2021-07-26 - Board Agenda - Final Board... · 2021. 7. 26. · COMMISSION MEETING AGENDA PUBLIC...

COMMISSION MEETING AGENDA

PUBLIC UTILITY DISTRICT NO. 1 OF DOUGLAS COUNTY EAST WENATCHEE, WASHINGTON

JULY 26, 2021

Phone: 206-207-1700 – Video: www.webex.com Access Code: 146 441 7452 - Password: PUDONE

10:30 AM Workshop

Reports by Staff 12:00 PM Break for Lunch 1:30 PM Regular Meeting

1. Flag Salute

2. Consent Agenda

a. Meeting Minutes of

b. Vouchers

c. Bid Summary Results – July 19, 2021: Bid Document Nos. 21-09-D, 21-22-D-BID, and 21-33-D-BID

d. 21-108 – Resolution Affirming Change Order No. 1 to Contract 20-13-D, Supply and Deliver 115 kV and 230 kV Switches to Lincoln Rock Switchyard

e. 21-109 – Resolution Authorizing Acceptance of Work and Final Payment to Carlson Sales Metering Solutions Under Contract 20-19-D, Supply and Deliver 230 kV and 115 kV Breakers to Lincoln Rock Switchyard

f. 21-110 – Resolution Affirming Change Order No. 3 to Contract 21-04-D, Hydrogen and Switchyard Site Grading

g. 21-111 – Resolution Authorizing Award of Contract 21-09-D to Magnum Power, LLC to Construct Lincoln Rock Switchyard

h. 21-112 – Resolution Authorizing Award of Contract 21-22-D-BID to Schweitzer Engineering Laboratories for Relay Panels for Lincoln Rock Switchyard

i. 21-113 – Resolution Authorizing a Call for Bids Under Bid Document 21-40-D-BID, 230 kV Switches for Urban Industrial Substation

j. 21-114 – Resolution Affirming Change Order No. 2 to Contract 20-01-W, Replace 125VDC Battery Bank 2 at the Wells Hydroelectric Project

k. 21-115 – Resolution Authorizing Acceptance of Work and Final Payment to H2O Well Service, Inc. for the First Year Under Contract 20-05-W, Hatchery Well and Pump Maintenance

l. 21-116 – Resolution Authorizing Award of Contract 21-29-W-BID to Hancock Sandblast and Paint, LLC to Rehabilitate U10 Trashracks at the Wells Hydroelectric Project

m. 21-117 – Resolution Authorizing Approval of Land Use Permit 342-03, Ryan Hogan and Shelby Kottke-Hogan

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Agenda July 26, 2021 Page 2

n. 21-118 – Resolution Authorizing Approval of Land Use Permit 788-03, David Freels and Jinx Godbey Freels

o. 21-119 – Resolution Amending Administrative Bulletin 9.2, Procedures for Procurement of Public Works

3. Public Comment

4. Introduce New Employee: John Rohrback, Aquatic Resource Biologist

5. Regular Agenda

21-120 – Resolution Authorizing Award of Contract 21-33-D-BID to KRCI, LLC for Hydrogen and Lincoln Rock Switchyard Utility Installations

21-121 – Resolution Authorizing Change Order No. 92 to Contract 06-41-W, Generator Rebuild and Unit Refurbishment for the Wells Hydroelectric Project

21-122 – Resolution Authorizing a Call for Bids Under Bid Document 21-28-W-BID, Replace Five Generator Step-up Transformers at the Wells Hydroelectric Project

6. Write-off to the Reserve for Uncollectible Accounts – July 2021: $131

7. Financial and Statistical Report – Distribution System – May 2021

8. Budget Report – Distribution System – May 2021

9. DCCN Report – June 2021

10. Preliminary Disturbance Reports

11. Other

12. Trips

13. Minutes

14. Executive Session: RCW 42.30.110(1)(g)

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RESOLUTION NO. _________

A RESOLUTION AFFIRMING CHANGE ORDER NO. 1 TO CONTRACT 20-13-D, SUPPLY AND DELIVER 115 KV AND 230 KV SWITCHES TO LINCOLN ROCK SWITCHYARD

RECITALS:

1) By Resolution No. 20-245 dated December 28, 2020, the District awarded

Contract 20-13-D, Supply and Deliver 115 kV and 230 kV Switches to Lincoln Rock

Switchyard to Royal Switchgear Manufacturing Co.

