE COUNTY 9981 LEGAL SERVICES 9982 CONSULTING SERVICES 9983 MISCELLANEOUS EXPENSES 9984 ANNUAL REASSESSMENT (REAL ESTATE) 9985 MEMBERSHIP IN JAMES CITY COUNTY-WILLIAMSBURG
CHAMBER OF COMMERCE 9986 MEMBERSHIP IN NATIONAL ASSOCIATION OF COUNTIES 9987 MEMBERSHIP IN VIRGINIA ASSOCIATION OF COUNTIES 9988 ANNUAL AUDIT
TOTAL - NON-PERSONAL EXPENSES
TOTAL - ALL CLASSES
BUDGETED FY 74
300 5,000
40,000 5,000
15,000
200 132 785
66,417*
66,417*
ACTUAL FY 74
41 14,114 38,450
7,191 8,684
200
768
6'9,448*
69,448*
BUDGETED FY 7S
4,000 15,000 50,000
5,000 20,000
200 140 800
95,140*
95,140*
C- 79
PROPOSED FY 76
4,000 5,000
25,000 5,000
200 150
1,504 4,000
44,854*
44,854*
C- 80 I 1975-76 BUDGET SU·MMARY
FUNCTION: DEPARTMENT : DIVISION-ACTIVITY: ACTIVITY CODE:
MISCELLANEOUS OPERATING FUNCTIONS NON-DEPART.MENTAL CONTINGENT ACCOUNT 01850
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CLASSIFICATION AUTH FY 74
AUTH FY 75
PROP FY 76
BUDGETED FY 74
ACTUAL BUDGETED PROPOSED J PERSONAL SERVICES
NON-PERSONAL EXPENSES
TOTAL OPERATING COST CAPITAL OUTLAY
TOT AL BUDGET
PROGRAM INFORMATION:
183,547 183,547
183,547
FY 74
143,473 143,473
143,473
FY 75 FY 76
160,000 145,000 -160,000 145,000
160,000 145,000
This account provides funds for unforeseen opportunities or requirements which may occur during the year for which specific funds cannot be budgeted. It is customary that all funds expend~d from this account have the prior specific L authorization of the Board of Supervisors. Included in the amount appropriated is $60,000 to cover salary and fringe benefit adjustments for County employees and a loan of $10,000 to the James City Service Authority.
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1.- I 1975-76 BUDGET DETAIL I C-81
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FUNCTION: MISCELLANEOUS OPERATING FUNCI'IONS ....
DEPARTMENT: NON-DEPARTMENTAL
r- DIVISION-A-CTIVITY: C'ONTINGENT ACCOUNT ACTIVITY CODE: 01850
l-
EXP. CLASSIFICATION AUTH AUTH PROP I BUDGETED I ACTUAL I BUDGETED I PROPOSED - COOE FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76
·- NON-PERSONAL EXPENSES
9011 CONTINGENCY 123,547 88,458 100,000 75,000
- 9012 SALARY AND FRINGE BENEFITS ADJUSTMENTS 25,000 20,016 60,000 60,000
9020 LOAN TO JAMES CITY SERVICE AUTHORITY 35,000 34,999 10,000
-TOTAL - NON-PERSONAL EXPENSES 183 f 54 7* 143,473* 160,000* 145,000*
......
L TOTAL - ALL CLASSES 183,547* 143,473* 160,000* 145,000*
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.-•.);!. . C, ~ .., l 1975-76 BUDGET SUMMARY c FUNCTION : CAPITAL IMPROVEMENTS DEPARTMENT: VARIOUS DIVISION-ACTIVITY: VARIOUS ACTIVITY CODE : 01910
CLASSIFICATION·
PE.RSONAL SERVICES
NON-PERSONAL EXPENSES
TOTAL OPERATING COST Cl\.PITAL OUTLAY
TOTAL BUDGET
AUTH FY 74
AUTH FY 75
LESS: REVENUE SHARING
PROGRAM INFORMATION: TOTAL
PROP FY 76
BUDGETED ACTUAL BUDGETED PROPOSED FY 74 FY 74 FY 75 FY 76
689,000 702,282 1,084,267 689,000 702,282 1,084,267
-662 282 - 915 707 689,000 40,000 168,560
Projects set forth in the Capital Improvements section of this budget document which have expenditures planned for FY 76 are included in this account for bookkeeping purposes. The figures set forth above include the amount of $174,106 which is being reappropriated for projects underway during the last fiscal year for which full payment has not been made as of March 31, 1975 (when these calculations were completed). The revenue sharing funds set forth above will fund the following projects:
Fire Station (Roberts Election District) Black's Crossing-Route 199 waterline Dirt Street Program
-- $166,600 (New Project) -- $475,000 (Continuation) -- $100,000 (Continuation)
The amount of $168,560 represents one-half of the total County share of a Center for the Pre-School Handicapped planned for Rawls Byrd School. The second half payment is forecast for the FY 77 budget.
