Denver Public Schools

2012 Bond Program

Update to the Board of Education

March 18, 2013

Agenda

2012 Bond Summary

2013 Bond Facility Projects

2014 – 2016 Summary Bond Facility Project Schedule & Program Updates

– Bond Facilities Internship Program

– Bond Diversity Outreach Program

Update on Bond Safety & Security Projects

Update on Bond Technology Projects

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2012 Bond Summary by Project Group

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Facility Maintenance$222M

Renovate / Expand Existing Facilities$77M

New Facilities $119M

Technology, Safety & Security $40M

2013–2016 Bond Facilities Maintenance/Expansion Scheduled Projects

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131

270

197

111

0

50

100

150

200

250

300

2013 2014 2015 2016

Scheduled Facility Management Projects By Year

Considerations for Bond Facilities Project Scheduling

2013 Projects provided limited time to plan large or complex projects where the work was not already underway. As a result, the schedule is heavily made of large projects where work is already well underway and smaller, generally less complex projects.

DPS attempts to bundle most, if not all, of projects for a particular school site to maximize efficiency, minimize cost and limit the impact on the schools.

Several additional 2013 projects will be completed, but are awaiting final locations & scope. These include facilities for locating Excel Academy, Compassion Road and the Eastbridge seed ES:

– Several small facility renovation projects may need to be added in locations where, due to increased space demands driven by availability of 2012 MLO funding, working spaces may need to be “created” to support critical capacity needs.

Large and more complex projects (e.g., open-plan school renovations, HVAC-related projects) may have design work started in 2013, but will mainly be completed in 2014-2016.

Some changes to this schedule may occur, but the schedule is viewed as largely static to allow longer term resource planning to occur.

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Major 2013 Facility Projects

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Kepner ECE Center (2013)

McGlone Early Education Expansion (2013)

Brown Expansion (2013)

Escalante-Biggs Expansion (2013)

CHU Phase I (2012-13) and Phase II (2013-14)

Slavens Phase II (2012-2013)

Dunkirk ES (2013- August 2014)

Eastbridge (2013- August 2014)*

Byers Renovation (2012-2015)

Conservatory Green (2013- August 2014)*

Northfield (2013-2015)

1860 Lincoln/DDES/EGTC (2013-2014)

12 Major Facility Projects Brown Carson Cowell Fallis/DGS Goldrick Greenlee Knight CEE Trevista McMeen Montclair Munroe Palmer Remington Slavens Smedley Teller Whiteman

17 Cooling Solutions

In addition, safety & security investments as well as classroom technology investments are also prioritized and beginning in 2013 (details on later slides)

*Dependent upon DPS/TIF financing

Total =130+ Projects

2013 Facility Engagement Update

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Design Advisory Groups (DAG): Group engaged in the process of gathering and incorporating input from the local community on the physical design features and elements of a project. The DAG is typically made up of 12 members of the community stakeholder groups (Parents, students, RNO, Homeowners Associations) as well as DPS.

Program Advisory Groups (PAG): Group engaged with the program selection process for each new facility funded by the 2012 bond. This group makes specific recommendations on the type of program(s) the community would like in the facility, and links to the “Call for Quality Schools” process. The Board of Education will receive these recommendations and make the final determination.

Project School Open DAG Process (Benita) PAC Process (OCE) Other Notes

Dunkirk E-5 August 2014Begin: Nov 2012End: March 20134 meeting total

Begin: April1 – review apps from CFQSEnd: End of April

Northfield (6-12 or9-12) August 2015

Begin: Feb 19End: April 307 meetings total

Begin: Feb 19Upcoming: Mar 20End: TBD;

Community meeting with report out in May

Eastbridge(E-5 planned, capable of E-8; TIF-funded)

August 2014Begin: Feb 25End: April 305 meetings total

Principal-led process (Fall ‘12 - OCE process)

Conservatory Green (E-8 planned, capable of being 2 E-8s/E-5s or E-5 + MS; TIF-funded)

August 2014

No DAGCommunity meeting in April to share proposed school design

MS Programming input incorporated into GPHC / Stapleton community processElem programming: SUN

Major 2014 Facility Projects

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FNE/Evie Dennis (New Facility)

