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1La Trobe Universitylatrobe.edu.au
CRICOS Provider 00115M
CRICOS Provider 00115M
Migration from Millennium to Alma. Issues and challenges.
Simon HuggardDeputy Director, Research & Collections
La Trobe University Library
2La Trobe University
Introduction
La Trobe University opened in 1967
Research strengths:
biological sciences
condensed matter physics
human movement & sports science.
7La Trobe University
Background
• Innovative Millennium used at La Trobe since 1998• Summon discovery layer used since 2010• Future Ready University strategy• Changing roles and responsibilities for the Library
• Board decision on preferred vendor • - library staff ratings • - strategic fit with library & university directions • - desire to move from management of print to electronic • - need for system efficiency to free up resources to move to new directions • - value for money • - single system to manage front & back end • - more intuitive and simpler system for users • - fit with Australian universities higher education landscape
[ insert images here from iPad videos of the Bundoora campus]Include Charles La Trobe Lounge. Include pods/collab classroomsInclude Help Zone
8La Trobe University
Library System Change
• RFP documentation written (functional specs written by Library staff)
• Selective tender – sent to 5 vendors: Ex Libris, Innovative, Proquest; OCLC; VTLS – July 2013
• 2 vendors selected for demonstration (Sept 2013).
• 4 days of demonstrations (2 days each) split between back end, discovery, strategy/roadmap, pricing
• Ranking of issues by Library staff (based on responses to RFP and demos)
• Board decision on preferred vendor (October 2013)
• process of approval through ICT (Jan-July 2014)
9La Trobe University
Section # qns Ex Libris score EL %
2.0 Background; 3.1-3.8 Tech issues
17 50 74
3.9 Acquisitions & Serials 113 160 35
3.10 Cataloguing/Metadata
31 45 36
3.11 Circulation 71 115 40
3.12 Collection Development
24 38 40
3.13 Discovery / OPAC (DL/systems)
71 146 51
3.14 ERM 39 66 42
3.15 System maintenance 53 113 53
AVERAGE 47
10La Trobe University
Ratings of Alma/Primo
Technology Acqu/ser Metadata Circ* Coll-dev Discovery ERM System*0
10
20
30
40
50
60
70
80
EL %
11La Trobe University
Project management
• External PM appointed La Trobe (Aug 2014)
• Project team consisting of functional experts
• Library system project board
• project kick off August 2014
• dedicated PM from Ex Libris (Shirley Shpiner) plus Primo pm (Avi)
• library discovery coordinator La Trobe (Lynette Brown)
• data load (Sep 2014)
• project close Dec 2014. Go Live 29 January 2015
12La Trobe University
Major challenges
• Data quality – p to e process; KB extract from Serials Solutions (lack of
ISSNs); acquisitions data ; licence/ERM data
• library system knowledge (particularly e-resources)
• staff time (major restructure occurred at same time)
• training issues, workshops, knowledge transfer
• documentation is E L centric
• difficult to extract Millennium Data into required format for Alma
13La Trobe University
Data issues
screen shots of spreadsheets
show acq data in Millennium - data will be lost
28La Trobe University
Conclusion
• Many issues to resolve at Go Live (biggest issue was broken links)
• took 6 months to fix most e-resource links
• search interface confusing for users, esp with problems occurring
• loss of BONUS was a big problem, esp with ILL form not being linked
• e-resource management really positive
• hosted cloud system really positive
• Talis implementation issues
• e-reserve records not migrated
• circulation slowness &printing issues
29La Trobe University
Thank you
latrobe.edu.au CRICOS Provider 00115M
Simon Huggard
Deputy Director, Research & Collections, La Trobe University Library
Email: [email protected]