2) Supplying the specified motor operators has been removed from Royal

Switchgear’s scope of work. Also, due to delays in providing Royal Switchgear with

drawings for mounting the switches, the contract completion date has been extended to 9

weeks after the approval of construction drawings.

3) District staff recommends affirmation of Change Order No. 1 in the credit

amount of ($37,200), bringing the total amount of the contract to $327,225.

4) It is in the best interests of the District to affirm Change Order No. 1 to

Contract 20-13-D.

NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility

District No. 1 of Douglas County, Washington, that Change Order No. 1 to Contract

20-13-D, Supply and Deliver 115 kV and 230 kV Switches to Lincoln Rock Switchyard is

affirmed by the Commission.

ADOPTED this 26th day of July, 2021.

Aaron J. Viebrock, President

Molly Simpson, Vice President

ATTEST: Ronald E. Skagen, Secretary

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A RESOLUTION AUTHORIZING ACCEPTANCE OF WORK AND FINAL PAYMENT TO CARLSON SALES METERING SOLUTIONS UNDER CONTRACT 20-19-D, SUPPLY AND

DELIVER 230 KV AND 115 KV BREAKERS TO LINCOLN ROCK SWITCHYARD

RECITALS:

1) By Resolution No. 20-191 dated October 26, 2021, the District awarded

Contract 20-19-D, Supply and Deliver 230 kV and 115 kV Breakers to Lincoln Rock

Switchyard to Carlson Sales Metering Solutions.

2) District staff report the Contractor has satisfactorily completed all

requirements of Contract 20-19-D and has submitted a Request for Final Payment,

Certificate and Release. Therefore, staff recommends that the District accept the

completed work and authorize final payment in the amount of $907,582.50 plus tax to

Carlson Sales Metering Solutions upon receiving the required notifications from the State

of Washington.

3) It is in the best interests of the District to accept the work as complete and

authorize final payment under Contract 20-19-D.


District No. 1 of Douglas County, Washington, that the work under Contract 20-19-D,

Supply and Deliver 230 kV and 115 kV Breakers to Lincoln Rock Switchyard is hereby

accepted as complete, and that final payment is authorized, contingent on receipt by the

District of all necessary releases by the State of Washington. This acceptance in no manner

waives any claim the District may have against the Contractor for failure to comply with

the terms of the contract.

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A RESOLUTION AFFIRMING CHANGE ORDER NO. 3 TO CONTRACT 21-04-D, HYDROGEN AND SWITCHYARD

SITE GRADING

RECITALS:

1) By Resolution No. 21-031 dated February 22, 2021 the District awarded

Contract 21-04-D, Hydrogen and Switchyard Site Grading to KRCI, LLC.

2) There was a reduction in the amount of blocks used in the retaining wall,

resulting in a credit to the District.

3) District staff recommends affirmation of Change Order No. 3 in the credit

amount of ($6,149). Previous change orders, in addition to this change order, bring the

total cost of the contract to $1,148,404.84.

4) It is in the best interests of the District to affirm Change Order No. 3 to

Contract 21-04-D.



21-04-D, Hydrogen and Switchyard Site Grading is affirmed by the Commission.





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A RESOLUTION AUTHORIZING AWARD OF CONTRACT 21-09-D TO MAGNUM POWER, LLC TO CONSTRUCT

LINCOLN ROCK SWITCHYARD

RECITALS:

1) By Resolution No. 21-073 dated May 10, 2021, the District called for bids

under Bid Document 21-09-D, Construct Lincoln Rock Switchyard.

