AST EDUCATORS CONFERENCETEMPE, ARIZONA
FEBRUARY 8 , 2019
The ARC/STSA 2019 Annual Report for Surgical Technology Programs
ARC/STSA Annual Report – ST
Per Standard IV.B.2. – programs are required to submit an Annual Report (AR) to the ARC/STSA to maintain accreditation in good standing including:
Program goal(s) and learning domains Evaluation systems Outcomes, analysis of outcomes, and an appropriate
action plan based on the analysis [if indicated]
ARC/STSA Annual Report – ST
2019 AR Information Email
Sent the week of April 1, 2019, including:
Annual Report Introduction Letter – includes ARC/STSA-assigned User Name & Password
ARC/ STSA 2019-2019 Schedule of Fees
ARC/STSA Annual Report – ST
Log-In Password The program’s password can be changed, if desired, by
contacting the ARC/STSA at 303-694-9262
New passwords must include at least:8 charactersOne (1) UPPER case letterOne (1) lower case letterOne (1) alpha-numeric character (number)One (1) unique character from the following: # $ % &
Example: ARCjan4% or j%ARC4an
ARC/STSA Annual Report – ST
2019 AR Information – Website
Available on the ARC/STSA website – April 1, 2019, including:
ARC/ STSA Quick Start Guide
2019 Annual Report Instructions
Inactive Status Annual Report Procedure Policy
(www.arcstsa.org/index.php/educators/educators-surgical-technology/st-reports/)
ARC/STSA Annual Report – ST
2019 AR Information – Website
2019 Annual Report Opens – May 1, 2019, including:
E-Report Portal Access (E-Report Login)
(www.arcstsa.org/index.php/educators/educators-surgical-technology/st-reports/)
ARC/STSA Annual Report – ST
2019 AR Assistance Special E-mail address just for AR questions
Phone Assistance
303-694-9262 Please allow three (3) business days for an ARC/STSA
response, depending on email and phone call volume
ARC/STSA 2019 AR – Report Features
Report Features: ARC/STSA-assigned passwords for enhanced report security
Individual pages for each type of program information –personnel, clinical affiliation sites, each category of outcomes
Date ranges at the top of each page to guide data entry –enter data applicable to the date range on each page
ARC/STSA 2019 AR – Report Features (cont.)
Drop-down menus for applicable data fields
Green “save” messages to ensure each page is complete before progressing to the next report page
Red “alert” messages that assist in ensuring that data or the correct type of data is entered into each data field
ARC/STSA 2019 AR – Report Features (cont.)
Features: “Yes/No” radio buttons that answer questions and may also
display or hide additional data fields, depending on the program's response
Page navigation buttons
ARC/STSA 2019 AR – Report Features (cont.)
Features: Calendars for date selection(s), some with applicable date
restrictions, should be used to guide data entry Can navigate to other monthly calendars or years by clicking on the
calendar month/year – accessible months/years will appear in black Dates that appear in gray cannot be selected – not applicable to
the academic year related to that particular page
ARC/STSA 2019 AR – Report Features (cont.)
Tables within the AR report indicating past outcomes data for each specific outcomes threshold
Graphs within the final printed AR report indicating compliance or non-compliance for each specific outcomes threshold – easy visual confirmation of compliance
2018 20162017 2015
Annual Report Year
ARC/STSA 2019 AR – Report Features (cont.)
Easy-to-use design
Multiple areas within select pages of the report to upload documents applicable to that page
Personnel contact type options – only one (1) President, Dean, and PD per program – enter and save PD information FIRST !!
ARC/STSA 2019 AR – Sections
Three (3)“sections” organized by Academic Year [AY]: Current Program Information Section
Data for: August 1, 2018 – July 31, 2019
Program Outcomes Section [Retention and OAE]Data for: August 1, 2017 – July 31, 2018
Graduate Outcomes Section [GP, ES, & GS]Data for: August 1, 2017 – July 31, 2018
ARC/STSA 2019 AR – Sections (cont.)
Current Program Information SectionData for: August 1, 2018 – July 31, 2019, including:
Current Program Information Page
Enhancements Page
Enrollment Information Page
ARC/STSA 2019 AR – Sections (cont.)
Current Program Information SectionData for: August 1, 2018 – July 31, 2019, including:
Administrative Program Information page – information used to contact program and schedule On-Site Evaluation [as applicable]
Note: dates for academic breaks – include dates between 5/1/2019 – 4/30/2020
Please use the calendars for this field to select dates
Include all applicable dates when students are not scheduled for classes – e.g.: school closed every Friday
ARC/STSA 2019 AR – Sections (cont.)
