Denver Public Schools
2012 Bond Program
Update to the Board of Education
March 18, 2013
Agenda
2012 Bond Summary
2013 Bond Facility Projects
2014 – 2016 Summary Bond Facility Project Schedule & Program Updates
– Bond Facilities Internship Program
– Bond Diversity Outreach Program
Update on Bond Safety & Security Projects
Update on Bond Technology Projects
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2012 Bond Summary by Project Group
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Facility Maintenance$222M
Renovate / Expand Existing Facilities$77M
New Facilities $119M
Technology, Safety & Security $40M
2013–2016 Bond Facilities Maintenance/Expansion Scheduled Projects
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131
270
197
111
0
50
100
150
200
250
300
2013 2014 2015 2016
Scheduled Facility Management Projects By Year
Considerations for Bond Facilities Project Scheduling
2013 Projects provided limited time to plan large or complex projects where the work was not already underway. As a result, the schedule is heavily made of large projects where work is already well underway and smaller, generally less complex projects.
DPS attempts to bundle most, if not all, of projects for a particular school site to maximize efficiency, minimize cost and limit the impact on the schools.
Several additional 2013 projects will be completed, but are awaiting final locations & scope. These include facilities for locating Excel Academy, Compassion Road and the Eastbridge seed ES:
– Several small facility renovation projects may need to be added in locations where, due to increased space demands driven by availability of 2012 MLO funding, working spaces may need to be “created” to support critical capacity needs.
Large and more complex projects (e.g., open-plan school renovations, HVAC-related projects) may have design work started in 2013, but will mainly be completed in 2014-2016.
Some changes to this schedule may occur, but the schedule is viewed as largely static to allow longer term resource planning to occur.
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Major 2013 Facility Projects
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Kepner ECE Center (2013)
McGlone Early Education Expansion (2013)
Brown Expansion (2013)
Escalante-Biggs Expansion (2013)
CHU Phase I (2012-13) and Phase II (2013-14)
Slavens Phase II (2012-2013)
Dunkirk ES (2013- August 2014)
Eastbridge (2013- August 2014)*
Byers Renovation (2012-2015)
Conservatory Green (2013- August 2014)*
Northfield (2013-2015)
1860 Lincoln/DDES/EGTC (2013-2014)
12 Major Facility Projects Brown Carson Cowell Fallis/DGS Goldrick Greenlee Knight CEE Trevista McMeen Montclair Munroe Palmer Remington Slavens Smedley Teller Whiteman
17 Cooling Solutions
In addition, safety & security investments as well as classroom technology investments are also prioritized and beginning in 2013 (details on later slides)
*Dependent upon DPS/TIF financing
Total =130+ Projects
2013 Facility Engagement Update
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Design Advisory Groups (DAG): Group engaged in the process of gathering and incorporating input from the local community on the physical design features and elements of a project. The DAG is typically made up of 12 members of the community stakeholder groups (Parents, students, RNO, Homeowners Associations) as well as DPS.
Program Advisory Groups (PAG): Group engaged with the program selection process for each new facility funded by the 2012 bond. This group makes specific recommendations on the type of program(s) the community would like in the facility, and links to the “Call for Quality Schools” process. The Board of Education will receive these recommendations and make the final determination.
