BY TIM GLENN, RESEARCH ANALYSTBECCA WEMHOFF, STATE ID CONSULTANT
IOWA DEPARTMENT OF EDUCATION
tim.g [email protected] .281 .3506
becca [email protected]
21st Century Community Learning Centers
Note: much of this information was originally presented at the 21st CCLC new grantee orientation on July 17, 2012.
21st CCLC: PPICS
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PPICS
4/26/2013
Collects basic information about 21st CCLC programs Characteristics Outcomes Reporting interval: summer program + following
school year Summer program 2013 will be reported in NEXT cycle,
Nov. 2014 http://ppics.learningpt.org/ppics/home.asp
Access set up at state level, one per grant Grantee name Contact person Centers (as per grant agreement)
Login ID/password is emailed to contact person
21st CCLC: PPICS
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Grantee Profile: Basic Info
4/26/2013
Partially set up at state level
Grantee provides: two- to three-
sentence description of the project, including any significant changes in circumstances, achievements, or barriers
funding sources feeder schools
21st CCLC: PPICS
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Grantee Profile: Objectives
4/26/2013
What do you intend to accomplish with the funds? Reference your grant application Classify each objective
Improve Student Achievement Improve Student Behavior Reach Targeted Participation Levels in Core Educational
Services Reach Targeted Participation Levels in Enrichment and Support
Activities Retain Participating Students Meet Planned Hours of Operation Offer a Particular Type of Activity or Service Foster Community Collaboration Facilitate the Social Development of Participating Students Provide a Safe and Secure Environment
21st CCLC: PPICS
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Grantee Profile: Partners
4/26/2013
Info about community partners Any organization other than the grantee that is
actively contributing to the project Includes subcontractors (organizations under contract
with you to provide grant-funded activities or services)
How does the partner contribute Programming/Activity-Related Services Goods/Materials Volunteer Staffing Paid Staffing Evaluation Services Funding/Raise Funds
21st CCLC: PPICS
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Grantee Profile: Centers
4/26/2013
Physical location for grant-funded servicesSpecified in your grant agreement
Filled in already by state. If disagree, contact Tim Glenn for follow-up.
21st CCLC: PPICS
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Grantee Profile: Center Info
4/26/2013
Center’s open hours for summer/school year weekdays before/during/after school, weekday evenings, weekends hours per week, number of weeks, days per week
Activities by categoryAcademic enrichment Academic improvement MentoringCareer/job training Community service Youth leadershipSupplemental educational Recreational activities Limited English
proficiencyTutoring/homework help Family involvement/literacy
Truant/expelled studentsExpanded library hours Drug/violence counseling and character
education Activities by subject area
Reading/literacy Science MathematicsArts/music education Cultural/social studies EntrepreneurialTechnology Health/nutrition
Anticipated population counts (students/adults) Grade levels
21st CCLC: PPICS
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Grantee Profile: Centers Prior Info
4/26/2013
Did the Center have out-of-school time services prior to the 21st CCLC grant?
If yes, Length of time Type of activities Staffing
21st CCLC: PPICS
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Grantee Profile: Center’s Feeder Schools
4/26/2013
Any public or private school that provides students to the 21st CCLC
Each center MUST have at least one feeder school If center is located in a school building, probably is
that building itself.
IMPORTANT: Set up the feeder schools BEFORE doing your APR. It’s easy to miss because the box is checked.
21st CCLC: PPICS
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4/26/2013
Annual Performance Report
21st CCLC: PPICS
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Annual Performance Report (APR)
4/26/2013
Purposes of the APR to collect data from 21st CCLC grantees on progress
made during the preceding year in meeting their project objectives
to collect data on what elements characterized center operation during the reporting period, including the student and adult populations served
to collect data that address the GPRA performance indicators for the 21st CCLC program Government Performance and Results Act
Report on “typical” attributes NOT special, nonrecurring, or episodic events
Report on “regular” students (30 days or more)
21st CCLC: PPICS
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APR
Iowa delegates input to Centers Objectives
To what extent did you accomplish what you intended to Partners
What entities contributed, what was their contribution Centers
Center location, hours of operation, activities provided, population served, impact data, etc.