2) On July 19, 2021 the District opened four bids as follows:

Bidder Total for Bid Comparison

Palouse Power, LLC $8,459,716.36 Quincy, WA Potelco, Inc. $7,490,660.00 Sumner, WA Wasatch Electric $9,514,920.00 Salt Lake City, UT Magnum Power, LLC $6,845,260.00 Kelso, WA Engineer’s Estimate $12,850,000.00 3) District staff have reviewed the bids and found that the bid from Magnum

Power, LLC meets all terms and conditions of Bid Document 21-09-D. A review of the

bidder’s experience, qualifications, financial and work references verified that this

company fulfills all necessary requirements and staff recommends award of Contract

21-09-D to Magnum Power, LLC.

4) It is in the best interests of the District to award Contract 21-09-D to the

lowest responsive bidder, Magnum Power, LLC with an authorized expenditure of

$6,845,260.00 (six million, eight hundred forty five thousand, two hundred sixty dollars).


District No. 1 of Douglas County, Washington, that Contract 21-09-D is awarded to

Magnum Power, LLC. The General Manager is authorized to issue a Contract with

Magnum Power, LLC subject to the filing of the Contract and a Performance and Payment

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Bond in accordance with the District’s specifications and which contract and bond are to

be in a form that is satisfactory to the District.





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A RESOLUTION AUTHORIZING AWARD OF CONTRACT 21-22-D-BID TO SCHWEITZER ENGINEERING

LABORATORIES FOR RELAY PANELS FOR LINCOLN ROCK SWITCHYARD

RECITALS:

1) By Resolution No. 21-090 dated June 14, 2021, the District called for bids

under Bid Document 21-22-D-BID, Control and Relay Panels for Lincoln Rock

Switchyard.

2) On July 19, 2021, the District opened two bids as follows:


Schweitzer Engineering Laboratories $459,100.00 Pullman, WA Electrical Power Products, Inc. $544,091.00 Des Moines, IA Engineer’s Estimate $682,000.00 3) District staff have reviewed the bids and found that the bid from Schweitzer

Engineering Laboratories meets all terms and conditions of Bid Document 21-22-D-BID.

A review of the bidder’s experience, qualifications, financial and work references verified

that this company fulfills all necessary requirements and staff recommends award of

Contract 21-22-D-BID to Schweitzer Engineering Laboratories.

4) It is in the best interests of the District to award Contract 21-22-D-BID to

the lowest responsive bidder, Schweitzer Engineering Laboratories, with an authorized

expenditure of $459,100.00 (four hundred fifty nine thousand, one hundred dollars).


District No. 1 of Douglas County, Washington, that Contract 21-22-D-BID is awarded to

Schweitzer Engineering Laboratories. The General Manager is authorized to issue a

Contract with Schweitzer Engineering Laboratories, subject to the filing of the Contract

and a Performance and Payment Bond in accordance with the District’s specifications and

which contract and bond are to be in a form that is satisfactory to the District.

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A RESOLUTION AUTHORIZING A CALL FOR BIDS UNDER BID DOCUMENT 21-40-D-BID, 230 KV SWITCHES FOR URBAN

INDUSTRIAL SUBSTATION

RECITALS:

1) The purchase of twenty-two 230 kV switches are necessary for Urban

Industrial Substation in East Wenatchee.

2) Staff recommends that the District solicit bids in compliance with

RCW 54.040.070 to provide twenty-two 230 kV switches in accordance with the

specification terms and conditions of Bid Document 21-40-D-BID. Sealed bids will be

accepted until August 18, 2021 at 1:30 p.m. Pacific Time in the District’s East Wenatchee

headquarters office.

3) It is in the best interests of the District to issue a call for bids under Bid

Document 21-40-D-BID, 230 kV Switches for Urban Industrial Substation.


District No. 1 of Douglas County, Washington, that Bid Document 21-40-D-BID is hereby

approved, and the District’s General Manager is hereby authorized and directed to issue a

call for bids for 230 kV Switches for Urban Industrial Substation.





