2018 DDC Safety Summit

Department ofDesign and Construction

THINK SAFETY!

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DDC MISSION STATEMENT

To deliver the city’s construction projects in a safe, expeditious, and cost-effective

manner while maintaining the highest degree of architectural, engineering, and

construction quality.

Issues

Solutions

Culture of Safety

Improving Safety

Performance

DDC

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Public

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DDC PROJECTS SAFETY PERFORMANCE

“By The Numbers”

The definition of incident and accident, is defined within the DDC, as:

➢ Incident – An unplanned work related event that results in personal injury requiring first aid

or property damage.

➢ Accident – An unplanned work related event that results in personal injury that involves

medical treatment beyond first aid.

DEFINITIONS

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There were a total of 5,190 fatal work related injuries recorded in the United States in 2016, a 7-percent increase from the 4,836 fatal injuries reported in 2015 by Bureau of Labor Statistics.

➢ Fatal work injuries from falls, slips, or tripscontinued a general upward trend that beganin 2011, increasing by 6 percent from 800 in 2015to 849 in 2016.

➢ Falls increased more than 25 percent in2016 for roofers, carpenters, tree trimmersand pruners, and heavy and tractor-trailertruck drivers.

➢ The leading causes of workers deaths inConstruction industry were falls, followed bystruck by object, electrocution, and caught-in/between.These “Fatal Four” were responsible for more thanhalf the construction worker deaths in 2016.

CENSUS OF FATAL OCCUPATIONAL INJURIES SUMMARY 2016

5

593

991

318

825

540

0 500 1000 1500

Agriculture, forestry, fishing, and hunting

Mining, quarrying, and oil and gas extraction

Construction

Manufacturing

Wholesale trade

Retail trade

Transportation and warehousing

Utilities

Information

Professional and business services

Educational and health services

Leisure and hospitality

Financial activities

Number of Fatal Work Injuries by Industry

DDC ACCIDENTS & INCIDENTS

6

26 37

10

176

240

177

0

50

100

150

200

250

300

FY16 FY17 FY18-YTD

Accidents Incidents

DDC ACCIDENTS/INCIDENTS - TOP 5 CAUSES

7

38

52

40

30

22

38

69

63

32 31

16

64

32

20 20

0

10

20

30

40

50

60

70

80

Motor Vehicle Accident Utility Damage Struck By Object Slips & Trips Tools / Equipment

5-Year Avg, FY13-FY17 FY17 FY18 To Date

➢ APATHY

➢ COMPLACENCY

➢ ROOTED INEFFECTIVE SAFETY CULTURE

➢ LACK OF FOCUS

➢ LACK OF/OR IMPROPER PPE

➢ LACK OF/OR INSUFFECIENT TRAINING

➢ LACK OF OVERSIGHT

CONTRIBUTING FACTORS OF ACCIDENTS OR INCIDENTS

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1. SITE HOUSEKEEPING

2. MAINTENANCE AND PROTECTION OF TRAFFIC (MPT)

3. SAFETY RECORDS

4. FIRE PREVENTION AND PROTECTION

5. PERSONAL PROTECTIVE EQUIPMENT (PPE)

6. STAIRWAYS/LADDERS

7. ELECTRICAL SAFETY

8. SCAFFOLDS

9. FALL PROTECTION

TOP SAFETY DEVIATIONS CATEGORIES FOR FY2017

9

38

52

40

30

22

38

69

63

32 31

16

64

32

20 20

Motor VehicleAccident

Utility Damage Struck By Object Slips & Trips Tools /Equipment

5-Year Avg, FY13-FY17 FY17 FY18 To Date

TOP SAFETY DEVIATIONS CATEGORIES FOR FY2017

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➢ Unacceptable contractors’ Safety Program/Site Safety Plan

➢ Missing or inadequate contractors’ and subcontractors’ task specific written JHAs

➢ Missing or Lack of

• records of weekly safety meetings and daily safety job briefings;

• permits, drawings, plans, and approvals;

• training and certification records for contractors’ and subcontractors’

employees.

➢ Failure to identify hazardous conditions or ensure implementation of adequate

corrective actions

CONTRIBUTING FACTORS OF SAFETY DEVIATIONS

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➢ Insufficient planning of critical construction activities including:

• crane operation

• excavation (protective system)

• confined space entry

• fall protection

• scaffold and sidewalk shed installation, etc.

➢ Lack of adequate safety oversight at construction sites

CONTRIBUTING FACTORS OF SAFETY DEVIATIONS

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DAMAGE PREVENTION

16 NYCRR PART 753

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New York 811 Code 753

H I S T O R I C AL B AC K G R O U N D

• Late 1970 early 1980 informal agreements between LILCO & NY Telephone to protectunderground facilities were established.

• In 1990 NY State labor law created “Code 53” AN “UNENFORCEABLE” Code that compelledsome 11 major utilities in the New York City, Long Island area to work together to protectunderground facilities but it was “optional” for excavators to participate in the process.