Checkmarked: have complete APR “complete” means that
have data in fields. Exception reports “Your APR” report
4/26/2013
21st CCLC: PPICS
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APR: Centers
4/26/2013
Bulk of data collection Operations — actual data of Profile projection Staffing Attendance Feeder Schools Activities State Assessment Cross Year Teacher Survey
21st CCLC: PPICS
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APR: Centers (Staffing)
4/26/2013
Number of staff Regular staff (defined schedule and role, on-going
basis) NOT individuals working at special or nonrecurring
events Paid/Volunteer
Paid by anyone, not just 21stCCLC Category Hierarchy (count each individual once)
School-day teachers (include former and substitute teachers) Center administrators and coordinators Youth development workers and other nonschool-day staff with college
degree Other nonteaching school-day staff (e.g., librarians, guidance
counselors, aides) Parents College students High school students Other community members (e.g., business mentors, senior citizens,
clergy) Other nonschool-day staff with some or no college Other
21st CCLC: PPICS
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APR: Centers (Attendance)
4/26/2013
Number of students, Number of adults All attendees Regular student attendees (30 days or more) Adults: ongoing and sustained participation (not just special
events) When?
Both summer/school year, only summer, only school year Racial/Ethnic Group (duplicates allowed) reg/all Gender reg/all Limited English Proficiency reg/all Free or Reduced Price Lunch Eligibility reg/all Special Needs or Disabilities reg/all Grade Level reg/all
21st CCLC: PPICS
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APR: Centers (Feeder Schools)
4/26/2013
Every center has at least one feeder school.Report on percentage of center participants.
21st CCLC: PPICS
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APR: Centers (Activities)
4/26/2013
List each discrete program that operated on a defined schedule Targeted to students or adult family members Activity type (from Profile) Targeted student population
Not at grade level, LEP, truants, special needs, not targeted
Activity subject area Time provided (weeks, days per week, hours per day) Number of participants
21st CCLC: PPICS
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APR: Centers (State Assessment Cross Year)
4/26/2013
Regular attendees (30-59, 60-89, 90+ days)Have state assessment scores for last year
and this year for math, reading, or bothState assessment scores
National Standard Score, need to know when test taken
http://itp.education.uiowa.edu/ia/documents/Proficient.pdf
Look for changes in proficiency levelIf having trouble getting data from school
districts, contact Tim.
21st CCLC: PPICS
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National Standard Score: Reading
4/26/2013
As of 3/19/2012
21st CCLC: PPICS
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National Standard Score: Reading
4/26/2013
As of 3/19/2012
21st CCLC: PPICS
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APR: Centers (Teacher Survey)
4/26/2013
Regular attendees (30-59, 60-89, 90+ days)Administer at end of year to a school-day
teacher Their opinion on changes in certain behaviors
Turning in homework on time Completing homework to your satisfaction Participating in class Volunteering Attending class regularly Being attentive in class Behaving well in class Performing academically Coming to school motivated to learn Getting along well with other students
21st CCLC: PPICS
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Exceptions
4/26/2013
PPICS compares your numbers with “typical” numbersOperations: maximum typical numbers
SY Hours Before 13 Summer Hours Weekday 53 SY Hours During 27 Summer Hours Evening 28 SY Hours After 26 Summer Hours Weekend 10 SY Hours Weekend 8 SY Hours Total 27 Summer Hours Total 53
Staffing: maximum typical numbers SY Paid Staff 37 Summer Paid Staff 27 SY Volunteer Staff 25 Summer Volunteer Staff 19
Activities: Total activity hours are less than half total hours. State Assessments, Teacher Survey: The center had regular
attendees but reported no data.Put in a comment explaining situation.
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Questions?
4/26/2013
Contact Tim with PPICS questions Email: [email protected], 281-3506
Profiles (for all grantees) due July 1, 2013Data due November 4, 2013
Flexible State certification due December 6