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A RESOLUTION AFFIRMING CHANGE ORDER NO. 2 TO CONTRACT 20-01-W, REPLACE 125VDC BATTERY BANK 2 AT THE

WELLS HYDROELECTRIC PROJECT RECITALS:

1) Resolution 20-223 dated December 14, 2020, authorized the award of

Contract 20-01-W, Replace 125VDC Battery Bank 2 at the Wells Hydroelectric Project to

Olsson Industrial Electric for an authorized total expenditure of $155,180.00 and a

completion date of 18 weeks from Notice to Proceed. Change Order 1, affirmed by

Resolution 21-035 on February 22, 2021, increased the contract amount to $159,945.00

and extended to the completion date to 22 weeks from Notice to Proceed.

2) Due to manufacturing delays that do not impact the District, Change Order

2 was prepared to extend the completion date to August 31, 2021 with no change to the

contract amount.

3) In accordance with Administrative Bulletin 9.7, District staff executed

Change Order No. 2 on July 15, 2021. District staff recommends affirmation of Change

Order No. 2 to retain the contract amount at $159,945.00 and revise the completion date to

August 31, 2021.

4) It is in the best interest of the District to affirm Change Order No. 2 to

Contract 20-01-W.



20-01-W, Replace 125VDC Battery Bank 2 at the Wells Hydroelectric Project, is affirmed

by the Commission.

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_______________________________

Aaron J. Viebrock, President _______________________________ Molly Simpson, Vice President ATTEST: ______________________________ Ronald E. Skagen, Secretary

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RESOLUTION NO. ___________

A RESOLUTION AUTHORIZING ACCEPTANCE OF WORK AND FINAL PAYMENT TO H2O WELL SERVICE, INC. FOR THE

FIRST YEAR UNDER CONTRACT 20-05-W, HATCHERY WELL AND PUMP MAINTENANCE

RECITALS:

1) By Resolution No. 20-054 dated March 23, 2020, the District awarded

Contract 20-05-W, Hatchery Well and Pump Maintenance to H2O Well Service, Inc.

2) By Resolution No. 21-045 dated March 22, 2021, the District renewed

Contract 20-05-W for a second year.

3) District staff reports the Contractor has satisfactorily completed all

requirements for the first year of Contract 20-05-W and has submitted a Request for Final

Payment, Certificate and Release. District staff recommends that the District accept the

completed work and authorize the release of retainage to H2O Well Service, Inc. in the

amount of $4,086.49 upon receiving the required notifications from the State of

Washington. The total cost of work performed, under Contract 20-05-W, was $88,541.16.

4) It is in the best interests of the District to accept the work performed by H2O

Well Service, Inc. as complete and authorize the release of retainage for work completed

under Contract 20-05-W.


District No. 1 of Douglas County, Washington, that the work under Contract 20-05-W,

Hatchery Well and Pump Maintenance is hereby accepted as complete, and that the release

of retainage is hereby authorized. This acceptance in no manner waives any claim the

District may have against the Contractor for failure to comply with the terms of the

contract.

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Molly Simpson, Vice President ATTEST: Ronald E. Skagen, Secretary

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A RESOLUTION AUTHORIZING AWARD OF CONTRACT 21-29-W-BID TO HANCOCK SANDBLAST AND

PAINT, LLC TO REHABILITATE U10 TRASHRACKS AT THE WELLS HYDROELECTRIC PROJECT

RECITALS:

1) Resolution No. 21-079, dated May 10, 2021, authorized a Call for Bids for

Bid Document 21-29-W-BID, Rehabilitate U10 Trashracks at the Wells Hydroelectric

Project.

2) Bids were accepted until June 21, 2021 at 1:30 PM PST. The following bid

was received:

Bidder Total for Bid Comparison Hancock Sandblast & Paint, LLC $192,069.00 Toshiba America Energy Systems $210,000.00 Purcell Painting & Coating $439,310.00 Engineer’s Estimate $632,000.00 3) District staff has reviewed the bid and found that the bid from Hancock

Sandblast & Paint, LLC meets all terms and conditions of Bid Document 21-29-W-BID

and all addendums. A review of Hancock’s experience, qualifications, financial and work

references verified that this company fulfills all necessary requirements and staff

recommends award of Contract 21-29-W-BID to Hancock Sandblast & Paint, LLC.

