20092009Local Issuance Office Local Issuance Office TrainingTraining

Office of the State RegistrarOffice of the State Registrar

Introduction Introduction

MDH Mission Vision & MDH Mission Vision & ValuesValues

Mission: Protecting, Mission: Protecting, maintaining and improving maintaining and improving the health of all Minnesotansthe health of all Minnesotans

Vision: Keeping ALL Vision: Keeping ALL Minnesotans HealthyMinnesotans Healthy

Integrity Integrity We are honest, trustworthy and transparent in all we do. We We are honest, trustworthy and transparent in all we do. We strive to do the right thing to achieve the best public health strive to do the right thing to achieve the best public health outcomes.outcomes.

CollaborationCollaborationWe value the unique contributions of our diverse employees We value the unique contributions of our diverse employees and partners. We develop positive relationships, foster and partners. We develop positive relationships, foster innovative solutions, and strengthen our capacity to innovative solutions, and strengthen our capacity to accomplish our mission.accomplish our mission.

RespectRespect We uphold a standard of conduct that recognizes and values We uphold a standard of conduct that recognizes and values the contributions of all. We foster a working environment in the contributions of all. We foster a working environment in which listening to and understanding our differences is which listening to and understanding our differences is encouraged and confidences are protected.encouraged and confidences are protected.

MDH Mission Vision & MDH Mission Vision & ValuesValues

ScienceScienceWe use the best scientific data and methods available We use the best scientific data and methods available to guide our policies and actions to promote healthy to guide our policies and actions to promote healthy living in Minnesota. We rely on the objective facts of living in Minnesota. We rely on the objective facts of evidence-based science to build a strong foundation to evidence-based science to build a strong foundation to address health needs and concerns.address health needs and concerns.

AccountabilityAccountabilityWe are effective and efficient managers of the public We are effective and efficient managers of the public trust and public funds, and hold ourselves and others trust and public funds, and hold ourselves and others to appropriate high standards. We operate with open to appropriate high standards. We operate with open communication, transparency, timeliness, and communication, transparency, timeliness, and continuous quality improvement.continuous quality improvement.

MDH Mission Vision & MDH Mission Vision & ValuesValues

OFFICE OF THE STATE OFFICE OF THE STATE REGISTRARREGISTRAR

Subdivision 1.Creation; state registrar.The commissioner shall establish an Office of

the State Registrar under the supervision of the state registrar. The commissioner shall furnish to local registrars the forms necessary for correct reporting of vital statistics, and shall instruct the local registrars in the collection and compilation of the data.

The commissioner shall promulgate rules for the collection, filing, and registering of vital statistics information by state and local registrars, physicians, morticians, and others. Except as otherwise provided in sections 144.211 to 144.227, rules previously promulgated by the commissioner relating to the collection, filing and registering of vital statistics shall remain in effect until repealed, modified or superseded by a rule promulgated by the commissioner.

OFFICE OF THE STATE OFFICE OF THE STATE REGISTRARREGISTRAR

OFFICE OF THE STATE OFFICE OF THE STATE REGISTRARREGISTRAR

Subd. 2.Subd. 2.General duties.General duties.The state registrar shall coordinate the work The state registrar shall coordinate the work of local registrars to maintain a statewide of local registrars to maintain a statewide system of vital statistics. The state registrar system of vital statistics. The state registrar is responsible for the administration and is responsible for the administration and enforcement of sections enforcement of sections 144.211144.211 to to 144.227144.227, , and shall supervise local registrars in the and shall supervise local registrars in the enforcement of sections 144.211 to 144.227 enforcement of sections 144.211 to 144.227 and the rules promulgated thereunder. and the rules promulgated thereunder.

OFFICE OF THE STATE OFFICE OF THE STATE REGISTRARREGISTRAR

Subd. 3.Subd. 3.Record keeping.Record keeping.

To preserve vital records the state registrar is To preserve vital records the state registrar is authorized to prepare typewritten, authorized to prepare typewritten, photographic, electronic or other photographic, electronic or other reproductions of original records and files in reproductions of original records and files in the Office of the State Registrar. The the Office of the State Registrar. The reproductions when certified by the state or reproductions when certified by the state or local registrar shall be accepted as the local registrar shall be accepted as the original records.original records.

Subdivision 1.Subdivision 1.Districts.Districts. The counties of the state shall constitute the 87 The counties of the state shall constitute the 87

registration districts of the state. A local registration districts of the state. A local registrar in each county shall be designated by registrar in each county shall be designated by the county board of commissioners. The local the county board of commissioners. The local registrar in any city which maintains local registrar in any city which maintains local registration of vital statistics shall be the agent registration of vital statistics shall be the agent of a board of health as authorized under of a board of health as authorized under section section 145A.04145A.04. In addition, the state registrar . In addition, the state registrar may establish registration districts on United may establish registration districts on United States government reservations and may States government reservations and may appoint a local registrar for each registration appoint a local registrar for each registration district so established. district so established.

LOCAL REGISTRARS OF VITAL LOCAL REGISTRARS OF VITAL STATISTICSSTATISTICS

LOCAL REGISTRARS OF VITAL LOCAL REGISTRARS OF VITAL STATISTICSSTATISTICS

Subd. 2.Subd. 2.Failure of duty.Failure of duty.A local registrar who neglects or fails to A local registrar who neglects or fails to discharge duties as provided by sections discharge duties as provided by sections 144.211 to 144.227 may be relieved of the 144.211 to 144.227 may be relieved of the duties as local registrar by the state registrar duties as local registrar by the state registrar after notice and hearing. The state registrar after notice and hearing. The state registrar may appoint a successor to serve as local may appoint a successor to serve as local registrar. If a local registrar fails to file or registrar. If a local registrar fails to file or transmit birth or death records, the state transmit birth or death records, the state registrar shall obtain them by other means. registrar shall obtain them by other means.

LOCAL REGISTRARS OF VITAL LOCAL REGISTRARS OF VITAL STATISTICSSTATISTICS

Subd. 3.Subd. 3.Duties.Duties.

The local registrar shall enforce the The local registrar shall enforce the provisions of sections 144.211 to 144.227 provisions of sections 144.211 to 144.227 and the rules promulgated thereunder within and the rules promulgated thereunder within the registration district and shall promptly the registration district and shall promptly report violations of the laws or rules to the report violations of the laws or rules to the state registrar. state registrar.

What Does It All Mean?What Does It All Mean?

Vital Records Vital Records Play a Major Role Play a Major Role

SecuritySecurity

ResearchResearch

HistoryHistory

GenealogyGenealogy

DemographicsDemographics

StatisticsStatistics

Goals & Objectives Goals & Objectives

This training session is designed to help local This training session is designed to help local issuance offices understand statue rules and issuance offices understand statue rules and policies. The core areas of training are policies. The core areas of training are operational (knowledge and use of resources, operational (knowledge and use of resources, professional relationships, communication ) professional relationships, communication ) with a focus on the following: with a focus on the following:

Knowledge of policies and proceduresKnowledge of policies and procedures Provide quality customer service Provide quality customer service Develop a closer relationship with the State Develop a closer relationship with the State

Registrars OfficeRegistrars Office

Questions for Parking Questions for Parking LotLot