Project School Open DAG Process (Benita) PAC Process (OCE) Other Notes
Dunkirk E-5 August 2014Begin: Nov 2012End: March 20134 meeting total
Begin: April1 – review apps from CFQSEnd: End of April
Northfield (6-12 or9-12) August 2015
Begin: Feb 19End: April 307 meetings total
Begin: Feb 19Upcoming: Mar 20End: TBD;
Community meeting with report out in May
Eastbridge(E-5 planned, capable of E-8; TIF-funded)
August 2014Begin: Feb 25End: April 305 meetings total
Principal-led process (Fall ‘12 - OCE process)
Conservatory Green (E-8 planned, capable of being 2 E-8s/E-5s or E-5 + MS; TIF-funded)
August 2014
No DAGCommunity meeting in April to share proposed school design
MS Programming input incorporated into GPHC / Stapleton community processElem programming: SUN
Major 2014 Facility Projects
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FNE/Evie Dennis (New Facility)
Cole Mitchell Campus (Renovation)
Crofton (Expansion)
West (Facility Maintenance)
Jefferson (Facility Maintenance)
South (Facility Maintenance)
A Lincoln (Facility Maintenance)
Washington (Facility Maintenance)
Montbello (Facility Maintenance)
Hampden Heights (New Facility*)
Numerous other Facility Maintenance projects
10 Large Facility Projects A Lincoln Bradley Bryant Webster Cole Crofton DCIS Ebert Edison Fairview Gilpin Jefferson Johnson Kepner Knapp
Kunsmiller Lincoln Mitchell Moore Morey Newlon Sabin Schmitt Smiley South Stedman Traylor Washington West
28 Cooling Solutions
Total =270+ Projects Bromwell Valdez Cheltenham
3 Open Plan School Renovations
*Dependent upon DPS Board & City Council approval of Land Exchange Agreement
Facilities Construction Internship Program
4th Year of Construction Services Paid Summer Intern Program
– DPS High School Student
– 18 years of age (or will be by June 9th, 2013)
– Own insured transportation
Hired as DPS Employee
– Up to eight (8) weeks
– Monday- Friday, 8 hours/day, 40 hours/week
Program Objective
– Learn basic skills associated with Facility Management
Construction Services related to Project Management
Basic Engineering concepts (Architectural, Planning or Sustainability)
Maintenance (Skilled Trades)
Operations (Custodial management)
General office duties
careers.dpsk12.org
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Bond Diversity Outreach Program
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Program Overview
The only school District in CO with a formal diverse business outreach program Supports an advisory council which includes the leaders of the Denver area minority and women
chambers and organizations. Affect the means necessary to support increased purchasing transactions with the district in
expenditures for goods, services, and bond projects. DPS is active in hosting outreach trade shows and events for diverse businesses Works with Purchasing to review and pre-qualify Architects, Engineers and General Contractors Screens all solicitations above $250K for diverse business outreach and participation
Description FY09 FY10 FY11 FY12 FY13 to-date Total
Majority $34,732,024 $91,624,713 $114,890,846 $101,138,817 $47,829,588 $390,215,988
Diverse Total $7,665,980 $16,527,954 $17,326,856 $15,141,728 $9,105,517 $65,768,035
Diverse % 22% 18% 15% 15% 19% 17%
Asian Male $10,752 $20,977 $26,266 $5,375 $63,370
Black Male $87,601 $77,574 $60,750 $45,997 $10,968 $282,890
Disadvantaged Business $487,424 $794,868 $689,100 $868,375 $138,971 $2,978,738
Hispanic Female $535 $535
Hispanic Male $1,708 $623,344 $487,020 $466,078 $146,445 $1,724,595
Native American $134,751 $185,307 $106,014 $669,773 $183,892 $1,279,737
SBA (Fed certified) $170,833 $603,948 $440,157 $214,926 $145,748 $1,575,612
Small Bus (City/County) $6,725,325 $13,991,227 $15,217,729 $12,040,496 $8,140,657 $56,115,434
Veteran Owned $50 $6,029 $6,079
White Female $47,587 $230,710 $299,950 $824,144 $338,835 $1,741,226
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Bond Safety & Security Project Update
Investment Update: Safety & Security – BoE approved CPAC Recommendation
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Category Investments Allocation
Safe
ty &
Se
curit
y Integrated access control (card reader installation) at 88 schools and 5 non school facilities
Video surveillance replacement of approximately 575 analog cameras including data storage needs
$5.9M
Host Server
Active DirectoryVideo Mgmt
Physical Security Information Mgmt
Safety & Security – Integrated Access Control Implementation Plan
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Year 1 – Estimated Completion – December 1, 2013
– All DPS-owned school facilities will receive three card readers at high traffic doors
– Emergency lockdown button installation in general office area
– Video surveillance cameras will be added to all card reader entry doors
– District access and visitor policy/procedures implemented
Year 2:
– Site assessments to identify additional card reader needs