Cole Mitchell Campus (Renovation)

Crofton (Expansion)

West (Facility Maintenance)

Jefferson (Facility Maintenance)

South (Facility Maintenance)

A Lincoln (Facility Maintenance)

Washington (Facility Maintenance)

Montbello (Facility Maintenance)

Hampden Heights (New Facility*)

Numerous other Facility Maintenance projects

10 Large Facility Projects A Lincoln Bradley Bryant Webster Cole Crofton DCIS Ebert Edison Fairview Gilpin Jefferson Johnson Kepner Knapp

Kunsmiller Lincoln Mitchell Moore Morey Newlon Sabin Schmitt Smiley South Stedman Traylor Washington West

28 Cooling Solutions

Total =270+ Projects Bromwell Valdez Cheltenham

3 Open Plan School Renovations

*Dependent upon DPS Board & City Council approval of Land Exchange Agreement

Facilities Construction Internship Program

4th Year of Construction Services Paid Summer Intern Program

– DPS High School Student

– 18 years of age (or will be by June 9th, 2013)

– Own insured transportation

Hired as DPS Employee

– Up to eight (8) weeks

– Monday- Friday, 8 hours/day, 40 hours/week

Program Objective

– Learn basic skills associated with Facility Management

Construction Services related to Project Management

Basic Engineering concepts (Architectural, Planning or Sustainability)

Maintenance (Skilled Trades)

Operations (Custodial management)

General office duties

careers.dpsk12.org

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Bond Diversity Outreach Program

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Program Overview

The only school District in CO with a formal diverse business outreach program Supports an advisory council which includes the leaders of the Denver area minority and women

chambers and organizations. Affect the means necessary to support increased purchasing transactions with the district in

expenditures for goods, services, and bond projects. DPS is active in hosting outreach trade shows and events for diverse businesses Works with Purchasing to review and pre-qualify Architects, Engineers and General Contractors Screens all solicitations above $250K for diverse business outreach and participation

Description FY09 FY10 FY11 FY12 FY13 to-date Total

Majority $34,732,024 $91,624,713 $114,890,846 $101,138,817 $47,829,588 $390,215,988

Diverse Total $7,665,980 $16,527,954 $17,326,856 $15,141,728 $9,105,517 $65,768,035

Diverse % 22% 18% 15% 15% 19% 17%

Asian Male $10,752 $20,977 $26,266 $5,375 $63,370

Black Male $87,601 $77,574 $60,750 $45,997 $10,968 $282,890

Disadvantaged Business $487,424 $794,868 $689,100 $868,375 $138,971 $2,978,738

Hispanic Female $535 $535

Hispanic Male $1,708 $623,344 $487,020 $466,078 $146,445 $1,724,595

Native American $134,751 $185,307 $106,014 $669,773 $183,892 $1,279,737

SBA (Fed certified) $170,833 $603,948 $440,157 $214,926 $145,748 $1,575,612

Small Bus (City/County) $6,725,325 $13,991,227 $15,217,729 $12,040,496 $8,140,657 $56,115,434

Veteran Owned $50 $6,029 $6,079

White Female $47,587 $230,710 $299,950 $824,144 $338,835 $1,741,226

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Bond Safety & Security Project Update

Investment Update: Safety & Security – BoE approved CPAC Recommendation

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Category Investments Allocation

Safe

ty &

Se

curit

y Integrated access control (card reader installation) at 88 schools and 5 non school facilities

Video surveillance replacement of approximately 575 analog cameras including data storage needs

$5.9M

Host Server

Active DirectoryVideo Mgmt

Physical Security Information Mgmt

Safety & Security – Integrated Access Control Implementation Plan

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Year 1 – Estimated Completion – December 1, 2013

– All DPS-owned school facilities will receive three card readers at high traffic doors

– Emergency lockdown button installation in general office area

– Video surveillance cameras will be added to all card reader entry doors

– District access and visitor policy/procedures implemented

Year 2:

– Site assessments to identify additional card reader needs

– Replace analog cameras with Digital IP technology

– Identify additional bandwidth and other technology needs

– Identify areas where system needs to be modified or resources are needed

Year 3:

– Evaluate system implementation and staffing needs

– Continue with repair and replacement plan of security assets according to schedule