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1975-76 .BUDGET DETAIL
FUNCT ION : DEPARTMENT:
CAPITAL IMPROVEMENTS VARIOUS
EXP. COCE
DIVISION-ACTIVITY : ACTIVITY CODE:
CLASSIFICATIOl'il
VARIOUS 01910
6991 .RESERVE FOR AUTHORIZED EXPENDITURES (SEE CAPITAL BUDGET)
6992 JAIL EXPANSION TOTAL - CAPITAL IMPROVEMENTS
TarAL - ALL CLASSES
LESS: .REVENUE SHARING
AUTH AUTH PROP FY 74 FY 75 FY 76
BUDGETED FY 74
664,000
25,000 689,000*
689,000*
TarAL 689,000*
ACTUAL FY 74
BUDGETED FY 75
702,282
702,282*
702,282*
-662,282
40,000*
C-·83
PROPOSED FY 76
1,084,267
1,084,267*
1,084, 267"
- 915,707
168,560*
.--I
C-841 1975-76 BUDGET SUMMARY I L
FUNCTION : MISCELLANEOUS OPERATING FUNCTIONS [ DEPARTMENT : NON-DEPARTMENTAL DIVISION-ACT! VITY : DEBT SERVICE , r ACTIVITY CODE : 02010
CLASSIFICATION AUTH AUTH PROP BUDGETED ACTUAL BUDGETED PROPOSED FY 74 FY 75 FY 76 FY 74 FY 74 FY 75 FY 76
I
PERSONAL SERVICES -NON-PERSONAL EXPENSES 745,909 743,630 779,470 758,458
TOTAL OPERATING COST 745,909 743,630 779,470 758,458 .
CAPITAL OUTLAY -TOTAL BUDGET 745,909 743,630 779,470 758, 458
PROGP. AM INFORMATION : -
Debt Service for the coming fiscal year shows a $21,012 decrease from FY 75 due to a decrease in School Bond [ and Water Bond interest.
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8002 032
18003 8033
isoo4 J3034 8005
035 051 061
1975m76 BUDGET DETAI~
FUNCTION: DEPARTMEf"!T:
MISCELLANEOUS OPERATING FUNCTIONS NON-DEPARTMENTAL
DIVISION-~CTIVITY : DEBT SERVICE ACTIVITY CODE : 02010
CLASSIFl~TION
EXPENSES
SCHOOL IMPROVEMENT BOND-1954-PRINCIPAL SCHOOL IMPROVEMENT BOND-1954-INTEREST BOND ISSUE OF 1964-PRINCIPAL BOND ISSUE OF 1964-INTEREST BOND ISSUE OF 1964B-PRINCIPAL BOND ISSUE OF 1964B-INTEREST GO WATER BONDS-PRINCIPAL GO WATER BONDS-INTEREST 1972 SCHOOL BONDS-PRINCIPAL 1972 SCHOOL BONDS-INTEREST INTEREST ON TEMPORARY LOANS BANK SERVICE CHARGE - COUPON FEE
TOTAL - NON-PERSONAL EXPENSES
TOTAL - ALL CLASSES
_____ ..-
AUTH AUTH PROP FY 74 FY 75 FY 76
BUDGETED FY 74
30,000 1,688
50,000 26,021 50,000 34,000
200,000 78,000
100,000 171,900
4,000 300
745,909*
745,909*
ACTUAL FY 74
30,000 1,688
50,000 26,022 50,opo 34,000
200,000 78,000
100,000 173,423
497 743,630*
743,630*
BUDGETED FY 75
30,000 1,013
50,000 24,459 50,000 34,000
250,000 66,000
100,000 169,548
4,000 450
779 ,4 70*
779,470*
C-85
PROPOSED FY 76
30,000 338
50,000 22,897 50,000 34,000
250,000 51,000
100,000 165,673
4,000 550
758,458*
758,458*
c ,-86 1975-76 BUDGET DETAIL
FUNCTION: DEPARTMENT: DIVISION-ACTIVITY: ACTIVITY CODE:
SEWAGE SERVICE PUBLIC UTILITIES SANITARY DIS'rRICT #1 00110
EXP. cooe: CLASSIFICATION AUTH AUTH PROP
EXPENDITURES :
0399 SYSTEM MAINTENANCE 8001 DEBT SERVICE
TOTAL EXPENDITURES
REVENUES:
SERVICE CHARGES AND FEES
TOTAL P.EVENUES
FY 74 FY 75 FY 76 BUDGETED
FY 74
13,600 10,000
23,600*
23,600
23,600*
ACTUAL FY 74
18,845 16,464
35,309*
25,965
25,965*
BUDGETED FY 75
19,419 16,075
35,494*
35,494
35,494*
PROPOSED FY 76
21,492 15,666
37 ,158
Sanitary District #1 is jointly operated with York County and is managed by the York County Administrator under a joint board comprised of representatives from both County Boards of Supervisors. Sewage collection service is provided to James City County residents living in Magruder Heights, James Terrace and Merrimac Trails .
