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1February 16, 2010February 16, 2010
Pre-Proposal ConferencePre-Proposal Conference
Mental Health RFPMental Health RFP
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MISSIOMISSIONN
To provide leadership, advocacy To provide leadership, advocacy and resources that eliminate and resources that eliminate barriers to quality health for barriers to quality health for uninsured and underserved in our uninsured and underserved in our service area. service area.
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Service AreaService Area
● Kansas City, MO
● Cass, Jackson and Lafayette counties in Missouri
● Allen, Johnson and Wyandotte counties in Kansas
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Foundation Defined GrantsFoundation Defined Grants Based on Foundation’s determination of need:
– Healthy Lifestyles
– Mental Health
– Safety Net Health Care Request for Proposals 1 to 3 year Grants accepted 1 proposal per RFP (2 for universities, hospitals
and cities) allowed as lead organization Reviewed by staff & outside reviewers –
recommended to program committee – final approval by Board
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Mental Health RFPMental Health RFP
To provide support for programs, projects and services that improve access to effective mental health care and improve overall mental health status of individuals and communities who are indigent and underserved.
Areas of Emphasis Areas of Emphasis (across the lifespan)
DepressionCo-Occurring Disorders
Domestic Violence and Child Abuse
Changes for 2010
• Mental health proposals will be accepted for general mental health and substance abuse services utilizing best practice treatment models.
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Special Emphasis• School based services at all educational
levels
• Early intervention
• Community-based services; delivering services where people live
• Integration of physical & behavioral health services
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Mental Health RFP ProcessMental Health RFP Process1. Letter of Intent (MANDATORY) March 24, 2010March 24, 20102. Full Narrative Proposal April 28, 2010April 28, 2010
3. HCF Board Review/Approval July 22, 2010July 22, 2010
All proposals should be submitted electronically
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STEP 1:STEP 1:
LETTER OF INTENT
Due: March 24, 2010
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Letter of Intent (LOI)Letter of Intent (LOI)Includes the following information:1. Electronic Application Form:
Organization Profile Contact Information Project Summary
2. Attachments (Upload):a. Letter of Intent Template: Need or Case Statement that discusses the problem or need to be
addressed by your project or program. Grant Purpose Statement that explains the project/program that
the proposed grant will fund, followed by a brief description of project/program activities.
Amount of Funding to be requested and the proposed grant period.b. IRS Determination Letter
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http://www.healthcare4kc.org
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AcknowledgementsAcknowledgementsAfter Submitting the LOI Applicants will receive:
An automated e-mail indicating the application was submitted properly
Electronic link to access your application. Application can be accessed easily using this link – Save it.
After staff pulls electronic application into our grant system we will also send an acknowledgement stating it was received & you should proceed with full proposal.
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STEP 2:STEP 2:
FULL PROPOSAL
Due: April 28, 2010by 5:00pm
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Full Proposal=Online Application + Proposal Narrative & Attachments
The proposal narrative Includes the following information:
A. Abstract - Not to exceed 250 words (e.g.’s can be found on website)
B. Problem or Need Statement (20 pts)
C. Project Overview (70 pts)
D. Diversity Statement (10 pts)
E. Proposal attachments: Budget Worksheet & Narrative, Letters of Commitment, FY10 Operating Budget, List of Board of Directors w/ demographic information, IRS Letter of Determination, IRS 990, & most-recent Audit
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Project OverviewProject OverviewIncludes the following information:
1. Brief history of organization including current programs & services. Fit with proposed project.
2. Target population/communities
3. Proposed project activities 4. Outcomes evaluation (Logic Model & Outcomes Measurement
Framework-optional)
5. Staffing & capacity
6. Collaboration
7. Sustainability
8. Rationale for multi-year funding, if applicable
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Goals of EvaluationGoals of Evaluation
● Purpose is to assess or improve a particular program. In other words, how will you know if your program is successful?
● How will you use the data you collect? If it is only to report to HCF, it probably isn’t the right data.
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Grantees should consider the Grantees should consider the following:following:
● Be realistic about what you hope to accomplish
● Outcomes should make sense for a particular project
● Focus on lessons learned--what worked and what didn’t
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PROGRAM LOGIC MODELS and
OUTCOME MEASUREMENT FRAMEWORKS
(encouraged, but not required)
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A. Budget Worksheet(s) & A. Budget Worksheet(s) & NarrativeNarrative
Budget Worksheet - Excel Templates found on our website:
– 1 Year Grants– Multi-Year Grants
Budget Narrative - Word Document created by applicant
– Detailed explanation of each line item for 1-year and multi-year grants.