– Replace analog cameras with Digital IP technology
– Identify additional bandwidth and other technology needs
– Identify areas where system needs to be modified or resources are needed
Year 3:
– Evaluate system implementation and staffing needs
– Continue with repair and replacement plan of security assets according to schedule
Safety & Security – Integrated Access Control System Benefits
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• Increased security and access verification• Flexible access while not compromising safety• Immediate lockdown and automated notification to school staff and
security operations
Safety
• Centralized system with local customization• Ability to print a photo or visitor ID at the school• Web based applications• Camera quality improvements results in more coverage and increased
investigation results
Efficiency
• Considering solutions which operate on different platforms to increase cost savings while maximizing system effectiveness and integrity
• Active directory integration to reduce administration time• With limited key distribution, exterior door re-key requirements due
to lost keys will be minimized
Savings
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Bond Technology Project Update
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Category Investments Allocation
Educ
atio
nal
Tech
nolo
gy
Investment in most critical and high priority projects to provide additional devices for student use, additional software tools, and improved data analysis capabilities
Computer & Device funding directly to schools Investment in Assistive Technology for Special Needs students Investment in additional online assessment tools
$16.2M
Infr
astr
uctu
re Significant wireless capacity improvements to support video streaming and “Bring your own device” models
Increased cyber security Critical infrastructure replacements with minor improvements needed to support
new systems
$11.2M
Ope
ratio
ns
Impr
ovem
ent
Interactive parent tools Investment in high priority projects for human resources (infrastructure, recruiting,
principal effectiveness & teacher effectiveness support systems) Employee collaboration and information sharing system
$5.1M
Total $32.5M
Investment Update: Technology – BoE approved CPAC Recommendation
Investment Update: Classroom Technology ($10 Million)
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Communication
School Planning
Procurement
Implementation
Guidance on common core assessment technology requirements
Additional classroom tech considerations (projectors, document cameras, speakers, etc.)
Schools complete long-term plan on use of bond & mill levy funds for devices, software, and instruction Ed Tech Department reviews
plans for alignment with common core
Purchasing Dept places orders for volume discounts
DoTS, Ed Tech Dept and on-site resources assist in installation and training of devices
The bond allocates $125 per pupil (ECE @ 0.5) to all schools based on 2013-14 enrollment
Schools may begin using their funding for this fall, but have up to three years to spend their allocation
Schools will focus on building out 21st century classrooms through student and classroom device purchasing
An additional $1 Million has been allocated towards Assistive Technology devices for students with special needs
Implementation Considerations
Technology: Major Project Start Dates (Preliminary Schedule)
2013 2014 2015 2016
Classroom Technology Assessment Tools & Data Access Tririga – Additional Modules
Assistive Technology for Special Education students Collaboration Tools Cyber-security
Educational Appl Expansion(SchoolNet, LEAP,
Assessment)
Identity and Access Management
Data Analysis Architecture, Tools & Governance Principal Effectiveness
Enterprise InfrastructureRefresh
Teacher Effectiveness System Enhancements
Wireless Network Upgrades HR Infrastructure
Employee Intranet Interactive Parent Tools
Talent Acquisition
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Appendix
Cooling Solution Projects by Year
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Brown
Carson
Cowell
Fallis-DGS
Goldrick
Greenlee
Knight
Mann-Trevista
McMeen
Montclair
Munroe
Palmer
Remington
Slavens
Smedley
Teller
Whiteman
2013 A Lincoln
Bradley
Bryant
Cole
Crofton
DCIS
Ebert
Edison
Fairview
Gilpin
Jefferson
Johnson
Kepner
Knapp
Kunsmiller
Lincoln
Mitchell
Moore
Morey
Newlon
Sabin
Schmitt
Smiley
South
Stedman
Traylor
Washington
Webster
West
2014 2015 2016 Ash Grove
Barrett
Columbine
Cory
East
Ellis
Garden Place
Godsman
Grant
Hallett
Hamilton
Hill
Kennedy
Lake
Merrill
North
Philips
Pioneer Charter
PREP Center
Schenck(CMS)
Smith
Steck
Steele
Asbury
Ashley
Beach Court
Denison
Doull
Fairmont
Force
Gust
Hilltop Service Center
Manual
Rishel
Skinner
University Park
Valverde
17 28 23 14
Total = 81 schools + 1 service facility
Appendix: Detail of Annual Bond Spend by Diversity Group
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