Safety & Security – Integrated Access Control System Benefits

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• Increased security and access verification• Flexible access while not compromising safety• Immediate lockdown and automated notification to school staff and

security operations

Safety

• Centralized system with local customization• Ability to print a photo or visitor ID at the school• Web based applications• Camera quality improvements results in more coverage and increased

investigation results

Efficiency

• Considering solutions which operate on different platforms to increase cost savings while maximizing system effectiveness and integrity

• Active directory integration to reduce administration time• With limited key distribution, exterior door re-key requirements due

to lost keys will be minimized

Savings

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Bond Technology Project Update

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Category Investments Allocation

Educ

atio

nal

Tech

nolo

gy

Investment in most critical and high priority projects to provide additional devices for student use, additional software tools, and improved data analysis capabilities

Computer & Device funding directly to schools Investment in Assistive Technology for Special Needs students Investment in additional online assessment tools

$16.2M

Infr

astr

uctu

re Significant wireless capacity improvements to support video streaming and “Bring your own device” models

Increased cyber security Critical infrastructure replacements with minor improvements needed to support

new systems

$11.2M

Ope

ratio

ns

Impr

ovem

ent

Interactive parent tools Investment in high priority projects for human resources (infrastructure, recruiting,

principal effectiveness & teacher effectiveness support systems) Employee collaboration and information sharing system

$5.1M

Total $32.5M

Investment Update: Technology – BoE approved CPAC Recommendation

Investment Update: Classroom Technology ($10 Million)

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Communication

School Planning

Procurement

Implementation

Guidance on common core assessment technology requirements

Additional classroom tech considerations (projectors, document cameras, speakers, etc.)

Schools complete long-term plan on use of bond & mill levy funds for devices, software, and instruction Ed Tech Department reviews

plans for alignment with common core

Purchasing Dept places orders for volume discounts

DoTS, Ed Tech Dept and on-site resources assist in installation and training of devices

The bond allocates $125 per pupil (ECE @ 0.5) to all schools based on 2013-14 enrollment

Schools may begin using their funding for this fall, but have up to three years to spend their allocation

Schools will focus on building out 21st century classrooms through student and classroom device purchasing

An additional $1 Million has been allocated towards Assistive Technology devices for students with special needs

Implementation Considerations

Technology: Major Project Start Dates (Preliminary Schedule)

2013 2014 2015 2016

Classroom Technology Assessment Tools & Data Access Tririga – Additional Modules

Assistive Technology for Special Education students Collaboration Tools Cyber-security

Educational Appl Expansion(SchoolNet, LEAP,

Assessment)

Identity and Access Management

Data Analysis Architecture, Tools & Governance Principal Effectiveness

Enterprise InfrastructureRefresh

Teacher Effectiveness System Enhancements

Wireless Network Upgrades HR Infrastructure

Employee Intranet Interactive Parent Tools

Talent Acquisition

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Appendix

Cooling Solution Projects by Year

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Brown

Carson

Cowell

Fallis-DGS

Goldrick

Greenlee

Knight

Mann-Trevista

McMeen

Montclair

Munroe

Palmer

Remington

Slavens

Smedley

Teller

Whiteman

2013 A Lincoln

Bradley

Bryant

Cole

Crofton

DCIS

Ebert

Edison

Fairview

Gilpin

Jefferson

Johnson

Kepner

Knapp

Kunsmiller

Lincoln

Mitchell

Moore

Morey

Newlon

Sabin

Schmitt

Smiley

South

Stedman

Traylor

Washington

Webster

West

2014 2015 2016 Ash Grove

Barrett

Columbine

Cory

East

Ellis

Garden Place

Godsman

Grant

Hallett

Hamilton

Hill

Kennedy

Lake

Merrill

North

Philips

Pioneer Charter

PREP Center

Schenck(CMS)

Smith

Steck

Steele

Asbury

Ashley

Beach Court

Denison

Doull

Fairmont

Force

Gust

Hilltop Service Center

Manual

Rishel

Skinner

University Park

Valverde

17 28 23 14

Total = 81 schools + 1 service facility

Appendix: Detail of Annual Bond Spend by Diversity Group

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