2015 - VRAV CONFERENCE

New Technologies in Elections and RegistrationsPanel Discussion

Moderator - Ricky Keech Panelist - Jason CorwinPanelist - Cameron QuinnPanelist - Whitney May

New Technologies in Electionsand Registrations

Introduction to Microsoft Office and Google Products

Microsoft Office:Microsoft WordMicrosoft

PowerpointMicrosoft Excel

Google Products (Free):Google Cloud PrintGoogle FormsGoogle Doc (used to create this presentation)Google DriveGoogle DrawingsGoogle Maps

New Technologies in Elections and Registrations(Microsoft Office)

Microsoft Word

- Creating mailing Labels- Printing Envelopes- Form Letters- Create informational

handouts- PS Form 3877

There are many resources available for training free of charge. Youtube has a vast array of how-to information. Microsoft does as well:https://support.office.com/en-US/article/Word-2013-training-courses-videos-and-tutorials-14807f76-d2b5-44d6-af11-9c880c44e551

Microsoft Excel

- track and predict voting trends

- ballot orders- list of absentee applications

by precinct- keeping track of pollworkers- pollworker payroll

Below is a link for excel how-to from microsoft:https://support.office.com/en-in/article/Excel-2013-training-courses-videos-and-tutorials-aaae974d-3f47-41d9-895e-97a71c2e8a4a

Microsoft Powerpoint

- create training - handouts - presentations

Below is a link for excel how-to from microsoft:https://support.office.com/en-ie/article/PowerPoint-2013-training-courses-videos-and-tutorials-bd93efc0-3582-49d1-b952-3871cde07d8a

New Technologies in Elections and Registrations(Google Products)

Google Cloud Print

- lets you print from anywhere to any printer

Google Forms

- create polls and surveys- created items are mobile

friendly- all responses are collected in

excel spreadsheet- receive email notifications

when response is sent

Google Doc

- create word, excel, or powerpoint documents w/out have microsoft office loaded on your computer

- share the documents with colleagues

- allow multiple people to edit your document

- can be used on mobile phones

- information and corrections in real time

New Technologies in Elections and Registrations(Google Products)

Google Drive- a safe place to backup your

information- can store information from

your phone directly to google drive

- you can save any type of file to drive

Google Drawings- create a flow chart - layout diagrams simply- easily add them to other

documents or embed them on a website

Google Maps- create an interactive map of

your county

New Technologies in Elections and RegistrationsElection Results Reporting Project

Amazon Kindle Fire HD (personal devices could be used)

− Used with existing wi-fi in polling locations - worked with schools, others

− Bluetooth keyboard for easier data entry

Amazon Whispercast− Used to load state code e-book, Chief Election Officer guide, other forms

− Enables the loading of all devices simultaneously, saving time and money

− Enables the loading of wi-fi and other settings to all devices

New Technologies in Elections and RegistrationsElection Results Reporting Project

Google Sheets− Voter counts are reported at 10 a.m., 1p.m., and 4 p.m.

− Does the math, eliminating errors

− Precinct can transfer numbers to the statement of results

− Preliminary results are entered by precincts and are immediately available in the main office and also on the ‘public’ Google Sheet

linked on our website - so results are almost real time

− Sheet is downloaded in Excel format and can then be uploaded to VERIS for state results reporting system

New Technologies in Elections and RegistrationsElection Results Reporting Project

Election Results County of Loudoun goodnight River Bend

207

Member, Virginia House of Delegates, 34th District

B-1 B-2 C-1 C-2 D E

Candidate or Response

Over Votes

Under Votes

Kathleen J. Murphy

Craig A. Parisot

Write In Votes

Total (B + C + D)

Totals from OVO 12 15 162 150 0 339

Total Manual Ct 0 0 0 0 0 0

Total 12 15 162 150 0 339

New Technologies in Elections and RegistrationsWorking with your County Mapping Dept.

Fairfax and Loudoun Counties are both currently working with a system initially developed by Fairfax to present election results on election night in map format.

Using data provided by the Election Office, the Mapping Department is able to populate a map of precincts and districts with results information. Members of the public can click on the chosen precinct or district and all offices and results

that appeared on that ballot are displayed.

This technology is available for free to any Mapping office that utilizes GIS.

New Technologies in Elections and RegistrationsVERIS Scanning Project

•All new or updated registrations – starting July 2014

•2-step process•Capture signature•Attach document

•Simplifies transfers

•Eliminates file storage needs

•Fairfax County – 75,000 records scanned (as of July 27)

New Technologies in Elections and Registrations24/7 Voter Assistance

•IVR•English/Spanish/limited Korean/other•Linked to VERIS/state•Registration status and polling locations•AB status

•Mobile App•English/Spanish•Linked to VERIS/state•Registration status and polling locations•AB status

New Technologies in Elections and RegistrationsElection Day Technology

•CRM/Microsoft Dynamics/311

• FollowMee App•Inexpensive•Real Time Tracking•Used for Rover team dispatch•Added traffic and weather information

New Technologies in Elections and RegistrationsUpcoming Alternatives for Voting Equipment

•LA County - VSAP

•Travis County, TX – STAR-Vote™

•OSET Foundation (Open Source

Election Technology)

LA County Prototype

New Technologies in Elections and Registrations5 things voters look for on your election website

Update your website to keep pace with today’s voterswhitney@techandciviclife.org@HelloCTCL

New Technologies in Elections and Registrations5 things voters look for on your election website

1. Mobile-friendly

New Technologies in Elections and Registrations5 things voters look for on your election website

2. Accessibility

New Technologies in Elections and Registrations5 things voters look for on your election website

3. More than PDFs

New Technologies in Elections and Registrations5 things voters look for on your election website

4. Ballot information

New Technologies in Elections and Registrations5 things voters look for on your election website

5. Plain language

New Technologies in Elections and RegistrationsUpdate your website to keep pace with today’s voters

New Technologies in Elections and RegistrationsResources for updating your election website

● CTCL trainings● Field Guides● Plain language checklist

whitney@techandciviclife.org@HelloCTCL

2015 - VRAV CONFERENCENew Technologies in Elections and Registrations

Panel Discussion

QUESTIONS?Ricky Keech - Richard.Keech@loudoun.govJason Corwin - mecklenburgelections@gmail.comCameron Quinn - Cameron.Quinn@fairfaxcounty.govWhitney May - whitney@techandciviclife.org