Current Program Information Section (cont.)Data for: August 1, 2018 – July 31, 2019, including:
Assessment and Admissions Information Page Budget Information Page Communities of Interest [PAC] Page Program Personnel Page Clinical Affiliate Sites Page Curriculum Page
ARC/STSA 2019 AR – Sections (cont.)
Program Outcomes SectionData for: August 1, 2017 – July 31, 2018, including:
Program Outcomes Completion Dates Page Program Retention Data Page Outcomes Assessment Examination Results Page
ARC/STSA 2019 AR – Sections (cont.)
Graduate Outcomes SectionData for: August 1, 2017 – July 31, 2018, including:
Graduate Outcomes Completion Dates Page Graduate Placement Outcomes Page Employer Survey Outcomes Page Graduate Survey Outcomes Page
Streamlined and Easy-to-Use Features – 2019 Annual Report
ARC/STSA 2019 AR – Easy-to-Use Feature
Enrollment Page Enrollment cap data is “locked” –
can be changed by the ARC/STSA
Current enrollment data is added by accessing the Enrollment subpage by selecting the “Add New Program Enrollment Anticipated Completion Date” link
Data on the Enrollment Information page will calculate automatically once data is entered on the subpage and saved
ARC/STSA 2019 AR – Streamlined Feature
Plans of Action Plans of Action text fields have been removed from many
pages of the E-Report [enrollment, PAC members, outcomes, etc.]
Programs will now upload a Plan of Action using the ARC/STSA Plan of Action Form
ARC/STSA 2019 AR – Streamlined FeatureProgram Personnel Subpage
Programs should report the following personnel changes on the Annual Report:
Clinical Coordinator Core Instructors Non-Core Instructors (if used to
demonstrate sufficient faculty) Non-Dean Administrators (optional)
New, streamlined ARC/STSA attestation forms are available for reporting changes to:
Clinical Coordinator Core Instructor
ARC/STSA 2019 AR – Streamlined Feature
Clinical Affiliate Site page Programs no longer upload new
or changed clinical affiliation agreements!
Programs no longer upload ARC/STSA Clinical Affiliation Site Reporting Forms
Programs reporting new clinical affiliates should upload ARC/STSA Clinical Affiliate Attestation Forms for only the new affiliate
ARC/STSA 2019 AR – Easy-to-Use Feature
Outcomes Results Page
Programs must enter data on each outcomes subpage by selecting the “Edit” link on each page to access the subpage to enter data for this table
If data is not entered, the outcomes page will not save!!!
ARC/STSA 2019 AR – Easy-to-Use Feature
Outcomes Assessment Examination Results Page
The “CST” radio button should be pre-selected
The “Newly Accredited Program” radio button is only for use by programs required to administer the NBSTSA “Comprehensive (Secure) CST Practice Examination [CSCSTPE Examination]
ARC/STSA 2019 AR – Easy-to-Use Feature
Submission Sequencing: Upon submission of the 2019 Annual Report:
You will see a green submission message The “Validate Report” and “Submit Report” buttons will become
gray and non-functional A report submission confirmation email will be sent to the PD email
address indicated in the report Text within the report will be gray and will not be able to be edited
Program Outcomes Thresholds
2019 AR SUBMISSION
ARC/STSA Outcomes Thresholds
Outcomes Reporting The ARC/STSA Outcomes Tracking Tool [OTT]
All of your outcomes data on one spreadsheet! Organize the data by completion cohort date Instructions for use and a completed tool are available online
ARC/STSA Outcomes Thresholds
ARC/STSA Outcomes Tracking Tool [OTT]
ARC/STSA Outcomes Thresholds
Retention – 60% (AY 8/1/2017 – 7/31/2018) Track by anticipated graduating cohort – actual graduation (i.e.,
completion date)
Original new students admitted + re-entry/transfer students = total students enrolled
Select the “Edit” link to access the subpage to enter data for this table
Percentages will calculate automatically once data is entered
ARC/STSA Outcomes Thresholds
Outcomes Assessment Examination (OAE) Thresholds CST Examination – 100% participation rate; 70% pass rate Only
calculate for actual graduates from cohort (8/1/2017 – 7/31/2018)
CSCSTPE Examination* – 100% participation rate for applicant programs only
Ensure the CST Examination radio button is selected unless the program is completing their first Annual Report
Select the “Edit” link to access the subpage to enter data for this table
ARC/STSA Outcomes Thresholds
The change in Standard V.A.4. requires publication of the OAE pass rate. This is a new section to the AnnualReport. The program must list where the OAE exam results are published.