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One-Year Budget Requests Funding In-Kind Total From HCF Other
Net Revenue HCF Grant 50,000 0 0 50,000 “X” Foundation 0 7,000 0 7,000 Health Department 0 10,000 2,000 12,000 Total Revenue 50,000 17,000 2,000 69,000
Expense Salary 40,000 15,000 0 55,000 Benefits & Taxes 1,000 0 0 1,000 Total Compensat. 41,000 15,000 0 56,000
Equipment 2,000 1,000 2,000 5,000 Supplies 0 0 0 0 Other Direct Expense 3,000 1,000 0 4,000 Sub-total 46,000 17,000 2,000 65,000 Indirect Expense (10%) 4,000 0 0 4,000
Total Expense 50,000 17,000 2,000 69,000
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Multi-Year Grant Requests Requests Requests Funding In-Kind Total
Budget Overview From HCF From HCF From HCF Other
( First Year) (Second Year) (Third Year) ( Multi-Year) (Multi-Year)
Net revenue
HCF Grant 50,000 50,000 50,000 0 0 150,000
“X” Foundation 0 0 0 20,000 0 20,000
Health Department 0 0 0 30,000 5,000 35,000
Total Revenue 50,000 50,000 50,000 50,000 5,000 205,000
Expense
Salary 40,000 40,000 40,000 45,000 0 165,000
Benefits & Taxes 1,000 1,000 1,000 0 0 3,000
Total Compensat. 41,000 41,000 41,000 45,000 0 168,000
Equipment 2,000 2,000 2,000 2,000 5,000 13,000
Supplies 0 0 0 0 0 0
Other Direct Expense 3,000 3,000 3,000 3,000 0 12,000
Sub-total 46,000 46,000 46,000 50,000 5,000 193,000
Indirect Expense (10%) 4,000 4,000 4,000 0 0 12,000
Total Expense 50,000 50,000 50,000 50,000 5,000 205,000
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Budget Narrative (example)Budget Narrative (example)Net Revenue: We are asking for funds from the Foundation in the amount of $150,000 over
three years. Funding from other sources include $20,000 from “X” Foundation and $30,000 from the Health Department. In-kind monies/equipment included contributions valued at $5,000 from the Health Department.
Expenses: Salaries for three positions (Program Director, Coordinator and a full-time RN)
will be $165,000. Responsibilities will include the coordination of all program activities and collaboration with school personnel and the health department. Benefits and taxes are based on 35%.
Equipment: Equipment necessary for the Fit for Life component is itemized on a separate
sheet and include: 1 Bike, 2 body mass monitors, computer.
Supplies: Office supplies, 4 balls, 6 jump ropes, 4 pedometers.
Indirect Expenses: Foundation will pay no more that 10% of the direct expense sub-total.
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Proposal AttachmentsProposal Attachments
Supporting DocumentsSupporting Documents
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B. Supporting DocumentsB. Supporting DocumentsNon-Profit Applicant Organizations
– Certificate of incorporation
– IRS non-profit determination letter
– Most recent IRS 990 Report (copy of nonprofit tax return)
– Most recent audit
– Roster of Board of Directors w/ demographic composition related to race, ethnicity & gender
– Current Board-approved operating budget
Organization that will carry out fiscal management:- Certificate of Incorporation
- IRS non-profit determination letter
- Most recent IRS 990 Report
- Most recent financial audit
For governmental entities that are the applicant or fiscal sponsor. – Enabling statute/legislation or official description of the entity’s responsibility or purpose
– Most recent financial audit
– List of elected and/or appointed officials who oversee the entity’s performance (not required of fiscal sponsor)
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Proposal AttachmentsProposal Attachments
Letters of CommitmentLetters of Commitment
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Letters of CommitmentLetters of Commitment• Each organization that will receive a portion of the grant
funds must provide a Letter of Commitment on the organization’s official letterhead.
• The letter must state the organization’s commitment to the project, indicate the specific role it will fulfill, and state its share of the grant proceeds.
• In-kind resources also require a Letter of Commitment (e.g. the value—salary and benefit expense—of staff time contributed to the project, the value of office space, equipment or training that is donated, or the value of volunteer time or other forms of direct or indirect support such as the cost of utilities and supplies.
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HCF Grant Support Services
Small organizations may apply for assistance as follows:
• No-Fee Grant Writing Technical Assistance (up to 8 hours) from members of the HCF TA Cadre.
• No Fee Fiscal Agent Services for Organizations without annual financial audits.
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APPLICATION CHECKLISTAPPLICATION CHECKLIST
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Grant Approval ProcessGrant Approval ProcessStaff review of applications
-Upon Receipt of Full Proposal with All Required Supporting Documents.-Conduct Due Diligence as requested by Outside Reviewers
Outside Reviewers-Propose slate of recommendations
Program Committee review and recommendations- July 13, 2010
Final Board Approval and Grant Award Announcements- July 22, 2010
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All grant proposals, financial information and other reports
submitted to HCF are subject to public review and consideration.
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Key Dates
• Letter of Intent Due: March 24, 2010 (by 5:00 PM)
• Full Proposal Due: April 28, 2010
(by 5:00 PM )
• Grant Awards Announced: July 22, 2010
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CONTACTCONTACTMary McEniry
Program OfficerHealth Care Foundation of Greater Kansas City
2700 East 18th Street, Suite 220Kansas City, MO 64127
Ph: 816.241.7006Fax: 816.241.7005
www.healthcare4kc.org