October 22, 2011

Hosted by

Ashland University

Brookside Golf Course

Ashland, Ohio

GLIAC CROSS COUNTRY CHAMPIONSHIPS

October 22, 2011

Brookside Golf Course

Championship Staff

GLIAC Office

Dell Robinson, Commissioner Office – 989.894.2529 Cell – 216.470.0398

dell@gliac.org

Penny Cook, Assistant Commissioner Office – 989.894.2529 Cell – 517.282.5063 penny@gliac.org

Ashland University Representatives

Championships Director

Bill Goldring, Director of Athletics Office – 419.289.5959 Cell – 419.651.0893

wgoldrin@ashland.edu

Assistant Director

Rachel Bixler, Dir. of Sports Marketing Office – 419.289.5954 Cell – 330.904.2317

rbixler@ashland.edu

Sports Information Director

Al King, AU Sports Info. Director Office – 419.289.5442 Cell – 419.606.5971

aking@ashland.edu

Merchandise Sales

Elaine Obrecht Office – 419.289.5441 Cell – 419.651.7124

eobrecht@ashland.edu

Athletic Trainer

Jeremy Hancock Office – 419.207.6195 Cell – 419.566.4762 jhancock@ashland.edu

Ashland University Cross Country Coach

Trent Mack Office – 419.289.6161 Cell – 605.645.9418 tmack@ashland.edu

Liaison at Brookside Golf Course

Terry Valentine Pro Shop Number – 419.289.7933

A. Championship Meeting

The meeting for coaches, GLIAC staff and Ashland University Championship Staff will be held on:

Friday, October 21 at 5 p.m.

VIP Room of the Robert Troop Center (on campus; 2nd Floor)

Address: 800 Broad Street | Ashland, OH 44805 (parking is available across the street)

B. Championship Weekend Timeline

Friday, October 21

1:00 p.m. – 4:30 p.m. Course Preview

3:00 p.m. – 4:30 p.m. Packet pick-up

5:00 p.m. – 6:00 p.m. Coaches Meeting

Saturday, October 22

9:00 a.m. Course opens

11:00 a.m. Women’s 6K Championship Race

11:45 a.m. Men’s 8K Championship Race

12:30 p.m. Open Race | Women’s 6K & Men’s 8K will run simultaneously

C. Course Location

The championships will be held at the Brookside Golf Course

Address: 1399 Sandusky Street |Ashland, OH 44805

Phone: 419.289.7933

D. Entry Fee

Per school fee is $400.00 ($200, Men’s team and $200, Women’s team).

There will also be a $10 entry fee per individual for the Open Race. Open race participants on the official

rosters are eligible to compete in the varsity race, and are included in team entry fee.

Checks should be made payable to: Ashland University Athletics.

E. Entry procedure/timing system

All entries will be submitted through www.finishtiming.com . Coaches will enter all their athletes in the 6K and 8K races. Coaches do not need to declare which 10 will be running the varsity races when entering their teams. They can declare them at the coaches meeting. Entries can be made beginning on Monday, October 10th. Deadline to enter runners is Saturday, October 15th. Finishtiming will provide each team with bib numbers, hip numbers, and pins. Finishtiming will assign the numbers to each athlete.

*We will email coaches further instructions for entering your team when the online system is open for

entries.

F. Results

Results will be posted on the Ashland University Athletics and GLIAC websites at the conclusion of the

Championship Races. Hard copies will be posted at the course and also provided to Head Coaches during

the Awards Ceremony.

G. Awards

Awards Ceremony will be held at the conclusion of all races (at the course, near finish line)

Awards to be presented:

Team Champion Trophy (both Men and Women)

Championship Certificates to each winning team member

Most Valuable GLIAC Cross Country

Individual Champion (both Men and Women)

First Team All-Conference

Top 7 in each race

Second Team All-Conference

8-14 place finishers in each race of the Championship races (no awards in the Open Race)

Freshman of the Year Award – Voted by head coaches

Men’s & Women’s Coach of the Year – Voted by head coaches

H. Conference championship Committee

Bill Lundberg – Hillsdale College Derek Marr – Northwood University

Trent Mack – Ashland University

I. Medical Phone Numbers

Samaritan Regional Health System (Hospital): 419.289.0491

Trainer 419.295.1871 (cell)

Ashland University Training Room: 419.207.6195

J. Athletic Trainer

The athletic trainer(s) will be available on Friday in the Troop Center (on campus). If treatment is needed, please call Jeremy Hancock at 419.207.6195 or 419.566.4762. Trainers will be available beginning at 9 a.m. on Saturday. Water will be provided at the start/finish line, on both Friday and Saturday.

K. Media Personal

Request for credentials or information should go through AU Sports Information Director, Al King.

Call 419.289.5442 or email aking@ashland.edu.

L. Locker Rooms

There are locker rooms available on Saturday in the Robert Troop Center (on Campus).

Please arrange with Rachel Bixler, if a locker room is needed.

M. Hotel Information (*recommended)

*Holiday Inn Express

1392 Enterprise Parkway, Ashland

Call 419.289.2900

*Comfort Inn North – Mansfield

500 N. Trimble Rd., Mansfield

Call Deb Haver at 419.529.1000

Days Inn – Ashland

1424 County Rd. 1575, Ashland

Call 419.289.1000

Super 8 Motel – Ashland

736 Rt. 250 East, Ashland

Call 419.281.0567 for reservations

N. Selected Restaurants

Ashland Area Restaurants

Bob Evans – 419.281.4729

Perkins – 419.281.0666

Denny’s – 419.281.2939

Friendly’s – 419.289.0600

Pizza Hut – 419.281.8999

K. Sorellas (Italian) – 419.281.2200

Lyn-Way – 419.281.8911

Jake’s (Steak & Pasta) – 419.281.5253

Subway – 419.289.6970

Applebee’s – 419.207.9088

O. Course Map

Attached are the Women’s 6K and Men’s 8K maps. The course is marked according to GLIAC code with all

the mile and 1000 meter marks posted.