.. _____ ........ ,,... ...... ~ _,;:_~~- -L--- ----~------r .
p91s~16BOO-Gi:r DETAIL ·---
FUNCTION: SEWAGE SERVICE DEPARH•1EMT: PUBLIC UTILITIES DIVISION-ACTIVITY: SANITARY DISTRICT #2 A·CTIVITY CODE: 00110
J EXP.
-cRATING CLASSIFICJl.TION
EXPENDITURES :
[0120 SALARIES, OVERTIME, SEASONAL & PART-TI.ME 0200 ADVERTISING 0207 UTILITIES 0210 INSURANCE
, _ 0214 RENTALS . 0215 EQUIPMENT MAINTENANCE
1 0218 COMMUNICATIONS I 0220 TRANSPORTATION
:-0302 OFFICE SUPPLIES AND PRINTING _ 0312 MOTOR FUELS AND LUBRICANTS ' 0318 OPERATING SUPPLIES AND MATERIALS
8001 DEBT SERVICE
TOTAL OPERATING EXPENDITURES
CAPITAL OUTLAY EXPENDITURES:
6991 RESERVE FOR AUTHORIZED EXPENDITURES
TOTAL CAPITAL OUTLAY EXPENDITURES
TOTAL EXPENDITURES
REVENUES
SERVICE CHARGES AND AVAILABILITY FEES
TaI'AL REVENUES
AUTH FY 74
AUTH FY 75
PROP FY 76
BUDGETED FY 74
13,541 200 398 315 200
1,925 120 100 275
50 2,000
14,000
33,124*
33,124*
33,124
33,124*
ACTUAL FY 74
12, 6 71
123 315 227 337
44 129 233 138
1,099
15,316*
15,316*
25,960
25,960*
BUDGETED FY 75
27,082 200 398 315 400
3,850 50
420 275 300
2,500 38,250
74,040*
74,040*
74,040
74,040*
___ ]_ C-87
PROPOSED FY 76
16,900 200 400
1,500 4,000 2,500
500
600 1,400 2,500
38,250
68,750*
53,250
53,250*
: 122,000*
122,000
122,000*
Sanitary District it2 is operated by the Board of Supervisors through a contract with the James City Service Authority.
L
This District is located in the eastern portion of the County beginning at Old Camp Wallace and ending at the Newport News City Limits and includes the Grove area.
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I 1975-76 BUDGET, ·
CAPITAL BUDGET AND CAPITAL PROGRAM COMMENTS
This section of the budget contains James City County's Capital Improvement Budget for the period July 1, 1975 through June 30, 1976, and Capital Improvements Program which schedules, for fiscal planning purposes, proposed funding for all currently contemplated projects through FY 80.
With the completion of the roads and water/sewer plans under the Comprehensive Planning Program, funds will be scheduled for public improvements in the FY 77-81 period.
The proposed program, then, is not all-inclusive. It is anticipated that the FY 77 budget will include an increase in the level of capital facilities funding as the County begins to carry out the Comprehensive Plan.