• In 1995, the new York state public service commission was transferred code 53 responsibilityand established code rule 753. A New York City & Long Island One Call Center was officiallyestablished as the PSC law required all operators of underground facilities be part of the onecall notification system. Excavators were also “mandated” to participate in the system and thelaw was “enforceable” by the PSC.

• The name of the call center for New York City & Long Island was called the “New York City &Long Island One Call User’s Council.”

• In 2008 the name was changed to “Dig Net of New York City & Long Island.”

• In 2012 the name was changed to the current “New York 811.”

H I S T O R I C AL B AC K G R O U N D

H I S T O R I C AL B AC K G R O U N D – T H E L AW

Rules that establish procedure for the protection of underground facilities in order to assure public safety and to prevent damage to public and private property as required

by general business law article 36 and public service law section 119-b.

16 NYS PART 753

All owners and operators of underground facilities arerequired to be part of the One Call Notification system.

✓

Rules apply to One Call Centers, all operators of underground facilities, and all excavators.✓

N E W Y O R K 8 11 – W H O W E AR E & W H AT W E D O

New York 811 ResponsibilitiesNEW YORK 811 Incorporated is committed to

being a leader and innovator in undergrounddamage prevention through the one call

process together with safety awareness ofour facility owners, members, excavators,

call center and the general public.

N E W Y O R K 8 11 – W H O W E AR E & W H AT W E D O

• Reinforce safety of those working around underground facilities and the general public

Why New York 811 Does What It Does

• Educate operators, excavators, contractors, homeowners, municipalities and organizations about the importance of safe digging and the protection of underground facilities.

• Maintain continuity of vital public services provided by underground facilities to businesses, public services, residences and the general public.

In New York State it’s unlawful and dangerous to dig anywhere in the state

without first calling for a mark out.

It’s the Law!

L E AR N & F O L L O W L AW S , P R O C E D U R E S & B E S T P R AC T I C E S

Here’s what you need to know:

Excavators and contractors MUST call 811 at least two working days but no more than 10 days, and wait for the positive responses before beginning any excavation project.!

The code also includes detailed information on fines, the tolerance zone, personal property and line marking color codes. Professional excavators are expected to know and obey this code.

L E AR N & F O L L O W L AW S , P R O C E D U R E S & B E S T P R AC T I C E S

One Call or 811 or Click www.newyork-811.com

Contact New York 811, 7 days a week, 24 hours a day,every day of the year.

L E AR N & F O L L O W L AW S , P R O C E D U R E S & B E S T P R AC T I C E S

IT’S A CALL

Calling 811 or using ITIC gets your utility lines marked and helps protect you from potential

injury and unnecessary expense.

L E AR N & F O L L O W L AW S , P R O C E D U R E S & B E S T P R AC T I C E S

Required Information Needed Before You Call 811:1. County ✓

2. Address ✓3. Nearest Intersection✓

4. Other Intersection ✓5. Type of Work ✓

6. Extent of Work ✓

7. Who You Are Working For ✓8. Excavator or Homeowners Information ✓

L E AR N & F O L L O W L AW S , P R O C E D U R E S & B E S T P R AC T I C E S

What should I do if there are visible signs that a utility is in my work area and it was not marked?

Call with your original ticket number and advise the customer service representative of the

company that did not mark out.

# 1 P R I O R I T Y - S AF E T Y O F W O R K E R S & T H E C O M M U N I T Y

By not calling, you risk:• Costly property and

environmental damage

• Legal problems

• Job delays

• Injury or even death

• Power or utilities services interruptions

• Explosion or fire

Call 811 Before You Dig. It’s FREE & It’s THE LAW

# 1 P R I O R I T Y - S AF E T Y O F W O R K E R S & T H E C O M M U N I T Y

➢ Call Before You Dig

➢ Dig With Care

➢ Wait The Required Time➢ Confirm Utility Response➢ Respect The Marks

# 1 P R I O R I T Y - S AF E T Y O F W O R K E R S & T H E C O M M U N I T Y

DDC PROJECTS SAFETY PERFORMANCE

SAFETY APPROACH …

➢ The DDC safety approach was established to promote successful leadership and a

positive safety culture at all DDC project sites.

➢ Contractors are expected to recognize, minimize or eliminate jobsite and public

hazards, through planning, inspection, verification, and corrective action processes.

➢ The NYC Department of Design and Construction's (DDC) has a zero tolerance policy

with respect to the consumption of alcohol or use of drugs. Use of alcohol or controlled

substance shall result in immediate removal from the site and permanent loss of

access.

DDC SAFETY APPROACH

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➢Foundation of a Safe Project begins with:

• Adherence to DDC Contract Safety Requirements;http://www1.nyc.gov/assets/ddc/downloads/publications/guides-manuals/Contract-Safety-Requirements.pdf

• Development and submittal of an acceptable contractors Safety Program

and Site Specific Safety Plan;

• And a well developed written Job Hazard Analysis (JHA).

➢Each builds upon the other to create a “safety net” for our employees, contractors/consultants and the general public.

