JISC KAPTUR project

Data Management Planning

16th January 2013

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• Create a Data

Management Plan

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Learning Objective

10 minutes each section:

0. Introduction

1. Summary

2. Technical Methodology

3. Support

4. Preservation

5. DMPOnline

Session Outline

0. Introduction

(10 minutes)

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Terminology • Why VADS and research

data?

• Data Management Plan

• DMP

• Technical Appendix

(AHRC)

• Technical Summary and

Technical Plan (AHRC)

• Visual Arts research data

• Visual Arts research outputs

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Why is it essential to manage research data effectively?

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Why is it essential to manage research data effectively?

crucial to research and

innovation

a fundamental part of

maintaining our continued

success in research

aid the dissemination of art

and design research,

benefitting all

because it is required by the

UK Research Councils (£3

billion of funding)

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• AHRC support for Practice-led research through our Research

Grants – practice-led and applied route (RGPLA)

“We expect all of our research projects to have some form of

documentation of the research process, which usually takes the

form of textual analysis or explanation to support the research’s

position and to demonstrate critical reflection.”

• Professor: ‘some form of’ documentation compared to going on a

walking holiday and suggesting you bring ‘some form of’ shoes.

What do the AHRC expect?

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• Engineering and Physical Sciences Research Council

“EPSRC expects all those it funds to have developed a clear

roadmap to align their policies and processes with EPSRC’s

expectations by 1st May 2012, and to be fully compliant with

these expectations by 1st May 2015.”

• EPSRC expectations

Institutions to make metadata describing the research data

(digital and non-digital) available within 12 months of the data

being generated - with the aim of enabling access to the data

What do the EPSRC expect?

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AHRC Technical

Summary

Required for all AHRC

applications

One section of the Case

for Support

For digital and non-digital

outputs

Yes digital outputs or

technologies

- “provide a brief description of

the project’s proposed digital

outputs and/or digital

technologies”

- “complete a Technical Plan”

No digital outputs or

technologies

- state that your project will not

use digital outputs or digital

technologies*

- Technical Plan not required

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What should go in the Technical Summary?

* “web-pages containing information about the project”, use of “conventional software such as

word processing packages and ICT activities such as email” are not required to be stated in

the Technical Summary and do not require a Technical Plan

• Separate attachment in Je-S* up to 4 sides of A4 in Arial font no

smaller than size 11

• Section 1: Summary of Digital Outputs and Digital Technologies

• Section 2: Technical Methodology

• Section 3: Technical Support and Relevant Experience

• Section 4: Preservation, Sustainability and Use

* Previously the AHRC Technical Appendix could be entered straight into

Je-S and character limits were specified for each section.

AHRC Technical Plan → Data Management Plan (Learning Objective)

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1: Summary

– What? and How?

– relationship to research

2: Technical Methodology

– 2a: Standards and Formats

– 2b: Hardware and Software

– 2c: Data Acquisition,

Processing, Analysis and

Use → workflow and

project management

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3: Support

– roles and responsibilities

– managing risk

4: Preservation

– 4a: Preserving Your Data

→ for a minimum of 3

years → requires action

– 4b: Ensuring Continued

Access and Use of Your

Digital Outputs → selection

and awareness of costs of

continued access

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1. Summary

(10 minutes)

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1. Summary

• Define the digital outputs and/or digital

technologies that will be used in this

project.

• Why have they been chosen?

• Describe any source data or content.

• How will the outputs be used or the

technologies function?

• How do they relate to the research

questions?

• What type of access is envisaged?

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2. Technical Methodology

(10 minutes)

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2. Technical Methodology

• What file formats will be used and

why? State if different file formats

will be used for dissemination and

preservation.

• What standards will be used by

the project e.g. metadata schema,

controlled vocabulary, Web

standards for website creation?

• Ensure that hardware and

software selected is fit-for-

purpose.

• Outline the project workflow,

including back-up procedures.

3. Support

(10 minutes)

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3. Support • Consider project team roles and

technical expertise; outsource

technical support if required or

ensure appropriate training will be

received within the project timescale.

• Consult with the institution's IT

Department prior to the application

being submitted to AHRC to ensure

that appropriate support can be

provided e.g. back-ups, server

space.

• Consider any risks to the project

from lack of technical support.

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4. Preservation

(10 minutes)

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4. Preservation • "freely available to the research community.“

for a minimum period of three years after the

end of the funding. For "on-line resources

this means keeping the full on-line system

working".

• What impact will your digital outputs have by

being made openly and publicly accessible

online?

• Intellectual Property, copyright, and/or

ethical considerations may define the limits

of sustainability or access.

• How will the resource be supported after the

end of the project funding? Is institutional

support available? Will the content require

updating? Will the technical system require

updating/maintenance/bug fixes? What

costs are expected?

5. DMPOnline

(10 minutes)

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5. DMPOnline https://dmponline.dcc.ac.uk/

free Data Management Planning

tool – login with Athens!

includes AHRC Technical Plan

as well as many other funder

plans

share your plans with individuals

or the whole institution

work with DCC to produce a

custom DMP for your institution

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4: Execution in Progress © Toby Simkin Available from Flickr

5: Stock Photo: Golden Egg

6: Vincent Van Gogh, Portrait of Alexander Reid © Culture and Sport Glasgow (Museums)

Available from VADS

9: Detail of fabric manipulation sample, 1970s or 1980s.

© Goldsmiths, University of London. Constance Howard Resource and Research Centre

in Textiles. Available from VADS

11: Lucie Rie, Sheet of sketches from Council of Industrial Design correspondence for

Festival of Britain, 1951. © Mrs. Yvonne Mayer/Crafts Study Centre. Available from

VADS

13: Sonia Boyce, The Audition (contact sheets), one of over 900 photographs taken on 17th

November 1997. © Sonia Boyce. Available from VADS

15: IWMPC poster Reproduced by kind permission of London’s Transport Museum ©

Transport for London (http://www.ltmuseum.co.uk) Available from VADS

17: Super Fashion for Super Heroes, 1966 © London College of Fashion/The Woolmark

Company Available from VADS

19: Photo: MTG

21: Milestone © Public Monuments and Sculpture Association Available from VADS

23: Mike Stubbs, Donut © Mike Stubbs Available from VADS

Image Credits

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Marie-Therese Gramstadt

KAPTUR Project Manager

@MTG_work

mtg@vads.ac.uk

http://www.vads.ac.uk/kaptur

https://kaptur.wordpress.com/

16th January 2013 Data Management Planning