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2010 CDBG Recipients’ Workshop CDBG Accomplishment Reporting
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2010 CDBG Recipients’ Workshop
CDBG Accomplishment Reporting
Page 22010 CDBG Recipients’ Workshop September 30, 2010
The Purpose of Reporting
• Tracking grant progress and monitoring
• Demonstrating the value of the program
• Compliance with laws
Page 32010 CDBG Recipients’ Workshop September 30, 2010
From Paper to Online Entry
• Requirements for Faster Data Reporting to HUD & other Federal Partners and Auditors
• CDFD has 300-400 Open Federal Grants at any time
• Continuously Increasing Data Requirements
• Creation of our Online Reporting System in 2005/2006
Page 42010 CDBG Recipients’ Workshop September 30, 2010
Reporting Basics
• Web Reporting Required
• Quarterly for:▪ Financial/Contracts▪ Narrative▪ Accomplish/Signature
• For Activity Accomplishments, Quarterly or More Often
Page 52010 CDBG Recipients’ Workshop September 30, 2010
destroyer.dca.ga.gov/cdfd.html
Page 62010 CDBG Recipients’ Workshop September 30, 2010
Page 72010 CDBG Recipients’ Workshop September 30, 2010
Page 82010 CDBG Recipients’ Workshop September 30, 2010
Page 92010 CDBG Recipients’ Workshop September 30, 2010
Page 102010 CDBG Recipients’ Workshop September 30, 2010
Accomplishments Base Screen
Page 112010 CDBG Recipients’ Workshop September 30, 2010
Accomplishments by Type
Page 122010 CDBG Recipients’ Workshop September 30, 2010
A closer look at a Data Mismatch
Page 132010 CDBG Recipients’ Workshop September 30, 2010
Leverage
Page 142010 CDBG Recipients’ Workshop September 30, 2010
Racial and Ethnic Data
Page 152010 CDBG Recipients’ Workshop September 30, 2010
Tracking Income
Page 162010 CDBG Recipients’ Workshop September 30, 2010
Wrong Activity Type
Page 172010 CDBG Recipients’ Workshop September 30, 2010
Housing Differences
• Address and Map number▪ CDBG Funds per house▪ Map & Project numbers for DCA use▪ Most Data Based on Head of Household▪ Elderly (62+)/Female Head of Household▪ Energy Star and other categories▪ Homebuyer Data Tab
Page 182010 CDBG Recipients’ Workshop September 30, 2010
Job Differences
• 2 Categories: Created or Retained
• Full Time, Part Time, FTE
• FTE will NOT Necessarily match Racial or Income numbers
• Health Benefits & Prior Job Status
• Job Type by Category
Page 192010 CDBG Recipients’ Workshop September 30, 2010
Other Tabs
• Draw Request / History
• NSP Projects Use their own Tab, NOT the Housing Tab
• ARRA Reporting
• Budget
• Section 3
Page 202010 CDBG Recipients’ Workshop September 30, 2010
General Advice
• Save Often! The System Will Time You out
• 2 Ways Into Accomplishment Tabs
• Best Information Known When Submitted
• For Large Errors Use the Revision Option
Page 212010 CDBG Recipients’ Workshop September 30, 2010
Common Problems
• Make Sure Accomplishments Balance
• Total Low Mod For Older Grants- Don’t Double Count
• Lack of a Local Offical Signature
• Hispanic is considered an Ethnicity
• Retained Jobs are only jobs that would have been lost, not all jobs with the company or location
• Retained Jobs Only Entered Once
• Should Not Have Negative Beneficiaries
Page 222010 CDBG Recipients’ Workshop September 30, 2010
Recent Changes and Looking To The Future
• Web Reporting URL Change: http://destroyer.dca.ga.gov/cdfd.html
• Section 3
• Federal Funding Accountability and Transparency Act & www.USASpending.gov
Page 232010 CDBG Recipients’ Workshop September 30, 2010
My Contact Information
• Rob Shaw
• 404-679-4806