P. Parking

Parking for school vans and other vehicles will be in the parking lots to the right of the clubhouse. Bus

parking and additional parking will be in the lots at Brookside West Park (off of Baney Rd./Co. Rd 1153)

Q. Inclement Weather

The final decision on halting the race due to inclement weather or total postponement will be made by

the Conference Championship Committee and the host institution. In the case of inclement weather,

Conference Championship Committee and the host institution will determine the appropriate course of

action for continuing, delaying or canceling the event.

R. Appendix

Course Maps

Brookside Golf Course overview

GLIAC Code of Conduct (signatures needed)

Course maps:

women’s 6k

men’s 8k

2 1 & 5

Red – 1K Blue – 2K Purple – 3K Black – 4K Yellow – 5K Green – 6K

3

3 4

Red – 1K Blue – 2K Purple – 3K Black – 4K Yellow – 5K Green – 6K Teal – 7K Orange – 8K

2 7 1 5

4 6

3

Brookside golf course overview

Van Parking

Start/Finish Area

Bus Parking

Start/Finish Area

GLIAC CODE OF CONDUCT Conduct Policy Statement The GLIAC expects each championship to exhibit an experience that represents the highest level of fair play and good sportsmanship. The GLIAC and the NCAA Division II Championships Committee expect that student-athletes, coaches and administrators do their best to ensure participation in intercollegiate athletics promotes character development for all participants, enhances the integrity of higher education, and promotes civility; therefore championship events should adhere to such fundamental values as respect, fairness, civility, honesty and responsibility. These values should be manifest not only in athletic participation, but also in the broad spectrum of activities associated with the championship event. Accordingly, the championships committee will take strong action in response to any form of misconduct by student-athletes, coaches and/or administrators during the entire championship. This includes criticism of officials and misconduct incident to the competition. Misconduct The GLIAC defines misconduct as: “…any act of dishonesty, unsportsmanlike conduct, unprofessional behavior or breach of law, occurring from the time the championship field is announced through the end of the championship that discredits the event or intercollegiate athletics.” The GLIAC shall hold a pretournament meeting with the coaches of participating institutions to review and explain the policies related to misconduct (as defined in Bylaw 31.02.3). The GLIAC Championships Code of Conduct is to be part of the championship packet, and delivered to all institutional representatives attending the championship events. If the act of misconduct occurs during the competition, under normal circumstances, the individual shall be allowed to complete the competition in which he or she is participating at the time of the incident. An administrative hearing shall be held at the conclusion of the day’s competition, during a break in the continuity of the championship (i.e., between rounds of a basketball tournament) when no competition is being conducted or at the conclusion of the championship. However, if the act of misconduct is so flagrant that it obviously violates the principles of fair play and sportsmanship, the games committee may immediately withdraw the student-athlete or institutional representative from the competition and conduct the hearing after this action. Other actions of misconduct shall be dealt with in a timely manner by the governing sports committee. Expectations for Student-Athletes, Coaches and Administrators *Cooperate and participate in game ceremonies, team meetings, community engagement and championship ceremonies. *Discuss misconduct and possible consequences with all members of the travel party. *Have an administrator or designee present at all competitions. *Communicate issues and concerns in an honest and timely manner with GLIAC staff. *Follow team, university and GLIAC guidelines throughout all championship-related activities. *Be respectful of other participants, spectators, coaches, administrators and other individuals at the championship site. *Abide by state and federal laws, and facility requirements throughout the championship event. *Display acceptable behavior on and off the playing field to ensure a positive experience for all participants.

Penalties for Misconduct The Championships Committee may impose any one, or a combination of the following penalties on an institution or any student-athlete or representative of an institution guilty of misconduct that occurs incident to, en route to, from or at the locale of the championship event. The penalties include, but are not limited to: *Public or private reprimand of the individual. *Disqualification of the individual from further participation in the GLIAC championship involved and/or banishment of the individual from participating in one or more subsequent championships of the sport involved. *Cancellation of payment of the Association’s travel reimbursement to the institution for the individuals/team involved. *Withholding of all or a portion of the institution’s share of revenue distribution. *Banishment of the institution from participation in one or more subsequent championships in which its team in that sport otherwise would be eligible to participate. *Disqualification of an institution for a period of time from serving as host institution for one or more conference championships. Participation in a GLIAC championship is an accomplishment and it is expected that individuals and teams are committed to ensuring that the championship is a positive experience for all participants, fans and volunteers. Participation in these championship events is a privilege for the student-athletes, coaches and administrators and should be treated as such. Again, congratulations to you and your team. We hope this year’s championships experience is one that you will cherish for years to come. As a member of the official travel party, I certify that all NCAA and GLIAC rules pertaining to the GLIAC Championships Code of Conduct have been read. I agree to abide by the expectations set forth and understand the possible penalties for misconduct. Sport: ____________________________ Institution: _______________________________ Head Coach Signature ______________________________________________ Date ____________________ SAAC Team Representative's Signature___________________________________________ Date ____________________ Sport Supervisor (Director of Athletics or Designee)_________________________________ Date ____________________

Please bring this form to the Championship Meeting

As a member of the official travel party for this GLIAC Championship, I certify that all NCAA and GLIAC rules

pertaining to the Championships Code of Conduct have been read. I agree to abide by the expectations set forth

and understand the possible penalties for misconduct.

Team Name __________________________________________________________

NAME SIGNATURE

Head Coach Signature Date SAAC Team Representative's Signature Date Sport Supervisor Date

Please bring this form to the Championship Meeting