UNDERSTANDING THE CAPITAL BUDGET AND THE CAPITAL PROGRAM
Several comments may be helpful in assisting the citizen in understanding the financial plans presented herein.
1. The Capital Budget is essentially the first year's slice out of the multi-year Capital Improvements Program. Total expenditures under the FY 76 column in the detail pages are included in the $1,084,267 figure shown in Account 01910 entitled "Capital Improvements". Additional funds are also budgeted to complete current obligations under the FY 74 Capital Budget since the County is on a "cash" basis.
2. The County's Capital Budget can be funded through a combination of current revenues, revenue sharing, and general obligation bonds. The proposed Capital Budget contemplates the use of $168,560 in current revenues during FY 76 to partially fund a Center for the Handicapped. All remaining funding is through Revenue Sharing.
3. The proposed Capital Improvements Program (1976-80) totals $10,393,338 exclusive of Sanitary District 3 funds which already have been authorized by referendum. Tables I and II show current funds available as well as the source of future funding requirements. Detail sheets are provided for all projects which show an FY 76 expenditure. The School's Capital Program is included in its entirety for public information. Only the James City County share of proposed School Capital Program is shown.
I D-1
1975-76 BUDGET . }-
I>2 . I I TABLE I
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FUNDING REQUIRED FOR PROPOSED CAPITAL PROGRAM
TOTAL 5-YR. LESS: LESS: LESS: NET FUNDING BOND FUNDS FED.-STATE FUNDED BALANCE
PURPOSE REQUIRED AVAILABLE & OTHER THRU FY75 TO FUND
00 PUBLIC BUILDINGS $ L,268,170 $ $ $ 73,170 $1,195,000
10 SCHOOLS 7,233,468 7,233,468
20 FIRE 351,600 351,600
30 RECREATrON 50,000 50,000
40 COMMUNITY DEVELOPMENT 150,000 150,000
so STREETS AND ROADS 390,100 75,100 215,000 100,0.00
60 WATER EXTENSIONS 950,000 220,000 200,000 530,000
70 REFUSE COLLECTION AND DISPOSAL -TOTALS $10,393,338 $220,000 $ 75,100 $688,170 $9,410 , 068
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1975-76 BUDGET
T·A BLE II
SOURCES OF ADDITIONAL FUNDING REQUIRED FOR CAPITAL PROGRAM
REVENUE SHARING
CURRENT REVENUES
PROPOSED G. O. BONDS
TOTALS
NET BALANCE TO FUND (FROM TABLE I)
$9,410,068
1975-76
$ 910,160
$ 741,600
168,560
$ 910,160
1976-77 1977-78 1978-79
$1,367,425 $3,987,737 $3,144,746
$ 55,000
168,560
1,143,865 3,987,737 3,144,746
$1,367,425 $3,987,737 $3,144,746
D-.3
1979-80
$
$
L'. r 1975-76 BUDGET I H l I
CAPITAL BUDGET AND CAPITAL PROGRAM SUMMARY
LESS: NET LESS: TOTAL STATE/ COUNTY FUNDED
PURPOSE COST FEDERAL COST THRU FY75
00 PUBLIC BUILDINGS $ 1,268,170 $ $ 1,268,170 $ 73,170
10 SCHOOLS 7,233,468 7,233,468
20 FIRE 351,600 351,600
30 RECREATION 50,000 50,000 50,000
40 COM."filNITY DEVELOPMENT 150,000 150,000 150,000
50 STREETS AND ROADS 390,100 75,100 315,000 215,000
60 ';JATER EXTENSIONS 950,000 950,000 420,000
70 REFUSE COLLECTION & DISPOSAL
TOTALS $10,393,338 $ 75,100 $10,318,238 $908,170
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I 1975-76 BUDGET
REMAINING COUNTY COST 1975-76
$1,195,000 $
7,233,468 168,560
351,600 166,600
100,000 100,000
530,000 475,000
$9,410,068 $ 910,160
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CAPITAL BUDGET AND CAPITAL PROGRAM SUMMARY (CONTINUED)
1976-77 1977-78 1978-79
$ 597,500 $ 597,500 $
714,925 3,205,237 3,144,746
185,000
55,000
$1,367,425 $3,987,737 $3,144,746
D-5
1979-80
$
$
J-G l CAPITAL PROJECT DETAIL I TITLE COUNTY SERVICES COMPLEX I NO. 00-1 I I 1
~ County public services complex is proposed for a 44 acre tract on News Road in the Croffton Planned Community . ;
An architect has been retained and a Master Plan completed. The Master Plan calls for the construction of seven separate small buildings in a village concept maintaining a low, personal scale in keeping with the site. The School Administration Buildings (Proj. No. 10-1) are planned as a part of this project.