4) It is in the best interests of the District to award Contract 21-29-W-BID to

the lowest responsive bidder, Hancock Sandblast & Paint, LLC with an authorized

expenditure of one hundred ninety-two thousand sixty-nine dollars ($192,069.00), plus

sales tax.


District No. 1 of Douglas County, Washington, that Contract 21-29-W-BID is awarded to

Hancock Sandblast & Paint, LLC. The General Manager is authorized to enter into a

Contract with Hancock, subject to the filing of the Contract and a Performance and

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Payment Bond in accordance with the District’s specifications and which contract and bond

are to be in a form that is satisfactory to the District.





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A RESOLUTION AUTHORIZING APPROVAL OF LAND USE PERMIT 342-03, RYAN HOGAN AND SHELBY KOTTKE-HOGAN

RECITALS:

1) The District has implemented a Land Use Policy which requires adjacent

land owners wishing to use properties associated with the Wells Hydroelectric Project to

obtain approval through a District issued permit.

2) District personnel recommend approval of the following permit:

Ryan Hogan and Shelby Kottke-Hogan Wells Permit 342-03

The permit is for use of Project lands for a single use dock and landscaping. The permittee

has provided proof of insurance coverage as required by the District’s Land Use Policy.

3) It is in the best interests of the District to approve Wells Permit 342-03.


District No. 1 of Douglas County, Washington, that the District’s General Manager is

hereby authorized and directed to execute, in accordance with the District’s Land Use

Policy, Land Use Permit Number 342-03.





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A RESOLUTION AUTHORIZING APPROVAL OF LAND USE PERMIT 788-03, DAVID FREELS AND JINX GODBEY FREELS

RECITALS:

1) The District has implemented a Land Use Policy which requires adjacent

land owners wishing to use properties associated with the Wells Hydroelectric Project to

obtain approval through a District issued permit.

2) District personnel recommend approval of the following permit:

David Freels and Jinx Godbey Freels Wells Permit 788-03

The permit is for use of Project lands for a joint use dock, 10 foot wide access path, and

commercial orchard. The permittee has provided proof of insurance coverage as required

by the District’s Land Use Policy.

3) It is in the best interests of the District to approve Wells Permit 788-03.


District No. 1 of Douglas County, Washington, that the District’s General Manager is

hereby authorized and directed to execute, in accordance with the District’s Land Use

Policy, Land Use Permit Number 788-03.





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A RESOLUTION AMENDING ADMINISTRATIVE BULLETIN 9.2, PROCEDURES FOR PROCUREMENT OF PUBLIC WORKS

RECITALS:

1) The District adopted Resolutions 91-22, 17-192 and 19-084, which

established procedures and a small works roster for procuring small works projects

authorized by RCW 54.04.070.

2) District staff has worked with legal counsel to revise and update the contract

template to improve efficiencies and incorporate additional provisions in the RCW’s.

3) Admin Bulletin 9.2 has been amended to incorporate changes to the

District’s procedures for Small Works and other public works contracts. These changes

include defining and adding procedures for unit price contracts allowed by

RCW 54.04.070(7), clarifying blanket purchase order procedures and updating the small

works bid procedures.


District No. 1 of Douglas County, Washington, that Admin Bulletin 9.2 is amended to

incorporate changes to the District’s small works procedures and other public works

contracts.





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A RESOLUTION AUTHORIZING AWARD OF CONTRACT 21-33-D-BID TO KRCI, LLC FOR HYDROGEN AND LINCOLN

ROCK SWITCHYARD UTILITY INSTALLATIONS

RECITALS:

1) By Resolution No. 21-085 dated May 24, 2021, the District called for bids

under Bid Document 21-33-D-BID, Hydrogen and Lincoln Rock Switchyard Utility

Installations.