Note: If “Other” is selected, the publication is listed in the text box.
ARC/STSA Outcomes Thresholds (cont.)
Graduate Placement (GP) – 80% (8/1/2017 – 7/31/2018) Placed in the field or related field* or active military
[*Placement in a related field requires use of knowledge and skills acquired via the curriculum offered in the surgical technology program – i.e. Central Sterile Supply Tech]
Placed in both field/related field/active military and continuing education
Continuing education Select the “Edit” link to access the subpage to enter data for this
table
ARC/STSA Outcomes Thresholds (cont.)
Employer Survey (ES) (8/1/2017 – 7/31/2018) Use of standardized ARC/STSA survey form Administered anytime post-employment 50% return rate; 70% satisfaction rate
(satisfaction = 7 of 10 areas rated ‘3’ or higher)
Graduate Survey (GS) (8/1/2017 – 7/31/2018) Use of standardized ARC/STSA survey form Administered anytime post-graduation 50% return rate; 70% satisfaction rate
(satisfaction = 7 of 10 areas rated ‘3’ or higher)
ARC/STSA Outcomes Thresholds (cont.)
Outcomes Data, Analysis, and Plan of Action Sections For reporting academic year [AY] information & outcomes analysis
Analysis text field
Plan of Action document upload link
ARC/STSA Outcomes Thresholds (cont.)
For reporting outcomes trending analysis and Plans of Action
Outcomes Data, Analysis and Plan of Action Sections
ARC/STSA Outcomes Thresholds (cont.)
AY and Trends Analyses A narrative that provides a comprehensive, detailed summary
of outcomes data Compile and summarize data for multiple-cohort programs Compare data to ARC/STSA threshold(s)
Types: AY: statistical analysis of data for each outcome for the AY =
August 1 – July 31 (i.e.: Retention: 8/1/2017 – 7/31/2018) Trends: statistical analysis of data for the 3-5 most recent
years Reporting “same as last year” or “no change” is not a
sufficient analysis
ARC/STSA Outcomes Thresholds (cont.)
Plan of Action (POA) Developed and implemented by program when not
demonstrating compliance by meeting a threshold Developed and submitted using the ARC/STSA Plan of Action
Form Comprehensive – addresses all
aspects of the outcome and indicates potential to raise outcome to threshold(s)
Detailed – what, when, how, who, reassessment timeline, etc.
Measureable – implementation timelines, criteria and timeline to assess success
2019 AR SUBMISSION
Report Validation and Submission
Report Validation
Validation is an easy-to-use report feature Ensures the report is complete and ready for printing, review,
and submission
Ensures that you have completed required data and attached required documentation before submitting the report
Report Validation
If you receive a “Validation Errors ” message, selecting the “fix” link next to the message will take you directly to the specific report page where the problem is located and can be addressed
Viewing and Printing the Report
You can view/print the report before submitting it
The first time you view the report, it can take 5 minutes or longer for the report to appear in a separate pop-up window
Ensure all pop-up blockers have been disabled within your browser before working in the E-Report
Viewing and Printing the Report
The formatting of the E-Report, before exporting it to a PDF document may appear “strange” in places
Exported PDF version will automatically format correctly
See 2019 AR Instructions for directions on how to export the report to a PDF document – you can then save or print the report
Submitting the Report
Exporting the report to a PDF format does notsubmit the report
On the Final Submission Page, select “Submit Report”; then select “OK”
Submitting the Report
When you submit the report: You will see a green submission message
The “Validate Report” and “Submit Report” buttons will become grayand non-functional
A report submission confirmation email will be sent to the PD email address indicated in the report
Text within the report will be gray and will not be able to be edited
Annual Report – Review and Verification
Annual Reports are reviewed by the ARC/STSA staff If information is unclear or does not appear accurate, the
program director is contacted and supplemental clarification or revised AR submission will be requested
Annual Reports are verified during formal program review Program Review Report (PRR) Random On-Site Evaluation Comprehensive/Consultative On-Site Evaluation
Inaccurate ARs = noncompliance with the Standards
Setting the Standards Since 1972
Q & A
Thank you for your participation!