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1 COSTS & FINANCING ALLOC. 75-16 76-77 77-78 78-79 79-80 TOTAL THRU 74-75
ENGINEERING AND ARCHITECTURAL FEES 73,170 73,170
BUILDING CONSTRUCTION 525,000 525,000 1,050,000
SITE DEVELOPMENT 72,500 72,500 145,000
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FUNDING:
-REVENUE SHARING 73,170 73,170
GENERAL OBLIG.~TION BONDS 597,500 597,500 1,195,000
l I NET COUNTY COST
73,170 597,500 597,500 1,268 , 170 _..J
j l CAPITAL PROJECT DETAIL TITLE SCHOOL ADMINISTRATION BUILDING l NO. 10-1 jr>-7
l A School Administration Building is proposed to be constructed as a part of the County services complex on News
1 Road. The School Administration Building is expected to be constructed by the County and leased to the Williamsburg-James City County School Boards. Estimated costs shown below are for planning purposes only and will be revised as the overall complex is costed out.
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I I I COSTS & FINANCING ALLOC.
75-76 76-77 77-78 78-79 79-80 TOTAL THRU74-75
l ENGINEERING AND ARCHITECTURAL FEES 25,000 25,000 1
BUILDING CONSTRUCTION 180,616 180,617 361,233
I SITE DEVELOPMENT 25 , 000 25,000 50 , 000
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L__GENERAL OBLIGATION BONDS 230,616 205,617 436.233
J NET COUNTY COST 230,616 205,617 436,233
l I TITLE I NO. I ;..
:D·8 CAPITAL PROJECT DETAIL FACILITY FOR PRE-SCHOOL HANDICAPPED 10-2 I
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In 1976 L~e school system will be required to provide programs for handicapped children ages 2-21. It is felt I that most of these children from the age of six to eight can be accommodated in existing programs. It will be necessary, however, to establish programs for the pre-school child (2-5). Space is not available to house such a l program in our present buildings. An addition to the Rawls Byrd plant is planned to house this program. This l will be the least expensive approach in that extensive site work and expensive facilities such as kitchens will not be required. The estimated cost to the County will be $337,120. The total anticipated cost is $392,000.
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COSTS & FINANCING ALLOC. 75-76 76-77 77-78 78-79 79-80 TOTAL t
THRU 74-75
, DESIGN, CONSTRUCTION, AND EQUIPMENT 168,560 168,560 337,120 J I
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FUNDING:
CURRENT REVENUES 168,560 168,560 337,120 J NET COUNTY COST 168, 560 168,560 337,120 J
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I I CAPITAL PROJECT DETAIL I TITLE INTERMEDIATE SCHOOL I NO. 10-3 ID-9
l The most critical need for additional space in the period 1975-80 will exist at the seventh and eighth grade levels. The James Blair plant, operating on a traditional secondary school schedule, can acconunodate 965 students.
l This number, however, places severe strains on industrial arts, physical education, and other specialized facilities. The maximum capacity of James Blair will be exceeded in 1977. The enrollment at this level will exceed 1100 in 1980. It is anticipated that a new plant will open in September of 1978. No funds from site acquisition are included. It is assumed that a site will be available from land donated for public use. The total cost of this project is
1 expected to be $4,807,520. Assuming that the City pupil population will be 14.5%, the cost to the County will be $4,134,467. Assuming an annual growth rate of 4.8%, the addition of this plant should provide sufficient space at this level through 1987.
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COSTS & FINANCING ALLOC. 75-76 76-n n-78 78-79 79-80 TOTAL THRU 74-75
DESIGN, CONSTRUCTION, AND EQUIPMENT 206,723 1,963,872 1,963,872 4,134,467 J
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I GENERAL OBLIGATION BONDS 206,723 1,963,872 1,963,872 4,134,467
I NET COUNTY COST
206,723 1,963,872 1,963,872 4,134,467
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D lu I CAPITAL PROJECT DETAIL I TITLE ELEMENTARY SCHOOL I NO. 10-4 I -I '
At the upper elementary level, projected enrollments will approach the absolute capacity of Berkeley and Bruton Heights during the period examined. It should be further noted that virtually all of the projected increase will have to be absorbed by Bruton Heights in that Berkeley is very close to capacity at the present time.