2) On July 19, 2021, the District opened four bids as follows:


Tommer Construction Company, Inc. $3,920,791.19 Quincy, WA SE Inc. dba Smith Excavation $3,189,746.00 Cashmere, WA Hurst Construction, LLC $3,348,149.00 East Wenatchee, WA KRCI, LLC $2,871,010.50 East Wenatchee, WA Engineer’s Estimate $4,590,000.00 3) District staff have reviewed the bids and found that the bid from KRCI, LLC

meets all terms and conditions of Bid Document 21-33-D-BID. A review of the bidder’s

experience, qualifications, financial and work references verified that this company fulfills

all necessary requirements and staff recommends award of Contract 21-33-D-BID to

KRCI, LLC.

4) It is in the best interests of the District to award Contract 21-33-D-BID to

the lowest responsive bidder, KRCI, LLC, with an authorized expenditure of $2,871,010.50

(two million, eight hundred seventy one thousand, ten dollars and fifty cents).


District No. 1 of Douglas County, Washington, that Contract 21-33-D-BID is awarded to

KRCI, LLC. The General Manager is authorized to issue a Contract with KRCI, LLC,

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subject to the filing of the Contract and a Performance and Payment Bond in accordance

with the District’s specifications and which contract and bond are to be in a form that is

satisfactory to the District.





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RESOLUTION NO. ________

A RESOLUTION AUTHORIZING CHANGE ORDER NO. 92 TO CONTRACT 06-41-W, GENERATOR REBUILD AND UNIT REFURBISHMENT FOR

THE WELLS HYDROELECTRIC PROJECT

RECITALS:

1) Resolution 07-158 awarded Contract 06-41-W to Toshiba International

Corporation (TIC) for $151,100,000.00. Resolution 15-056 approved assignment of

Contract 06-41-W to Toshiba America Energy Systems Corporation (TAES).

2) As referenced in the attached resolution and contract summaries, the

following changes have previously been authorized, bringing the authorized work total to

$150,955,331.00 and the contract not-to-exceed total to $217,296,263.00:

Notice to Proceed on the 1st through 6th Units; Change Order Nos. 1 through 91 3) Change Order No. 92 has been prepared to incorporate miscellaneous extra

work previously authorized for the 4th Unit (U3) and 5th Unit (U10) by Field Work Orders.

Change Order No. 92, in the amount of $710,968.00, will increase the authorized work

total to $151,666,299.00 and the contract not-to-exceed total to $218,007,231.00.

4) It is in the best interest of the District to execute Change Order No. 92.


District No. 1 of Douglas County, Washington, that the District is hereby authorized and

directed to issue Change Order No. 92 to Contract 06-41-W in the amount of $710,968.00.


______________________________ Aaron J. Viebrock, President _______________________________ Molly Simpson, Vice President ATTEST: ______________________________ Ronald E. Skagen, Secretary

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A RESOLUTION AUTHORIZING A CALL FOR BIDS UNDER BID DOCUMENT 21-28-W-BID, REPLACE FIVE GENERATOR STEP-UP (GSU)

TRANSFORMERS AT THE WELLS HYDROELECTRIC PROJECT RECITALS:

1) The main power transformers at the Wells Hydroelectric Project were

installed in 1967 and are reaching the end of their useful life. With a twelve-month

manufacturing lead-time, District engineers have recommended replacement of the

transformers as soon as possible to maintain system reliability.

2) Staff recommends that the District solicit bids in compliance with

RCW 54.04.070 to replace the transformers in accordance with the specifications, terms

and conditions of Bid Document 21-28-W-BID, Replace Five Generator Step-Up (GSU)

Transformers at the Wells Hydroelectric Project. Sealed bids will be accepted until

September 20, 2021 at 1:30 p.m. Pacific Time in the District’s East Wenatchee

headquarters office.

3) It is in the best interests of the District to issue a call for bids under Bid

Document 21-28-W-BID, Replace Five Generator Step-Up (GSU) Transformers at the Wells

Hydroelectric Project.


District No. 1 of Douglas County, Washington, that Bid Document 21-28-W-BID is hereby

approved, and the District’s General Manager is hereby authorized and directed to issue a

call for bids.





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2021-07-26 - Board Agenda - Final Board... · 2021. 7. 26. · COMMISSION MEETING AGENDA PUBLIC...

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