2013 Annual Work Program - Project Development WorkshopMay 22, 2013

Purpose of todays meeting Develop Annual Work Plan direction for 2013-14 Agreement on 2013-14 projects for Board approval tomorrow Identify CREW Board Director Project leads/co-leads If time permits, break into groups to further identify details of

the projects

Updated Project Development Process CREW Staff will identify projects based on the Strategic Plan goals, objectives and action

items (developed with Board Approval) Project development workshop with Board Directors Each project must have at least one Board Director as a project lead to carry out the

project.     The project lead(s) must use the standard form for the project (see Appendix C).  The timeframe of projects can extend over multiple years.  However, because we are

funded through the NEHRP program on an annual basis, each project must include an annual deliverable. 

Project proposals can be a collaboration between CREW and other agencies but at least one CREW Board Director must be a co-project lead.  

If CREW is successful at gaining funding outside of the FEMA grant, a new project development process can be discussed, as needed. 

The CREW Board of Directors will approve the projects for the annual work plan based on the project development workshop.

Project Criteria Fits with the mission of CREW aligns with and maximizes CREW project goals and objectives proposed project methodology is realistic and outcome-

oriented outcomes and deliverables are clear, measurable and tangible cost estimates have been vetted and are reasonable overall value of the project is high (general relationship of

benefit to cost) Benefits the CREW community broadly

CREW Fixed CostsFixed Cost 2012- 13

Administrator & Program Support $ 41,760.00

Insurance $ 1,525.00

Basecamp $ 288.00

Webex $ 600.00

Webhosting - Amazon & Network Solutions $ 650.00

Travel $ 9,500.00

Web Maintenance $ 3,600.00

Bank Charges $ 96.00

TOTAL $ 58,019.00

   

Project $’s Available$42,000

Goals, Objectives and Action Items Developed as a part of the strategic plan workshop (see

handout) Used as the basis of project development for the upcoming

annual work plan

Cascadia Subduction Zone Scenario Update Description: print & distribute the newly

updated CSZ Scenario Cost - $4000 Achieved goals & objectives:

Goal 3 Objective 3.1 Action a Deliverable: Distribution of newest scenario to

appropriate partners Schedule: 1-3 months

Messaging Plan Outcomes Description: Develop materials based on the 2013 CREW Messaging Plan. Preliminary

ideas include the following : Quarterly Newsletters – getting message out to members

Get information back from them Think about the information your collecting

Factsheets /Checklists Scenario – who uses this – factsheets geared at focus groups Who develops the material

Annual Community Outreach Memo Video Clips – continued from 2013

Cost - $18,000 Achieved goals & objectives:

Goal 1 Objective 1.1 Action c Goal 3 Objective 3.2 & 3.4

Deliverable: Distribution of materials to appropriate audiences, updates to the website. Schedule: 12 months

Education & Outreach Description:

Conference Attendance – 3-4/year Business & Community Forums – 4/year geographically distributed

Provide CEUs Should be videotaped

EQ Business Leaders Awards Program Development Cost : $10,000 Achieved goals and objectives:

Goal 1 Objective 1.1 Action a Goal 1 Objective 1.2 Action b

Deliverable: CREW Board Director conference attendance, business leader awards and outreach forums

Schedule: 12 months

State/Province & CREW Project Nexus Description: Work with the PNW states and provinces to

support mutually beneficial programs such as Shakeout Cost : $5,000?? Achieved goals and objectives:

Goal 1 Goal 2

Deliverable: TBD Schedule: 12 months

Sustainable Funding Development Description: Prepare a resource development plan to be

used to identify sustainable funding sources for CREW Cost = $3000 - $5000 Achieved goals and objectives:

Goal 4 Objective 4.2 Action a Deliverable: resource development plan Schedule: 12 months

Earthquake Risk Communication Description: Work with USGS to hold a workshop identifying,

and strengthening communication pathways, regional coordination, and risk messaging for earthquakes in PNW

Cost : ??? Achieved goals and objectives:

Goal 1 Objective 1.1 Goal 2, Objective 2.2, Action c Goal 3, Objective 3.3

Deliverable: workshop & risk messaging tool Schedule: 6 months

Summary of Projects

Cascadia Subduction Zone Printing & Distribution – $4,000 Messaging Plan Outcomes - $18,000 Education & Outreach - $10,000 State/Province & CREW Project Nexus - $5,000 Sustainable Funding Development - $3,000-5,000 Earthquake Risk Communication - TBD

TOTAL COST - $40,000-$42,000