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At this point, it is necessary to define absolute capacity as used above. The absolute capacity of Bruton Heights I
and Berkeley is 1452. This assumes that 25 pupils are assigned to each classroom space (excluding reading, art and music rooms) for the entire day. This traditional model is not used in our elementary schools. The present 1
program of individualized instruction is dependent upon having space available for learning centers, activity areas I
I and small group instruction. It will not be possible to continue our present approach to instruction if the two existing plants must accommodate the anticipated enrollment. The existing schools will be beyond capacity in 1979.
) New construction should begin in 1976 to insure building availability in September 1979. The anticipated cost is $2,535,492. The County's cost is $2,180,523. J
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ALLOC. .-COSTS & FINANCING 75-76 76-n n-78 78-79 79-80 TOTAL l
THRU74-75
DESIGN, CONSTRUCTION, Ai.~D EQUIPMENT 109,026 1,035,748 1,035,749 2,180,52: I l I i
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FU:mING: ·l I
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GENERAL OBLIGATION BONDS 109,026 1,035,748 1,035,749 2,180,52:. h
NET COUNTY COST 109,026 1,035 , 748 1,035 , 749 2,180 , 52 : n
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~ CAPITAL PROJECT DETAIL I TITLE VOCATIONAL LABORATORY - LAFAYETTE H. S. I NO. 10-5 lo-11
The five-year plan for Vocational Education, adopted by the S~hool BJard in January, 1974, calls for expansion of offerings in vocational education. The Standards of Quality as adopted by the General Assembly requires that 90% of all high school graduates not plail!ling further education must have a "job-entry skill." Surveys of the Peninsula indicate a growing demand for skilled personnel to work in landscaping. A program in landscaping is to be inaugurated in September, 1978. The laboratory for the program as required by the State Department of Education is expected to cost $168,750. The cost to the County will be $145,125.
COSTS & FINANCING ALLOC. 75-76 76-n n-78 78-79 79-80 TOTAL THRU 74-75
1ESIGN, CONSTRUCTION, AND EQUIPMENT 145,125 14c; 125 I
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~ENERAL OBLIGATION BONDS 145,125 145,125
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J NET COUNTY COST 1Llc; l?t; 145.125
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D·-12 I CAPITAL PROJECT DETAIL ~ TITLE I NO. I r FIRE STATION NOo l 20-1 /
It is anticipated that the first fire station to be constructed by the County will be located in Roberts District 'l
l near Busch Gardens and within the heavily industrialized section of the County where target hazard is the greatest.
' I It is planned that the station will consist of three bays and quarters for approximately ten men. I l
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75-76 76-77 77-78 78-79 79-80 TOTAL THRU74-75
ENGINEERING AND ARCHITECTURAL FEES 10,000 10,000 JI I BUILDING CONSTRUCTION 81,600 81,600 I
I I SITE DEVELOPMENT 10,000 10,000
EQUIPMENT 65,000 65,000 j I
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_l !----REVENUE SHARING 166,600 166,600
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166,600 -1 NET COUNTY COST 166,600 l
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J I CAPITAL PROJECT DETAIL I TITLE FIRE STATION NO. 2 I NO. 20-2 ID·-lJ
l It is anticipated that the second fire station to be built by the County should be located near Route 199 close
l to the major population concentrations in Berkeley and Jamestown Districts. The station is now planned for three bays and sufficient quarters for ten men.
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COSTS & FINANCING ALLOC. 75-76 76-n 77-78 78-79 79-80 TOTAL THRU 74-75
!ARCHITECTS FEES 10,000 10,000
BUILDING CONSTRUCTION 90,000 90,000
lsITE DEVELOPMENT 5,000 5.00D
EQUIPMENT 80,000 80,000
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FUNDING:
l___GENERAL OBLIGATION BONDS 185,000 185,000
J NET COUNTY COST 185, 000 185,000
D-lJ I CAPITAL PROJECT DETAIL I TITLE I NO. I }-
MINI-PARKS PROJECT 30-2 I
This program is designed to upgrade the existing neighborhood recreational facilities at three sites in the County ·-1 (Grove, Chickahominy Road and Mooretown Road) plus create two new facilities in isolated areas where a large number of families with small children reside (Carriage Road and Strawberry Plains Road) • Sites are being acquired by
l lease or arrangement with the owners in lieu of taxes on the property. Funds are being provided for landscaping, construction of basketball courts, and purchase and installation of playground equipment at each site. Softball diamonds will be constructed at Grove, Chickahominy Road and Mooretown Road which are of larger size. If funds exist after all contracts are paid, the remainder may be used to improve areas set aside in subdivisions for recreational ·1 facilities, to improve existing school site recreational facilities, or to purchase additional equipment.