DDC SAFETY APPROACH (continued…)

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➢ “Within thirty (30) days from the Award Date, or as otherwise directed, theContractor shall submit the following:

(1) Safety Program, and (2) Site Safety Plan.

➢ The Safety Program and the Site Safety Plan are subject to review andacceptance by the Construction Safety Unit prior to the commencement ofwork at the site. Failure by the Contractor to submit an acceptable SiteSafety Plan and Safety Program shall be grounds for default.”

SAFETY PROGRAM AND SITE SAFETY PLAN

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The Safety Program and Site Safety Plan shall contain specific elements that

shall determine acceptability.

Examples are:

Safety Program Site Safety Plan

Organization and Responsibilities Work Scope

Safety Training Program Responsibility and Organization

Hazard Corrective Actions Safety Training and Education

Accident/Exposure Investigation Job Hazard Analysis (JHA)

Protection of Underground Utilities Hazard Corrective Actions

Recording and Reporting Injuries Accident/Exposure Investigation

SAFETY PROGRAM AND SITE SAFETY PLAN

(continued…)

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SAFETY DOCUMENTS SUBMITTALS

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UnacceptableQA&CS comments

to Project Staff

AcceptableDDC QA&CS informs

Project Staff

Acceptance Yes or No

Project StaffInform contractor and

keep copy on site

Project StaffSubmit QA&CS comments

and verify corrections

YES NO

ContractorsPrepare and Submit

Project StaffVerify Scope & Content and Submit

DDC QA&CSReview

Shortcomings of Safety Programs and Site Safety Plans :

➢ Missing and/or incomplete sections, forms, submittal of safety regulations instead

of company safety procedures, outdated information.

➢ Not company and/or project specific; responsible personnel for implementation of

safety program and site safety plan is not identified; do not reflect construction

activities conducted by contractor or outlined in project work scope; submittal of

general procedures instead of project specific and company specific.

➢ QA&CS is committed to an average review of 10 business days and expect the

same commitment from the contractors.

SAFETY PROGRAM AND SITE SAFETY PLAN (continued…)

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➢ A JHA identifies potential hazards before they occur, focusing on the relationship between the worker, the task, tools and the work environment.

➢ A JHA is a living document that must be re-evaluated and revised to address new hazards and tasks that may develop and shall be present at the worksite and produced upon request.

➢ A JHA must:

• be a written document;

• be available at the construction project worksite;

• cover current job tasks;

• be produced upon request.

JOB HAZARD ANALYSIS (JHA)

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➢ In order to meet OSHA and DDC requirements, contractors shall perform Job Hazard

Analysis for construction work tasks being performed on DDC construction project and

document the results.

➢ The JHA forms shall include at a minimum the following information:

• Project ID, location, contractor's name, date JHA was created and updated

• Project specific work tasks

• Hazards associated with identified work tasks

• Methods to prevent, minimize and control hazards

• Name and signature of the contractor’s certifying person

JOB HAZARD ANALYSIS (JHA) (continued…)

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➢ All project specific work tasks, hazards and control methods not identified;

➢ Project ID, location, contractor's name not provided;

➢ Date of JHA development not provided;

➢ Name and signature of the certifying person missing.

JHA SHORTCOMINGS

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DDC PROJECTS SAFETY PERFORMANCE

WHERE WE WANT TO BE…

Contractors must proactively comply with the responsibilities of DDC Contract

Safety Requirements, prior to commencement of and during the work activities by:

➢ Submitting an acceptable Site Safety Plan free from errors and omissions.

➢ Retaining properly trained and qualified staff for the applicable activities within the

scope of the work

• OSHA 10 Hour Construction Industry Training

• New employee training requirements and site orientation

• Task specific training, certification, and refresher training

• Thorough understanding and distinction between Competent and Qualified person

➢ Thorough understanding of the DDC Contract Safety Requirements, and all

applicable regulations that pertain to construction safety.

DDC SAFETY EXPECTATIONS AND CONTRACTOR ROLE

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➢ Ensuring JHA(s) reflects the current conditions and construction activities:➢ Weather: Rain, snow, inclement weather – Heat or Cold

➢ Timely update JHA to reflect changes to work tasks, means and methods, and equipment

➢ Timely train and update workers of changes in JHA

➢ Ensuring weekly safety meetings and daily jobsite briefings are conducted and documented.

➢ Conduct accidents and incident investigations and document findings for DDC review.

➢ Preserve scene/tools/equipment involved in accident or incident.

➢ Use accident and incident investigation findings as “Lessons Learned”.

➢ Conduct periodic work site safety inspection to assess jobsite and public hazards and implement corrective actions when needed.

DDC SAFETY EXPECTATIONS CONTRACTOR ROLE

(continued…)

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CLOSING STATEMENT

When the Contractors are actively engaged and takes a proactive

approach in addressing potential and real time safety issues at

the work site, the result is a safe work environment for employees

and the general public.

NEXT STEPS…

Department ofDesign and Construction