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COSTS & FINANCING ALLOC. 75-76 76-n 77-78 78-79 79-80 TOTAL J-
THRU74-75
SITE DEVELOPMENT AND IMPROVEMENTS 50,000 50 ,000 ~
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REVENUE SHARING 50,000 50,000 L I
50,000 r I NET COUNTY COST 50,000
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,l 1 CAPITAL PROJECT DETAIL I TITLE COMMUNITY DEVELOPMENT - MAPPING I NO. 40-1 ID-15
1 This project has been carried in the Capital Improvement Program over three budget years. Planimetric, topographic l
I] and aerial maps have been delivered and are available to all County departments, the State, and interested parties (at a nominal charge). The project is virtually completed, but funds are shown in this project because total
) billings have not been received.
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:1 I '! ,1 COSTS & FINANCING
ALLOC. 75-76 76-n n-78 . 78-79 79-80 TOTAL THRU74-75 I
IPLANIMETRIC AND TOPO MAPS 150,000 150,000
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REVENUE SHARING 150,000 150,000
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I NET COUNTY COST 150,000 150.000
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' lJ-161 CAPITAL PROJECT DETAIL TITLE IMPROVEMENTS TO DIRT STREETS NO. 50-1 t t During the 1973-74 budget year a program to improve certain dirt streets within the County was initiated and several . ) streets were improved and included in the highway secondary system. These were:
! Alesa Drive Indigo Terrace Road
1 Debra Drive Canal Street Riverside Drive (south) Berkley Town Road I
i Beechwood Drive : 1
Costs for the improvement of streets in the initial phase were inflationary, primarily due to cost increases associated J with petroleum products. These high costs resulted in a substantially high bid and the balance remaining from the initial appropriation after construction of these streets allowed only Blow Flats Road to be considered for improvement 1 during the 1974-75 budget period. In addition to County funds, a large allocation from the Highway Department was
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I necessary for the Blow Flats improvement.
I i It is anticipated that a continuation of this program via new appropriation will allow the improvement of additional 1 streets during the 1975-76 budget year. Streets to be improved and included in the highway secondary system during I
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this period are: I I I Riverside Drive (north) Cypress Drive j I
Laural Lane Powhatan Spring Road !
Tarleton Bivouac
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r COSTS & FINANCiNG ALLOC. 75-76 76-n 77-78 78-79 79-80 TOTAL THRU 74-75
390,100 l ENGINEERING AND CONSTRUCTION 290,100 100,000 t
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FUNDING: ~
REVENUE SHARING 215,000 100,000 315,000 VIRGINIA DEPARTMENT OF HIGHWAYS
75,100 _ J AND TRANSPORTATION 75,100
I NET COUNTY COST 215,000 100,000 315,000
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[ l CAPlT AL PROJECT DETAIL l TLTLE WATER SERVICE EXTENS I ONS l NO. 60-1 l D-17
l Development pres sures existing along the new Route 199 ByPass and in the Route 5 area support the need for a water extension from the current Newport News water line at Black's Crossing to the vicinity of Route 5. It
-1 is anticipated that some existing areas can also be served by this proposed line. Costs of construction will be recovered through user charges and availability fees.
A combination of existing bond reserves and revenue sharing funds are programmed to defray the initial cost of
l this project.
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I l I I COSTS & FINANCING ALlOC.
75-76 76-77 77-78 78-79 79-80 TOTAL THRU74-75
1 ENGINEERING AND CONSTRUCTION 400,000 550,000 950 , 000
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REVENUE SHARING 200,000 475,000 55,000 730,000
I GENERAL OBLIGATION BONDS 220,000 220,000
I NET COUNTY COST
) 420.000 475.000 55 000 qso.ooo